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← Exmouth And District Community Transport Group

2024-03-31-accounts

Charity number: 1158057

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

CONTENTS

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 7
Independent examiner's report 8 - 9
Statement of financial activities 10
Balance sheet 11
Notes to the financial statements 12 - 27

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024

Trustees J Elson MBE, Chairman L Evans, Vice Chairman W J Bailey, Management Committee M Mock, Committee Member (appointed 6 June 2023) Charity registered number 1158057 Principal office Office No. 2 Unit 16 Dinan Way Trading Estate Exmouth EX8 4RS Senior Management Miss J Elson MBE (Independent), Chair, Miss L Elson OBE (Exmouth Welfare Team Trust), Hon Treasurer and Mrs L Evans (Independant) Vice Chair Management Committee Miss J Elson MBE (Independent), Chair Mrs L Evans (Independant), Vice Chair Miss L Elson OBE (Exmouth Welfare Trust), Hon Treasurer Mr W J Bailey (Lympstone Parish Council) Mrs C Nicholas (Exmouth Town Council) Mr T Dumper (Exmouth Town Council) Mrs K Rose (Devon County Council Transport Coordination) Mr M Hilliar (Budleigh Salterton Town Council) Accountants Griffin Chartered Accountants Courtenay House Pynes Hill Exeter EX2 5AZ Bankers Barclays Bank plc 3 Bedford Street Exeter Devon EX1 1LX Solicitors Everys Magnolia House Church Street Exmouth Devon EX8 1HQ

Page 1

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024

The Trustees present their annual report together with the financial statements of the Charity for the ended 31 March 2024.

Objectives and activities

a. Policies and objectives

In setting the objectives and aims the Management Committee has carefully considered the Charity Commission's general guidance on public benefit.

(i) Summary of Objects and Aims

The objects of the Charity is to provide transport facilities for persons who have special need of such facilities because they are elderly or disabled, poor, mothers with young children or people living in isolated areas where there are no adequate public transport facilities.

The Charity may additionally seek to act as an umbrella organisation for any other local transport schemes operating within the area of benefit, providing a focal point for encouraging the exchange of ideas and needs and promotion of specific transport schemes to meet those needs.

(ii) Achieving the Objectives

To achieve this Exmouth & District Community Transport Group:

(iii) Volunteers

The Charity benefits from having several volunteer drivers and volunteers who help with administration and promotional events when required.

b. Activities undertaken to achieve objectives

It has been a challenging economic climate, the Charity has found it difficult to raise sufficient funds to continue the services during the year and has therefore needed to use reserves. It is increasingly hard to obtain grants from charitable trusts and foundations due to many changing their criteria owing to the cost-of-living crisis and the reduction in funds they have available. The Charity continues to be well supported by the Parish Councils, Town Councils, Devon County Council and East Devon District Council. During the year it was noted, from passenger conversations, due to social isolation and loneliness, there was a need to increase our day trips, therefore our office hours were extended to facilitate this. However, the situation is monitored and reviewed regularly to ensure we meet the needs of users and the wider local community.

Expenditure has continued to be closely monitored by the Management Committee.

Both buses and the Ford car have been well supported. The timetable for both the Ring and Ride Service and the use of the Community Bus is reviewed in consultation with users.

Page 2

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Objectives and activities (continued)

The 8 seater minibuses have given us a new flexibility and have been welcomed by our passengers. Both buses are used for the Ring and Ride timetabled service in addition to other uses. An increased range of special trips and lunches for our own passengers has been arranged again this year which have been well supported. The buses have continued to be used by local groups, residential homes, nursing homes and local social clubs for trips.

We continue to ask our passengers when they book their journeys if there are any different destinations they would like to add to our list. We plan a 3-month time table that is posted to regular passengers on our database. A volunteer delivers posters and leaflets to shops, health centres, dental surgeries, local hospitals etc.

The Charity continues to look at ways they can improve efficiency and reduce costs where possible.

