Charity registration number: 1158193
Trawden Forest Community Centre
Annual Report and Financial Statements for the Year Ended 30 September 2023
KM Chartered Accountants 1st Floor, Block C The Wharf Manchester Rd Burnley BB11 1JG
Trawden Forest Community Centre
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 16 |
Trawden Forest Community Centre
Reference and Administrative Details
Trustees as at the date of signing Chris Whitaker-Webb Maureen Askew Dave Webber Sara Jane Swann Elizabeth Kay Berridge Malcolm Gregory Pate Peter John Carroll Kevin McNulty Ann Boocock Helen Margaret Hodkinson Robert David Boocock Joanne Cunliffe Andy Froud Charity Registration Number 1158193 Principal Office Church Street Trawden BB8 8RU Independent Examiner KM Chartered Accountants 1st Floor, Block C The Wharf Manchester Rd Burnley BB11 1JG
Page 1
Trawden Forest Community Centre
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 30 September 2023.
Objectives
Overview
Trawden Forest Community Centre is a volunteer managed building located in the centre of Trawden, a small village in East Lancashire.
The objects of the charity are:
to further or benefit the residents of Trawden Forest and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other options by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents, and
to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such centre for activities promoted by the charity in furtherance of the above objects.
Public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
2022/23 was a successful year for the charity, building on a successful emergence from the pandemic in 2021/22.
The shop continues to be our main source of income with a substantial donation to the charity following their year end in 2022/23.
Community Centre bookings were buoyant for both bar and non-bar events, such as weddings, christenings and other private functions, along with regular children’s parties, training sessions and meetings. Alongside one-off bookings, our regular hirers such as yoga, Pilates, dance fitness, ceramics, Cubs, Brownies and Guides enhanced the rich programme of activities at the Centre.
Our own regular groups, such as Tai Chi, parent & toddler group, craft group, Friendship Group and carpet bowls, plus regular informal chat groups in the library, also contributed to this varied programme.
Volunteers also organised a variety of community and fundraising activities, including an ‘Old Trawden’ slideshow, whisky night, wine tasting, festive fair, spring fair, car boot sale and New Year’s Eve party. The Volunteer Co-ordinator organised a volunteer celebration in April, and a Big Help Out event in May which showcased the range of volunteering opportunities in Trawden.
We received a grant from the National Lottery Community Fund, which will cover the salary costs of our two part-time posts over the three years. The Volunteer Coordinator and the Community Support Worker positions are vital to continuing to develop the work of the charity. We were also successful in gaining funding from the Lancashire Environment Fund to install a portacabin to provide much-needed additional meeting space.
Page 2
Trawden Forest Community Centre
Trustees' Report (continued)
Financial review
At the end of September 2023 the reserves of the charity were as follows:
General reserve £56,775 (plus donation from subsidiary not included of £30,000) Fixed asset reserve (ie:the amount invested by the charity in fixed assets) £177,773 Revaluation reserve £71,999
Restricted fund balances: Small grants received in prior years and fully utilised in 2023/24 £5,220 National Lottery £20,792 Lancashire Environmental Fund - amounts incurred by the year end £18,781
The trustees are pleased with the financial performance in the year.
Policy on reserves
The trustees review the level of reserves on a regular basis to ensure appropriate amounts are maintained to finance the day to day operations of the charity.
Subsidiary company
The charity owns 100% of Trawden Forest Community Shop Limited, company limited by guarantee.
For the year ended 30th September 2023 the net assets are £44,503 with a gift aid donation of £30,000 made since the year end.
Turnover for the year was £355,160 compared with £297,399 the previous year.
Profits before tax were £37,789 compared with £8,501 the previous year.
The charity received £10,000 donation in the year, based on the 2022 profits, plus service charges for use of the charity's assets.
At the year end £11,500 was due from the company to the charity. Interest is charged on the loan.
S J Swann, trustee of the charity, is also a director of the company. Separate governance is exercised from the charity.
Structure, governance and management
Nature of governing document
The charity is a Charitable Incorporated Organisation (Association) governed by its constitution dated 8th August 2014 as amended in 2017 and 2022.
