## **Trustees' Annual Report for the period**
Period start date Period end date **01ST APRIL 2020 31ST MARCH 2021**
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1158148
GRANDMOTHER CLARA’S DREAM
n/a
**Charity's principal address** Arnimean
Barrhill Girvan **Postcode KA26 0RF**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Emma Astles Chairperson Trustees themselves
2 Val Astles Trustees themselves
3 Paul Astles Trustees themselves
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
||||
||||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
Emma Astles (Chairperson)
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Association How the charity is constituted (eg. trust, association, company) Appointed by a properly convened meeting of trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Trustees of Grandmother Clara’s Dream are responsible for fundraising to You **may choose** to include support the work of the Educandário Creche Comunitária Sonho da Vovó additional information, where Clara (ECCSVC). relevant, about: policies and procedures ECCSVC is a not for profit community school offering free of charge adopted for the induction and education and childcare to the community of Mata Escura in Salvador, Brazil. ECCSVC is a registered charity in Brazil. training of trustees; the charity’s organisational There are 3 existing trustees of Grandmother Clara’s Dream. Any new structure and any wider trustees must be appointed by a properly convened meeting of the network with which the charity existing trustees. New trustees are appointed for a term of 3 years after works; which time they may put themselves forward for reappointment at a relationship with any related relationship with any related properly convened meeting of trustees. The constitution allows for a minimum of 3 and a maximum of 12 trustees.
- relationship with any related relationship with any related parties;
- trustees’ consideration of All charity trustees give their time freely and no remuneration was paid major risks and the system during the year. Trustees are entitled to be reimbursed from Grandmother and procedures to manage Clara’s Dream for reasonable expenses incurred when acting on behalf of them. the charity, however no expenses have been claimed for the financial year 2021/22.
None of the trustees receive any personal benefit as a result of carrying out the charity’s purpose – our work is very low key, we do not receive any gifts or enhance our business/personal reputations in any way via our work for Grandmother Clara’s Dream.
Charity trustees must declare the nature and extent of any interest, direct or indirect which he or she has in any proposed transaction or arrangement entered into by Grandmother Clara’s Dream that has not been previously declared. Charity trustees must also absent themselves from any conversations of trustees in which it is possible that a conflict of interest will arise between his or her duty to act solely in the interests of
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Grandmother Clara’s Dream.
The ECCSVC school project is only made possible by the fundraising work of Grandmother Clara’s Dream. Trustee and Chairperson Emma Astles established ECCSVC in its current form in 2010. ECCSVC is administrated by volunteer school manager Sr. Eraldo Barbosa and school teacher Sra. Andrea Nunes Veiga. Emma Astles remains in close contact with the ECCSVC staff via email and Skype conversations to ensure that the school is being effectively and safely managed and that funds are being spent correctly.
Emma Astles reports the details of her regular conversations with ECCSVC management to the other Grandmother Clara’s Dream Trustees and any questions or problems which arise are discussed, with decisions taken at properly convened trustee meetings.
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## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|_To advance the education, relieve poverty and promote the good_
_health of the pupils at the Educandário Creche Comunitária_
_Sonho da Vovó Clara (ECCSVC) Community School in the poverty_
_stricken favela of Mata Escura in Salvador, Brazil, in particular_
_but not exclusively by the provision of grants for teaching staff,_
_food and materials at the school._
_To create sustainable local employment in the community of_
_Mata Escura, Salvador, Brazil._|
|---|---|
||The trustees confirm that they have referred to the guidance contained in
the Charity Commission’s general guidance on public benefit when
reviewing the aims and objectives of Grandmother Clara’s Dream and in
planning future activities and setting policy for the year. Grandmother
Clara’s Dream benefits children aged 2-16 years in the favela of Mata
Escura on the outskirts of the city Salvador in Northern Brazil by
fundraising to support to the work of Educandário Creche Comunitária
Sonho da Vovó Clara (ECCSVC).
ECCSVC is an independent community school, which operates without
religious or political bias and offers free of charge education and child
care to underprivileged children aged 2-16 years. The community of Mata
Escura is deeply affected by violent crime, illiteracy, unemployment and a
lack of quality housing and amenities. Many families are torn apart by
drug trafficking and abuse.
There are 2 state schools in the favela, which accept children from age 7
upwards. However, lessons at these schools are regularly cancelled due
to a lack of teaching staff and when they are operating children attend for
3 hour ‘’half day’’ sessions only. Owing to the short school sessions,
children are often fending for themselves for the majority of the day – and
this can put them at serious risk of becoming involved with the local
gangs. With schooling so erratic many children drop out early and others
never enter the education system.