Financial review

a. Going concern

The Trustees and Management Committee feel that the Charity has adequate resources to continue in operational existence for the foreseeable future.

Structure, governance and management

a. Constitution

Exmouth & District Community Transport Group is a registered charity number 1158057 and is a charitable incorporated organisation.

b. Methods of appointment or election of Trustees

The management of Charity has the responsibility of the Trustees for the appointment of Trustees.

c. Policies adopted for the induction and training of Trustees

Any new person approached to become a Trustee is given information about the Charity together with a copy of the last three years' accounts. They are also given the opportunity to meet the co-ordinators, visit the Charity's offices and travel on one of the buses with the passengers. Following their appointment as a Trustee the Officers provide induction into the Charity's objectives, operating methods and activities and responsibilities of the Management Committee and Trustees.

Page 3

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Structure, governance and management (continued)

d. Organisational structure and Decision Making

The Management Committee consists of at least five members elected by and representative of the membership categories which are Voluntary Organisations, Parish and Town Councils, individual clients and individuals who wish to assist with needs of persons with a mobility handicap. The officers of the Management Committee are elected at the Annual General Meeting.

The Management Committee meets regularly and uses email to keep members informed.

A part-time Co-ordinator and 1 part-time Assistant Co-ordinator are employed and are responsible for the day-today management of the Charity's affairs. The Charity also employs four part time drivers, casual relief drivers to cover sickness and holidays and has several voluntary drivers.

No Trustee or member of the Management Committee received any remuneration from the Charity or had any beneficial interest in it.

Public Benefit

Exmouth & District Community Transport Group depends on charitable donations and grants from local councils. The Charity only charges a nominal fare to its beneficiaries. Its work is to provide accessible transport for persons who have a special need of such facilities because they are elderly or disabled, poor, mothers with young children or people living in isolated or rural areas with no suitable public transport facilities. This benefits the public in a number of ways

Access to the service is open equally to all sectors of the community without distinction on grounds of gender, race, age, or sexual orientation.

RISKS FACING THE CHARITY

The principle risk facing the charity is financial as it is reliant on voluntary income to cover the cost of providing services.The Management Committee monitor the situation closely and regularly reviews each area of the Charity's activities, elements of which are evaluated constantly by the Co-ordinator, and the Hon Treasurer.

Page 4

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

FINANCIAL REVIEW

(i) Accounts

The accounts for the year show that on the 31 March 2024, although showing a loss for the year still show the Charity's total funds remain stable allowing the charity to continue the service. The Charity's dependence on Voluntary income and grants from Devon County Council, East Devon District Council and the Parish/Town Councils is clearly apparent and accounts for most of its income.

(ii) Investment Policy and Performance

The Charity has no investments at present but is kept under review by the Management Committee.

(iii) Assets and Reserves

The Trustees and Management Committee feel that the assets are adequate at present for the forthcoming year but, continues to monitor the position monthly. Ear marked reserves are in place for repair and renewal of computer equipment. The Management Committee also, when possible designate specific funds for contribution towards an appropriate replacement for any one of the buses in the future, although we would normally have a public appeal.

This is reviewed on a regular basis by the Management Committee.

(iv) Independent Examination of Accounts

An independent examination of the Accounts has been carried out by Griffin Chartered Accounts.

(v) Budgets

A budget is prepared by the Chairman, Vice Chairman and Hon Treasurer and agreed by the Management Committee at the beginning of each financial year. A financial statement is presented to the Management Committee at every meeting.

(vi) Staff

There have been no changes to staffing during the year, but volunteers have assisted where necessary. Staffing is monitored carefully with a review taking place annually by the Management Meeting.

Page 5

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Future Review

The Charity will be seeking to increase the use of all services run by the charity and continue to recruit volunteer drivers so the costs can be kept within budget. The Charity will also seek supporters who could assist with fund raising.

The Charity will continue to make applications for funding from grant making trusts and organisations and seek donations from the local community to ensure services can be maintained.