Recruitment and appointment of trustees
Trustees are elected at the Annual General Meeting.
Trustees of the charity as at the date of approval of these accounts are on page 1.
Changes in the year are: Resigned: Rebecca Catterall - 26th February 2024 Appointed: Andy Froud and Joanne Cunliffe - 1st February 2024
Page 3
Trawden Forest Community Centre
Trustees' Report (continued)
Organisational structure
Trustees meet throughout the yer and set the charity's policies and direction. Informal sub groups meet.
Major risks and management of those risks
The trustees have a duty to identify and review risks to which the charity may be exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Risks to which the charity is exposed have been identified and are regularly monitored.
Page 4
Trawden Forest Community Centre
Trustees' Report (continued)
The annual report was approved by the trustees of the charity on 22 July 2024 and signed on its behalf by:
......................................... Chris Whitaker-Webb Trustee
Page 5
Trawden Forest Community Centre
Independent Examiner's Report to the trustees of Trawden Forest Community Centre
I report to the trustees on my examination of the accounts of Trawden Forest Community Centre for the year ended 30 September 2023.
Responsibilities and basis of report
As the charity trustees of Trawden Forest Community Centre you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trawden Forest Community Centre's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Trawden Forest Community Centre as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Mark Heaton FCCA FCIE DChA
KM Chartered Accountants 1st Floor, Block C The Wharf Manchester Rd Burnley BB11 1JG
22 July 2024
Page 6
Trawden Forest Community Centre
Statement of Financial Activities for the Year Ended 30 September 2023
| Note Income from: Donations 2 Charitable activities 3 Other trading activities 4 Investment income 5 Other income 6 Total income Expenditure on: Raising funds 7 Charitable activities 8 Total expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 19 |
Unrestricted funds £ 25,552 26,140 15,199 1,095 18,422 86,408 (5,225) (82,891) (88,116) (1,708) (1,708) 308,234 306,526 |
Restricted funds £ - 57,127 - - - 57,127 - (37,163) (37,163) 19,964 19,964 24,829 44,793 |
Total 2023 £ 25,552 83,267 15,199 1,095 18,422 143,535 (5,225) (120,054) (125,279) 18,256 18,256 333,063 351,319 |
Unrestricted funds £ 31,100 18,768 19,370 729 18,902 88,869 (8,409) (87,809) (96,218) (7,349) (7,349) 315,583 308,234 |
Restricted funds £ - 25,081 - - - 25,081 - (5,352) (5,352) 19,729 19,729 5,100 24,829 |
Total 2022 £ 31,100 43,849 19,370 729 18,902 |
|---|---|---|---|---|---|---|
| 113,950 | ||||||
| (8,409) (93,161) |
||||||
| (101,570) | ||||||
| 12,380 | ||||||
| 12,380 320,683 |
||||||
| 333,063 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 19.
The notes on pages 9 to 16 form an integral part of these financial statements. Page 7
Trawden Forest Community Centre
(Registration number: 1158193) Balance Sheet as at 30 September 2023
| Note Fixed assets Tangible assets 14 Current assets Stocks 15 Debtors 16 Cash at bank and in hand Creditors: Amounts falling due within one year 17 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 19 |
2023 £ 268,553 2,229 38,484 51,233 91,946 (9,180) 82,766 351,319 44,793 306,526 351,319 |
2022 £ 260,693 1,057 20,231 59,550 |
|---|---|---|
| 80,838 (8,468) |
||
| 72,370 | ||
| 333,063 | ||
| 24,829 308,234 |
||
| 333,063 |
The financial statements on pages 7 to 16 were approved by the trustees, and authorised for issue on 22 July 2024 and signed on their behalf by:
......................................... Chris Whitaker-Webb Trustee
The notes on pages 9 to 16 form an integral part of these financial statements. Page 8
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Trawden Forest Community Centre meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Gift aid
Incoming resources from tax reclaims are included in the Statement of Financial Activities at the same time as the gift to which they relate.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including independent examination, strategic management and trustees meetings and reimbursed expenses.
