## Llangarron Community Association
Trustees' Annual Report and Financial Accounts for the Year Ended 31st December 2024
Registered Charity Number: 1157992
|**Table of Contents**||
|---|---|
|**CHARITY DETAILS**|**2**|
|**OBJECTIVES & ACTIVITIES**|**3**|
|**ACHIEVEMENTS AND PERFORMANCE**|**5**|
|**FINANCIAL REVIEW**|**6**|
|**STRUCTURE, GOVERNANCE AND MANAGEMENT**|**7**|
|**REFERENCE AND ADMINISTRATIVE DETAILS**|**8**|
|**DECLARATIONS**|**9**|
1
## **Charity Details**
Charity Name: Llangarron Community Associa8on ("LCA") Charity Registra8on Number: 1157992 Trustees: Mr Dermot Hayes (Chair), Ms. Valerie Sullivan, Ms. Judy Turner Clerk to the Trustees: Mrs Helen Edwards Public Address: The Garron Centre St Deinst Church Llangarron Herefordshire HR9 6NJ United Kingdom “Llangarron Life” Website: hXps://llangarron.info Postal Address: Mrs BridgeXe Wilson (Treasurer) Oaklands Langstone Lane Llangarron Herefordshire HR9 6NZ
2
## **Objectives & Activities**
|Summary of the purposes of
the charity as set out in its
governing document|The objects of the Charitable Incorporated Organisa8on (CIO), as per our
cons8tu8on, are to:
1. promote the beneft of the inhabitants of Llangarron and the
surrounding area without dis8nc8on of sex, sexual orienta8on,
na8onality, age, disability, race or of poli8cal, religious or other
opinions, by associa8ng together the said inhabitants, statutory
authori8es, voluntary and other organisa8ons in a common efort to
advance educa8on and to provide facili8es in the interests of social
welfare for recrea8on and leisure-8me occupa8on with the object of
improving the condi8ons of life for the said inhabitants;
2. secure the establishment of a Community Centre and to manage and
operate the same (whether alone or in co-opera8on with other
persons or bodies) in furtherance of these objects|
|---|---|
|Summary of the main
ac8vi8es in rela8on to those
purposes for the public
beneft, in par8cular, the
ac8vi8es, projects or
services iden8fed in the
accounts
[Con8nued on Next Page]|The Trustees, and LCA Management CommiXee, worked to provide ongoing
management, maintenance, enhancement and usage of the Community
Centre throughout the year.
Examples of events and ac8vi8es staged in 2024 include:
LCA Events:
•
Monthly Community Cafés (January to December)
•
Pop-up Pub and Food Van nights on frst Friday of each month i.e.,
Pizza, Japanese Food, Fish & Chip Vans and Sausage and Mash. Some
were held for local chari8es (i.e., November for St Michaels’ Hospice)
•
Charity Evening Presenta8ons – The Wonder of Parasites (6thFebruary)
in aid of Hereford Air Ambulance; How to Stay Safe Online (25thApril);
We are Farming Minds (23rdMay) in aid of a local mental health charity
suppor8ng farmers; Hereford Archive and a local historian
inves8ga8ng the History of Treribble House (24thOctober) in aid of
_Macmillan Cancer Support_
•
h.Art Arts & Craps Exhibi8on (7th– 15thSeptember)
•
Ceilidh with a local band and caller (12thOctober)
•
Guitar Concert (7thDecember) postponed to 2025 due to severe
weather
•
Christmas Market (30thNovember)
PCC Events:
•
Monthly Community Cafes now held jointly with the PCC, helping to
bring the community together; open combined with i.e., plant sales
•
Progressive Supper (6thApril)
•
Church and PCC mee8ngs throughout the year
•
Harvest Supper (27thSeptember)
•
Quiz Nights now ran jointly with the LCA (11thMay & 9thNovember)
•
Christmas Carol Service followed by mince pies and gluhwein (20th
December)|
3
|(con8nued)
Summary of the main
ac8vi8es in rela8on to those
purposes for the public
