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2024-09-30-accounts

Charity registration number: 1158193

Trawden Forest Community Centre

Annual Report and Financial Statements for the Year Ended 30 September 2024

KM Chartered Accountants 1st Floor, Block C The Wharf Manchester Rd Burnley BB11 1JG

Trawden Forest Community Centre

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 17

Trawden Forest Community Centre

Reference and Administrative Details

Trustees as at the date of signing Chris Whitaker-Webb Maureen Askew Dave Webber Sara Jane Swann Elizabeth Kay Berridge Kevin McNulty Ann Boocock Helen Margaret Hodkinson Robert David Boocock Joanne Margaret Cunliffe Andrew William Froud Karen Bradley Charity Registration Number 1158193 Principal Office Church Street Trawden BB8 8RU Independent Examiner KM Chartered Accountants 1st Floor, Block C The Wharf Manchester Rd Burnley BB11 1JG

Page 1

Trawden Forest Community Centre

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 30 September 2024.

Objectives

Overview

Trawden Forest Community Centre is a volunteer managed site located in the centre of Trawden, a small village in East Lancashire.

The objects of the charity are:

to further or benefit the residents of Trawden Forest and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other options by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents, and

to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such centre for activities promoted by the charity in furtherance of the above objects.

Activities

2023/24 was another successful year for the Charity, with the Community Shop, as the Charity’s trading subsidiary, continuing to be our main source of income with a substantial donation received of £30,000 following their year end in 2023. The donation for 2023/24, which will be received in March 2025, will be £45,000. This will help us towards our goal of being self-sufficient financially, enabling us to continue to maintain and improve the whole site, support our two paid salaries, and continue to reinvest back into the community that supports us so staunchly.

Community Centre private bookings were buoyant for both bar and non-bar events, including weddings, christenings and other private functions, along with regular children’s parties, training sessions and meetings. Alongside one-off bookings, our regular hirers such as yoga, pilates, dance fitness, ceramics, Cubs, Brownies and Guides enhanced the rich programme of activities at the Centre.

Our own regular groups, including Tai Chi, parent & toddler group, craft group, Friendship Group and carpet bowls, plus regular informal chat groups in the library, also contributed to this varied programme.

Volunteers also organised a variety of community and fundraising activities, including an ‘Old Trawden’ slideshow, whisky night, wine tasting night, a festive fair and our New Year’s Eve party. We also held two beer & music festivals and a Northern Soul afternoon, which we hope will become a regular fixture. The Volunteer Coordinator organised volunteer celebrations in December and April, along with a variety of other socials throughout the year, giving volunteers from across the Charity the chance to come together.

Just after the end of the reporting period but worth mentioning here, the Charity celebrated the 10th anniversary of receiving the keys to the Community Centre, at the beginning of October 2024. A celebration fun day was held, with activities organised by a whole range of community and voluntary groups and businesses from across the area.

Page 2

Trawden Forest Community Centre

Trustees' Report (continued)

We continued to receive a grant from the National Lottery Community Fund, which covers the salary costs of our two part-time posts over three years. The Volunteer Coordinator and the Community Support Worker positions are vital to continuing to develop and support the work of the charity. Planning is underway to bid for a further three years’ funding from the National Lottery but, alongside that work, plans are in place to continue to fund these vital positions. The income from the community shop puts us in a secure position to be able to do this.

We also successfully completed the work on our portacabin, providing much-needed additional meeting space, and funded through the Lancashire Environment Fund. We also received grants from Ovo Energy and Trawden Forest Parish Council towards the erection of a bicycle repair station, and received a small local members grant for the Friendship Group from County Councillor Jenny Purcell.

We were really pleased to be able to launch our own Community Fund during 2023/24 and made nine grants of £250 to small local organisations, including Trawden Forest Primary School, Guides, Brownies, Cubs, Trawden Bowling Club, Trawden Athletics Club, Trawden Agricultural Show, Trawden Garden Festival and Rossendale & Pendle Mountain Rescue. We hope to be able to build on this in the future.

Finally, we were delighted to welcome the Princess Royal to Trawden on 10th April 2024, when she visited the Charity and the Pub. As part of the visit, she met a wide range of volunteers and members / users from across the whole Charity, other local organisations (the Parish Council, Trawden in Bloom, uniformed groups), and the pub committee, licensee and family. Steven Wilcock, as the founding Chair of Trustees, acted as host and MC, and did a great job of showcasing the village.

