Horbury Community Centre Trust
Charity number 1158258
Annual Report and Financial Statements for the year ended 30 June 2024
Horbury Community Centre Trust
Annual Report and Financial Statements for the year ended 30 June 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Horbury Community Centre Trust
Trustees' report for the year ended 30 June 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates John Aspinall Chair Neil Thomas Vice-chair Lynne Aspinall Chris Lloyd Lindsey Martin Deborah Adams Appointed 10 September 2024 Frances Carey Appointed 13 August 2024 Sara Williamson Appointed 14 May 2024 Fiona Southby Catherine Clarke Resigned 8 August 2023 Gail Gillespie Resigned 15 October 2023 Charity number 1158258 Registered in England and Wales Registered and principal address Bankers The Cluntergate Centre The Co-operative Bank Plc Santander UK Plc Horbury PO Box 250 2 Triton Square Wakefield Skelmersdale London WF4 5DA WN8 6WT NW1 3AN
Independent examiner
E J Beverley FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) governed by a Foundation constitution adopted on 15 August 2014 as amended on 7th November 2017 and 26 March 2019.
Method of recruitment and appointment of trustees
Trustees must be appointed for a term of three years by a resolution passed at properly convened meeting of the charity trustees.
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Horbury Community Centre Trust Trustees' report (continued) for the year ended 30 June 2024
Objectives and activities
The charity's objects
(a) Further or benefit the residents of Horbury and the immediately surrounding district being part of the area designated by Wakefield Council as Horbury and South Ossett Ward in 2014, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents; and
(b) To establish or to secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the CIO in furtherance of these objects.
The charity's main activities
The Trust’s priorities are to manage and maintain a public building in the centre of Horbury. The trustees all have regard to the public benefit and strive to meet the charitable objects as stated above.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
We at the Horbury Community Centre Trust are committed to supporting local charities and the wider community in increasing and maintaining their quality of life. Despite massive Increases in heating and lighting costs incurred we have kept prices at an affordable level. Below is a summary of our achievements throughout the reporting year.
Stay and Play
One objective of Horbury Community Centre Trust is to enhance the lives of residents in Horbury and South Ossett.
The Stay and Play initiative started in January 2024 and provides volunteer-led playgroup activities for preschool children and meets for two hours on a Monday afternoon during term time and for which there is a voluntary charge of £2 per family. The first few months the initiative was supported by Wakefield Council's Community Team who provided toys and learning equipment and helpers. Since then volunteers, supported by Cluntergate Centre trustees and staff have risen to the challenge of managing the initiative. We have been fortunate to be awarded a grant of £400 by Warburtons Community Grants in July 2024, which has allowed us to purchase our own toys, books etc. and to return those loaned to us by Wakefield Council.
Live Theatre Productions
One objective of the Horbury Community Centre Trust is to support cultural activities and recreational programs that enrich our community.
This has been achieved in part with a partnership with Red Ladder Theatre Company (https://www.redladder.co.uk) who enable their own and independent productions to be performed at centres such as ours. Red Ladder schedule productions, arrange the setting-up of stages, sound and lighting and manage front-of-house activities leaving us to oversee health and safety and run the café and bar. We are fortunate that we can call on Wakefield Theatre Royal to manage ticket sales through their telephone and online portals on our behalf.
We also have an agreement with a second theatre company, Mikron Theatre (https://mikron.org.uk) to perform their own productions at least twice per year.
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Horbury Community Centre Trust
Trustees' report (continued) for the year ended 30 June 2024
Achievements and performance (continued)
Charity and community involvement
One objective of the Horbury Community Centre Trust is to ensure that all community members feel welcome and valued.
We provide facilities for a number of local charities: Wakefield Sight Aid, Wheelers and Wobblers and the Alzheimer's Society. Furthermore we host the Wakefield District Citizens Advice Bureau twice monthly for dropin sessions for those needing advice.
As well as supporting charities no less than 20 groups including Horbury Walkers, table tennis, aerobics in many forms, baby massage, theatre and dance groups and art classes use the Centre weekly. At weekend the Centre is used for children and adult birthday parties and so on.
Increasing the number of Trustees
We at the Horbury Community Centre Trust have recognised that the numbers of Trustees should be increased.
From a base of seven at the start of the current financial year we have recruited another two, one with accountancy skills that we have recognised we have lacked. We have a further application in progress and expect to appoint that person bringing the total to ten.
Financial review
The net expenditure for the year was £8,686, including net expenditure of £11,681 on unrestricted funds and net receipts of £2,995 on restricted funds after transfers.
The total receipts for the year were £91,470 and total payments £100,156. Total payments included net payments of £2,874 on restricted funds and net payments of £97,282 on unrestricted funds. Approximately £12,000 of payments relate to delayed bills for gas consumption relating to previous financial years from our energy supplier. Total receipts include £2,273 from Wakefield Council Capital Grants scheme towards the cost of replacement fencing and a noticeboard, £742 from Horbury Common Lands Trust towards our running costs and £3,596 from the Co-op for the provision of a bike rack and a buggy park.
The three offices have been fully let throughout the year. Room hire income is considerably increased from the previous year. The café space continues to be let on two days per week.