beneft, in par8cular, the
ac8vi8es, projects or
services iden8fed in the
accounts|Archenfeld Community Environment Group Events:
•
ARCEN Mee8ngs
•
Evening Presenta8on: The State of our Rivers (18thJanuary); Mustelids
and other Mammals (22ndFebruary); Black Poplar Trees (6thApril); The
Life of the Hedgerow (26thSeptember); Energy Saving Day & Electric
Vehicles (22ndJune)
Other:
•
Mee8ngs of the LCA Management CommiXee
•
LCA AGM (11thDecember)
•
Hire by Hereford Rural Hub for evening mee8ngs
•
Parish Council Mee8ngs
•
Business / Corporate Hires (evening, half or full days)
•
Several Private Func8ons including weddings, birthday par8es,
funerals
•
Weekly Baby Massage (in 6-week blocks throughout 2024)
•
Weekly Yoga classes (Monday evenings)
•
Polling Sta8on Hire (Local & General Elec8ons 4thMay)|
|---|---|
|Statement confrming the
trustees have had regard to
the guidance issued by the
Charity Commission on
public beneft|The trustees confrm that they have referred to the Charity Commission’s
general guidance on public beneft when reviewing the Trust’s aims and
objec8ves and in planning future ac8vi8es. In par8cular, the trustees consider
how planned ac8vi8es will contribute to the aims and objec8ves they have set.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policy on grant making|None (but the Trustees propose to develop a Grant Making Policy in 2025), this
wasn’t undertaken in 2024 as stated in the 2023 Annual Report|
|---|---|
|Policy on social investment|None (not applicable)|
|Contribu8on made by
volunteers|The Charity has no employees; all ac8vi8es are organised and managed by
unpaid volunteers, including Trustees, CommiXee Members and others|
|Other|N/A|
4
## **Achievements and performance**
|Summary of the main
achievements of the charity,
iden8fying the diference the
charity’s work has made to
the circumstances of its
benefciaries and any wider
benefts to society as a
whole.|Throughout 2024, the hall was used on a regular basis by the LCA and other
user groups listed above, including weekly classes in Baby Massage and private
hirings for funerals, birthday par8es, talks and yoga classes.
Our facili8es and compe88ve hiring rates are appreciated by families and
groups across the local community.
There were also some corporate hirings, for either evening, part or full-day
seminars and mee8ngs.
The LCA staged several successful events during the year, including:
•
Evening talks several on topics of interest
•
Monthly Pop-up pub and food van nights
•
Music concert
•
The 9-day h.Art Exhibi8on in September featuring the work of ten local
ar8sts
•
Christmas Market in November with eleven stalls ofering seasonal,
mostly local produce and products
•
Monthly Community Cafes on the third Saturday of the month held
jointly with the PCC, throughout most of the year
•
Two Quiz Nights held in the spring and autumn respec8vely.
The feedback received from par8cipants and visitors at these events was
generally very posi8ve, with h.Art in par8cular genera8ng excellent feedback
and very good sales for the exhibi8ng ar8sts and the Cafe. The monies raised
from evening talks were donated to a charity nominated by the speakers. Alas,
some of the planned events such as a hog roast and guitar evening were
postponed due to the roasters and the weather respec8vely.
The Hall was also used for a range of other purposes, such as a venue for the
Archenfeld Community Environment Group talks on locally important
environmental maXers, a venue for the local Repair Café, and as a Polling
Sta8on for the local Council and General elec8ons.