Crime and gang culture attracts many adolescents, who are drawn by the
notion of an easy route to improving their financial status and feel there
are few other options open to them. The number of adolescents involved
in drug trafficking in the city has increased 800% in the last 10 years.
Another major issue faced by the inhabitants of Salvador’s favelas is poor
public health, nutrition and sanitation. Studies carried out in 2010
revealed that 10.72% of the city’s babies are classified as seriously
underweight at birth and 10.21% of children aged 6 and under are
suffering from the effects of malnutrition.
So, how does ECCSVC benefit the local public in Mata Escura?
ECCSVC offers a safe, caring, educational environment for the children
of this community. It provides a place where local children can play,
develop and learn. Students receive first time teaching in literacy,
numeracy, social sciences, natural sciences, arts and crafts. ECCSVC
also provides reinforcement classes to older children and teenagers –
helping them with their homework and providing teaching on the regular
occasions when lessons at the local state school are cancelled and,
perhaps most importantly, keeping them off the streets in a positive
environment, away from the gangs. All teaching is conducted in
Portuguese and all the school’s services are offered free of charge and|
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free from religious and political bias.
ECCSVC also strives to combat malnutrition by providing daily fruit, breakfast and 2 hot meals for the children. This helps to improve their vitamin intake and reduce their susceptibility to illness. Whenever possible ECCSVC also provides weekend and holiday food packages to help ensure the children are fed whilst not at school.
So, how does this relate to the activities of our charity, Grandmother Clara’s Dream? Well, simply put, the work of ECCSVC as described above is only made possible with the funding raised by Grandmother Clara’s Dream, both here in the UK and online. The activities that ECCSVC undertakes for the benefit of the local public in Mata Escura are enabled by the fundraising activities of Grandmother Clara’s Dream.
Whilst ECCSVC is a registered charity in Brazil and despite countless appeals and requests, attracting local government support has proven impossible. The funds Grandmother Clara’s Dream raises cover all ECCSVC’s costs and 100% of our financial resources are allocated to the continued operation of ECCSVC.
Grandmother Clara’s Dream raises funds through donations from family, friends and former volunteers at ECCSVC, who have seen the work first hand. We also raise donations through a page on the fundraising site GlobalGiving.com. We also maintain a Facebook page with regular updates and photos from the school. This helps to keep our supporters engaged, raise awareness and attract new donors.
With the funds we raise, Grandmother Clara’s Dream send a bi-monthly bank transfer to ECCSVC in Brazil. This transfer amount covers the school salaries as follows:
- School Teaching Staff: £275.00 or R$1200/month, £3,300 or R$14,400/year
- Teaching Assistant: £140.00 or R$615/month, £1680 or R$7,380/year
- Teaching Assistant: £130.00 or R$600/month, £1560 or R$7,200/year
- School Cook: £175 or R$750/month, £2100 or R$9000/year
We are very careful to ensure that ECCSVC does not have a shortage or an unmanageable excess each month. Salary amounts for ECCSVC staff are agreed annually, following discussions with staff and are approved by all trustees. We are committed to ensuring that salaries are remain above the minimum wage for Brazil, they are modest but fair and above average for the local community.
This transfer also covers food and fresh fruit for the students, teaching supplies and an agreed contingency for maintenance of the school buildings and petty cash. These costs normally total around £150 per month, with some seasonal variations.
When funds for food supplies are required Grandmother Clara’s Dream Chairperson Emma Astles discusses the transfer amount with the ECCSVC staff prior to sending the funds and any adjustments are discussed and approved by all trustees.
During 21/22 the school was forced to close for long periods owing to the pandemic and operations were repeatedly interrupted. In addition our volunteer school director Sr. Eraldo Barbosa was diagnosed with terminal cancer. Owing to both these factors activities at the school were greatly interrupted throughout the year. This can be evidenced by the fact that only one transfer was made to ECCSVC in 21/22.
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## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Grantmaking Policy - The sole purpose of Grandmother Clara's Dream is to support the work of the Educandário Creche Comunitária Sonho da Vovó Clara (ECCSVC) community school. Grandmother Clara’s Dream only makes grants to ECCSVC and does not support any other individuals, groups or projects. Currently we do not intend to expand our purpose to include support for other individuals, groups or projects. The reason for this is that we know ECCSVC in great depth - the school in its current form was established by one of our Trustees, who spent 2 years managing the operation. We know and trust the staff and also have firsthand experience of the poor conditions in the favela of Mata Escura and the need for this school to continue its work. We have witnessed the effects of the lack of good quality, reliable schooling in Mata Escura, and the great need for childcare to assist parents seeking employment to support their families. We also have excellent lines of communication with the staff on the ground and understanding of the challenges, costs and bureaucracy they face, all of which allows us to work effectively together.