The billing problems around our energy supplies have been concluded. Our electricity is already with a different supplier and gas will follow in August 2024. The new contract rates, whilst remaining high are significantly reduced and the strain on the Trust’s finances eased.
Reserves policy
The charity's free reserves, at the year end were £31,714.
The usual level of reserves is between 3 and 6 months’ running costs, plus any extra which might be required to ensure the smooth running or orderly closure of the trust.
Given the current high expenditure on repairs it is proposed that the reserves should be at least 3 months’ running costs and in addition £1,000 be held for unplanned repairs and maintenance costs. Legal fees and early termination penalties for contractual items are also required. It has been assumed that two months’ average costs for contractual items will cover most liabilities.
Based on the 2024/25 budget this equates to a minimum of £31,000.
Approved by the board of trustees on 10/12/2024
Neil Thomas (Trustee)
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Horbury Community Centre Trust
Independent examiner's report to the trustees of Horbury Community Centre Trust
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 June 2024, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
18/12/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Horbury Community Centre Trust Receipts and payments account for the year ended 30 June 2024
| Notes 2024 Unrestricted funds £ Receipts Grants and donations (2) 2,901 Rent income 71,889 Fundraising income 5,798 Café and bar 4,775 Bank interest 238 Other income - Total receipts 85,601 Payments Staff costs 36,414 Café and bar 2,690 Utilities 27,436 Insurance 1,722 Cleaning and consumables 3,091 Repairs, renewals and refurbishment 17,996 Printing, postage and stationery 464 Marketing 305 Telephone and internet 965 Training 248 Refreshments 413 Professional fees 283 Furniture and equipment 3,203 Activities 420 Accountancy and independent examination 1,028 Bad debt write off 171 Miscellaneous expenses 218 Licences 215 Total payments 97,282 Net receipts / (payments) (11,681) Fund balances brought forward 43,395 Fund balances carried forward (3) 31,714 |
2024 Restricted funds £ 5,869 - - - - - 5,869 - - - - - 2,874 - - - - - - - - - - - - 2,874 2,995 400 3,395 |
2024 Total funds £ 8,770 71,889 5,798 4,775 238 - 91,470 36,414 2,690 27,436 1,722 3,091 20,870 464 305 965 248 413 283 3,203 420 1,028 171 218 215 100,156 (8,686) 43,795 35,109 |
2023 Total funds £ 56,454 62,422 8,466 2,665 115 176 130,298 28,454 1,435 2,075 1,633 2,591 62,549 478 195 1,321 71 275 216 6,163 16,779 960 - 563 447 126,205 4,093 39,702 43,795 |
|---|---|---|---|
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Horbury Community Centre Trust Statement of assets and liabilities
| as at 30 June 2024 2024 Unrestricted £ Cash funds Cash at bank 31,675 Cash in hand 39 Total cash funds 31,714 Debtors and prepayments Debtors HMRC Assets retained for the charity's own use Office furniture Studio tables Chairs Hall tables Sculpture Laptop Printer Hall sound, lighting and projection equipment Kitchen, bar and cafe equipment Water heaters 3 x table tennis tables Liabilities Creditors Accounts payable Rents received in advance Accruals Independent examination Other creditors Pension |
2024 Restricted £ 3,395 - 3,395 |
2024 Total £ 35,070 39 35,109 2024 £ 5,929 100 6,029 2024 £ 919 1,373 1,188 124 3,603 |
2023 Total £ 42,187 1,608 43,795 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 10/12/2024
Neil Thomas (Trustee)
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Horbury Community Centre Trust
Notes to the accounts
for the year ended 30 June 2024
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Horbury Community Centre Trust
Notes to the accounts continued
for the year ended 30 June 2024
| 2 Grants and donations Co-op Horbury Common Lands Trust (HCLT) Wakefield Metropolitan District Council B&Q (The Neighbourly) Bernard Sunley Foundation Department for Work and Pensions Neighbourhood Development Fund Rotary Clubs Women’s Institute (WI) donation Other donations 3 Restricted funds Balance b/f £ WMDC - Capital Grant Fund - Co-op grant - Rotary fund 400 400 |
2024 Unrestricted funds £ - 742 - - - - - - - 2,159 2,901 Incoming £ 2,273 3,596 - 5,869 |
2024 Restricted funds £ 3,596 - 2,273 - - - - - - - 5,869 Outgoing £ 2,273 201 400 2,874 |
2024 Total funds £ 3,596 742 2,273 - - - - - - 2,159 8,770 Transfers £ - - - - |
2023 Total funds £ - 7,275 38,331 952 5,000 3,394 500 400 250 352 56,454 Balance c/f £ - 3,395 - 3,395 |
|---|---|---|---|---|
Fund name
Purpose of restriction
WMDC - Capital Grant Fund Repairs to fence and provision of external noticeboard Co-op grant External noticeboard Rotary fund Bicycle rack and buggy park
Related party transactions
4 Trustee expenses
During the year 1 trustee was paid a total of £11 in respect of travel (previous year: £0).
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
5 Lease
The charity has a 30 year lease on the Community Centre at a peppercorn rent and a joint working agreement with The Council of the City of Wakefield which commenced in 2015.
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