The Trustees met on 3 occasions, and the LCA Management CommiXee met on
eight occasions. In addi8on to discussing opera8onal and event-related maXers,
the Trustees and Management CommiXee (as appropriate) also addressed
several maintenance issues, including the servicing of the underfoor hea8ng
system, and repairs to the main electrical fuses. The Trustees and/or
Management CommiXee also reviewed several LCA policies on their respec8ve
due dates. One policy remained under development at the year-end: Grant
Making. Review was postponed pending gran8ng of a new Licence by the
Diocese of Hereford
2024 saw the appointment of a new Trustee in July (Richard Turner), and LCA
Management CommiXee in January 2024, and of new Ofcers, Treasurer
(BridgeXe Wilson) in February 2024, and Secretary (Clair Turner) in November
2024. The exis8ng MC Chair (Helen Edwards) con8nues in role and as Booking
Secretary. Sadie Copus organised the ar8sts for h.Art; Lisa Taylor organised the
café rota and the Christmas market; Dan Roberts supports maintenance and
sevng up for events.|
|---|---|
5
|Summary of the main
achievements of the charity,
iden4fying the diference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society|Regarding the future direc8on and ac8vi8es of the LCA, the Management
CommiXee sent out a ques8onnaire to all visitors to the Garron Centre and
residents of the community asking for feedback on the nature and type of
events that they wished to be held. The results of this survey have been
collated for discussion at the next AGM. No AGM was held in 2024 due to the
pending resigna8on of the Chair of the Trustees and the expiry of the Licence
from the Diocese of Hereford. This expired in September 2024, and a
temporary agreement to operate was issued by the Diocese pending applica8on
for an interim Licence in January 2025.|
|---|---|
## **Financial review**
|**inancial review**||
|---|---|
|Review of the charity’s
fnancial posi8on at the end
of the period|The Annual Accounts are shown at the end of this report, in the Receipts &
Payments format.
Total receipts from events and ac8vi8es in 2024 were £19,316.23, while
payments in respect of these ac8vi8es plus general opera8onal costs were
£19,306.91.
The payments for charitable dona8ons in rela8on to the evening talks to We are
Farming Minds, Hereford Air Ambulance, and St Michael’s Hospice were made
directly to the Chari8es via the speakers and do not appear in the accounts.
The cost of electricity rose signifcantly in 2024 compared to 2023 from
£1,323.38 to £2,369.12.
The net defcit in 2024 was -£9.32 compared to a net defcit of -£24.04 in 2023.
The Chari8es HSBC account balance totalled £46,224.59 at the year end.
The Annual Accounts 2024 have been agreed by the Trustees and Management
CommiXee were submiXed via online fling to the Charity Commission on 10th
November 2025. The delay in submission was due to the resigna8on of the
Chair of the Trustees and a delay in appointment of a new Chair in July 2025.|
|Statement explaining the
policy for holding reserves
sta8ng why they are held|The charity's funds are held to ensure con8nuing opera8on of the Garron
Centre as a community venue, and to meet any unusual or irregular
requirement for fnancial outlay such as the replacement of equipment, hall
improvements or unforeseen expenditures. The Trustees consider reserves to
be adequate to meet the needs of the charity.|
|Amount of reserves held|All funds (totalling £46,224.59 at year end) are currently held as accessible
reserves.|
|Reasons for holding zero
reserves|N/A|
|Details of fund materially in
defcit|N/A|
6
Explana8on of any Given the level of cash reserves and with no expecta8on of any major expenses uncertain8es about the in the coming year, the Trustees believe that the charity does not currently face charity con8nuing as a going any uncertain8es as a going concern. concern
## **Additional information (optional)**
|The charity’s principal
sources of funds (including
any fundraising)|The LCA's principal sources of funds are community events and ac8vi8es staged
in the hall and private hirings of the hall. Annually, the most signifcant event
staged is the 9-day h.Art Exhibi8on in September; h.Art 2024 proved very
successful in terms of both foozall and income genera8on, more so than in
2023, for the ten exhibi8ng local ar8sts via commission and proft from Cafe
sales.|
|---|---|
|Investment policy and
objec8ves including any
social investment policy
adopted|None at present, but the Trustees con8nue to review opportuni8es to invest a
major part of the cash fund reserves in either a community asset or in a low-risk
medium-term scheme to mi8gate the efects of infa8on and poten8ally
produce a small return on capital.|
|A descrip8on of the principal
risks facing the charity|The Trustees believe that the Associa8on has sufcient reserves to meet its
ongoing expenses and are not aware of any signifcant risks to the opera8ons of
the charity in the coming year.|
|Other||
## **Structure, Governance and Management**
|**tructure, Governance and Management**|**tructure, Governance and Management**|
|---|---|
|||
|Descrip8on of charity’s trusts:||
|Type of governing document|The LCA's opera8ons are governed by a wriXen cons8tu8on Version 2, which
amended and adopted on 11 December 2023.|
|How is the charity
cons8tuted?|The LCA is cons8tuted as a Charitable Incorporated Organisa8on (CIO)|
|Trustee selec8on methods
including details of any
cons8tu8onal provisions e.g.
