REGisfERED CHARITY NUMBER: 1158289 REPORT OF THE TRusfEES AND FINANCIAL ￿ATEmENTS FOR THE YEAR ENDED 311 SEPTEMBER 2022 FOR WEST NORTHUMBERLAND F(K)D BANK CIO Rikhester5 Finch￿¢ House BelJTh)nt Business Park DHI ITW WFST NORTHUMBERLAND FOOD BANK CIO CONfENfs OF THE FINAP4CIAL STATEMEwrs FOR THE YEAR ENDLD 30 SF.PTEMBER 21122 Page R¢port of the Trustees I to 5 IndepeAdtllt Examiner'$ Report Statement of Financial Activities BaiaDee Sheet Notes to the Financial Statements 9 to 14 Detailed Statemtnt of Financial Activities 15 WEST NORTHIJMBF,RLAND FOOD BANK CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2022 The tsit5tees present their report with the financial gtatements of the charity for the year ended 30 September 2022. The t￿Ste£S have adopted the provisions of Accounting and Re￿rtIng by Charities.. Statement of Recom￿ended Practi applicable io charities preparing theiT accounts in accordance with the Financial Reportin8 Stattdard applicable in the UK and Repllblic of Ireland (FRS 102) (efftctive l January 2019). OWEcrtVES AND AcfiviTIES objettly￿ alld aÉms The objective of West Northumberland Food Bank ("the Food Bank") is the prevention OT relief of poverty iti West Northumberland in particular but not exclusively, by providing emergtncy food supplies and related provision5 to individuals in need, and to charities or other or8anisations working to pr¢veni or relieve povety. The Food Bank's activities are generally to provide emergency food supplies to people throughout West Northumberland, providing Jnllch n¢eded infortnatioa and signposting to help people through these very difficult times and helping people to access other support Services. Hardship grants can be made to individuals and households, and sjnall awards to organisations having similsr obj¢¢tiVC5 to reduce povety and the effects of poverty in accordauce with the &8sociat¢d policies. Sma]I grants applications are È]Iitially assessed by th¢ Grant Awards Committee with sign off required at a meeting of the Trustees. Hardship granlq 2re made in those situations where the service user might be at a tipping point likely io develop into a debt spiral. Frequently, these are for those using coal or oil for heating. Such awards are signed off by both the proje¢t manager and one of the helpline team leaders in accordance with the policy. Surveys are widertaken of service users to 8ssisi in developiTLg strategies tr> improve the st￿G¢S offered. Volunte¢rs are essential to the F¢)od Bank a¢hieving its objective. There are nvo pools of volunteers. One sei operate the helpliTre for 5er¥ice users to request food attd to receive signp05ting to other services. The 1)tI￿r set are engaged in the warehouse logistic5 and dtlivery (including collection) of donaied food atld household essentials. The Food Bank could not aehieve its objective without their fantastic ¢otLtribution. Pllblic benefit The Charity Commissiort state5 that there are two tests that must be passed to meet the definition of providing public benefit.. firstly, thete ￿ust be an identifiable beneflt or benefIts' secondly the benefit(s) must be to th¢ public or a section of the publi¢. The Trustees have given due consideration to the Ch*ity Cotnmission's genera] guidance on publÈc benefii and are sati.%fsed that the aims artd objectivts of the Food Bank a5 sei out in its Consiiiulion 115 acuviiies, as described in this r¢poTL dernon5trate that the Food Bank saiisfles these two tcsts. Page I WEST h'ORTItUMBERLAND FOOD BANK CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2022 ACHIEVEMENT AND PERFORMANCE Over th¢ year, the Food Bank supported 570 households, comprising 1,246 people 5,067 deliveries of tood and hous¢hold essentials. On occasion, food vouchers redeemable at accessible supcmarkets were provided. Most frequently. these vouchers are issyed to those service users in urgent need or where th¢ delivery logistics cannot accomplish a food parcel