To review the services and use of the buses so the service can be more flexible and meet the changing needs to the local people. Exmouth and District Community Transport Group as in a number of the DCC Community Transport Network who conducted out a statistic analysis of all services provided by all groups within the network, it was noted the Ring and Ride service passengers had reduced since the pandemic as shopping needs had changed but the need for trips to prevent social isolation and loneliness has increased. We therefore intend to review the service provision on this information to ensure we meet changing needs of local people.

Increase promotion of the charity and continually seek views of users and others to tailor the service to the needs of the community.

Thanks

The Trustees and the Management Committee express their thanks to the Co-ordinators for managing the implementation of the changes which has enabled a reduction in the monies used from reserves. Also, we would like to thank the Drivers, Volunteers, Donors, Sponsors, Devon County Council, East Devon District Council and the local parish/town councils who help the Charity to achieve their objectives

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 6

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Approved by order of the members of the board of Trustees on _______ 19/09/2024 and signed on their behalf by: Gite TY Cleon Miss J Elson MBE, Chairman Trustee

Page 7

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024

Independent examiner's report to the Trustees of Exmouth and District Community Transport Group ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2024.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report

.

Page 8

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Signed: Dated: 10/10/24 Laura Waycott FCA

Griffin Chartered Accountants Courtenay House Pynes Hill Exeter EX2 5AZ

Page 9

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Note
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Other income
7
Total income
Expenditure on:
Charitable activities
8
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Restricted
funds
2024
£
-
31,954
-
-
-
31,954
31,954
31,954
-
-
-
-		 Unrestricted
funds
2024
£
4,707
37,054
2,800
640
833
46,034
61,676
61,676
(15,642)
94,726
(15,642)
79,084		 Total
funds
2024
£
4,707
69,008
2,800
640
833
77,988
93,630
93,630
(15,642)
94,726
(15,642)
79,084		 Total
funds
2023
£
7,574
66,929
2,499
97
76
77,175
89,897
89,897
(12,722)
107,448
(12,722)
94,726

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 12 to 27 form part of these financial statements.

Page 10

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024

2024 2024 2023
Note £ £
Fixed assets
Tangible assets 13 31,728 42,304
31,728 42,304
Current assets
Debtors 14 996 2,207
Cash at bank and in hand 49,489 53,496
50,485 55,703
Creditors: amounts falling due within one
year 15 (3,129) (3,281)
Net current assets 47,356 52,422
Total assets less current liabilities 79,084 94,726
Net assets excluding pension asset 79,084 94,726
Total net assets 79,084 94,726
Charity funds
Restricted funds 16 - -
Unrestricted funds 16 79,084 94,726
Total funds 79,084 94,726

The financial statements were approved and authorised for issue by the Trustees on _______ and signed on their behalf by:

................................................

Miss J Elson MBE, Chairman

Trustee

The notes on pages 12 to 27 form part of these financial statements.

Page 11

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. General information

The Exmouth and District Community Transport Group is a charitable Incorporated Organisation, registered in England and Wales. The registration number is 1158057 and the registered office address is Office 1 & 2, Unit 16, Dinan way trading estate, Exmouth, Devon, EX8 4RS.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Exmouth and District Community Transport Group meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Going concern

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant area's of uncertainty that effect the carrying value of assets held by the charity.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

Page 12

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2. Accounting policies (continued)

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.5 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.6 Tangible fixed assets and depreciation

Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the following methods.

Depreciation is provided on the following bases:

Motor vehicles - 25% reducing balance - Fixtures and fittings 20% straight line

The assets' residual values, useful lives and depreciation methods are reviewed, and adjusted prospectively if appropriate, or if there is an indication of a significant change since the last reporting date.

Gains and losses on disposals are determined by comparing the proceeds with the carrying amount and are recognised in the Statement of financial activities.

2.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Page 13

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2. Accounting policies (continued)

2.8 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.10 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Page 14

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2. Accounting policies (continued)

2.11 Pensions

The Charity operates a defined benefits pension scheme and the pension charge is based on a full actuarial valuation dated 2 December 2018.

