NODDFA COMMUNITY CENTRE
TRUSTEE’S ANNUAL REPORT
1[ST] September 2021
to
31[ST] August 2022
Charity Name: Noddfa Community Centre Registered Charity Number: 1158302
Charity's Principal Address: Dunraven Street, Glyncorrwg, SA13 3AD
Name of the charity trustees who manage the charity
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Trustee Name Office (if any) Dates acted if not whole
year
Lynwen Davies Chair Resigned February 2022
Raymond Tittley Treasurer
Sylvia Tittley Vice Chair Made Chair – March 2022
Lesley English Secretary
Glenys Roberts
Graham Stent
Rita Clatworthy Made Vice Chair – March
2022
Tracy Maggs
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Trustee Resignations and Vacancies arising: None
Stepping down but open for re-election:
Not required as only 7 Trustees currently in place, out of a potential 13
In line with our Constitution, the maximum number of Trustees in place at any one time is 13. There are currently 4 vacancies on the Committee, all of which could be filled with Trustee appointments.
Name of Committee Members:
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Mrs Jane Proctor Committee Member Commenced 25.4.22
Mr R Proctor Committee Member Commenced 12.7.22
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Committee Member Resignations and Vacancies to be filled:
Affiliated Members
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Alissa Bevan Corrwg Hub (Youth Provision) Youth Leader
Georgia Cook - “ - -“- Youth Worker
Names and addresses of advisers
Type of adviser Name Address
Bank Lloyds Bank Station Road, Port Talbot
Independent Examiner PML Accountants 56a Station Rd, Port Talbot
Legal Advisors Kerry Morgan King Davies Solicitors
Insurance Andrew McGee 126 Commercial Street
Maesteg
NPTCVS Carys Miles 17 Alfred St, Neath SA11
1EF
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Name of Employees/Contractors:
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Leanne Williams Caretaker Noddfa Centre
Lynwen Davies Tutor (unpaid) Welsh Conversation
Ruth Howell Tutor Yoga
Alissa Bevan Youth Leader
Georgia Cook P/T Youth Leader/Youth Volunteer
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Description of the charity's trusts
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Type of governing Constitution - adopted
document
How the charity is Charitable Incorporated Organisation
constituted
Trustees selection Trustees are elected from the membership at the Annual General Meeting for
methods a three-year term, with a third of trustees retiring at each AGM. New trustees
can be appointed (by existing trustees) between annual general meetings, but
their appointment will be ratified at the next AGM.
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Additional governance issues
Trustees are supported by Neath Port Talbot Council for Voluntary Services and have considered major risks to the business as part of the Strategic Planning Process. Trustees and Committee Members will continue to monitor and update the risk register on a quarterly basis.
Summary of For the benefit of the local community, the electoral ward of Glyncorrwg and the the objects surrounding areas, provide facilities for education, recreation or other leisure time of the occupation of individuals who have need of such facilities, for example, because of their charity set youth/age, infirmity or disablement, financial hardship or social and economic out in its circumstances. Such facilities and services to be also offered to the public at large in the governing interests of social welfare and with the objective of improving the wellbeing and life
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document chances of the local community and surrounding areas as described.
Summary of Our Centre’s attendance and the events available continue to be affected by the Corona
the main Virus (Covid 19) as people gradually return to normal everyday living and pre-covid
activities practices.
undertaken
for the Our regular activities include:
public
benefit in • New Age Club: Using centre for Committee Meetings and weekly Friday evening
relation to
clubs and events for the over 50's
these object • Corrwg Hub Youth Club - Our youth club has seen a drop in numbers but they have
provided weekly interaction for up to 15 members a week (aged 11-16), with two
support workers.
• The Chapel - The Chapel have provide weekly Chapel Services for the local
community, these services are held in the Centre's lounge
• The WI – The WI have met once a month since the Covid restrictions were lifted,
offering speakers and social events and trips for local women
• Yoga Group – for adults meets once a week and has a healthy following
• Welsh Conversation – Enabling those wishing to learn the basics of Welsh language
the opportunity to learn and gain an understanding
• Mother and Baby Groups (under various titles) – Offers a stimulating playgroup and
baby massage (or similar) services
• Cofee Morning – open to the whole community but often seeing the older
population of the local community pop in, but occasionally mothers and toddlers
call in as well.
• Craft Class – Meets every fortnight enabling women to learn (or enhance) their
crochet, knitting and sewing skills.
Our doors are also open to occasional users, which often include Politicians' Surgeries
(M.Ps & M.Ss), Wakes/funeral receptions, Fêtes & Fairs, CVS Funding Drop-in and the local
Polling Station.
Our services continue to include providing access to one public computer and the internet,
with a high-speed fibre connection, printing and photocopying machine available for use.
Our membership scheme has in excess of 100 members, many of whom contribute
financially, and we continue to maintain our Facebook Account and Website to interact with
them and to help greater dialogue with individuals and groups.
