Company registration nurnber.. 06461462 Charity registration number: 1158173 C B F Gymnasiums Ltd knovm as Community Based Fimess Gymnasiums (A Company limited by guarnitee) Annual Report and Financial Statements for the Year Ended J l January 2025 CommuIiity Accounting Plus Units l & 2 North West 41 Talbot Street Nottinu NGI 5GL C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Contents Reference and Administrative Details Trustees, Report 2to5 Independent Examinevs Report Stalement of Financial Activities 7t08 Balance Sheet Notes to the Financial Statements IOto19 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Reference and Administrative Details Trustees Rachael Hayward Richard McDonald Keiren Thompson Joanne Dexter Senior Management Team Charity Registration Number 1158173 CoTnpany Registration Number 06461462 Registered O￿lCe Mellish SFK)rts Cent Kemmel Road Bulwell Nottin NG6 9FH Independent Examiner John O'Brien. employee of Community Accounting Plus Units l & 2 North West 41 Talbot Street Nottingham NGI 5GL Page I C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Trustees, Report The trustees, who are directors for the purposes of company law. present the annual report together with the financial statements of the charitable company for the year ended ) l January 2025. Trustees and officers The trustees and officers serving during the year and since the year end were as follows.. Trustees.. Rachael Hayward Richard McDonald Keiren Thompson Structurey governance and management Nalure ofguverning ducument The charity is a company limited by guarantee and regislered charity. It is operated under the rules of its memorandum and articles of association dated 2 January 2008 as amended by special resolution registered at Companies House on 5 August 2014. The company registered as a charity on 8 August 2014. It is a company limited by guardntee and therefore has no share capital. The liability of each member in the event of winding-up is limited to £10. Recruitmelll and appointment of Iruslees Overall management of the company is the responsibility of the directors who are elected and co-opted under the tenns of the memorandum and articles of association. CBF G}'mnasiums Ltd are always on the lookout for new members that are able to bring with them skills and experiences to make the Management Committee (MC} much stronger and able to run our organisation in a better way. Day to day project activity is tnanaged and carried out by volunteers and paid staff. The Board are currently considering taking on one or two additional member5. We would recruit by word of mouth, through members and Service Providers. Objectives and activities Objects ond The principal objects of the company are: l. To promote for the benefit of the inhabilants of Nottingham city and the surrounding area the provision of facilities for recreation or oiher leisure time occupation of individuals who have need of such facilities bs1 reason of their youth, age, infinnity or, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants- 2. The promotion of community participation in healthy recreation by the provision of a community gym and Sports Centre. Page 2 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Trustees, Report Objectives, slrategies and aclivilies Our main activities include.. Accessible affordable gJTn access- Free activities for children and young people 5-19 years- Fitness training- Support local clubs - Gymnastics, Trampolining . Taekwondo. Kickboxing; Badminton. Table Tennis- Footb'ing ivith the requir¢men¢S of th¢ Act ￿'Ith respect tts aLLOllllting r¢¢ords 2nd the preparation of acLountS. 'rhe5e financial slatemenls have been prepared in accordance with Ihe special provisions relating lo coinpanies subj¢¢r Iv ihc 51nall iviFiyaiii¥5 T¢giinc within Part I S of the Companies Act 2()06. The fngnei21 gtatements on pagcs 7 10 19 m.ere approved by the trUStee& and auih0ri5ed for issue on 1ifv1.J.15. and signed on Iheir behaifby: Keiren Thompson Tn3stee The notes on pages 10 to 19 forni an integral part of these f￿￿￿claI 5tstements. Page 9 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 l Accounting policies Summary of significant accounting poli¢ies and key accounting estimates The principal accounling policies applied in the preparalion of these financial statements are set out below. These policies have been consistently applied to all the years presente(L unless otherwise slated. Statement of eompliance The financial statements have been prepared in accordance with Accounting and Reporting by Charitie5'. Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)) (issued in October 2019) (Charitie5 SOiiP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act ?006. Basi5 of preparation C B F G}'mnasiums Ltd meets the definition of a public benefit entity under FRS 102. Assets aT]d liabilities are initially recognised at historical Cost or transaction value unless otherwise stated in the relevant accounting policy notes. Coing concern The financial statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast signifi¢ant doubl on the abiliry of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements. Eyemption from preparing a eash flow statement Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements. Income and endowments Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income. it is probable that the income will be received and the amount can be measured w'ith sutTicient reliability. Donalions und legacies Donations are recognised when the charity has been notifled in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance b), the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully niet, or the fulfilment of those conditions is wholly withiii the conlrol of the charity, aiid it is probable that these conditions will be fulfilled in the reporting period. Page 10 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 Grants receivable Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met. the income is recognised as a liability and included on the balance sheet as defe￿ed income to be released. Expenditure All expenditure is recognised once there 15 a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that agtrregate similar costs 10 thai caieoory. Where costs cannot be directly attributed to particular headings they have been all¢xated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent. and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff cosis. Charitable activikies Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It include5 boih costs that can be allocated directly to such activities and those cost5 of an indirect nature necessary to suppor( them. Government grants Governmeni grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assels. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grnnt relating to an asset is deferred, it is recognised as deferred income. Tangible fixed assets Individual fjxed assets costing £500.00 or more are initially recorded at cost. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follo￿'s= Asset class Equipment IT equipment Depreciation method and rate 20.0 % on a straight line basis J3.3 /0 on a straight line basis Trade debtor5 Trade debtors are amounts due from customers for merchandise sold or services perfonned in the ordinary course of business. Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interesi method, less provision for impairnient. A provision for the impaimient of trade debtors is established when there is obje¢iive evidence Ihai the chariiy will not be able to collect all amounts due according to the original tern)s of Ihe receivables. Pagell C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits. and other short-term highly liquid investments that are readily convertible to a known amount ol cash and are subject to an insignificant risk of change in value. Fund structure Unrestricted income funds are general funds that are available for use at the trustee5' discretion in furtherance of the objectives of the charity. Restricted income funds are those grdnts for use in a particular area or for Specific purposes, the use of which is restricted to that area or purpose. Pensions and other post retirement obligations The charity operates a defined contribution pension scheme ivhich 15 a pension plan under which fixed contributions are paid into a pension fund and the charity has v]0 legal or constructive obligation to pay further contributions even if the fund does not hold 5uificient assets to pay all employees the benefits relating to employee service in the current and prior periods. Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service. the excess is recognised as a prepayment. Taxation The charity is considered to pass the tests set oul in Paragraph I Schedule 6 of the Fiiikmce Act 2010 and therefore it meeis the definition of a chariiable company for UK corporation tax purposes. Accordingly. the charity is potentially exempi Irom taxation in respect of income or capital gains received within categories covered by Chapter J Part I l of the Corporation Tax Act 201 O or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Page 12 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 2 Ineome from donations and legaeies Unrestricted funds General Total 2025 Total 2024 Donations and legacies- Donations from companies, trusts and similar proceeds Donations from individuals Grants, including capital grants- Government grants 10.?74 650 10,274 650 13,175 17 15,427 15,427 19,100 26,351 26,351 32,?92 3 Income from charilable aclivilies Unrestrieted runds General Restricted funds Total 2025 Total 2024 Grants & donations Sales & fees Membership Rental income Sundry income 43,535 43,535 9,914 29,822 70,071 642 10,850 1,040 25,849 60,616 9.914 29,822 70,071 642 110.449 153,984 108,355 4 Grants & donations Unrestricted funds Restricted funds Total Sundry donations NottinJ]am City Council Bestwood Partnership The National Lottery Comtnunity Fund Castle Cavendish 650 15,427 9,117 650 16,927 26,117 25,035 1,157 1,500 17,000 25,035 1.157 26,351 43,5)5 69,886 Page IJ C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 5 Expenditure on charitable activities Unrestrieled Total 2025 Total 2024 General Reslricted Equipment, repairs & renewals IT Legal & professional Bank charges Donations Events expenditure