delivery due to the extensive rural area served. No individual or household has failed to receive the offered support they needed. Service users are treated compassion and re5pe¢t. A recent survey h&5 eonfirfftd that th¢s¢ attributes are recognisd and appreciated by them. The main target is to meet the essential needs of the scrvice users. whose number5 have increased year on year since the Food Bank formed. This has been successful in that IOO°h of the re4uested help for food has been achieved. A large percentage of service users have also been offered signposting to other sources of help. There is strong community 5UPPOrt for the Food Bank both in food dO]￿tionS and fLnaTrcial don&iions which allow the Food BaDk tt) purchase addiiional food supplies. Grants and donations from philanthropic individua]s organisatitsns have dso been a great help - frequently these are Ull501icited. Further details of these are noted on Page 10 of the accouttt%. We are incrcdjbly apprecialive of this generous support. The financial posiLion and forecast are review￿ monthly. and these guide the need ft>r additional fundrgisitlg. Surplus funds are held in an interest beaTing account with Triodos Bank. It ha5 become clear that, due to the generosity of the local communtry and other fuoders. income is likely to continue to provide & sllrplu5 once food Gosts and operatin8 costs have been met. A strategy is under development to use the Charity Aid FouTtdation ICAfi savings platfom to genetat¢ interest in¢ome* particularly as interest rate increases ate enhancing this area of in¢ome with a view to implementstion early next piojeGt year. This strategy will encompass seeking good interesi rates and teTms, whilst alway5 maintaining adequate a¢¢essible funds. In addition, to further our social impacr, since November 2022 £15,000 of the Food Bank's hnds h¢ld in NE First Credit Union. Whilst financial retums are very low, Ihe credit union frequently makes loan5 to low inwme fatnilies at r¢asonable rates, helping those in poverty avoid illegal lend¢t5 {loan sharks}. WithO￿t doubl the achievements noted above could not have been achieved without donations from grant giving trusts and support from Northumberland County Council through delivery of the Department of Work and Pensions (DWP) Household Support Fund. And ntstably the brilliant support from hundreds of local people who donate food, money, and their time volllTrteering helping the Food Bank to support more people than ever before. Page 2 WEST NORTHUMBERLAND FOOD BAf4K CIO REPORT OF THE TRUSTELS FOR THE YEAR ENDED 30 SEvfEMBER 2022 FINANCIAL REvirw The Food Bank's ioial income for the year was £271,508 (2020121.. £197,407) generated from gramts and donations. This includes boih mon¢tary donations and estimated values for the donation of goods. The total resources expended were £227,08512020121.. £161,795) and represented costs incurred to enable the Food Batlk to carry out its operations, provide hardship awards and make gTants under the Food Bank's small grant scheme. The Food Bank made a SUTpIus for the year of £44,423 compared with a surplus of £35.612 in the previous year, due to a si8nificani and welcome increase in financi￿ support from the local community. Rostrve5 Policy The Trustees consider it appropriate to hold unrestriGted c&sh reserves equiva]ent to 3 - 9 ny)nths of operating expenditure (excluding donated goods) to provide a level of working ¢4)ita] that protects the continuity of th¢ work of the Food Bank. The lev¢1 of resetves will tske into consideraiion strategy and the potential for unforeseen expenditure or unanticipated loss of income. This is reviewed annually in conjunction with the budgei setting proces5. A% of 30 September 2022 the Food Bank had tota] unrestyicted reserves of £200,834 of which £183.971 were held in cash. This represents approximately 15 month5 of operating expenditure which is higher than the top end of the range