## **Trustees’ Annual Report for the period** 

**From  1[st] November 2024                   Period start date   To 31/10/2025 Period end date** 

## **Charity name:OUGHTIBRIDGE GALA EVENTS & DONATIONS CHARITY** 

## **Charity registration number: 1158200** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|**To provide grants and donations for**<br>**such charitable purposes for the public**<br>**benefit as are exclusively charitable**<br>**according to the laws of England and**<br>**Wales as the trustees may from time to**<br>**time determine in particular but not**<br>**exclusively in Oughtibridge and the**<br>**surrounding area.**|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or<br>services identified in the<br>accounts.|Para 1.17 and<br>1.19|Oughtibridge Gala Events and Donations<br>Charity have organised two community events<br>within our financial year.<br>Sports Night was a fine and sunny evening<br>meaning it was well attended evening with the<br>children’s races being very busy. The Tom<br>Holmes Gala Chase was popular as always. The<br>numbers were down on previous years as there<br>was another event locally.<br>Gala Day started with a walking parade<br>through the village, led by the Gala Princess<br>and her attendants.  The local Brownies,<br>Rainbows, playgroups and dance groups all<br>joined in the parade. As is traditional,<br>Oughtibridge Brass Band led the parade into<br>the park before opening the Gala with a<br>Fanfare.  We had no theme this year. We had<br>an entertainment group along with bubble<br>making group and Maniax comedy duo.  We<br>also had two local dancing groups and other<br>bands.  Oughtibridge Brass Band and Training<br>Band provided music during the afternoon.<br>There were lots of stalls and games.  There was<br>our usual dog competition. The weather was<br>hot and sunny which did bring out the crowds,<br>with many taking shelter in the shade from the<br>trees around thepark as the afternoon went|





|||on.  Different opportunities for food were<br>supplied by local food vans. Gala sold locally<br>produced ice creams which went down<br>extremely well and provided a great source of<br>income.<br>Our two events have enabled us to raise<br>enough money to be able to donate £5600 to<br>local charitable organisations in October 2025.<br>Money was given to several local churches,<br>scout and guide groups, the luncheon club,<br>Brass Band Training Band, local schools PTA<br>and supportersgroupsplus others.|
|---|---|---|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|We have had regard to the guidance<br>issued by the Charity Commission on publc<br>benefit|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|We agree to make grants to organisations<br>and groups in the local area of<br>Oughtibridge Sheffield, for charitable<br>purposes.  We do not make grants to<br>individuals, or for commercial benefit.  We<br>require proof of spending from all recipients<br>of grants|
|Policy on social investment<br>including program related<br>investment|Para 1.38|We have no policy on social investment|
|Contribution made by<br>volunteers|Para 1.38|The charity is run entirely by volunteers<br>and could not provide the services and<br>funding that we do without them.  All help s<br>gratefully received|
|Other|||



## **Achievements and Performance** 

SORP reference 



|Summary of the main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.|Para 1.20||
|---|---|---|



**Additional information (optional)** You may choose to include further statements where relevant about: 

|Achievements against<br>objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising<br>activities against objectives<br>set|Para 1.41||
|Investment performance<br>against objectives|Para 1.41||
|Other|||





## **Financial Review** 

|**Financial Review**|||
|---|---|---|
|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|The charity was able to finance two events,<br>and donate 5600 to local groups.  Our bank<br>account current holds £19930 at the end of<br>the financial year|
|Statement explaining the<br>policy for holding reserves<br>stating why they are held|Para 1.22|We hold funds to run 1.5 gala events in<br>order to stand against cancellation, or other<br>occurrence that may prevent enough being<br>raised to cover costs.  We also estimate the<br>cost of maintaining or purchasing gala<br>equipment|
|Amount of reserves held|Para 1.22|19930|
|Reasons for holding zero<br>reserves|Para 1.22||
|Details of fund materially in<br>deficit|Para 1.24||
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|We have no uncertainties around running<br>this years gala|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

