Horbury Community Centre Trust
Charity number 1158258
Annual Report and Financial Statements
for the year ended 30 June 2023
Horbury Community Centre Trust
Annual Report and Financial Statements for the year ended 30 June 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 10 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Horbury Community Centre Trust
Trustees' report for the year ended 30 June 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates John Aspinall Chair Neil Thomas Vice-chair Catherine Clarke Resigned 8 August 2023 Lynne Aspinall Chris Lloyd Gail Gillespie Resigned 15 October 2023 Fiona Southby Appointed 17 January 2023 Lindsey Martin Appointed 16 May 2023 Sarah Osborne Resigned 23 August 2022 Lou Finch
Resigned 15 October 2023 Appointed 17 January 2023 Appointed 16 May 2023 Resigned 23 August 2022 Appointed 6 September 2022 Resigned 16 November 2022
Charity number 1158258 Registered and principal address Bankers The Cluntergate Centre The Co-operative Bank Plc Santander UK Plc Horbury PO Box 250 2 Triton Square Wakefield Skelmersdale London WF4 5DA WN8 6WT NW1 3AN
Registered in England and Wales
Independent examiner
E J Beverley FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) governed by a Foundation constitution adopted on 15 August 2014 as amended on 7th November 2017 and 26 March 2019.
Method of recruitment and appointment of trustees
Trustees must be appointed for a term of three years by a resolution passed at properly convened meeting of the charity trustees.
Objectives and activities
The charity's objects
(a) Further or benefit the residents of Horbury and the immediately surrounding district being part of the area designated by Wakefield Council as Horbury and South Ossett Ward in 2014, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents; and
(b) To establish or to secure the establishment of a community centre and to maintain or manage or cooperate with any statutory authority in the maintenance and management of such a centre for activities promoted by the CIO in furtherance of these objects.
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Horbury Community Centre Trust Trustees' report (continued) for the year ended 30 June 2023
The charity's main activities
The Trust’s priorities are to manage and maintain a public building in the centre of Horbury. The trustees all have regard to the public benefit and strive to meet the charitable objects as stated above.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
This is the first year since 2019 we have been fully open throughout, having left the pandemic lockdown and collapsed floor problems behind us.
In a typical week the Centre hire is: 25 hours for the Studio, 35 hours for the main hall and four hours for the meeting room. The total hours were used by 25 groups (e.g. disabled, mother and baby, arts, social, martial arts and aerobics), a local school and three private parties.
There have been eight events over the year including comedy nights, plays by nationally known theatre companies, pantomimes, and children’s entertainment. We have been awarded Culture Grants from Wakefield Council to bring plays and workshops to Horbury and other venues in the Wakefield area.
Apart from the work with other community groups mentioned above, we have linked-up with the Horbury Art Hub to bring works by local artists into the Centre and are expecting to do the same with an art collective in Wakefield in the near future.
In July 2022 a local lady who ran a home-cooking enterprise approached us to see if she could run a pop-up café in the Centre. The approach was approved by the Trustees and terms and conditions agreed. That gave birth to “Gourmet Grazers @ the Cluntergate Centre”, which is open for five hours on Wednesdays and Thursdays. It is very popular and has given the Centre a new vibrancy for the two days it’s open.
Our Facebook and Twitter accounts are updated regularly to keep people informed of upcoming events and to receive feedback from the public. We have identified a need to update our website which is based on old technology and the update is being explored.
In September 2022 our failing 30-year-old central heating boilers were replaced at a cost of £45,000. We were fortunate to be granted funds by Wakefield Council and Horbury Common Lands Trust that together contributed over 50% of the cost, the rest being taken from reserves. We have doubled the size of our café kitchen by combining it with some unused office space. Necessary maintenance tasks included replacing leaking roof window lights and upgrading electrical circuitry to match current specifications.
The Centre employs a part-time centre manager (30 hours per week), a part-time cleaner and a part-time caretaker / handyman.
The Centre's need for volunteers is increasing and we are actively working to attract more.
In conclusion, the Centre continues to serve the people of Horbury and South Ossett and also attracts visitors from further afield. The Centre will work to expand the number and range of arts-led events held in the coming months and years.