2.12 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

3. Income from donations and legacies

Unrestricted
funds
2024
£
Donations from community groups
4,707
Unrestricted
funds
2023
£
Donations from community groups
7,574		 Total
funds
2024
£
4,707
Total
funds
2023
£
7,574

Page 15

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

4. Income from charitable activities

Ring and ride
Community bus
Health and wellbeing
Ring and ride
Community bus
Health and wellbeing		 Restricted
funds
2024
Unrestricted
funds
2024
£
£
17,420
9,412
7,544
23,715
6,990
3,927
31,954
37,054
Restricted
funds
2023
Unrestricted
funds
2023
£
£
21,011
7,178
8,430
18,196
9,099
3,015
38,540
28,389		 Total
funds
2024
£
26,832
31,259
10,917
69,008
Total
funds
2023
£
28,189
26,626
12,114
66,929

5. Income from other trading activities

Unrestricted
funds
2024
£
Sale of goods and services
2,800
Unrestricted
funds
2023
£
Sale of goods and services
2,499		 Total
funds
2024
£
2,800
Total
funds
2023
£
2,499

Page 16

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

6. Investment income

Unrestricted Total funds funds 2024 2024 £ £ Interest receivable on bank deposits 640 640 Unrestricted Total funds funds 2023 2023 £ £ Interest receivable on bank deposits 97 97

7. Other income

Other income
Other income		 Unrestricted
funds
2024
£
833
Unrestricted
funds
2023
£
76		 Total
funds
2024
£
833
Total
funds
2023
£
76

Page 17

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

8. Analysis of expenditure on charitable activities

Summary by fund type

Ring and ride
Community bus
Health and Wellbeing
Depreciation
Ring and ride
Community bus
Health and Wellbeing
Depreciation
Analysis of expenditure by activities
Ring and ride
Community bus
Health and Wellbeing
General		 Restricted
funds
2024
Unrestricted
funds
2024
£
£
17,420
25,473
7,544
12,537
6,990
13,090
-
10,576
31,954
61,676
Restricted
funds
2023
Unrestricted
funds
2023
£
£
21,011
15,300
9,099
10,457
8,430
11,125
-
14,475
38,540
51,357
Activities
undertaken
directly
2024
Support
costs
2024
£
£
21,205
21,688
10,602
9,479
10,603
9,477
-
10,576
42,410
51,220		 Total
2024
£
42,893
20,081
20,080
10,576
93,630
Total
2023
£
36,311
19,556
19,555
14,475
89,897
Total
funds
2024
£
42,893
20,081
20,080
10,576
93,630

9. Analysis of expenditure by activities

Page 18

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

9. Analysis of expenditure by activities (continued)

Ring and ride
Community bus
Health and Wellbeing
Depreciation costs		 Activities
undertaken
directly
2023
£
18,344
9,173
9,173
-
36,690		 Support
costs
2023
£
17,967
10,383
10,382
14,475
53,207		 Total
funds
2023
£
36,311
19,556
19,555
14,475
89,897

Analysis of support costs

Staff costs
Depreciation
Office expenses
Advertising
IT Costs
Rent
Other costs
Travel
Governance costs		 Ring and
ride
2024
£
10,361
-
1,177
307
1,009
4,140
1,819
164
2,711
21,688		 Community
bus
2024
£
5,181
-
589
153
494
2,070
910
82
-
9,479		 Health and
Wellbeing
2024
£
5,181
-
588
153
494
2,070
909
82
-
9,477		 Depreciation
2024
£
-
10,576
-
-
-
-
-
-
-
10,576		 Total
funds
2024
£
20,723
10,576
2,354
613
1,997
8,280
3,638
328
2,711
51,220

Page 19

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

9. Analysis of expenditure by activities (continued)

Analysis of support costs (continued)