|The charity’s principal<br>sources of funds (including<br>any fundraising)|Para 1.47|Our main source of income is money raised<br>at the two annual events**.**<br>We make an annual partnership agreement<br>request to Bradfield Parish Council for<br>financial help to cover running costs, such<br>as insurance, licences and permits, and<br>technical costs.  BPC donated 2500 in<br>2025**.**|
|---|---|---|
|Investment policy and<br>objectives including any<br>social investment policy<br>adopted|Para 1.46|n/a|
|A description of the principal<br>risks facing the charity|Para 1.46|Principal risks are weather related which<br>could lead to cancellation or poor turnout<br>by event attendees.  Running costs are<br>such that last-minute cancellation or poor<br>attendance could create a financial deficit.<br>This is offset by our retained funding policy.|
|Other|||





## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:|||
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity<br>constituted?<br>(e.g unincorporated<br>association, CIO)|Para 1.25|CIO|
|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|Trustees are elected from the volunteers<br>committee members|



## **Additional information (optional)** 

## You may choose to include further statements where relevant about: 

|Policies and procedures<br>adopted for the induction<br>and training of trustees|Para 1.51|No formal training or induction exists|
|---|---|---|
|The charity’s organisational<br>structure and any wider<br>network with which the<br>charity works|Para 1.51|The charity’s organisational structure is<br>Chair Abi Cone<br>Vice Chair Alison Jones<br>Treasurer Ann Belben|
|Relationship with any<br>related parties|Para 1.51|**n/a**|
|Other|||



## **Reference and Administrative details** 

|Charity name|OUGHTIBRIDGE GALA EVENTS AND DONATIONS<br>CHARITY|
|---|---|
|Other name the charity uses||
|Registered charity number|1158200|
|Charity’s principal address|11 Myers Ave<br>Oughtibridge<br>Sheffield<br>S35 0JF|
|||





## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Abi Cone|Chair|||
||Martin Robson||||
||Tim O’Connell||||
||Ian Askham||||
||David Webster||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||



## – Corporate trustees names of the directors at the date the report was approved 

**Director name** 

Name of trustees holding title to property belonging to the charity 

**Trustee name Dates acted if not for whole year** 



## **Funds held as custodian trustees on behalf of others** 

Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets 

## **Additional information (optional)** 

## **Names and addresses of advisers (Optional information)** 

|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||



**Name of chief executive or names of senior staff members (Optional information)** 

## **Exemptions from disclosure** 

Reason for non-disclosure of key personnel details 

## **Other optional information** 



## **Declarations** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

|**Signature(s)**<br>**Full name(s)**<br>**Position (eg Secretary,**<br>**Chair, etc)**<br>**Date**|||
|---|---|---|
||Abi Cone||
||<br>chair||
||24/03/2026||
||24/03/2026||





