West Yorkshire Destitute Asylum Network CIO Charity number 1158052
Annual Report and Financial Statements for the year ended 31 March 2024
West Yorkshire Destitute Asylum Network CIO
Annual Report and Financial Statements for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 10|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## West Yorkshire Destitute Asylum Network CIO
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Edward Britton Chair Andrew Rathbone Treasurer Donald Mollison Jean Livesey Timothy Bean Amanda Church-Mcfarlane Susan Bean
Resigned 8 May 2024
## **Charity number**
1158052
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
Gipton Methodist Church Unity Trust Bank 14 Oak Tree Place Nine Brindley Place Leeds Birmingham LS9 6SL B1 2HB
## **Independent examiner**
Katy Sargeant ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 30 July 2014.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM. The trustees also have the power to co-opt additional trustees subject to them being re-appointed at the next AGM.
2
## West Yorkshire Destitute Asylum Network CIO Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
1. To advance the education of the public in general about the issues relating to destitute asylum seekers.
2. To relieve the needs of destitute asylum seekers and their families by any such charitable means as the trustees shall think fit.
3. To preserve and protect the physical and mental health of destitute asylum seekers and their families.
## **The charity's main activities**
The charity’s main activities in the 2023-24 financial year and subsequently has been to provide accommodation and other direct support to destitute asylum seekers in the Leeds area. These are people who have no recourse to claim benefits from public funds and are not permitted to work; without our support, they would be at risk of becoming or remaining street homeless.
## **Public benefit statement**
In setting the organisation’s objectives and planning its activities, the Trustees take account of the Charity Commission’s guidance on public benefit, in particular the relief of poverty.
## **Achievements and performance**
After a period of expansion, 2023-24 has been a year of stabilisation and improvement of our service provision.
In April 2023 we completed a successful first season operating our 10-bed static Winter Night Shelter in premises owned by the Methodist Church, with whom an enthusiastic and positive relationship exists. In doing so, we built on the experience and volunteer base that WYDAN built up operating a roving Night Shelter preCovid.
Having made necessary but quite basic building adaptations to enable that first winter’s operation of the static Night Shelter, we were delighted to obtain capital funding to enable us to complete the transformation of the building within the 2023-24 financial year, enhancing the comfort and dignity of our guests by creating fully enclosed single rooms and improving the building environment and energy efficiency by upgrading lighting, replacement of all the windows and improved insulation.
The Night Shelter again operated successfully through its second Winter, seven months, October 2023 to April 2024, providing approximately 1500 nights accommodation and support to 28 separate individuals. The Shelter has again opened its doors for the similar 7 months of the 2024-25 winter.
We have continued to employ an experienced part time project manager, but with the Shelter being staffed entirely by volunteers during opening hours, identified the need to employ a part time Administrator to coordinate and manage rotas and ensure adequate records, etc are kept. This post was successfully filled in September 2023 and continues.
Throughout the financial year we continued to hold the tenancies of 3 properties (2 houses and a flat), which has enabled us to provide supported accommodation for up to 10 destitute asylum seekers (8 men and 2 women – each of whom has their own room) who would otherwise be homeless. For each of the houses and the flat, we have also provided other support to the guests, particularly by providing food and a weekly subsistence allowance. In total, over 3,000 nights (and days) of accommodation were provided in this supported accommodation.
We have continued to work closely with, and are indebted to, our referral agency partners, British Red Cross and PAFRAS. Locally, we have built on our links with other asylum seeker accommodation providers and agencies who are also working to support asylum seekers and refugees. Nationally, through our membership of Housing Justice and NACCOM, we have continued to learn from other organisations working in the same field and to add our voice to others advocating for refugees and asylum seekers.
We believe that our work has a significant impact on some of the most marginalised people in our society, who would otherwise at best be living in a precarious situation and at worst be street homeless, providing them with some stability and security in a warm, safe and welcoming environment.
3
## West Yorkshire Destitute Asylum Network CIO Trustees' report (continued) for the year ended 31 March 2024
## **Achievements and performance continued**
The trustees are very grateful to all those who have supported WYDAN during the course of the year, in particular the many volunteers who have provided practical support, the funders who have provided grants, and the many people who have made generous financial contributions which have been vital in enabling us to continue our work.
## **Financial review**
The net receipts for the year were £18,962, including net receipts of £14,356 on unrestricted funds and net receipts of £4,606 on restricted funds after transfers.
## **Reserves policy**
The trustees aim to maintain sufficient reserves to cover between 3 and 6 months operating expenditure, which based on the 24/25 expenditure budget is between approximately £29,990 and £59,975.
The charity's free reserves, at the year end were £27,732.
