TRENT VALE COMMUNITY SPORTS ASSOCIATION TRUSTEES’ ANNUAL REPORT
FOR THE PERIOD 1ST JANUARY TO 31ST DECEMBER 2023 CHARITY REGISTRATION NUMBER 1158295
Objectives and Activities
The purposes of the charity are the provision of community participation in healthy recreation in particular by the provision of facilities for the playing of ball and racquet sports, and such other charitable purposes in Beeston and the surrounding area that the trustees from time to time think fit.
Trent Vale Community Sports Association was formed in August 2014 between Beeston Football Club and Trent Vale Squash Club to oversee the development and running of a new shared facility on part of the former Plessey Site, owned by VBR Investments. A new facility was proposed that would provide a major benefit to both Beeston FC and Trent Vale Squash Club and to the wider local community who would also have access to the facilities.
Achievements and Performance
Beeston FC and Trent Vale Squash Club each contributed £4,000 in 2015 in order to meet the initial set-up costs including the costs of forming the Charitable Incorporated Organisation.
Plans for the development of the whole Beeston Business Park were approved in 2014 including residential development, a food retail outlet, car park, health centre, new business units and new sports facilities.
In October 2015 a joint venture between Bridges Property Alternatives Fund and Chancerygate, a specialist industrial property company, bought Beeston Business Park from VBR Investments.
In November 2017, TVCSA obtained a 99-year lease from the new landlords, rent free for 3 years and £1,000 p.a. thereafter.
TVCSA began looking to secure funding for the development of the site and engaged Julian Owen Architects to create designs for the new clubhouse/pavilion.
In October 2019 The Football Foundation approved a capital grant offer of 84% of a total project cost of £571,656, subject to a maximum payment of £481,656 to TVCSA, towards the refurbishment and alteration of the existing changing pavilion to form a new changing pavilion and the delivery of the aims and objectives of TVCSA. The grant was awarded from the Premier League & The FA Facilities Fund (PL/FA:FF).
Maintenance on the site is currently undertaken by Beeston FC, which also provided funding to finance certain costs including architects and planning fees incurred throughout 2018, 2019, 2020 and 2021.
By mid 2020, TVCSA celebrated achieving its £600,000 fundraising target to enable work on the site to begin. Volunteers, players and parents have worked
tirelessly to raise money to put alongside the grant from the Premier League and The FA Facilities Fund.
Additional financial support was provided by Reckitt Benkiser, Broxtowe Borough Council and many other local businesses. The project also benefitted from the support of local politicians from all parties.
Work on the site began in July 2020 and Trent Vale Community Sports Association and work continued throughout 2021, with major refurbishment, fit out and equipping of the building. The facility includes four changing rooms and showers, community room, kitchen, bar and it has disability access throughout.
During 2022, the final work was completed on the site and the building came into use. The principal users of the building during this year were Beeston FC and Moore Movement. The football club used the site for home games and training from April to September. Both the club and the Trent Vale Squash Club pay a Site User Licence to TVCSA. Moore Movement hired the building for two days a week to run physiotherapy classes for people with dementia.
In 2023, Beeston FC continued to benefit from the new facility, hosting boys’, girls’, men’s and veterans’ teams. The site also hosted football club events, including presentation days and charity matches. In addition, the building was rented to Notts FA and private individuals.
Financial Review
Following the approval of the grant funded by the Premier League & The FA Facilities Fund as detailed above, TVCSA raised the necessary additional funds to enable them to commence the delivery of the new facilities. During 2023, the running costs have been funded via Beeston FC, hires and income from events. The charity has had a challenging year after the departure of the anchor tenant Moore Movement, which has not been replaced. In addition, escalating energy costs have seen bills to British Gas increase dramatically, along with other costs. Donations and money raised through fundraising is down.
The trustees met towards the end of 2023 to discuss steps to improve the charity’s finances in 2024. The first step has been to align the management of the site more closely with Beeston FC, which has seen additional payments from the club to TVCSA. BFC also has around 400 members, who can support fundraising activities. Trustees are planning a fundraising programme with the football club, as well as a review for the club’s SUL and urgent work to attract new tenants.
The amount of reserves held at 31 December 2023 was £947. Structure, Governance and Management of TVCSA is constituted as a Charitable Incorporated Organisation, registered on 19th August 2014.
Trustee selection is as decided by participating Sports Clubs i.e. Beeston FC and Trent Vale Squash Club.
The Charity’s principal address for correspondence purposes is Trent Vale Road Sports Pavilion, Trent Vale Road, Beeston, Nottingham NG9 1ND.