We would not get involved in a project that we did not have this level of understanding of and therefore we do not intend to expand to support other projects. If Grandmother Clara’s Dream were to experience an increase in funding we would use this to expand the work of ECCSVC to allow more students to enrol and ensure an improved pupil-teacher ratio.
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Section D Achievements and performance
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Section D Achievements and performance
During the financial year 2021/22 we can summarize the main **Summary of the main** achievements of Grandmother Clara’s Dream as follows: **achievements of the charity during the year**
- Raised a total of £300 through online fundraising from family and friends, meeting our target of £300.
- Funded 8 hours schooling per day for approximately 50 days of the year, which equates to 400 teaching hours for year 2021/22. Opening hours were drastically affected in 2021/22 as the school was required to close and cease all operations under Brazilian lockdown restrictions.
- Helped to fund 3 meals per day for 30 students for approximately 50 days of the year, which equates to 4,500 meals for the year 2021/22.
- Funded 1 piece of fresh fruit per day for 30 students for 50 days of the year, which equates to 1500 pieces of fruit handed out for the year 2021/22.
- Maintained a surplus of funds ready to assist the school again once it was permitted to reopen.
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## **Section E Financial review**
It is Grandmother Clara’s Dream policy to maintain a balance on **Brief statement of the** unrestricted funds which equates to at least 2 months unrestricted **charity’s policy on reserves** payments – equivalent to £2060 – to cover emergency situations that may arise from time to time. We appreciate that this may not always be possible as our priority must be payment of school salaries and food for the ECCSVC students. If we reach this reserve threshold we will request ECCSVC freeze new pupil enrolment and make any appropriate cutbacks in expenditure, without affecting the welfare and education of its students, in order to protect our emergency reserve. The balance of £1973 held on unrestricted funds at year end fell slightly short of our target. This has been discussed with the school and during the period in question there was no new pupil enrolment and the school was already operating on a limited basis as it made a cautious return from pandemic restrictions.
**Details of any funds materially in deficit**
- None
## **Further financial review details (Optional information)**
- Grandmother Clara’s Dream is entirely dependent on donations from the
- You **may choose** to include public, family and friends to operate.
- additional information, where relevant about: Total receipts for 2021/22 were £300 of which 100% were unrestricted
- the charity’s principal funds. sources of funds (including any fundraising); £535 was granted to ECCSVC to directly fund their work. £130 was used
- how expenditure has for administrative costs for the charity website. supported the key objectives The net result for the year was -£365 in unrestricted funds.
- of the charity;
- investment policy and Adding bank balances brought forward at the beginning of the financial objectives including any year, the balance carried forward at 31[st] March 2020 totalled £2363. ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
Val Astles
**Full name(s)** Emma Astles **Position (eg Secretary, Chair,** Chairperson **etc)**
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Date
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March 2012
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Grandmother Clara's Dream 1158148
Receipts and payments accounts CC16a
For the period 01st April 2021 31st March 2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
01/04/2020 - Donation from supporter 25 - - 25 -
01/05/2020 - Donation from supporter 25 - - 25 -
01/06/2020 - Donation from supporter 25 - - 25 -
01/07/2020 - Donation from supporter 25 - - 25 -
01/08/2020 - Donation from supporter 25 - - 25 -
01/09/2020 - Donation from supporter 25 - - 25 -
01/10/2020 - Donation from supporter 25 - - 25 -
01/11/2020 - Donation from supporter 25 - - 25 -
01/12/2020 - Donation from supporter 25 - - 25 -
01/01/2021 - Donation from supporter 25 - - 25 -
01/02/2021 - Donation from supporter 25 - - 25 -
01/03/2021 - Donation from supporter 25 - - 25 -
Sub total (Gross income for AR) 300 - - 300 300
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 300 - - 300 300
A3 Payments
17/02/2022 - Bank charges 20 - - 20 -
17/02/2022 - Donation to school 500 - - 500 -
17/02/2022 - Correspondent Bank Charges 15 - - 15 -
20/10/2020 - Website Hosting Charges 130 - - 130 -
Sub total [ 665 ] - - 665 5,104
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 665 - - 665 5,104
Net of receipts/(payments) - 365 - - - 365 - 4,804
A5 Transfers between funds - - - - -
A6 Cash funds last year end 2,337 - - 2,337 2,337
Cash funds this year end 1,972 - - 1,972 - 2,467
**----- End of picture text -----**
CCXX R1 accounts (SS)
23/01/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
None
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
Cash in current account at 31.03.2021
**Details**
**Details**
None
**Details**
None
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,973**
**-**
**-**
**-**
**-**
**-**
**1,973**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
23/01/2023
2