G￿7 & class instruction Marketing & publicity Purchases for resale Cleaning Hospitality & refreshments First aid Insurance Licence fees Maintenance External room hire Prernises Printing. photocopying & stationery Telephone, intemet & postage Travel Training Wages, Nl & pensions Depreciation Utilities Sundry expenditure Rates 4,721 2,825 60 4,781 2,825 7,715 1,674 4,241 2,834 5,465 1,480 10 3.500 1,674 105 2.586 2,691 841 985 112 1.794 1,737 2,166 1,794 1,824 2,249 1,387 2,360 1,729 138 3,098 844 87 83 2,fv15 964 1.424 2,645 964 1,424 300 5,037 329 1,315 53 8,539 8,539 324 1,480 40 1,480 98 66.855 1,171 98 82,712 1,171 33,780 15,857 87,648 1,438 24,976 224 226 226 l J6,951 22.222 159,17J 146,844 Page 14 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 6 Net incoming/outgoing resourees Net incomin￿{outg0ing} resources for the year include- 2025 2024 Depreciation of fixed assets 1,171 1,438 7 Fees payable to independent exalniner During the period, the fees payable (excluding VAT) to the charity's independent exarniner Community Accounting Plus are analysed as follows= 2025 2024 Independent examination Other financial services 860 2.582 745 2,444 3,442 3,189 8 Staff costs The aggregate payroll costs were as follows: 2025 2024 Staff costs during the year were: Waoes and salaries Social security costs Pension costs 80.694 66 1,952 84,362 1.174 2,112 87,648 The monthly average number of persons (including senior management team) employed by the charity during the )'ear was as follows: 2025 2024 The average number of employees.. i (2024 - 5) of the above employees participated in the Defined Contribution Pension Schemes. Contributions to the ¢mploy¢¢ pension schemes for the year totalled £1,952 (2024 - £2.112}. No employee received emoluments of more than £60,000 during the year. The total employee benefits of the key management personnel of the charity were £28.860 {2024 - £28.270). Page 15 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 9 Tangible fixed assets Equipment IT Equipment Total Cost At l February 2024 45.497 8,370 53,867 At 31 January 2025 45,497 8.370 53,867 Depreciation At l February 2024 Charge for the year 43,155 171 8.370 51,525 1,171 At il January 2025 8,370 52,696 Net book value At JI January 2025 1.171 At 31 January 2024 2.342 2,342 10 Debtors 2025 2024 Prepayments 543 338 11 Cash and cash equivalents 2025 2024 Cash on hand Cash at bank 777 25.468 365 26,24) 2,488 12 Creditors: amounts falling due within one year 2025 2024 Other creditors Accruals 1,640 1,640 Page 16 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 13 Taxation The charity is a registered charity and is therefore exempt from taxation. 14 Funds Balance at I February 2024 Incoming resourees Resources expended Balance at 31 January 2025 Unreslrieted funds General General Fund 528 136,800 (136,951) 377 Restricted funds Holiday Activiry Fund Hedley Foundation Grant Linnean Society National Lottery Community Fund Us Girls 1,000 1,000 1,000 17,000 (16.567) ( 1,000) ( 1,000) 1,433 (J,500) (155) 21,535 1,345 1,500 Total restricted funds (22,222) 24,313 Total funds 180,335 (159,17)) 24,690 Balance at I February 2023 Incoming resources Resources expended Balance at 31 January 2024 Unrestrieled funds General General Fund 7.440 129,797 (136,709) 528 Restricted Holiday Activity Fund Hedley Foundation Grant Linnean Socieiy National Lottery Community FLmd pcc 2285 (4,395) 1,000 1,000 1,000 1,000 1,000 (J,070) (2,670) 2,670 Total restricted funds 2,285 10,850 (10,135) 3,000 Total funds 9,725 140,647 (146,844) i,528 Page 17 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 The specific purposes for which the funds are to be applied are as folloivs- Holiday Activity fund - providing young people non-term time activities during school holidays and also providing a healthy lunch. Hedley Foundation Grant - funding toward enhancing our outdoor space. Linnean Society - to support outdoor learning at Mellish for children and young people. National Lottery Community Fund - to host a coronation community celebration event with activities and refreshments. Us Girls - to deliver sessions that encourage girls lo participate in physical activity.. 15 Related party transactions There were no related party transactions in the year. 16 Trustees remuneration alld expenses No trustees. nor any person5 covinected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year. 17 Benefjls in kind The premises are owied by Nottingham City Council and are on a rent free basis. 18 Analysis of net assets between funds Unrestricted 2025 Total funds General Restricted Tangible fixed assets Current assets Current liabilities 1,171 2,475 ?69) 1,171 26,788 ?69) 24,313 Total net assets 377 24,313 24,690 Unrestricted 2024 Total funds General Restricted Tangible fixed assets Current assets Current liabilities 2.342 (174) (1,640) 2,342 2,826 (1,640) 3,000 Total net assets 528 Page 18 C B F Gymnasiums Ltd known as Community Based Fitness Gymnasiums Notes to the Financial Statements for the Year Ended 31 January 2025 19 Charity status The charity is a company limited by guarnntee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation. Page 19