Public benefit

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Financial review

The accounts show the financial position of the charity at the year end.

The previous year's accounts have been restated after changing the accounting treatment of donations from the subsidiary from a receipts basis to an accruals basis.

Reserves

At the year end, unrestricted reserves, excluding property and subsidiary company, amounted to £118,784. .

Reserves are held to:

(a) finance the day to day operations of the charity

(b) to ensure the charity’s ability to fund both of its employees for the next 3 years, following the expected expiry of the current grant funding at the end of the financial year 2024/25.

(c) to meet planned capital expenditure to maintain and improve the site, including an extension to the community centre, an overhaul of the frontage / entrance to the shop, and improvements to the car park areas, including a path connecting the two buildings, for which planning permission has already been granted, and in the future further solar panel and battery improvements to reduce / eliminate reliance on the grid.

Page 3

Trawden Forest Community Centre

Trustees' Report (continued)

Subsidiary company

The charity owns 100% of Trawden Forest Community Shop Limited, company limited by guarantee.

At the year end 30th September 2024 the net assets were £7,517 after a gift aid donation of £45,000 payable after the year end. Turnover for the year was £404,285 compared with £355,160 the previous year..Retained profits before tax were £3,621 compared with £7,789 the previous year.

At the year end, a loan was outstanding of £5,500 from the company to the charity, plus the £45,000 donation, Interest is charged on the loan.

S J Swann, trustee of the charity, is also a director of the company. Separate governance is exercised from the charity.

Structure, governance and management

Nature of governing document

The charity is a Charitable Incorporated Organisation (Association model) governed by its constitution dated 8th August 2014 as amended in 2017 and 2022.

Recruitment and appointment of trustees

Trustees are elected at the Annual General Meeting.

Trustees of the charity as at the date of approval of these accounts are on page 1.

Changes in the year are:

Resigned: Rebecca Catterall - 26th February 2024, Malcolm Pate - 28th January 2025

Appointed: Andrew William Froud and Joanne Margaret Cunliffe - 1st February 2024

Organisational structure

Trustees meet throughout the year and set the charity's policies and direction. Informal sub groups meet separate from the board.

Page 4

Trawden Forest Community Centre

Trustees' Report (continued)

Related parties (other than the subsidiary)

Sara Swann (trustee) is related to the employed volunteer co-ordinator, Molly Ralphson. Molly Ralphson was in employment prior to Sara Swann's appointment as a trustee.

Helen Hodkinson, trustee, is employed by the charity.

All transactions are at arms length and with appropriate conflicts of interest dealt with.

Major risks and management of those risks

The trustees have a duty to identify and review risks to which the charity may be exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Risks to which the charity is exposed have been identified and are regularly monitored.

The annual report was approved by the trustees of the charity on 7 March 2025 and signed on its behalf by:

......................................... Chris Whitaker-Webb Trustee

Page 5

Trawden Forest Community Centre

Independent Examiner's Report to the trustees of Trawden Forest Community Centre

I report to the trustees on my examination of the accounts of Trawden Forest Community Centre for the year ended 30 September 2024.

Responsibilities and basis of report

As the charity trustees of Trawden Forest Community Centre you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trawden Forest Community Centre's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Trawden Forest Community Centre as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

Mark Heaton FCCA FCIE DChA

KM Chartered Accountants 1st Floor, Block C The Wharf Manchester Rd Burnley BB11 1JG

7 March 2025

Page 6

Trawden Forest Community Centre

Statement of Financial Activities for the Year Ended 30 September 2024

Note
Income from:
Donations
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Total income
Expenditure on:
Raising funds
7
Charitable activities
8
Total expenditure
Net income
Gross transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
19
Unrestricted
funds
£
55,017
38,254
14,618
2,363
19,474
129,726
(8,132)
(101,200)
(109,332)
20,394
27,550
47,944
336,526
384,470
Restricted
funds
£
7,550
42,028
-
-
-
49,578
-
(40,893)
(40,893)
8,685
(27,550)
(18,865)
44,793
25,928
Total
2024
£
62,567
80,282
14,618
2,363
19,474
179,304
(8,132)
(142,093)
(150,225)
29,079
-
29,079
381,319
410,398
Unrestricted
funds
£
45,552
26,140
15,199
1,095
18,422
106,408
(5,225)
(82,891)
(88,116)
18,292
-
18,292
318,234
336,526
Restricted
funds
£
-
57,127
-
-
-
57,127
-
(37,163)
(37,163)
19,964
-
19,964
24,829
44,793
Total
2023
£
45,552
83,267
15,199
1,095
18,422
163,535
(5,225)
(120,054)
(125,279)
38,256
-
38,256
343,063
381,319

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 19.

