The Wilmslow Half Marathon – Trustees Annual Report
Report of the Trustees for the year ended 30 June 2024
The trustees present their annual report and audited financial statements for the year ended 30 June 2024 and confirm they comply with the Charities Act 1993 and subsequent amendments of that Act.
Reference and Administrative Information
Charity Name Wilmslow Half Marathon Charity Reg. no. 1158220 Principal address Wilmslow Half Marathon, 9 Green Villa Park, Wilmslow, Cheshire, SK9 6EJ
Board of Trustees
Anthony Kersh Nicky Mowat Paul Norris Roy Pownall Martin Stocker
Independent Examiner
Julie Lucas
Bank
NatWest Bank 260 Finney Lane Heald Green Cheadle Cheshire SK8 3QF
Wilmslow Half Marathon (Registered Charity CC 1158220)
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Structure, governance and management
Governing document
The Wilmslow Half Marathon is constituted as a Charitable Incorporated Organisation and was registered with the Charity Commission on 12 August 2014, charity number 1158220. It is governed by a constitution dated 8 August 2014.
Organisational structure
The charity is governed by between 5 and 7 trustees, currently there are 5 trustees. All trustees provide their services on a voluntary basis and receive no remuneration.
The management and organisation of the charity’s main event of the year, the Wilmslow Half Marathon, is carried out by a Committee of 8 people. All committee members provide their services on a voluntary basis and receive no remuneration.
Objectives
The following objects of the Wilmslow Half Marathon CIO are for the public benefit:-
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1) The promotion of community participation in healthy recreation for the benefit of the inhabitants of Wilmslow by the provision of funds and facilities for running/athletics and playing rugby, hockey, lacrosse and cricket and such other sports as the trustees may in their absolute discretion deem appropriate; and
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2) To support such general charitable purposes as the trustees in their absolute discretion may determine.
Activities
The Wilmslow Half Marathon raises funds by organising an annual half marathon race in the roads around Wilmslow and Mobberley. The event is held at the end of March or beginning of April and has been held since 1984. Usually between 3000 and 5000 competitors enter the event. Any surplus generated by the event is distributed to sports clubs and other organisations in the area. In 2019 the committee rebranded the event as the Wilmslow Running Festival and incorporated a 10Km race and a children’s fun run.
Entry numbers for this year’s race were 4640 spread across the 3 races with almost 3400 entering the Half Marathon. Donations of £46,100 were made during the year. A list of donations is shown on P6 of this report. A further £9,000 was carried forward to 2024/25 to be made available for donations.
Wilmslow Half Marathon (Registered Charity CC 1158220)
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Financial policies
Reserves
The Wilmslow Half marathon maintains a reserve account of £50,000. The trustees believe this is sufficient to cover costs incurred if the event has to be cancelled or postponed at short notice.
Funding
The charity’s income comes from two sources:
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Entry fees paid by competitors , entry fees received for the 2024 race were £127,092.
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Sponsorship by local organisations, provided £15,000 income.
Statement of Trustees responsibilities
The trustees are responsible for keeping proper accounting records that accurately disclose the financial position of the charity. The accounting records are maintained by the Treasurer who is a member of the organising committee. The trustees are responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by
John Irwin (Treasurer) 18 September 2024