## **Oughtibridge Gala Events and Donations Charity** 

**Financial Statements** 

**Year ended 31/10/2025** 

_**Registered Charity Number:   1158200**_ 



## **OUGHTIBRIDGE GALA EVENTS AND DONATIONS CHARITY Year ended 31/10/2025 RECEIPTS AND PAYMENTS ACCOUNT** 

|31/10/2025<br>**Income**<br>Stalls & Ground Rent<br>1,875.00<br>£<br>games/stalls<br>(1)<br>1,896.15<br>£<br>Gate<br>4,648.73<br>£<br>Catering<br>4,623.33<br>£<br>Raffle<br>1,468.00<br>£<br>refund site management<br>-<br>Grants<br>2,500.00<br>£<br>Adverts & Sponsorship<br>700.00<br>£<br>Sports Night<br>620.71<br>£<br>merchandise<br>-<br>£<br>float repaid<br>2,215.00<br>£<br>Dog Show<br>45.50<br>£<br>Donations<br>70.98<br>£<br>Interest<br>46.74<br>£<br>misc<br>12.00<br>£<br>20,722.14<br>£<br>**Expenses**<br>Stalls (refunds)<br>95.00<br>£<br>Catering<br>1,454.90<br>£<br>Site Management<br>715.78<br>£<br>Gala Day Activites & Performers<br>2,338.87<br>£<br>Insurance<br>1,092.19<br>£<br>Printing, Advertising & Website<br>1,377.99<br>£<br>Van Hire<br>238.09<br>£<br>Raffle prizes/tickets<br>251.60<br>£<br>Sports Night<br>493.53<br>£<br>First Aid<br>Licenses<br>294.09<br>£<br>Repairs & small equipment<br>1,277.49<br>£<br>float refund<br>2,215.00<br>£<br>Royalty<br>25.00<br>£<br>Competitions<br>69.49<br>£<br>Sundries<br>571.40<br>£<br>misc<br>12.00<br>£<br>12,522.42<br>**PROFIT BEFORE GRANTS**<br>8,199.72<br>**GRANTS GIVEN**<br>(2)<br>5,600.00<br>**SURPLUS/(DEFICIT) FOR THE YEAR**<br>2,599.72<br>Opening Bank  & vouchers<br>17,330.99<br>Surplus/(Deficit) for the Year<br>2,599.72<br>Closing Assets Held<br>19,930.71<br>**Represented By :**<br>Closing Bank<br>19,930.71<br>Gift Voucher<br>-<br>19,930.71|1,625.00<br>£<br>1,838.05<br>£<br>4,464.50<br>£<br>3,831.43<br>£<br>1,001.00<br>£<br>100.00<br>£<br>3,500.00<br>£<br>210.00<br>£<br>525.79<br>£<br>37.62<br>£<br>2,495.00<br>£<br>117.05<br>£<br>449.00<br>£<br>20,194.44<br>£<br>49.99<br>1,472.66<br>941.76<br>2,584.33<br>1,072.25<br>1,459.11<br>418.28<br>200.00<br>830.68<br>419.76<br>293.30<br>1,271.28<br>2,505.00<br>627.97<br>14,146.37<br>6,408<br>6,408.07<br>4,540<br>4,540.00<br>1,508.07<br>15,822.92<br>1,508.07<br>17,330.99<br>17,330.99<br>17,330.99<br>Comparatives<br>31/10/2024|1,625.00<br>£<br>1,838.05<br>£<br>4,464.50<br>£<br>3,831.43<br>£<br>1,001.00<br>£<br>100.00<br>£<br>3,500.00<br>£<br>210.00<br>£<br>525.79<br>£<br>37.62<br>£<br>2,495.00<br>£<br>117.05<br>£<br>449.00<br>£<br>20,194.44<br>£<br>49.99<br>1,472.66<br>941.76<br>2,584.33<br>1,072.25<br>1,459.11<br>418.28<br>200.00<br>830.68<br>419.76<br>293.30<br>1,271.28<br>2,505.00<br>627.97<br>14,146.37<br>6,408<br>6,408.07<br>4,540<br>4,540.00<br>1,508.07<br>15,822.92<br>1,508.07<br>17,330.99<br>17,330.99<br>17,330.99<br>Comparatives<br>31/10/2024|
|---|---|---|
||49.99<br>1,472.66<br>941.76<br>2,584.33<br>1,072.25<br>1,459.11<br>418.28<br>200.00<br>830.68<br>419.76<br>293.30<br>1,271.28<br>2,505.00<br>627.97||
||6,408<br>4,540||
|||1,508.07|
|||15,822.92<br>1,508.07|
|||17,330.99|
|||17,330.99|
|||17,330.99|