The notes on pages 9 to 17 form an integral part of these financial statements. Page 7

Trawden Forest Community Centre

(Registration number: 1158193) Balance Sheet as at 30 September 2024

Note
Fixed assets
Tangible assets
14
Current assets
Stocks
15
Debtors
16
Cash at bank and in hand
Creditors: Amounts falling due within one year
17
Net current assets
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
Unrestricted income funds
Unrestricted funds
Total funds
19
2024
£
265,686
1,546
71,146
79,967
152,659
(7,947)
144,712
410,398
25,928
384,470
410,398
2023
£
268,553
2,229
68,484
51,233
121,946
(9,180)
112,766
381,319
44,793
336,526
381,319

The financial statements on pages 7 to 17 were approved by the trustees, and authorised for issue on 7 March 2025 and signed on their behalf by:

......................................... Chris Whitaker-Webb Trustee

The notes on pages 9 to 17 form an integral part of these financial statements. Page 8

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Trawden Forest Community Centre meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Gift aid

Incoming resources from tax reclaims are included in the Statement of Financial Activities at the same time as the gift to which they relate.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Page 9

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including independent examination, strategic management and trustees meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Land and buildings 2% straight line
Furniture and equipment 25% reducing balance (previous year
15%)

Stock

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Page 10

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

2 Income from donations

Donations and legacies;
Legacies
Local authority donation:
Parish Council
Donations and gifts inc Friendship
Group
Donation from subsidiary
Unrestricted
funds
General
£
290
-
9,727
45,000
55,017
Restricted
funds
£
-
7,550
-
-
7,550
Total
2024
£
290
7,550
9,727
45,000
62,567
Total
2023
£
-
-
15,552
30,000
45,552

3 Income from charitable activities

Grants received
Centre bookings and events
Unrestricted
funds
General
£
1,250
37,004
38,254
Restricted
funds
£
42,028
-
42,028
Total
2024
£
43,278
37,004
80,282
Total
2023
£
58,127
25,140
83,267

4 Income from other trading activities

Trading income;
Bar sales
Unrestricted
funds
General
£
14,618
14,618
Total
funds
£
14,618
14,618
Total
2023
£
15,199
15,199

Page 11

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

5 Investment income

Interest receivable
Bank interest
Interest on subsidiary loan
6
Other income
Service charges: subsidiary undertaking
Unrestricted
funds
General
£
1,414
949
2,363
Unrestricted
funds
General
£
19,474
Total
2024
£
1,414
949
2,363
Total
2024
£
19,474
Total
2023
£
253
842
1,095
Total
2023
£
18,422

Service charges: subsidiary undertaking

7 Expenditure on raising funds

a) Costs of trading activities

Bar purchases

Unrestricted
funds
General
£
8,132
8,132
Total
2024
£
8,132
8,132
Total
2023
£
5,225
5,225

8 Expenditure on charitable activities

Note
Centre running costs
Depreciation
Governance costs
9
Staff costs
11
Unrestricted funds
Designated
£
General
£
-
78,826
21,174
-
-
1,200
-
-
21,174
80,026
Restricted
funds
£
3,796
-
-
37,097
40,893
Total
2024
£
82,622
21,174
1,200
37,097
142,093
Total
2023
£
68,319
14,536
1,800
35,399
120,054

Page 12

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

9 Analysis of governance and support costs

Governance costs

Independent examiner fees
Examination of the financial statements
Unrestricted
funds
General
£
1,200
1,200
Total
2024
£
1,200
1,200
Total
2023
£
1,800
1,800

10 Trustees remuneration and expenses

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

11 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
Pension costs
2024
£
35,424
1,673
37,097
2023
£
34,088
1,311
35,399

The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:

Charity actiivities
No employee received emoluments of more than £60,000 during the year
12 Independent examiner's remuneration
Independent examiner's fee
2024
No
2
2024
£
1,200
2023
No
2
2023
£
1,800

Page 13

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

13 Taxation

The charity is a registered charity and is therefore exempt from taxation.