Page 9
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Stock
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
2 Income from donations
| Donations and gifts inc Friendship Group Donation from subsidiary received in year |
Unrestricted funds General £ 15,552 10,000 25,552 |
Total 2023 £ 15,552 10,000 25,552 |
Total 2022 £ 11,100 20,000 |
|---|---|---|---|
| 31,100 |
Page 10
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
3 Income from charitable activities
| Unrestricted funds General £ Grants received 1,000 Centre bookings and events 25,140 26,140 4 Income from other trading activities Trading income; Bar sales 5 Investment income Interest receivable Bank interest Interest on subsidiary loan 6 Other income Service charges: subsidiary undertaking |
Restricted funds £ 57,127 - 57,127 Unrestricted funds General £ 15,199 15,199 Unrestricted funds General £ 253 842 1,095 Unrestricted funds General £ 18,422 |
Total 2023 £ 58,127 25,140 83,267 Total funds £ 15,199 15,199 Total 2023 £ 253 842 1,095 Total 2023 £ 18,422 |
Total 2022 £ 25,081 18,768 |
|---|---|---|---|
| 43,849 | |||
| Total 2022 £ 19,370 |
|||
| 19,370 | |||
| Total 2022 £ - 729 |
|||
| 729 | |||
| Total 2022 £ 18,902 |
Page 11
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
7 Expenditure on raising funds
a) Costs of trading activities
| Bar purchases 8 Expenditure on charitable activities Unrestricted funds General £ Centre running costs 66,555 Depreciation 14,536 Staff costs - Governance costs 1,800 82,891 |
Unrestricted funds General £ 5,225 5,225 Restricted funds £ 1,764 - 35,399 - 37,163 |
Total 2023 £ 5,225 5,225 Total 2023 £ 68,319 14,536 35,399 1,800 120,054 |
Total 2022 £ 8,409 |
|---|---|---|---|
| 8,409 | |||
| Total 2022 £ 64,194 16,338 10,729 1,900 |
|||
| 93,161 |
9 Analysis of governance and support costs
Governance costs
| Independent examiner fees Examination of the financial statements Other fees paid to examiners |
Unrestricted funds General £ 600 1,200 1,800 |
Total 2023 £ 600 1,200 1,800 |
Total 2022 £ 600 1,300 |
|---|---|---|---|
| 1,900 |
10 Trustees remuneration and expenses
Page 12
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
During the year the charity made the following transactions with trustees:
Helen Margaret Hodkinson
Helen Margaret Hodkinson received remuneration of £14,940 (2022: £Nil) during the year.
Salary paid as above is authorised by the constitution of the charity.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
11 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Social security costs Pension costs |
2023 £ 30,886 3,202 1,311 35,399 |
2022 £ 10,729 - - |
|---|---|---|
| 10,729 |
No employee received emoluments of more than £60,000 during the year
12 Independent examiner's remuneration
| Independent examiner's fee Other fees paid to examiners |
2023 £ 600 1,200 1,800 |
2022 £ 600 1,300 |
|---|---|---|
| 1,900 |
13 Taxation
The charity is a registered charity and is therefore exempt from taxation.
Page 13
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
14 Tangible fixed assets
| Cost At 1 October 2022 Additions At 30 September 2023 Depreciation At 1 October 2022 Charge for the year At 30 September 2023 Net book value At 30 September 2023 At 30 September 2022 15 Stock Stocks 16 Debtors Trade debtors Due from group undertakings Prepayments VAT recoverable Other debtors 17 Creditors: amounts falling due within one year Trade creditors Other taxation and social security Other creditors Accruals |
Land and buildings £ 216,336 18,781 |
Furniture and equipment £ 134,400 3,615 138,015 66,335 10,209 76,544 61,471 68,065 2023 £ 2,229 2023 £ 4,123 11,500 185 3,894 18,782 38,484 2023 £ 4,562 159 48 4,411 9,180 |
Furniture and equipment £ 134,400 3,615 138,015 66,335 10,209 76,544 61,471 68,065 2023 £ 2,229 2023 £ 4,123 11,500 185 3,894 18,782 38,484 2023 £ 4,562 159 48 4,411 9,180 |
Total £ 350,736 22,396 373,132 90,043 14,536 104,579 268,553 260,693 2022 £ 1,057 |
|
|---|---|---|---|---|---|
| 235,117 | 138,015 | ||||
| 23,708 4,327 |
66,335 10,209 |
||||
| 28,035 | 76,544 | ||||
| 207,082 | 61,471 | ||||
| 192,628 | 68,065 | ||||
| 2023 £ 2,229 2023 £ 4,123 11,500 185 3,894 18,782 38,484 2023 £ 4,562 159 48 4,411 9,180 |
|||||
| 2022 £ 617 17,500 569 - 1,545 |
|||||
| 20,231 | |||||
| 2022 £ 3,350 208 - 4,910 |
|||||
| 8,468 |
Page 14
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
18 Contingent assets
The charity acquired the building from Pendle Borough Council for the legal consideration of £1. In the event of a disposal by the charity of these premises there is an obligation to psy back half the proceeds to Pendle Borough Council..