## **OUGHTIBRIDGE GALA EVENTS AND DONATIONS CHARITY 31/10/2025 RECEIPTS AND PAYMENTS ACCOUNT NOTES** 

|(1) **STALL INCOME/GAMES**<br>lucky dip<br>bounce<br>Hook a Duck<br>coin rolling<br>Lollipop Board<br>Kids Tomb<br>Adult Tomb<br>Splat the Rat<br>Football<br>Coconut<br>jelly bean<br>Teddy Bear<br>sweets<br>jar sweets<br>spin the wheel<br>competitions<br>Treasure Chest<br>pick a stick<br>(2) Donations and Thank You's<br>152nd Brownies<br>152nd Oughtibridge Guides<br>367 South Sheffield Air Cadets<br>Wharncliffe Side Retirees<br>Oughtibridge Brass Band<br>Oughtibridge Brass band training<br>Oughtibridge Lunch Club<br>wharcliffe side development assoc<br>Worrall Chapel<br>Stocksbridge Park Steels<br>Supporters of Oughtibridge School<br>Parish Church of Ascension<br>Dance Dynamique<br>Ecclesfield Riding Club<br>FOSNI<br>Invictus Gymnastics<br>Oughtibridge Rainbows<br>Sheffield Foodbank<br>Stocksbridge Pentaqua Swimming Club<br>Wharncliffe Side Players<br>Greave House Farm<br>Wisewood Girls Football Club|31/10/2025<br>101.95<br>360.00<br>66.20<br>-<br>-<br>197.20<br>364.00<br>31.00<br>129.00<br>270.20<br>-<br>-<br>86.30<br>16.00<br>176.60<br>16.00<br>-<br>81.70<br>1896.15<br>2025<br>150.00<br>150.00<br>160.00<br>200.00<br>190.00<br>80.00<br>500.00<br>200.00<br>30.00<br>350.00<br>500.00<br>1,000.00<br>300.00<br>600.00<br>300.00<br>-<br>40.00<br>-<br>250.00<br>600.00<br>-<br>-<br>5,600.00|31/10/2024<br>110.7<br>320.00<br>68.90<br>54.70<br>55.05<br>198.20<br>321.00<br>159.75<br>249.25<br>15.00<br>44.30<br>82.10<br>90.80<br>32.10<br>36.20|
|---|---|---|
|||1,838.05|
|||2024<br>129.00<br>129.00<br>154.00<br>157.00<br>200.00<br>76.00<br>250.00<br>194.00<br>70.00<br>199.00<br>483.00<br>536.00<br>92.00<br>226.00<br>143.00<br>214.00<br>40.00<br>464.00<br>121.00<br>377.00<br>106.00<br>180.00|
|||4,540.00|





## **OUGHTIBRIDGE GALA EVENTS AND DONATIONS CHARITY Year ended 31/10/2025 RECEIPTS AND PAYMENTS ACCOUNT NOTES** 

|(3) High value expense items<br>Gala Day Activites & Performers<br>Public Announcer<br>Gala Princess & Attendents<br>Printing and advertising<br>raffle tickets and prizes<br>website<br>(4) Sports Night<br>Race Entry<br>Catering<br>Sweets<br>Expenditure<br>Prizes<br>Trail Association<br>First Aid estimate at present<br>Engraving<br>Forestry Commission<br>Rosettes/stickers<br>catering<br>sound system<br>(Deficit) / surplus|31/10/2025<br>328.81<br>174.20<br>117.70|31/10/2025<br>1710.00<br>360.00<br>25.00<br>2,095.00<br>1,377.99<br>251.60<br>-<br>1,629.59<br>620.71<br>493.53<br>127.18|31/10/2024<br>1840<br>420.00<br>25.00<br>2,285.00<br>917.25<br>-<br>541.86<br>1,459.11<br>31/10/2024<br>270.93<br>194.96<br>58.90<br>524.79<br>170.00<br>21.00<br>137.28<br>38.00<br>75.00<br>89.40<br>300.00<br>830.68<br> (305.89)|
|---|---|---|---|
||39.99<br>8.50<br>137.28<br>24.00<br>12.97<br>90.79<br>180.00|||



The above profit does not allow for any costs for the catering. Some of the above income & costs are categorised else where in the accounts.