specified in the reserves poli¢y. The Trustees haye taken account of this during the budget setting process for the project year to 30 S¢pt¢mber 2023 and have ¢onsidered how the additional funds can bc uscd to further the objective of the Food Bank withollt ¢om]nittin8 to levels of expendiiure which Cal￿0t be maintained in the long-temj. Over the colning months a significant increase in demand ig expected and inflationary factors are projectd to impact both income and expenditure leve15. To ease the burden on our service users the Trustees have committed to a Cost of living initiative to support households in need of assistance with dtsme5tic fuel costs over the Coming project year. In addition we have planned for the purchase of a ihird van io assist with the rising number of food deliveries. Further to this w¢ have rectuited an additlQDal part-time help line teatn leader to enhance the level of 5UPPOrt attd signposting we can provide to service users. Con5equent]y, the Trustees anticipate reserves being within range by the con¢lusion of the project year ended 30 sePte￿ber 2023. Golng CoRtern After making appropriate eoquiries. the trustccs havc a reasonabl¢ cxpectation that the F￿d Bank adequate resources to continue in operational existence for the foreseeable futwe. The reserves poli¢y and level of reserves currently held by the Food Bank supports this position. For this reason. the trustees continue to adopl the going conc¢m basis in preparing the financial statements. Further details regarding the adoption of the going con¢¢m basis can be found in the accounting policies. Without su¢¢umbing to complaccncy, we are confidenl that wthin rea50n we have the ¢apacity to respond appropriately to any increase in poverty in the local area- we continue to monitor the economi¢ and social 5jtuation locaIly and nationally. We will amend our procedures and policies in the light of any Televant developments. Page 3 WEST NORTHU.M8£RLAND FOOD BANK CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 311 SEPTEMBER 2022 STRUCTURE, GOVERNANCE AND MANAGEMENr Charity ton$¢itution Wesi Northumberland Food Bank is a regisiered chatiLy. nLllnber 1158289. and is constituted under a Charitsble In¢oTporated Organisatiott ICIOI constitution. Organisational strncthre The governance, management and administration of the Pocd Bank is the responsibility of the Trustees who tneet at IrASt I I times per aTmU]n. The day to day mnning of the Food Bank is delegat¢d to ihe project manager, who reports to thc Trustees, supported by the staff team. Any contentious issues that arise will be notified to the Trustee chair who will determine if it requires TefetTitLg to the Trustee board, or can be managed directly with subsequent notification to the Trustee board. Recruitrnent and appointment of trustee5 New trustees are elected a￿d co-opted appointed on the reconllnendation of existing truste¢s under the iertns of the ¢on8titution. There must be at le&st 3 trustees of the Fwd Bank a￿d a M￿lMuM of 12 In￿tte$. Where additional specific skills Are eoDsideTed desirdble, a r¢¢ruitment prncess can be invoked. duction and trAining of n¢w trustees The Truslees hdve indu¢iion PTo¢edures to ensure that uew tnjstees undersiand their roles alld obligations. Appropriate training is given on an ongoing basi5 to Tnjstees, including new trustees. Wider network The Food Bank 15 a tnetnber of the Independeni Food Aid Network UK (tFAN) and our projcct manager regulaTIy engages with them. Our project n￿ager is ￿s0 in frequ¢nt wntacl with the other independent food banks within Northumberland. Related parties The Food Bank aims to have good relationships and maintains cot)ts¢t with Other tsrganisatiotL5 having similar objectives in fighting poverty. and its effects. These ar¢ generally infomial or topical, though they have on occasion resulted in the Food Bank providing wt assisiance. Plans for future periods The Food Bank 15 committed to delivering a high siandard of service to households experiencing poverty in the area we serve. We believe that the best way to improve these services is by learning from the people who deliver and use our services. During the previous proj¢¢l yeaT we undeTtook an extensive user 5urvcy whieh is helping to infomi our future plans. W¢ also held strategy and ttaining days to pull ttsgeth¢r th¢ ideas ol trustees, staff and volunteers in dTiving forward tmprovements to the way we deliver OUT servi¢es. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity ￿MMber 1158289 Princip91 gddress Unit 2 Adapt Enterprise Hub Bum Lane Hexham NE46 3HN Tru5tee5 JRAHill T J Hakim L Ferguson R Theobalds A L Pro¢tor N Thon)thwaite Pag¢ 4 WEST NoKfHUMBERLAND FOOD BANK CIO REPORT OF THE TRusfEES FOR THE YEAR £NDED 30 SEPTEMBER 2(122 Independent Exxmin¢r David Hollowiy FCA DChA Ribchestets Ch2nered AccountJDts FInch￿e H￿se Belmont Business Park Durharn DHI ITW Approved y ord¢r of th oard of tnutrber 2021 Charge for year 3,071 At 30 September 2022 NET BOOK VALUE At 30 September 2022 17,254 At 30 September 2021 21.568 DEB'I'ORS: AMOUIYTS FALLING DUE WITHIN ONE TrTAR 2022 2021 Trade debtors Other debtors Prepaytnents 4,669 2,245 4,135 4.669 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 2021 Trdde Creditors Other ¢reditors 16 6.771 16 10. MOVEMEIYT IN FUNDS NTet movement in funds At 1.10.21 At 30.9.22 Unrestrlded Genera] fund 156.41 I 44,423 200.834 TOTAL FUNDS 156411 200,8i4 Page 12 continued... WEST NORTHIJMBERLAND FOOD BANK CIO NOTES TO THE ANCtAL srATEmEP￿s- conti￿lled FOR THE YEAR ENDED 30 SEwfEMBER 2022 io. MOVEMENT IN FUNDS- CODtinued movement in funds. included in thc above ar¢ as follow5: Resour¢es expended Movement in funds Unrestricted funds General fund 251.510 (207.087) 44.423 Restricted funds Flardship Fund 20,OC (20.(M)O) TOTAL FIINIYS 271510 227 087) CoThpar*tivts for movement tunds Net movement in fjjnds At -10.20 At 30.9.21 UThrestri¢ied funds General fund 120.799 35,612 156,411 TOTAL FIINDS 156411 Comparative net movement in fvnd4 included in the al￿¢ wt as folls)ws'. Incoming resourtes Resources expended Movement in funds Unrestrict•d funds General fund 197.407 (161.7951 35.612 TOTAL FUNDS 197 407 161795 35.612 A current year 12 months and prior year 12 months Combined Fosition is gs follows.. N¢t At 10.20 nK)vement in fvv(L Ai 30.9.22 Unrutrleted fuDd General fund 120.799 80.035 200,834 TOTAL FUNDS 200 834 Page 13 continued... WEST NORTHUMBERLAND F￿D BANK CIO NOTES TO THE FINANCIALsfATEMENfs- continued FOR THE YEAR ENDED 30 SEYfEMBER 2022 MOVEMENT IIY FUNDS- Continued A current y¢ar 12 Tnonths and prior 12 months ¢ombincd movement in fjJnds, included in the above are as follows.. In￿mIng Resources experHled Movcment in funds Unrestrieted funds General fund 448.917 (368,882) 80.035 Restricted funds Hardship Fund 20.000 (20.000) TOTAL FUNDS 468.917 388 882) ii. RELATED PARTY DISCLOSURES There *tre no relat￿ party t￿n￿¢tiOnS for the year ended 30 September 2022. Page 14 WEST NORTHUMBERLAND FOOD BANK CIO DETAILED STATE,VAENt OF FJNANCIAI, ACI"IVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2022 2022 2021 INCOME AND ENDOWMEiYrs Donations legacies Public donaiions Donated good5 Gift aid Grants 126.944 83.063 17.901 112,960 63J55 10,536 271,310 197,351 Investment income Bal￿ inter¢st 200 56 Tot41 ineoming resourc&% 271.510 197,407 EXPENDITURE Charitable a¢¢ivities Wages Pensions Food & packaging Insurattce Rent & utilities Offjce costs Van running costs AdvErt15in8 Sundries Depre¢iaiion GhaTge - vans Small grants, hardship award and vou¢hers 59.546 995 115,273 415 12.627 5.933 4.752 490 487 4,314 18.579 48.174 1,756 76,770 396 16.448 3.149 2,847 3.480 so 3,071 223.41 161.570 Support Costs Finance Accountancy Bank charges 2,292 1.384 225 225 Totsl resource5 ¢xpended 227 087 161795 Net income This page does TK)t form part of the ststutory financi￿ statements Page 15