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Horbury Community Centre Trust Trustees' report (continued) for the year ended 30 June 2023
Financial review
The net receipts for the year were £4,093, including net receipts of £3,993 on unrestricted funds and net receipts of £100 on restricted funds, after transfers.
The total receipts for the year were £130,298 and total payments £126,205. Total payments included payments of £51,333 on restricted funds and payments of £74,872 on unrestricted funds. Total receipts include £25,000 from Wakefield Council Capital Grants scheme towards the cost of replacement boilers, £6,000 from Horbury Common Lands Trust and £5,000 from the Bernard Sunley foundation towards the costs of repairs to the hall floor, and a Wakefield Council Culture Grant of £13,330 to help finance several drama performances.
Room hire charges were increased by 25% in September to cover increased costs due to rising energy prices. There has been no large-scale loss of regular hirers as a result. We have welcomed back the Wheelers and Wobblers disabled group for the first time since the Covid outbreak. The three offices have been fully let throughout the year.
Increased energy costs have had a significant impact on the Trust. There is an on-going problem with our supplier who in November 2022 cancelled all our bills back to December 2020 and has only re-billed for electricity so far. It is estimated that the outstanding gas bills will amount to around £12,000 when produced. In addition VAT is being incorrectly charged. The budget for the 2023-24 financial year shows that the Trust is able to successfully operate over the next financial year but unless there is a significant reduction in energy costs in that time further increases in room hire rates will be necessary.
Reserves policy
The charity's free reserves, at the year end were £43,395.
The usual level of reserves to ensure there are sufficient funds available to finance the operation of the Trust in the event of unforeseen circumstances is between 3 and 6 months’ running costs, plus any additional costs to ensure the orderly closure of the Trust.
It is proposed that the reserves should be at least 3 months’ running costs. Legal fees and early termination penalties for contractual items are also required. It has been assumed that 3 months’ average costs for contractual items will cover most liabilities.
Approved by the board of trustees on 11/12/2023
Neil Thomas (Trustee)
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Horbury Community Centre Trust
Independent examiner's report to the trustees of Horbury Community Centre Trust
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 June 2023, which are set out on pages 6 to 10.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: E J Beverley FCCA
02/01/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Horbury Community Centre Trust Receipts and payments account for the year ended 30 June 2023
| Notes 2023 Unrestricted funds £ Receipts Grants and donations (2) 1,627 Rent income 62,422 Fundraising income 8,466 Café and bar 2,665 Bank interest 115 Other income 176 Total receipts 75,471 Payments Staff costs 28,454 Café and bar 1,435 Utilities 2,075 Insurance 1,633 Cleaning and consumables 2,591 Repairs, renewals and refurbishment 26,299 Printing, postage and stationery 478 Marketing 195 Telephone and internet 1,321 Training 71 Refreshments 275 Professional fees 216 Furniture and equipment 4,411 Activities 3,448 Accountancy and independent examination 960 Bad debt write off - Miscellaneous expenses 563 Licences 447 Total payments 74,872 Net receipts 599 Transfers between funds 3,394 Net movement in funds 3,993 Fund balances brought forward 39,402 Fund balances carried forward (3) 43,395 |
2023 Restricted funds £ 54,827 - - - - - 54,827 - - - - - 36,250 - - - - - - 1,752 13,331 - - - - 51,333 3,494 (3,394) 100 300 400 |
2023 Total funds £ 56,454 62,422 8,466 2,665 115 176 130,298 28,454 1,435 2,075 1,633 2,591 62,549 478 195 1,321 71 275 216 6,163 16,779 960 - 563 447 126,205 4,093 - 4,093 39,702 43,795 |
2022 Total funds £ 32,987 37,488 3,955 1,084 10 - 75,524 23,467 770 5,084 1,543 948 45,876 252 250 664 12 242 108 4,699 857 699 89 351 - 85,911 (10,387) - (10,387) 50,089 39,702 |