14 Tangible fixed assets

Cost
At 1 October 2023
Additions
At 30 September 2024
Depreciation
At 1 October 2023
Charge for the year
At 30 September 2024
Net book value
At 30 September 2024
At 30 September 2023
15 Stock
Stocks
16 Debtors
Trade debtors
Due from group undertakings
Prepayments
VAT recoverable
Other debtors
Land and
buildings
£
235,117
15,100
Furniture and
equipment
£
138,015
3,207
141,222
76,544
16,170
92,714
48,508
61,471
2024
£
1,546
2024
£
2,448
50,500
2,769
1,349
14,080
71,146
Furniture and
equipment
£
138,015
3,207
141,222
76,544
16,170
92,714
48,508
61,471
2024
£
1,546
2024
£
2,448
50,500
2,769
1,349
14,080
71,146
Total
£
373,132
18,307
391,439
104,579
21,174
125,753
265,686
268,553
2023
£
2,229
250,217 141,222
28,035
5,004
76,544
16,170
33,039 92,714
217,178 48,508
207,082 61,471
2024
£
1,546
2024
£
2,448
50,500
2,769
1,349
14,080
71,146
2023
£
4,123
41,500
185
3,894
18,782
68,484

Page 14

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

17 Creditors: amounts falling due within one year

Trade creditors
Other taxation and social security
Other creditors
Accruals
2024
£
2,830
159
-
4,958
7,947
2023
£
4,562
159
49
4,410
9,180

18 Contingent assets

The charity acquired the building from Pendle Borough Council for the legal consideration of £1. In the event of a disposal by the charity of these premises there is an obligation to pay back half the proceeds to Pendle Borough Council..

19 Funds

Unrestricted funds
General
General Funds
Designated
Revaluation reserve
Fixed assets reserve
Total unrestricted funds
Restricted funds
Various restricted funds
National Lottery
Lancashire Environmental
Fund
Total funds
Balance at 1
October
2023
£
86,754
71,999
177,773
249,772
336,526
5,220
20,792
18,781
44,793
381,319
Incoming
resources
£
129,726
-
-
-
129,726
1,800
39,009
8,769
49,578
179,304
Resources
expended
£
(88,158)
-
(21,174)
(21,174)
(109,332)
(2,755)
(38,138)
-
(40,893)
(150,225)
Transfers
£
(9,538)
-
37,088
37,088
27,550
-
-
(27,550)
(27,550)
-
Balance at
30
September
2024
£
118,784
71,999
193,687
265,686
384,470
4,265
21,663
-
25,928
410,398

Page 15

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

Unrestricted funds
General
General Funds
Designated
Revaluation reserve
Fixed assets reserve
Total unrestricted funds
Restricted funds
Various restricted funds
National Lottery
LEF/Parish Council re Cabin
and groundworks
Total funds
Balance at 1
October
2022
£
246,235
71,999
-
71,999
318,234
6,735
18,094
-
24,829
343,063
Incoming
resources
£
106,408
-
-
-
106,408
-
38,346
18,781
57,127
163,535
Resources
expended
£
(73,580)
-
(14,536)
(14,536)
(88,116)
(1,515)
(35,648)
-
(37,163)
(125,279)
Transfers
£
(177,773)
-
177,773
177,773
-
-
-
-
-
-
Balance at
30
September
2023
£
101,290
71,999
163,237
235,236
336,526
5,220
20,792
18,781
44,793
381,319

Fixed assets reserve : This represents the amount invested by the charity in land, buildings and equipment less depreciation and less the revalaution as above.

Transfer:

The charity received grants from Lancashire Environmental Fund and the Parish Council towards the groundworks and cabin at the Centre. This work is completed and the terms of the funding completed, and the fund balance transferred to Fixed Assets reserve.

Page 16

Trawden Forest Community Centre

Notes to the Financial Statements for the Year Ended 30 September 2024 (continued)

20 Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Unrestricted funds
General
£
Designated
£
-
265,686
116,731
-
(7,947)
-
108,784
265,686
Unrestricted funds
General
£
Designated
£
-
249,772
95,934
-
(9,180)
-
86,754
249,772
Restricted
funds
£
-
35,928
-
35,928
Restricted
funds
£
18,781
26,012
-
44,793
Total funds at
30 September
2024
£
265,686
152,659
(7,947)
410,398
Total funds at
30 September
2023
£
268,553
121,946
(9,180)
381,319

Page 17