REGISTERED CHARITY NUMBER: 1158222 REPORT OF THE TRUSTEES AND UNAUDtrED FINANCIAL STATEMEKrs FOR THE YEAR ENDED 31 AUGUST 2024 CROOKHAM SUNSHINES COMMUNITY PRESCHOOL CROOKHAM SUNSHINES COMMUNrrY PRESCHOOL CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENOED 31 AUGUST 2024 Page Report of the Truste8S 1 to 4 Independont Examinerfs Report statsment of Financial Activities Balance Sheet Notes to the Flnanclal Statements 8 to 13 CROOKHAM SUNSHINES COMMUNITY PRESCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 The trustees present their report Vdith the financial statements of the chaiity for the year ended 31 August 2024. The trustees have adopted the provtsions of Accounting and Reporting by Charities: Statement of Recommended Praclice applicable to ch¥ities preparing their accounts in accordan￿ with the Finanoal Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTivrriES Public benefit The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefft when reviewing the charitys aims and obj'ectives and in planning future activities. The truslees refer to publi¢ benefit througlK)Ut this reporL Summary of the purposes of the charity as set out in its governing document The charity v￿rkS for the public benefit hairing as its objects the development and education of children and young people in particular by.. {1 } Promoting their ¢are and safety. (2) Promoting their education and promoting the parerrtal involvement (3) Promoting their health and wellbeing", (41 Providing ServI￿S to support then and their families and carers" (5) Promding seM¢es to individuals holding MemberSP￿p of the ICO: and {6) Furthering the aims of the Pre-school Learning Alliance. Summary of the main aclivities in relatlon to those purposts for the public benefi( in particular. the activities, projects or services identlfied in tho accounts The Playgroup fotlobvs the Govemments Eady Years Foundation Stages to allow children to reach their own potential goals within a csring setting Ihat allows meaThwful play and ndividual development in the following areas: - Communication and language Physir21 development - Personal, Social & Emotional Dev8lowient - Litera - MathemabL - Understanding the world - Expressive arts and design Th& Playgroup has drawn on outside professlonal help to ensure ts adheren￿ to the Pre-school Leaming Allian￿ and its a¢countabilty to the Chanty Commission The Playgroup has had a challenging year but slin proirided qualty thildcare in a fijn and educational setting V4ithin the ¢ommunty for mulb"cultural children aged 2 years to 4 years old from diverse backgrounds. The Playgroup has maintained a strong financial posibon its majority income from Hampshire County Council. The Playgroup has reserves to ensure quality childcare. training & redundancy contingency for its The settings opened their drJ)rs after Ihe summer lyeak wikn cr￿khan Sunshines having 75.60A occupancy increasing to 87.3% by April 2024 and Court Moor having 30% 0(tupancy increasing to 51 % from April to Aug 2024. The ratios of the seth"rvJs are matntained at 1.6 vjhere possible and (￿s1Onal work on 1..8 rf we need to cover a staff absence. Page 1 CROOKHAM SUNSHINES COMMUNITY PRESCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 ACHIEVEMENT AND PERFORIIIANCE Charitsble actlvltles The Playgroup has ensuFed Ihe care of the children is priority. The Trustees would like to thank the W￿le team for their continued dedir2tion ensuring that th& children carried on ￿1th their learning through play. Fundraising had been very limited fr(xn September 2023 to August 2024 due to the closing of the Court Moor setting. The Trustees had to make a difficutt decision to dose one of our setling due low birth rates and due to the staffing recruitment difficultses. There has also been a settling in of the new Trustees that took over in May 2023. During the course of 202312024 unfortunately lost our Co-chair. however the overall number of Trustees was still healthy, with 9 still in place at the end of the educational year. Racruitment of staff has continued to be difficult. espec4ally after h•ing two staff members leave us. The positives however were that have subsequerrtly recruited 2 new staff members. The happiness and wellbeing of the stsff is important lo the Trustees and with the news of the closure of our Court Moor s&tbng. this has been a litue unsetlling the staff. especially those affected at the setting we dosed. The posrtives V￿re that the staff members from the Ci)urt Moor setting agreed to transfer to the Crookham Sunshines setting. An obj￿¥Ve