2023-12-31-accounts

Llangarron Community Association

Trustees' Annual Report and Financial Accounts for the Year Ended 31st December 2023

Registered Charity Number: 1157992

Table of Contents
CHARITY DETAILS	2
OBJECTIVES & ACTIVITIES	3
ACHIEVEMENTS AND PERFORMANCE	5
FINANCIAL REVIEW	6
STRUCTURE, GOVERNANCE AND MANAGEMENT	7
REFERENCE AND ADMINISTRATIVE DETAILS	8
DECLARATIONS	9

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Charity Details

Charity Name: Llangarron Community Associa8on ("LCA") Charity Registra8on Number: 1157992 Trustees: Ms. Valerie Sullivan, Ms. Judy Turner, Mr. Dermot Hayes Clerk to the Trustees: Mr. Adrian Hitchen, & Mrs. Helen Edwards (From 1 July 2023) Public Address: The Garron Centre St Deinst Church Llangarron Herefordshire HR9 6NJ United Kingdom “Llangarron Life” Website: h\ps://llangarron.info

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Objectives & Activities

Summary of the purposes of the charity as set out in its governing document

The objects of the CIO, as per our cons8tu8on, are to: 1. promote the beneft of the inhabitants of Llangarron and the surrounding area without dis8nc8on of sex, sexual orienta8on, na8onality, age, disability, race or of poli8cal, religious or other opinions, by associa8ng together the said inhabitants, statutory authori8es, voluntary and other organisa8ons in a common efort to advance educa8on and to provide facili8es in the interests of social welfare for recrea8on and leisure-8me occupa8on with the object of improving the condi8ons of life for the said inhabitants; 2. secure the establishment of a Community Centre and to manage and operate the same (whether alone or in co-opera8on with other persons or bodies) in furtherance of these objects

Summary of the main ac8vi8es in rela8on to those purposes for the public beneft, in par8cular, the ac8vi8es, projects or services iden8fed in the accounts [Con8nued on Next Page]

The Trustees, and LCA Management Commi\ee, worked to provide ongoing management, maintenance, enhancement and usage of the Community Centre throughout the year. Examples of events and ac8vi8es staged in 2023 include: LCA Events: • Monthly Community Cafés (January to June, and October) • Charity Evening Presenta8on – Sheep Farming in Hereford (12th January) in aid of Herefordshire Air Ambulance • Charity Evening Presenta8on – Pukng Life into the Soil (15thJune) in aid of Macmillan Cancer Support • h.Art Arts & Crals Exhibi8on (2nd– 10thSeptember) • Gypsy Jazz Guitar Concert (14thOctober) • Christmas Market (25thNovember) • Christmas Choral Concert Le Voci Choir (9thDecember) PCC Events: • Monthly PCC Cofee Mornings (January to August, October and November, olen including produce sale and charity fund raising), • Progressive Supper Finale (15thApril) • Fish & Chip Van (29thApril) • Harvest Supper (29thSeptember) • Flower Fes8val 30thSeptember – 1stOctober) • Quiz Night (17thJune & 18thNovember) • Fes8val of the Na8vi8es & Christmas Fair (2nd– 3rdDecember)

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(con8nued) Summary of the main ac8vi8es in rela8on to those purposes for the public beneft, in par8cular, the ac8vi8es, projects or services iden8fed in the accounts

Archenfeld Community Environment Group Events: • Evening Presenta8on: Electric Vehicles (22ndJune) • Evening Presenta8on: Making a Wildfower Garden' (26thOctober) Other: • Mee8ngs of the LCA Management Commi\ee • LCA AGM (11thDecember) • Business / Corporate Hires (full days) • Several Private Func8ons • Weekly Baby Massage (in 6-week blocks throughout 2023) • Polling Sta8on Hire (Local County Council Elec8ons 4thMay)

Statement confrming the trustees have had regard to the guidance issued by the Charity Commission on public beneft

The trustees confrm that they have referred to the Charity Commission’s general guidance on public beneft when reviewing the Trust’s aims and objec8ves and in planning future ac8vi8es. In par8cular, the trustees consider how planned ac8vi8es will contribute to the aims and objec8ves they have set.

Additional information (optional)

You may choose to include further statements where relevant about:

Policy on grant making	None (but the Trustees propose to develop a Grant Making Policy in 2024), this wasn’t undertaken in 2023 as stated in the 2022 Annual Report
Policy on social investment	None (not applicable)
Contribu8on made by volunteers	The Charity has no employees; all ac8vi8es are organised and managed by unpaid volunteers, including Trustees, Commi\ee Members and others
Other	N/A

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Achievements and performance

Summary of the main achievements of the charity, iden8fying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole.