elec8on to post or name of
any person or body en8tled
to appoint one or more
trustees|Currently and as amended in the revised Cons8tu8on, Version 2, dated 11
December 2023, by invita8on and majority acceptance vote by the exis8ng
Trustees at a duly convened mee8ng of the Trustees.|
7
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|||
|---|---|
|Policies and procedures
adopted for the induc8on
and training of trustees||
|The charity’s organisa8onal
structure and any wider
network with which the
charity works|Day-to-day management was exercised throughout the year by a Management
CommiXee (MC) opera8ng under powers defned and delegated by the
Trustees. The MC generally comprised 5-6 volunteers, with individuals serving in
the nominated posts of Chair, Treasurer, Mee8ngs Secretary and Bookings
Secretary, though open these roles are combined. CommiXee mee8ngs were (in
part) also aXended on a regular basis by representa8ves of the Parochial Church
Council.
The Trustees would like to express their gra8tude to and warm apprecia8on of
all the volunteers who devised, administered, organised and implemented the
events and ac8vi8es staged by the LCA over the course of the year.|
|Rela8onship with any related
par8es|None|
## **Reference and Administrative Details**
|Charity name|Llangarron Community Associa8on|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1157992|
|Charity’s principal address|The Garron Centre, St Deinst Church, Llangarron HR9 6NJ|
## **Names of the charity trustees who manage the charity**
|Trustee name|Dates acted if not for
whole year|Name of person (or body) en8tled to appoint
trustee (if any)|
|---|---|---|
|Mrs Valerie Sullivan||Community Representa8ve|
|Miss Judy Turner||Community Representa8ve|
|Mr Dermot Hayes (Chair)||Community Representa8ve|
8
**Corporate trustees – names of the directors at the date the report was approved** Director name N/A None N/A ~~-— +~~ **Name of trustees holding title to property belonging to the charity Trustee name** N/A None N/A ~~+J~~
## **Funds held as custodian trustees on behalf of others**
|Descrip8on of assets held in this capacity|None|
|---|---|
|Name and objects of the charity on whose behalf the||
|assets are held and how this fall within the custodian|N/A|
|charity’s objects||
|Details of arrangements for safe custody and||
|segrega8on of such assets from the charity’s own|N/A|
|assets||
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
**----- Start of picture text -----**
Signed on behalf of the charity’s trustees:
Signatures:
Full names: Valerie Sullivan Dermot Hayes
ae [ee
p.p. Richard Turner (Chair of LCA
Trustees at date of submission of
2024 TAR in November 2025)
Posi8on (eg. Secretary, Chair): Trustee Chair of the Trustees
p__
Date: 8 [th] November 2025 8 [th] November 2025
{| |
ee ee
9
**----- End of picture text -----**
Signed on behalf of the charity’s trustees:
## **LLANGARRON COMMUNITY ASSOCIATION RECIEPTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024**
|**Grants and Donations Received**
Miscellaneous
To Air Ambulance
To Macmillan Cancer Support
From Individual Donation
Grants from Government and Council
Bodies
**Events and Activities**
Pop-up Pub Nights
Community Cafe
h.Art Table Fees
875.00
h.Art Artists Income
7,497.67
h.Art Cafe Income
2,429.78
h.Art Income Totals
Christmas Market
Quiz Nights
**Other LCA Events**
Le Voci Choir
Wine Tasting
Gypsy Jazz Guitar Concert
Other Events (Misc.)