19 Funds
| Unrestricted funds General General Funds Designated Revaluation reserve Fixed assets reserve Total unrestricted funds Restricted funds Various restricted funds National Lottery Lancashire Environmental Fund Total funds Unrestricted funds General General Funds Designated Revaluation reserve Total unrestricted funds |
Balance at 1 October 2022 £ Incoming resources £ Resources expended £ Transfers £ Balance at 30 September 2023 £ 236,235 86,408 (88,116) (177,773) 56,754 71,999 - - - 71,999 - - - 177,773 177,773 71,999 - - 177,773 249,772 308,234 86,408 (88,116) - 306,526 6,735 - (1,515) - 5,220 18,094 38,346 (35,648) - 20,792 - 18,781 - - 18,781 24,829 57,127 (37,163) - 44,793 333,063 143,535 (125,279) - 351,319 Balance at 1 October 2021 £ Incoming resources £ Resources expended £ Balance at 30 September 2022 £ 243,584 88,869 (96,218) 236,235 71,999 - - 71,999 315,583 88,869 (96,218) 308,234 |
Balance at 1 October 2022 £ Incoming resources £ Resources expended £ Transfers £ Balance at 30 September 2023 £ 236,235 86,408 (88,116) (177,773) 56,754 71,999 - - - 71,999 - - - 177,773 177,773 71,999 - - 177,773 249,772 308,234 86,408 (88,116) - 306,526 6,735 - (1,515) - 5,220 18,094 38,346 (35,648) - 20,792 - 18,781 - - 18,781 24,829 57,127 (37,163) - 44,793 333,063 143,535 (125,279) - 351,319 Balance at 1 October 2021 £ Incoming resources £ Resources expended £ Balance at 30 September 2022 £ 243,584 88,869 (96,218) 236,235 71,999 - - 71,999 315,583 88,869 (96,218) 308,234 |
Balance at 30 September 2023 £ 56,754 71,999 177,773 |
|---|---|---|---|
| 249,772 | |||
| 306,526 | |||
| 5,220 20,792 18,781 |
|||
| 44,793 | |||
| 351,319 | |||
| 308,234 |
Page 15
Trawden Forest Community Centre
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
| Restricted funds Various restricted funds National Lottery Total funds |
Balance at 1 October 2021 £ 5,100 - 5,100 320,683 |
Incoming resources £ 5,983 19,098 25,081 113,950 |
Resources expended £ (4,348) (1,004) (5,352) (101,570) |
Balance at 30 September 2022 £ 6,735 18,094 |
|---|---|---|---|---|
| 24,829 | ||||
| 333,063 |
20 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ Designated £ - 249,772 65,934 - (9,180) - 56,754 249,772 Unrestricted funds General £ Designated £ 188,694 71,999 56,009 - (8,468) - 236,235 71,999 |
Restricted funds £ 18,781 26,012 - 44,793 Restricted funds £ - 24,829 - 24,829 |
Total funds at 30 September 2023 £ 268,553 91,946 (9,180) |
|---|---|---|---|
| 351,319 | |||
| Total funds at 30 September 2022 £ 260,693 80,838 (8,468) |
|||
| 333,063 |
Page 16