THE GWYL LLANFYLLIN FESTIVAL ASSOCATION
Registered Charity Number 1158283
Trustees Annual Report covering 4[th] September 2024 to 3[rd] September 2025
Administrative Details of the Charity
The charity’s principal address is: Rhosddu House, Llansantffraid, Powys, SY226TH
The trustees and principal officers are:
John Eddy – Chairman / Trustee
Margaret Clennett – Secretary / Trustee Alistair Turner – Trustee
Pauline Boucher-Glynn – Trustee
The GWYL LLANFYLLIN FESTIVAL ASSOCIATION, known as the Llanfyllin Festival Association, is a Charitable Incorporated Organisation with a constitution. New Trustees are selected by Trustees and committee members and appointed at an AGM or a general meeting. It is usual for potential Trustees to serve on the committee before being appointed as a Trustee. The charity is run by volunteers; in the main these are the trustees and committee members, who organise the concerts and any other events.
Activities and Performance for the Period
As stated in the constitution: “The charity’s objects are to promote, develop and maintain public education in and appreciation of the art and science of music in all its aspects by the presentation of public concerts and recitals and by such other ways as the trustees shall determine from time to time in the county of Powys for the public benefit.” To achieve its objective the Charity again organised the annual Llanfyllin Music Festival, this year comprising five classical concerts performed at St Myllin’s Church and a workshop at a local school in Llansilin. The audience, coming from Powys and beyond, totalled around 300 across all events.
Financial Review
This financial year runs from 4[th] September 2024 to 3[rd] September 2025. We started the year with a net asset balance of £39,639 (which included current account £2,740 and deposit account £37,599) and ended the year with a net asset balance of £36,647 (which included current account £493 and deposit account £36,154).
Total income for the for the financial year was £9,769 and expenditure £14,518, giving a deficit of £4,749, being an operating deficit of £8,481, offset by donations and interest of £3,732. In respect of the latter our thanks must go to our patron, Peter Bennett-Jones, for his generous donation of £500 and also a £1000 donation we received in memory of a previous committee member, Joanna Walker.
While the finances therefore do remain healthy with significant sums in the deposit account, a previous policy decision was taken to allow overall funds to be reduced in order to continue staging concerts and additionally run an outreach programme.
The purpose of any deposit account reserve remains as previously reported, namely to:
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Make provision for an anniversary year at the Llanfyllin Music Festival;
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Help cover any operating loss;
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Provide a buffer for the possible reduction in donations, while alternative sources of funding can be found.
The Charity’s bank is Natwest Bank, Owain Glyndwr Square, Aberystwyth, SY23 2NB, and a deposit account is held with Cambridge and Counties Bank, Charnwood Court, New Walk, Leicester, LE1 6TE.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed:
Full Name: John Eddy Position: Chairman & Trustee
Date: 28[th] October 2025
INCOME & EXPENDITURE for the year to 3rd September 2025
| INCOME | 2025 | 2024 | ||||
|---|---|---|---|---|---|---|
| Direct Income | ||||||
| Festival - Ticket Sales | 5,123 | 6,360 | ||||
| Programme Sales | 247 | 222 | ||||
| Refreshment Sales | 667 | 598 | ||||
| 6,037 | 7,180 | |||||
| Indirect Income | ||||||
| Funding (Donations & Grants) | 2,176 | 740 | ||||
| Interest | 1,556 | 1,448 | ||||
| 3,732 | 2,188 | |||||
| Total Income | 9,769 | 9,368 | ||||
| EXPENDITURE | ||||||
| Musician's Fees | 11,679 | 10,150 | ||||
| Musician's Expenses | 1,383 | |||||
| Advertising & Marketing | 699 | 506 | ||||
| Online Ticketing | 0 | |||||
| Venue Hire | 1,061 | 1,000 | ||||
| Stageing | 0 | |||||
| Programmes cost | 175 | 169 | ||||
| Refreshment cost | 568 | 548 | ||||
| Admin & Sundry | 336 | 82 | ||||
| Bank fees | 3 | |||||
| 14,518 | 13,841 | |||||
| Total Expenditure | 14,518 | 13,841 | ||||
| Net Surplus / (Loss) | -4,749 | -4,473 | ||||
| BALANCE SHEET as at 3rd September 2024 | ||||||
| ASSETS | 2025 | 2024 | ||||
| Fixed Assets | 1,100 | 1,100 | ||||
| Current Assets | ||||||
| Debtors | 0 | 0 | ||||
| Cash at Bank - NW Current | 493 | 2,740 | ||||
| Cash at Bank - NW Deposit | 1,112 | 4,065 | ||||
| Cash at Bank - C&C Deposit | 35,042 | 33,534 | ||||
| 36,647 | 40,339 | |||||
| Current Liabilities | ||||||
| Creditors - St Myllin's Church | 2,061 | 1,000 | ||||
| Creditors - Alys Hughes | 800 | 800 | ||||
| 2,861 | 1,800 | |||||
| Net Assets | 34,886 | 39,639 | ||||
| REPRESENTED BY | ||||||
| Net Surplus Brought Forward | 39,639 | 44,112 | ||||
| Surplus Current Year | -4,692 | -4,473 | ||||
| 34,947 | 39,639 |