Ceilidh
LCA Events Total|**2024**
26.52
-
-
24.00
**£50.52**
2,217.40
991.15
**£10,802.45**
1,003.27
1,837,44
-
-
150.00
103.84
553.16
**£807.00**|**2023**
-
223.00
143.00
24.00
52.35
**£439.04**
-
480.28
850.00
8,218.67
1,494.82
**£10,563.49**
676.98
-
680.00
240.00
692.86
101.00
-
**£1,713.86**|
|---|---|---|
||
||
10
|**Facilities Rental**
Hire of the Garron Centre (GC)
Use of alcohol licence (PCC)
**Other**
Return of Petty cash to bank
**TOTAL RECIEPTS**|1,607.00
-
**£1,607.00**
-
**£19,316.23**|733.00
35.00
**£768.00**
100.00
**£14,744.96**|
|---|---|---|
11
## **LLANGARRON COMMUNITY ASSOCIATION PAYMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024**
|**2024**
**Gifts and Donations Given**
To Archenfield Repair Cafe
-
To Air Ambulance
-
To Macmillan Cancer Support
-
-
**Events and Activities**
Community Café (food & beverages)
305.07
h.Art food
859.43
h.Art marketing & organisational costs
835.39
h.Art payments (Net)
6,373.02
h.Art small equipment
37.30
Christmas Market
130.42
Concerts & Musicians
1,128.50
Pop-up Pub Nights drinks
1,744.99
Parochial Church Council (for 50%
revenue from joint events)
1,360.18
Quiz Night food & expenses
245.35
**Refunds on Events & Activities**
GC Hire deposit refunds
-
Wine tasting booking refunds
-
Le Voci Choir refunds
-
Guitar Concert (cancellation due to
weather)
182.00|**2023**
1,100.00
223.00
116.04
**£1,439.05**|
|---|---|
||582.33
552.49
819.00
6,955.87
-
-
-
-
-
90.00
240.00
450.00
-|
12
|**General Costs**
GC Annual Licence Fee
Marketing and advertising
Alcohol Premises licence
Building maintenance
Equipment maintenance (Fire alarms and
extinguishers)
Landscape and external maintenance
Kitchen and toilet consumables
Electricity (2023 10.5 months; 2024 12
months)
Cleaning
GC Insurance
Stationery and postage
Small equipment (inc. purchase of new
fridge)
Broadband, internet and telephone
Website costs (Wix)
Hire of Toilets for Platinum Jubilee
Defibrillator signs and installation
Miscellaneous expenditure
**Governance Costs**
HSBC Bank Charges
**TOTAL PAYMENTS**|1.00
271.00
70.00
-
910.40
-
161.16
2,369.12
298.50
449.88
-
647.20
506.17
107.52
-
-
241.00
71.68
**£19,306.91**|1.00
123.00
70.00
70.00
450.02
-
54.45
1,323.38
312.00
445.88
-
3.99
612.70
108.00
174.00
149.70
-
73.16
**£14,769.01**|
|---|---|---|
13
## **LLANGARRON COMMUNITY ASSOCIATION BANK RECONCILIATION STATEMENT FOR THE YEAR ENDED 31[ST] DECEMBER 2024**
**Opening Bank Balance 1[st] January 2024 £46,215.27** Add Total Receipts £19,316.23 Subtotal £65,531.50 Less Payments £19,306.91 **Closing Bank Balance on 31[st] December 2024 £46,224.59**
## **Notes:**
## **Accoun,ng Policies**
## **Basis of accoun,ng**
in accordance with Chari8es Commission guidelines (reference CC16b, effec8ve January 2017) rela8ng to chari8es with gross income of less than £250,000 p.a.
## **Independent review**
As gross income was below £25,000 for the period, no audit or independent examina8on was deemed necessary.
14