Summary of As mentioned, we are still seeing the effect of the covid lock downs, where people have
the social chosen not to return or where their health has deteriorated over the (almost) 3 years since
activities the virus hit.
undertaken
by other However, organised by our own Trustees and Committee Members, we have held;
groups using
the centre, • Coffee Morning for the benefit of Macmillan Nurses & Marie Curie.
•
enabled by Afternoon Cream Teas for Queen Elizabeth's Platinum Jubilee - June
Noddfa • September Afternoon Tea
through • Meet Santa for young children
keeping the
Centre open
Summary of Our actions during the last 12 months include:
the main
achievement • Whilst we are focusing our efforts for each year to reach a baseline of 7,000 with
s of the special events and activities being planned to increase these accordingly.
charity • Created a short term Five Weeks of Fun club for children 7-11
during the • Created Freebie Friday to enable people on low income to access left overs from
year the local food bank free of charge, working closely with the local library.
• Created a Bumba Class (that was not sustainable unfortunately through lack of
numbers)
• Raised £3,033 from individual donations and £ 1305 from social events.
• Raised £ 3098 from facility hire/rent
• Installed loop system in Lounge and Main Hall
• Painted the Main Hall, Lounge and Lobby
• Received positive feedback regarding the activities held.
Every year Trustees develop and manage the Strategic Plan, this informs our future
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funding applications and outlines our plans for future development over the next five years.
ANNUAL FOOTFALL LEVEL (September 2021 to August 2022)
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ESTIMATE OF
TOTAL
MISSING
EVENTS UNDER TOTAL
ACTIVITY MEN WOMEN SESSIONS NOTES
RECORDE 21s ** /OR ACTUAL ATTENDEES
D
TOTAL
Religious Average from previous 2 years
84 288 16 42/52 388
Services -attendance sheet missing
Parent &
Toddlers Baby
104 90 0/42 194
Groups/ Flying
Start
Yoga 13 342 42/50 355
Welsh 119 208 35/50 327
Craft 79 11/11 79
Bingo 89 561 37/51 650
W.I. 3 138 7/12 141
Coffee 65 441 31/51 506
Morning
Freebie
8 18 1 5 27
Friday/ Bumba
New Age Club 80 587 28/51 667
Corrwg Hub
2 72 313 27/42 387
Youth Club
Macmillan /
Marie Curie
7 39 1 46
Coffee
Morning
Vintage
13 62 1 75
Jubilee Tea
Numbers/gender breakdown
Funerals 20 40 1 60
not known. Estimate applied
Meet Santa 6 32 56 1 94
Noddfa
Comm. Mtgs. 24 78 10 102
& Activity
Political Expected politician to one
1 9 2 10
Surgeries session did not attend .
Gender breakdown not
Voting Day 240 245 1 485 recorded by Council- equal split
applied
TOTALS 774 3343 476 4593
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Footfall Note:
** Many of our groups, events and activities continued to experience a fall in footfall following the outbreak of Covid 19 Corona Virus in March 2020. This continued intermittently through 2021 and these lockdowns have impacted on our ability to provide our usual services, activities and functions, resulting in a MUCH reduced footfall than anticipated, as mentioned throughout this report. Review
Brief Trustees have considered a reserves policy and have determined that it would still be statement of prudent to keep 3 months running costs as reserves, equating to £4,000, which has been the charity's achieved. policy on reserves
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Further Our main sources of income during the past year have been:
financial
review details Grants
05-Apr-22 NPTCBC … Loop System £8,613
01-Jul-22 Arnold Clark …. Bingo £1,000
Youth Grants
23-Aug-22 NPTCBC …. Playscheme £1,537.58
Other Income
Donations £3,033
Fund Raising £1,305
Facility Hire £3,098
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During the year we have developed four strategic objectives for the five years from 2021 – 2026:
Users – we will increase annual usage of Noddfa Community Centre by August 31[st] 2026 to 8,500 visits a year. We aim to increase membership by 5% annually. We aim to have a Member Forum in place by Summer 2022 to work with us on development the services and activities provided within the centre.
Building – Further decrease our environmental footprint by 2026 and explore the possibility of making the walkway to our storage container watertight. Improving the internal aspect of the main hall.
-
Improve the Kitchen with additional cupboards, new sinks and equipment (such as cooker and additional freezer)
-
Refurbish our toilets
-
Provide a wheeled water hose for use around the building
People – We will review the role of the Centre Manager (and the contract for caretaker/cleaner as required), and seek to appoint a contracted Centre Manager for the centre.
Finances – During 2022/2023 financial year we will aim raise funding for increasing boundary security, if still deemed to be required, improve the toilets and any major works required.
The trustees declare that they have approved this trustees report. Signed on behalf of the charity's trustees
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Signatures
Full Name Sylvia Tittley Lesley English
Position Chair Secretary
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