## **TRENT VALE COMMUNITY SPORTS ASSOCIATION** **TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 1[ST] JANUARY TO 31[ST] DECEMBER 2020** ## **CHARITY REGISTRATION NUMBER 1158295** ## **Objectives and Activities** **The purposes of the charity are the provision of community participation in healthy recreation in particular by the provision of facilities for the playing of ball and racquet sports, and such other charitable purposes in Beeston and the surrounding area that the trustees from time to time think fit.** **Trent Vale Community Sports Association was formed in August 2014 between Beeston Football Club and Trent Vale Squash Club to oversee the development and running of a new shared facility on part of the former Plessey Site, owned by VBR Investments. A new facility was proposed that would provide a major benefit to both Beeston FC and Trent Vale Squash Club and to the wider local community who would also have access to the facilities.** ## **Achievements and Performance** **Beeston FC and Trent Vale Squash Club each contributed £4,000 in 2015 in order to meet the initial set-up costs including the costs of forming the Charitable Incorporated Organisation.** **Plans for the development of the whole Beeston Business Park were approved in 2014 including residential development, a food retail outlet, car park, health centre, new business units and new sports facilities.** **In October 2015 a joint venture between Bridges Property Alternatives Fund and Chancerygate, a specialist industrial property company, bought Beeston Business Park from VBR Investments.** **In November 2017 TVCSA obtained a 99-year lease from the new landlords, rent free for 3 years and £1,000 p.a. thereafter.** **TVCSA began looking to secure funding for the development of the site and engaged Julian Owen Architects to create designs for the new clubhouse/pavilion.** **In October 2019 The Football Foundation approved a capital grant offer of 84% of a total project cost of £571,656, subject to a maximum payment of £481,656 to TVCSA, towards the refurbishment and alteration of the existing changing pavilion to form a new changing pavilion and the delivery of the aims and objectives of TVCSA. The grant was awarded from the Premier League & The FA Facilities Fund (PL/FA:FF).** **Maintenance on the site is currently undertaken by Trent Vale Community Sports Association.** **By mid 2020 TVCSA celebrated achieving its £600,000 fundraising target to enable work on the site to begin. Volunteers, players and parents have worked tirelessly to raise money to put alongside the grant from the Premier League and The FA Facilities Fund.** **Additional financial support was provided by Reckitt Benkiser, Broxtowe Borough Council and many other local businesses. The project also benefitted from the support of local politicians from all parties.** **Work on the site began in July 2020 and Trent Vale Community Sports Association celebrated the opening of their new facility in June 2021. The facility includes four changing rooms and showers, community room, kitchen, bar and it has disability access throughout.** ## **Financial Review** **Following the approval of the grant funded by the Premier League & The FA Facilities Fund as detailed above, TVCSA have raised the necessary additional funds to enable them to commence the delivery of the new facilities.** **The amount of reserves held at 31 December 2020 was £52,302.** ## **Structure, Governance and Management** **TVCSA is constituted as a Charitable Incorporated Organisation, registered on 19[th] August 2014.** **Trustee selection is as decided by participating Sports Clubs i.e. Beeston FC and Trent Vale Squash Club.** **The Charity’s principal address for correspondence purposes is Trent Vale Road Sports Pavilion, Trent Vale Road, Beeston, Nottingham NG9 1ND.** **Names of the charity trustees who currently manage the charity are as follows:** |**Leroy Payne**|**appointed by Beeston FC**| |---|---| |**Sarah Green**|**appointed by Beeston FC**| |**Paul Harrison**|**appointed by Beeston FC**| |**Lynn Morris**|**appointed by Trent Vale Squash Club**| |**Charles Walker**|**appointed by Beeston FC**| |**Julian Watson**|**appointed by Trent Vale Squash Club**| ## **Fitzgerald Haye and Richard Oakes both retired as trustees during 2021.** ## **Names and addresses of advisers** |**Architects**|**Julian Owen Associates**|**276 Queens Road, Beeston, Nottingham**| |---|---|---| |**Solicitors**|**Ellis-Fermor & Negus**|**2 Devonshire Avenue, Beeston, Nottingha**| |**Accountant**|**RSN Accountancy Services**|**23 Magnolia Court, Beeston, Nottingham**| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Leroy Payne – Trustee 21[st] January 2022** **Trent Vale Community Sports Association** **CC16a** **1158295** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 1st January 2020 31st December 2020 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |
Contribution:|**-**||**-**||**-**||**-**||**-**| |Beeston FC|**-**||**-**||**-**||**-**||**24,240**| |Football Foundation Grant|**150,462**||**-**||**-**||**150,462**||**-**| |Fundraising|**223**||**-**||**-**||**223**||**332**| |Other donations andgrants|**45,521**||**-**||**-**||**45,521**||**8,895**| |Gift Aid refund|**560**||**-**||**-**||**560**||**-**| |VAT refunded relatingto earlieryears|**4,445**||**-**||**-**||**4,445**||**-**| |Hire of facilities|**30**||**-**||**-**||**30**||**-**| |Sundryincome|**200**||**-**||**-**||**200**||**-**| |**_Sub total_**_(Gross income for AR)_|**201,441**||**-**||**-**||**201,441**||**33,467**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**33,467**| ||||||||||| |
Architects fees|**-**||**-**||**-**||**-**||**14,169**| |Legal fees|**5,478**||**-**||**-**||**5,478**||**2,300**| |Structural engineers' fees|**-**||**-**||**-**||**-**||**1,280**| |Taxation advice|**825**||**-**||**-**||**825**||**950**| |Planningand otherprofessional fees|**-**||**-**||**-**||**-**||**250**| |Independent examination fees|**100**||**-**||**-**||**100**||**100**| |Insurance|**970**||**-**||**-**||**970**||**967**| |Repairs and maintenance|**6,390**||**-**||**-**||**6,390**||| |Licence andplanningfees|**880**||**-**||**-**||**880**||| |Utilitycompanycharges|**674**||**-**||**-**||**674**||| |Other sundryexpenses|**276**||**-**||**-**||**276**||**292**| |Bank charges|**16**||**-**||**-**||**16**||**9**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**15,609**||**-**||**-**||**15,609**||**20,317**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |**Leasehold sporting facility**
**improvements**|**147,068**||||||||| ||**-**||||||||| |**_Sub total_ **|**147,068**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**20,317**| ||||||||||| ||**38,764**||||||||**13,150**| ||**-**||||||||**-**| ||**13,538**||||||||**388**| ||**52,302**||||||||**13,538**| CCXX R1 accounts (SS) 25/01/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Leasehold sporting facility improvements
Natwest Current Account
Handelsbanken Current Accout
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**44,646**
**-**
**7,656**
**-**
**-**
**-**
**52,302**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**147,068**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
LeroyMichael Payne|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||LeroyMichael Payne|21-Jan-22| ||||| CCXX R2 accounts (SS) 25/01/2022 2 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**|Trent Vale Community Sports Association|Trent Vale Community Sports Association|| |---|---|---|---| ||||| ||31 December 2020|**Charity no**
**(if any)**|1158295| - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2020. **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 21[st] January 2022 **Name:** R S Nowell (RSN Accountancy Services) **Relevant professional qualification(s) or body** Fellow of the Institute of Chartered Accountants in England and Wales **(if any):** **Address:** 23 Magnolia Court Beeston Nottingham NG9 3LG **October 2018** **IER** 1