The trustees are aware that the reserves at year end were less than the 3 month minimum. However, taking into account grants already awarded and due to be received in the next financial year, and grants awarded in the next financial year, the trustees were, and continue to be, confident that reserves are at an adequate level to cover any financial obligations as they fall due
Approved by the board of trustees on 20/12/2024
Edward Britton (Trustee)
4
## West Yorkshire Destitute Asylum Network CIO
## Independent examiner's report to the trustees of West Yorkshire Destitute Asylum Network CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 6 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
13/01/2025
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## West Yorkshire Destitute Asylum Network CIO
## Receipts and payments account for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Receipts**
Grants
(2)
10,600
Donations
30,919
Bank interest
429
Other income
70
**Total receipts**
42,018
**Payments**
Salaries, NI and pensions
-
Freelance workers
3,880
Travel costs
400
Guest House charges
-
Beneficiary support
3,766
Rent and rates
15,290
Utilities
978
Shelter and provision expenses
801
Insurance
528
Premises repairs and maintenance
-
Phone and internet
-
Computers and IT
-
Printing, postage and office supplies
-
Volunteers expenses
-
Bank charges
149
Miscellaneous expenses
20
Subscriptions and licenses
1,220
Independent examination
630
**Total payments**
27,662
**Net receipts / (payments)**
14,356
**Fund balances brought forward**
13,376
**Fund balances carried forward**
(3)
27,732|2024
Restricted
funds
£
140,593
-
-
-
140,593
20,747
6,584
200
-
22,935
13,000
16,105
1,033
1,400
50,045
617
888
194
2,239
-
-
-
-
135,987
4,606
25,025
29,631|2024
Total
funds
£
151,193
30,919
429
70
182,611
20,747
10,464
600
-
26,701
28,290
17,083
1,834
1,928
50,045
617
888
194
2,239
149
20
1,220
630
163,649
18,962
38,401
57,363|2023
Total
funds
£
73,091
33,802
-
-
106,893
-
18,800
884
12,565
19,036
27,263
6,271
3,237
1,833
19,478
395
-
427
16
140
-
395
600
111,340
(4,447)
42,848
38,401|
|---|---|---|---|
6
## West Yorkshire Destitute Asylum Network CIO Statement of assets and liabilities
|as at 31 March 2024
2024
Unrestricted
£
**Cash funds**
Cash at bank
33,908
Cash in hand
(6,176)
**Total cash funds**
27,732
**Debtors and prepayments**
Prepayments
**Liabilities**
Accruals|2024
Restricted
£
29,631
-
29,631|2024
Total
£
63,539
(6,176)
57,363
2024
£
1,607
1,607
2024
£
5,582
5,582|2023
Total
£
38,398
3
38,401|
|---|---|---|---|
The financial statements were approved by the board of trustees on 20/12/2024
Edward Britton (Trustee)
7
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts
for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants**
2024
Unrestricted
funds
£
Bentley ALC
-
Dept for Level'g Up, Housing and C'ties (DLUHC)
-
Forum Central
-
Hilden Charitable Fund
7,000
Leeds City Council (LCC)
-
The Brelms Trust
-
The Masonic Charitable Foundation
3,600
The Methodist Church
-
West Riding Masons
-
Sir George Martin Trust
-
The Allen Lane Foundation
-
The B&Q Foundation
-
Church Homeless Charity
-
10,600
**3 Restricted funds**
Balance b/f
Incoming
£
£
Leeds City Council (22/23)
8,916
-
Forum Central
7,109
-
The Methodist Church (22/23)
4,000
-
B&Q Foundation
5,000
-
DLUHC NSTF 1 (Revenue)
-
55,000
The Brelms Trust
-
5,000
The Methodist Church (23/24)
-
2,000
DLUHC NSTF 2 (Capital)
-
51,993
Bentley ALC
-
500
West Riding Freemasons
-
3,600
Leeds City Council
-
12,500
Forum Central Household Support
-
10,000
25,025
140,593|2024
Restricted
funds
£
500
106,993
10,000
-
12,500
5,000
-
2,000
3,600
-
-
-
-
140,593
Outgoing
£
7,616
6,109
4,000
3,664
52,728
5,000
2,000
46,109
369
-
-
8,392
135,987|2024
Total
funds
£
500
106,993
10,000
7,000
12,500
5,000
3,600
2,000
3,600
-
-
-
-
151,193
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-|2023
Total
funds
£
-
-
9,900
7,000
16,000
5,000
-
16,191
-
5,000
5,000
5,000
4,000
73,091
Balance c/f
£
1,300
1,000
-
1,336
2,272
-
-
5,884
131
3,600
12,500
1,608
29,631|
|---|---|---|---|
**fund purposes given overleaf**
9
West Yorkshire Destitute Asylum Network CIO Notes to the accounts continued for the year ended 31 March 2024
## **3 Restricted funds continued**
## **Fund name**
Leeds City Council (22/23) Forum Central
The Methodist Church (22/23)
B&Q Foundation DLUHC NSTF 1 (Revenue) The Brelms Trust
The Methodist Church (23/24)
DLUHC NSTF 2 (Capital) Bentley ALC West Riding Freemasons Leeds City Council
Forum Central Household Support
## **Purpose of restriction**
Towards food, household essentials and energy costs. Towards utility and food costs at both the houses and flat and the night shelter, and project management costs.
To support WYDAN’s provision of accommodation and support to destitute asylum seekers.
Towards the costs of renovation and improvement work at the night Towards the costs of operating the night shelter from 1/4/23. Towards the core costs of providing accommodation and support in two 4-bed houses and a 2-bed flat.
To support WYDAN’s provision of accommodation and support to destitute asylum seekers. Towards the capital costs of improvements to the Night Shelter Towards the costs of providing wi-fi at our houses. Towards the cost of providing replacement beds and bedding. Towards the costs of WYDAN’s provision of accommodation and support to destitute asylum seekers. Towards food, household essentials and utility costs.
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Other related party transactions**
There were no other related party transactions in this or the previous financial year.
10