|---|---|---|---|
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Horbury Community Centre Trust Statement of assets and liabilities
| as at 30 June 2023 2023 Unrestricted £ Cash funds Cash at bank 41,787 Cash in hand 1,608 Total cash funds 43,395 Debtors and prepayments Debtors Assets retained for the charity's own use Office furniture Studio and hall tables Chairs Sculpture Laptop Printer Oven and hob Kitchen, bar and cafe equipment Water heaters 2 x table tennis tables Piano Fridges Liabilities Creditors Accounts payable Rents received in advance Accruals Sundry creditors Independent examination Gas Taxation and social security - HMRC Other creditors - Pension |
2023 Restricted £ 400 - 400 |
2023 Total £ 42,187 1,608 43,795 2023 £ 2,888 2,888 2023 £ 110 1,089 450 726 12,000 998 109 15,481 |
2022 Total £ 39,687 15 39,702 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 11/12/2023
Neil Thomas (Trustee)
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Horbury Community Centre Trust Notes to the accounts
for the year ended 30 June 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Horbury Community Centre Trust
Notes to the accounts continued
for the year ended 30 June 2023
| **2 ** | Grants and donations | 2023 | 2023 | 2023 | 2022 | |
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| £ | £ | £ | £ | |||
| B&Q (The Neighbourly) | - | 952 | 952 | - | ||
| Bernard Sunley Foundation | - | 5,000 | 5,000 | - | ||
| Department for Work and Pensions | - | 3,394 | 3,394 | - | ||
| Horbury Common Lands Trust (HCLT) | 1,275 | 6,000 | 7,275 | 11,338 | ||
| Neighbourhood Development Fund | - | 500 | 500 | - | ||
| Rotary Clubs | - | 400 | 400 | - | ||
| Wakefield Metropolitan District Council | - | 38,331 | 38,331 | 16,760 | ||
| Women’s Institute (WI) donation | - | 250 | 250 | - | ||
| The Arnold Clark Community Fund | - | - | - | 1,000 | ||
| Unite Trade Union | - | - | - | 300 | ||
| Other donations | 352 | - | 352 | 3,589 | ||
| 1,627 | 54,827 | 56,454 | 32,987 | |||
| **3 ** | Restricted funds | Balance b/f | Incoming | Outgoing | Transfers | Balance c/f |
| DWP fund | £ - |
£ 3,394 |
£ - |
£ (3,394) |
£ - |
|
| WMDC - Boiler fund | - | 25,000 | 25,000 | - | - | |
| WMDC - Culture grant | - | 13,331 | 13,331 | - | - | |
| Bernard Sunley - Boiler fund | - | 5,000 | 5,000 | - | - | |
| HCLT - Boiler fund | - | 6,000 | 6,000 | - | - | |
| The Neighbourly - Furniture fund | - | 952 | 952 | - | - | |
| NDF - Furniture fund | - | 500 | 500 | - | - | |
| Rotary fund | - | 400 | - | - | 400 | |
| WI - Boiler fund | - | 250 | 250 | - | - | |
| Unite | 300 | - | 300 | - | - | |
| 300 | 54,827 | 51,333 | (3,394) | 400 | ||
| Fund name | Purpose of restriction | |||||
| DWP fund | To purchase Adapted office furniture. Funds were transferred to | |||||
| unrestricted because the equipment was purchased in the previous year | ||||||
| before the grant was received. | ||||||
| WMDC - Boiler fund | Towards the boiler replacement. | |||||
| WMDC - Culture grant | Towards Theatre productions. | |||||
| Bernard Sunley - Boiler fund | Towards the boiler replacement. | |||||
| HCLT - Boiler fund | Towards the boiler replacement. | |||||
| The Neighbourly - Furniture fund | To purchase furniture. | |||||
| NDF - Furniture fund | To purchase a table tennis table. | |||||
| Rotary fund | To buy an external notice board. | |||||
| WI - Boiler fund | Towards the boiler replacement. | |||||
| Unite | To purchase a book case. |
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Horbury Community Centre Trust Notes to the accounts continued for the year ended 30 June 2023
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Other transactions with trustees or related parties
| Other transactions with trustees or related parties Julie Yarrow Trustee Honorarium Name of trustee or related party Relationship to charity Description of transaction |
2023 £ - - |
2022 £ 2,500 2,500 |
|---|---|---|
5 Lease
The charity has a 30 year lease on the Community Centre at a peppercorn rent and a joint working agreement with The Council of the City of Wakefield which commenced in 2015.
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