Names of the charity trustees who managed the charity during 2023 are as follows:
- -Sarah Green appointed by Beeston FC
-Paul Harrison appointed by Beeston FC
- -Kate Foale - independent
-Lynn Morris appointed by Trent Vale Squash Club
- -Charles Walker appointed by Beeston FC
-Julian Watson appointed by Trent Vale Squash Club
Names and addresses of advisers:
Architects Julian Owen Associates 276 Queens Road, Beeston, Nottingham Solicitors
Ellis-Fermor & Negus 2 Devonshire Avenue, Beeston, Nottingham
Vishu Passi, Chartered Accountants, ICAEW, 21 Arundel Drive, Bramcote Hills, Nottingham
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Charles Walker – Trustee 8[th] February, 2024
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Trent Vale Community Sports Association
31 December 2023 1158295
On accounts for the year ended Charity no (if any) Set out on pages (remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2023 .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed
the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Signed: Date:
08-02-24
Name:
Vishu Passi
Relevant professional qualification(s) or body (if any):
Institute of Chartered Accountants, England and Wales (1171094)
Address:
21 Arundel Drive, Bramcote Hills, Nottingham, NG9 3FX
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Trent Vale Community Sports Association
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Receipts and paym
Period start date For the period from 1/1/2023
Section A Receipts and payments
Unrestricted funds
Restricted funds
to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Beeston FC | 8,000 | - | |||||||
| Football Foundation | - | - | |||||||
| Fundraising/Donations/Grants | 1,000 | - | |||||||
| Gift Aid | - | - | |||||||
| HMRC VAT Refund | - | - | |||||||
| Sales | 5,552 | - | |||||||
| Squash | - | - | |||||||
| Hire | 1,400 | - | |||||||
| Sundry | - | - | |||||||
| - | - | ||||||||
| Sub total(Gross | income for AR) | 15,952 | - | ||||||
| A2 Asset and investment | sales, (see | ||||||||
| table). | |||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| **Total receipts ** | 15,952 | - | |||||||
| A3 Payments | |||||||||
| 1.Architect | - | - | |||||||
| 2.Legal | - | - | |||||||
| 5.HMRCprofessional fees | - | - | |||||||
| 6.Planning/fees | - | - | |||||||
| 7.Ind fees | - | - | |||||||
| 8.Utilities | 8,165 | - | |||||||
| 9.Sundry | 2,294 | - | |||||||
| 10.Bank | - | - | |||||||
| 11.Ins | 2,609 | - | |||||||
| 12.Repairs/Maintaince | 8,445 | - | |||||||
| 14.Football Equipment | - | - | |||||||
| 15.Broxtowe Borough Council | 338 | - | |||||||
| 16.Rent | 1,363 | - | |||||||
| - | |||||||||
| - | - | |||||||
|---|---|---|---|---|---|---|---|---|
| - | - | |||||||
| - | - | |||||||
| **Sub total ** | 23,215 | - | ||||||
| A4 Asset and investment purchases, (see | ||||||||
| table) | ||||||||
| Leasehold sporting facility improvements | ||||||||
| - | ||||||||
| - | - | |||||||
| **Sub total ** | - | - | ||||||
| **Total payments ** | 23,215 | - | ||||||
| **Net of receipts/(payments) ** | - 7,264 | - | ||||||
| A5 Transfers between funds | - | - | ||||||
| A6 Cash funds last year end | 8,211 | - | ||||||
| **Cash funds this year end ** | 947 | - |
Section B Statement of assets and liabilities at the end of the pe
Categories
Details
B1 Cash funds
Natwest current account Handelsbanken current account Total cash funds (agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
Details
B3 Investment assets
Details
B4 Assets retained for the charity’s own use
Leasehold sporting facility improvements
Details
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Signature
1158295
ments accounts
CC16a Period end date To 12/31/2023
Endowment funds
Total funds
Last year
to the nearest £ to the nearest £
to the nearest £
| - | 8,000 | 10,740 | ||
|---|---|---|---|---|
| - | - | 6,932 | ||
| - | 1,000 | 693 | ||
| - | - | - | ||
| - | - | - | ||
| - | 5,552 | 1,607 | ||
| - | - | 240 | ||
| - | 1,400 | 17,435 | ||
| - | - | - | ||
| - | - | - | ||
| - | 15,952 | 37,647 |
| - | - | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | 15,952 | 37,647 |
| - | - | - | ||
|---|---|---|---|---|
| - | - | - | ||
| - | - | 450 | ||
| - | - | - | ||
| - | - | 300 | ||
| - | 8,165 | 11,233 | ||
| - | 2,294 | 3,711 | ||
| - | - | 1 | ||
| - | 2,609 | 2,504 | ||
| - | 8,445 | 9,649 | ||
| - | - | 804 | ||
| - | 338 | 2,306 | ||
| - | 1,363 | 1,363 | ||
| - | ||||
| - | ||||
| - |
| - | - | - | ||
|---|---|---|---|---|
| - | - | - | ||
| - | - | - | ||
| - | 23,215 | 32,321 |
| 13,781 | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | - | ||||||||||||
| - | - | ||||||||||||
| - | - | 13,781 | |||||||||||
| - | 23,215 | 46,103 | |||||||||||
| - | - | 7,264 | - | 8,456 | |||||||||
| - | - | ||||||||||||
| - | 8,211 | 16,666 | |||||||||||
| - | 947 | 8,211 |
eriod
Unrestricted funds Restricted funds Endowment funds
| to nearest £ 947 - - 947 OK |
to nearest £ - - - - OK |
to nearest £ |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| OK |
Unrestricted funds Restricted funds
Endowment funds
| to nearest £ - - - - - - Fund to which asset belongs |
to nearest £ - - - - - - Cost (optional) - - - |
to nearest £ |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| Current value (optional) |
||
| - | - | |
| - | - | |
| - | - |
| - | - | |
|---|---|---|
| - | - |
| Fund to which asset belongs |
Cost (optional) 592,758 - - - - - - - - |
Current value (optional) |
|---|---|---|
| 592,758 | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - |
| Fund to which liability relates |
Amount due (optional) - - - - - |
When due (optional) |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| - |
Print Name Date of approval