for next year is to build a strong relationship belween the staff and trustees, after Iwo years of uncertainty. The Trustees agreed to increase staff wages to be in line Mrith other settings in the area, whtch has given a boost to the staff. FINANCIAL REVIEW Financial posttlon The Trustees wisider the financia5 position to be satisfadory. ReseNes policy The amount of reserves held is £50,000 The reserves is hekl," To ensure that our presc*M)ol is able to operate during periods of ltraver income (e.g. lowèr occupancy) To ensure money is reserved for unexpected events (e.g. an unexpected repair). redundaneies or any em&rgencies (8.9. long lerm sick leave). To prowde an opportunity to reseNe money for f￿re proiects. Going concem The trustees are confident that the charity can conliwe as a gobng cijncem. STRUCTURE, GOVERNANCE AND MANAGEPAENT Goveming document The charity is controlled by lis goveming document, a deed of trust and ccfflstitirtes a Charitable Incorporated Organisation. Page 2 CROOKHAM SUNSHINES COMMUNrrY PRESCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 STRUCTURE, GOVERNANCE AND MANAGEIIIENT Recruilment and appointment of new trustees Trustees oversee trie playgroup activibes. members are elected, every year by maioiity vote, at the AGM and then DBS checked via Ofsted. The Committee must b8 made up of a minimum of 3 memtEr5. Committee should consist of a minimum of Chair, Treasurer, Secretary. The Trustees principle role is as follows:_ o Review Policies and Practice induding ofsted and charity commission requirements o Employ and Appraise Staff. Members fall into two categ0ri8S'.- o Family Member - parents of children atteThJing the playgrou o Affiliate member- inLlividuals, organizations interested in the playgroup. Each member is allowed one vote. Organlsational structure 1. Pre- School Leaming Alliance 2. Commitiee of Trustees 3. Playgroup 4. Members REFERENCE AND ADVANISTRATIVE DEfAILS Registered Charity number 1158222 Principal addre8s Spring Woc¥Js Fleet Hampshire GU52 7SX Truste8s T Redpath A Chappelow G Hall L M James WOMMa J Streedy B Friedri¢hs P Spinks A Spinks M Tivey J Allen KRCook Independent Examiner stuart Mackie, FCA Morrts Crocker Chartered Accountanis Station House North Street Havant Hampshire P09 1QU Page 3 CROOKHAM SUNSHINES COMMUNITY PRESCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 Approved by order of the t•)ard of trustees on ......l% e.t>... .￿2(and signed ¢m lis behalf by: Page 4 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CROOKHAM SUNSHINES COIIIMUNrrY PRESCHOOL Independènt oxaminerfs rèport to the trustees of Crookham Sunshines Community Preschool I report to the charty trustees on my examination of the accounts of Crookham Sunshines Community Preschool {Ihe Trust) for the year ended 31 August 2024. Responslbilities and basis of report As th8 charity trustees of the Trust you a￿ responsbi le for the preparati￿ of the atxounts in accordance with the requirements of the Charikies Act 2011 (Ihe A¢fl. I report in respect of my examination of the Trusvs accounts carried out under Section 145 of the Act and in carrying out my examination I have fouowed all appticabie Directions given by the Charity Commission under Section 145(5)(b} of the Act Independent examinerfs statement I have Completed my examinats"on. l ojnfimi that no material matters have come to my attention in connedion with the examination giving me cause to belteve that in any mat8rial respect accounts.ng records vRre not kept in respect of the Trust as required by Section 130 of the Act. or the accounts do not accord vrith those records: or the accounts do not ￿)mPlY y￿th the appli¢able requirements con￿mIng the forni and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent exaniination. I have no ¢oncems and have come across no other matter5 in connedion wtlh the examination to which attention should be drawn in this rep￿* order to enable a proper undeTStandirrfJ of the accounts to be reached. Stuart Ma¢kie, FCA Morris Crocker Chartered Accountants Station House North Street Havant Hampshire P09 1QU Date.. 261612025 Page 5 CROOKHAM SUNSHINES COMPAUNITY PRESCHOOL STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31 AUGUST 2024 21Y24 Unrestricted funds 2023 Total funds Notes INCOME AND ENDOWMENTS FROM Charitable a¢tlvltios Development and Education 2C￿.387 217,578 other trading actiwities Investment income 3,652 1.273 3,217 509 Total 211,312 221.304 EXPENDITURE ON Charltablo activities Development and Education 241,861 237,758 NET INCOMEI(EXPENDITURE) (30,549) {16.454) RECONCILIATION