Ring and ride
2023
£
Staff costs
5,684
Depreciation
-
Office expenses
230
Advertising
221
IT Costs
808
Rent
2,798
Other costs
2,128
Travel
173
Governance costs
5,925
17,967		 Community
bus
2023
£
5,142
-
778
111
404
2,799
1,063
86
-
10,383		 Health and
Wellbeing
2023
£
5,643
-
277
111
404
2,798
1,063
86
-
10,382		 Depreciation
2023
£
-
14,475
-
-
-
-
-
-
-
14,475		 Total
funds
2023
£
16,469
14,475
1,285
443
1,616
8,395
4,254
345
5,925
53,207

10. Analysis of governance costs

Analysis of governance costs
2024 2023
£ £
Staff costs - Wages and salaries - 1,803
Independent examiner fees 1,953 1,939
Legal fees 373 497
Other governance costs 385 1,686

11. Staff costs

Wages and salaries
Pension costs		 2024
£
51,220
235
51,455		 2023
£
43,389
240
43,629

Page 20

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

11. Staff costs (continued)

The average number of persons employed by the Charity during the year was as follows:

2024 2023
No. No.
Employees 6 6

No employee received remuneration amounting to more than £60,000 in either year.

The key management personnel of the charity comprise of the Chair of Trustees and Treasurer. The total benefits of the key management personnel (including employer pension contributions) for their services to the charity was £NIL (2023: £NIL).

12. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2023 - £NIL) .

During the year ended 31 March 2024, no Trustee expenses have been incurred (2023 - £NIL) .

Page 21

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

13. Tangible fixed assets

Cost or valuation
At 1 April 2023
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023		 Motor
vehicles
£
124,026
124,026
81,722
10,576
92,298
31,728
42,304		 Fixtures
and fittings
£
1,360
1,360
1,360
-
1,360
-
-		 Total
£
125,386
125,386
83,082
10,576
93,658
31,728
42,304

14. Debtors

Due within one year
Trade debtors
Other debtors		 2024
£
30
966
996		 2023
£
52
2,155
2,207

Page 22

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

15. Creditors: Amounts falling due within one year

Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income		 2024
£
397
904
31
1,797
3,129		 2023
£
1,223
-
-
2,058
3,281

Page 23

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

16. Statement of funds

Statement of funds - current year

Unrestricted funds
Unrestricted income fund
Restricted funds
Community bus
Ring & Ride
Health and Wellbeing
Total of funds
Statement of funds - prior year
Unrestricted funds
Unrestricted income fund
Restricted funds
Community bus
Ring & Ride
Health and Wellbeing
Total of funds		 Balance at 1
April 2023
£
94,726
-
-
-
-
94,726
Balance at
1 April 2022
£
107,448
-
-
-
-
107,448		 Income
£
46,034
7,544
17,420
6,990
31,954
77,988
Incoming
resources
£
38,635
9,099
21,011
8,430
38,540
77,175		 Expenditure
£
(61,676)
(7,544)
(17,420)
(6,990)
(31,954)
(93,630)
Resources
expanded
£
(51,357)
(9,099)
(21,011)
(8,430)
(38,540)
(89,897)		 Balance at
31 March
2024
£
79,084
-
-
-
-
79,084
Balance at
31 March
2023
£
94,726
-
-
-
-
94,726

Page 24

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

16. Statement of funds (continued)

Restricted funds:

Ring and Ride - Funding from Devon County Council, East Devon District Council and Town Parish Councils within the service area to operate a "ring and ride" service.

Community Bus - Funding from Devon County Council, donations and grants received to provide various trips to different locations.

Health and Wellbeing Bus - Funding from Devon County Council and other local authorities to provide transport for persons with a greater degree of mobility problems.