Wilmslow Half Marathon (Registered Charity CC 1158220)
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WILMSLOW RUNNING FESTIVAL 2023/2024
INCOME AND EXPENDITURE ACCOUNT
| 12 | 12 | 12 | 12 | |
|---|---|---|---|---|
| MONTHS | MONTHS | MONTHS | MONTHS | |
| 30-Jun | 30-Jun | 30-Jun | 30-Jun | |
| 2024 | 2023 | 2022 | 2021 | |
| INCOME | ||||
| Race Entries | 127,093 | 101,665 | 98,650 | 13,649 |
| Sponsorship | 15,000 | 13,000 | 14,500 | 1,000 |
| Bank Interest | 968 | 294 | 30 | 38 |
| Gift Aid | 0 | 0 | 5,208 | 0 |
| 143,061 | 114,959 | 118,389 | 14,687 | |
| EXPENDITURE | ||||
| Refunds | 0 | 0 | 151 | 412 |
| T Shirts | 15,988 | 16,203 | 13,863 | 0 |
| Toilets | 3,684 | 2,316 | 6,210 | 0 |
| Equipment | 5,147 | 3,567 | 5,128 | 0 |
| Prizes | 4,733 | 4,730 | 8,916 | 0 |
| UK Athletics | 257 | 30 | 30 | 0 |
| Miscellaneous | 1,560 | 1,108 | 2,815 | 1,187 |
| Catering | 1,966 | 2,022 | 2,652 | 0 |
| Stamps | 0 | 0 | 1,547 | 0 |
| Printing | 961 | 100 | 1,029 | 0 |
| Drinks | 2,400 | 2,423 | 6,056 | 0 |
| Donations | 46,000 | 34,150 | 54,550 | 3,000 |
| Mementos | 7,654 | 8,936 | 6,903 | 5,868 |
| Vehicle Hire | 154 | 339 | 1,722 | 0 |
| Marketing | 10,020 | 6,993 | 6,714 | 1,685 |
| First Aid Cover | 9,900 | 9,542 | 21,421 | 0 |
| Signage | 2,814 | 3,833 | 1,603 | 0 |
| Traffic Mgt | 4,269 | 2,234 | 4,356 | 0 |
| Chocolate Bars | 2,785 | 3,116 | 3,793 | 0 |
| Chip Timing | 13,176 | 9,855 | 17,815 | 0 |
| Bank charges | 36 | 0 | 0 | 0 |
| 133,504 | 111,496 | 167,273 | 12,151 | |
| Surplus/shortfall | 9,557 | 3,463 | -48,884 | 2,536 |
Wilmslow Half Marathon (Registered Charity CC 1158220)
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WILMSLOW RUNNING FESTIVAL 2023/2024
BALANCE SHEET
| As at | As at | As at | As at | |
|---|---|---|---|---|
| 30-Jun | 30-Jun | 30-Jun | 30-Jun | |
| 2024 | 2023 | 2022 | 2021 | |
| Assets | ||||
| Deposit a/c | 51101 | 50132 | 59838 | 59808 |
| Current a/c | 24177 | 14781 | 2709 | 51677 |
| Card account | 435 | 1243 | 146 | 92 |
| 75,712 | 66,156 | 62,693 | 111,577 | |
| Reserve | ||||
| s | ||||
| Opening | 66,156 | 62,693 | 111,577 | 109,041 |
| Surplus/shortfall | 9,557 | 3,463 | -48,884 | 2,536 |
| 75,712 | 66,156 | 62,693 | 111,577 |
Notes to
accounts:-
The deposit account contains a sum held in reserve to cover contingencies in case of last minute race cancellationr.
Scrutineer's report:- I report on the accounts of the Wilmslow Half Marathon for the 12 months ended 30 June 2024 as set out here.
Responsibilities of the Wilmslow Half Marathon committee and the scrutineer
The committee of the Wilmslow Half Marathon are responsible for preparation of the accounts. It is my responsibility to scrutinize the accounts without carrying out a formal audit or independent examination and report to the Half Marathon committee.
Basis of the Scrutineer's report.
In accordance with the directions given by Wilmslow Half Marathon committee, I have scrutinized the records and accounts.
Scrutineer's statement
In my opinion the accounts are in accordance with the records produced and comply with accounting practice.
Signed
Julie Lucas 12/09/2024
Wilmslow Half Marathon (Registered Charity CC 1158220)
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| Wilmslow Running Festival Donations 2023-24 | Wilmslow Running Festival Donations 2023-24 | ||
|---|---|---|---|
| 2024 | 2023 | 2022 | |
| (2 races) | |||
| Wilmslow Rugby Club | 13600 | 4000 | 8000 |
| Wilmslow Hockey Club | 3200 | 3500 | 7000 |
| Wilmslow Running Club | 10000 | 6000 | 12000 |
| St Wilfrid's Church Mobberley | 500 | 500 | 1000 |
| Scouting & Guiding Units | 3700 | 3650 | 6600 |
| Wilmslow Lacrosse | 3200 | 3500 | 7000 |
| Wilmslow Phoenix | 2850 | 2250 | 8900 |
| Mobberley Rose Queen | 500 | 500 | 500 |
| Transforming Lives | 5000 | 7000 | 0 |
| Running Clubs | 2200 | 0 | 0 |
| Others | 1250 | 3250 | 3550 |
| TOTAL | 46000 | 34150 | 54550 |
Wilmslow Half Marathon (Registered Charity CC 1158220)
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