OF FUNDS Total funds brought fo￿￿rd 168,916 185,370 TOTAL FUNDS CARRIED FORWARD 138.367 168,916 The notes fonn part of these financial ststements Page 6 CROOKHAAI SUNSHINES COMMUNfrY PRESCHOOL BALANCE SHEET 31 AUGUST 2024 2024 Total furKIs 2023 Total funds Notes FIXED ASSETS Tangible assets 10 4,463 28,798 CURRENT ASSETS stocks Debtors Cash at bank 11 12 1.143 4.077 133.743 2,074 4,540 137,905 138,963 144,519 CREDITORS Arnounts falling due within one year 13 (5.059) (4,401) NET CURREp¥f ASSErs 133,904 140,118 TOTAL ASSETS LESS CURRENT LIABILITIES 138.367 168,916 NET ASSETS 138,367 168,916 FUNDS Unrestricted funds 14 138,367 168,916 TOTAL FUNDS 138,367 168,916 The financial statements were approved by the Board of Ttustees and authorised for issue on 23rd June 2025 . and vRre signed on its behalf by. B Friadrichs - Trustee pinks ee The notes form part of these frianc4al sL￿ernents Page 7 CROOKHAM SUNSHINES COMMUNttY PRESCHOOL NOTES TO THE FINANCIAL STATEMEKrs FOR THE YEAR ENDED 31 AUGUST 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the chanty. which is a public ￿nefft entity under FRS 102, have been prepared in accordano with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Staternent of Recommended Prartt¢e applicable to chartlies preparing their accounts in accordance with the Financial RepM)rting Standard applicable in the UK and Republic Df Ireland (FRS 102) (effective 1 January 2019)., Financhql Reports'ng Stsndard 102 'The Finanaal Reporting Standard applilxble in the UK and Republic of Ireland and the Charities Acl 2011. The financial statements have been prepared under the historical cost convention. The trustees consider that there are no material uncertainties regarding the d)anty's abiltty lo continue as a going concem. Incom All incom8 is recognised in the Statement of Financial Activities once the charity has entittement to the funds, it is probable that the income will be re￿iVed and the wnount can be measured reliably. Exponditure Liabilities are re¢ognised as expenditure as sC￿n as there is a legal or Constructive obligation committing the charity to that experKliture, it is probable that a transfer of economic benefits V￿11 be r8quir8d in settlement and the amount of the obligation can b8 measured reliably. Expenditur& is a¢¢ounled for on an a¢¢ruals basis arKI has been dassified under headings that aggregate all co related to the category. Where costs cannot be direcliy attributed to particular headings they have been allocated to act{wt￿S on a basis consistent with the use of resources. Tangibl8 fixed assets Depreciation is provided at fdlo*ing annual rates in order to write off each asset over its estimated useful life. Fixtures, fittings & equipment 4% strayht line Other land & buildings 25-50% straight line or 25-50% reducing balance Individual fixed assets CA)st￿l9 £100 ￿ more are capitalised at cost. or, rf gifted. at the value to the charty on receipt. Stocks Stocks are valued at the lower of ￿st arKI net realisable value. after making due allowar￿e for obsolete and slthv moving items. Taxation The ¢hanty is 8X8mpt from tax its charitable aCts￿le& Fund accounting Unrestricted fuThJs ￿ be used in a¢c{xdan￿ with the charitable objectives at the disuetion of the truslees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise then specified by Ihe donor or when fvnds are raised for part[￿jIar restricted puwposes. Further explanation of the nature purpose of eath fund is induded in the notes to the financial statements. Pension costs and other post-retirement benefits The charity operates a defined corrtribuiion pension scheme. Contribuiions payable to the charitvs pensi¢)n scheme are charged to SLqtement of Financial Activrti8s in the period to thich they relate. Page 8 continued.., CROOKHAM SUNSHINES COAIMUNITY PRESCHOOL NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2024 ACCOUNTING POLICIES - continued Financial instruments The charity only enters into basic financial instruments transadions that resull in the recognition of financtal assets and liabilities like trade and other accounts receivable and payab18 investments in stocks and shares. The measurement basis used for these instrum8nts is detailed below. Debtors and cash at bank Trade and other debtors are reCogr￿Sed at the settlement amoLKrt due after any trade discount offered. Prepayments are valued at the amourrt prepaid net of any trade discounts due.Ca8h at bank and in hand induded cash held on deposit or in a current accwnt Cr8ditor3 and provisions Credltors and provisKJns are recc