17. Summary of funds

Summary of funds - current year

Summary of funds - current year

General funds
Restricted funds
Summary of funds - prior year
General funds
Restricted funds		 Balance at 1
April 2023
£
94,726
-
94,726
Balance at
1 April 2022
£
107,448
-
107,448		 Income
£
46,034
31,954
77,988
Income
£
38,635
38,540
77,175		 Expenditure
£
(61,676)
(31,954)
(93,630)
Expenditure
£
(51,357)
(38,540)
(89,897)		 Balance at
31 March
2024
£
79,084
-
79,084
Balance at
31 March
2023
£
94,726
-
94,726

Page 25

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

18. Analysis of net assets between funds

Analysis of net assets between funds - current period

Unrestricted
funds
2024
£
Tangible fixed assets
31,728
Current assets
50,485
Creditors due within one year
(3,129)
Total
79,084		 Total
funds
2024
£
31,728
50,485
(3,129)
79,084

Analysis of net assets between funds - prior period

Analysis of net assets between funds - prior period
Tangible fixed assets
Current assets
Creditors due within one year
Total		 Unrestricted
funds
2023
£
42,304
55,703
(3,281)
94,726		 Total
funds
2023
£
42,304
55,703
(3,281)
94,726

19. Pension commitments

The charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £235 (2023 - £240). Contributions totalling £31 (2023: £NIL) were payable to the fund at the balance sheet date and are included in creditors.

20. Operating lease commitments

At 31 March 2024 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:

2024 2023
£ £
Not later than 1 year 1,500 1,500

Page 26

EXMOUTH AND DISTRICT COMMUNITY TRANSPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

21. Related party transactions

The Charity has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Charity at 31 March 2024.

Page 27

REFERENCE NUMBER F7A0CBEF-D733-430F-9F37-4DBFB6F35BB6

SIGNATURE CERTIFICATE

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||| |---|---| |TRANSACTION DETAILS|DOCUMENT DETAILS| |Reference Number|Document Name| |F7A0CBEF-D733-430F-9F37-4DBFB6F35BB6|Full accounts - Exmouth and District Community Transport Group 2024| |Transaction Type|Filename| |Signature Request|Full_accounts_-_Exmouth_and_District_Community_Transport_Group_2024.pdf| |Sent At|Pages| |09/02/2024 09:26 EDT|29 pages| |Executed At|Content Type| |09/19/2024 06:33 EDT|application/pdf| |Identity Method|File Size| |email|315 KB| |Distribution Method|Original Checksum| |email|ef7dc117744324cc8ec963fe226efb924a0bf7140065bcafeef2f856ed5f0a2b| |Signed Checksum|

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SIGNERS

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|||| |---|---|---| |SIGNER|E-SIGNATURE|EVENTS| |Name|Status|Viewed At| |Lynne Elson|signed|09/19/2024 06:31 EDT| |Email|Multi-factor Digital Fingerprint Checksum|Identity Authenticated At| |lynnem.elson@btinternet.com|cabaa88644cb8bf51f4f88cd4a09fba165a6680b089a9457d3914a52a6f5b0f8|09/19/2024 06:33 EDT| |Components|IP Address|Signed At| |3|81.157.150.39|09/19/2024 06:33 EDT| |Device| |Microsoft Edge via Windows| |Typed Signature|

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Signature Reference ID 4BDA78D7

AUDITS

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||| |---|---| |TIMESTAMP|AUDIT| |09/02/2024 09:26 EDT|Team Griffin (office@griffinaccountancy.co.uk) created document 'Full_accounts_-| |_Exmouth_and_District_Community_Transport_Group_2024.pdf' on Chrome via Windows from 52.45.54.47.| |09/02/2024 09:26 EDT|Lynne Elson (lynnem.elson@btinternet.com) was emailed a link to sign.| |09/04/2024 04:29 EDT|Lynne Elson (lynnem.elson@btinternet.com) viewed the document on Microsoft Edge via Windows from| |81.157.150.39.| |09/19/2024 06:31 EDT|Lynne Elson (lynnem.elson@btinternet.com) viewed the document on Microsoft Edge via Windows from| |81.157.150.39.| |09/19/2024 06:33 EDT|Lynne Elson (lynnem.elson@btinternet.com) authenticated via email on Microsoft Edge via Windows from| |81.157.150.39.| |09/19/2024 06:33 EDT|Lynne Elson (lynnem.elson@btinternet.com) signed the document on Microsoft Edge via Windows from| |81.157.150.39.|

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