Throughout 2023, the hall was used on a regular basis by the LCA and other user groups listed above, including weekly classes in Baby Massage and private hirings for funerals, birthday par8es, talks and yoga classes. Our facili8es and compe88ve hiring rates are appreciated by families and groups across the local community. There were also several corporate hirings, mostly for full day or mul8-day seminars and mee8ngs. The LCA staged several successful events during the year, including: • Evening talks • Music recitals and concerts • The 9-day h.Art Exhibi8on in September featuring the work of ten local ar8sts • Christmas Market in November with twelve stalls ofering seasonal, mostly local produce and products • Monthly Community Cafes on the fourth Saturday of the month throughout most of the year The feedback received from par8cipants and visitors at these events was generally very posi8ve, with h.Art in par8cular genera8ng excellent feedback and very good sales for the exhibi8ng ar8sts and the Cafe. Alas, some of the planned events such as a wine tas8ng, a concert by the Monmouth Male Voice Choir and a talk on Noel Coward were cancelled due to poor uptake. The Hall was also used for a range of other purposes, such as a venue for the Archenfeld Community Environment Group talks on locally important environmental ma\ers, and as a Polling Sta8on for the local County Council elec8ons. The Trustees met on four occasions during the year, and the LCA Management Commi\ee met on six occasions. In addi8on to discussing opera8onal and event-related ma\ers, the Trustees and Management Commi\ee (as appropriate) also addressed several maintenance issues, including the servicing of the underfoor hea8ng system. The Trustees and/or Management Commi\ee also reviewed and updated the LCA's policies on Equipment Hire. Two policies remained under development at the year-end: General Data Protec8on Regula8ons (GDPR), and Grant Making. This year saw the re8rement of Adrian Hitchen, the long serving Clerk to the Trustees and Treasurer of the LCA, due to ill-health. These roles were temporarily delegated to the chair of the Management Commi\ee (MC) from July 2023. At the AGM on 11thDecember 2023, the exis8ng members of the LCA MC, aside from the Chair, re8red following long service. A new LCA MC and Treasurer were appointed in February 2024; the exis8ng MC Chair and Secretary con8nued in role.

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Summary of the main achievements of the charity, iden4fying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society

Regarding the future direc8on and ac8vi8es of the LCA, the Trustees held an AGM with members on 11 December 2023, a\ended by a\ended by5 LCA Trustees / Management Committee Members and 6 LCA Members (the LCA currently has 78 members). At the AGM,issues of concern to members were discussed, and the revised Cons8tu8on rela8ng to the appointment and composi8on of the Trustees, as discussed at the open mee8ng held in 2022, was adopted.

Financial review

inancial review
Review of the charity’s fnancial posi8on at the end of the period	The Annual Accounts are shown at the end of this report, in the Receipts & Payments format. Total receipts from events and ac8vi8es in 2023 were £14,744.96, while payments in respect of these ac8vi8es plus general opera8onal costs were £14,769.01. The outgoings included payments for charitable dona8ons in rela8on to the evening talks of £223 to Herefordshire Air Ambulance and £116.04 to Macmillan Cancer Support. The cost of electricity rose signifcantly in 2023 compared to 2022 from £757 to £1,323.38. The net defcit in 2023 was £24.05 and was met from cash reserves, which totalled £46,215.27 at the year end. The Annual Accounts 2023 have been agreed by the Trustees and Management Commi\ee and, subject to acceptance by members at the AGM to be held in December 2024, will be submi\ed via online fling to the Charity Commission.
Statement explaining the policy for holding reserves sta8ng why they are held	The charity's funds are held to ensure con8nuing opera8on of the Garron Centre as a community venue, and to meet any unusual or irregular requirement for fnancial outlay such as the replacement of equipment, hall improvements or unforeseen expenditures. The Trustees consider reserves to be adequate to meet the needs of the charity.
Amount of reserves held	All funds (totalling £46,215.27 at year end) are currently held as accessible reserves.
Reasons for holding zero reserves	N/A
Details of fund materially in defcit	N/A
Explana8on of any uncertain8es about the charity con8nuing as a going concern	Given the level of cash reserves and with no expecta8on of any major expenses in the coming year, the Trustees believe that the charity does not currently face any uncertain8es as a going concern.

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Additional information (optional)

The charity’s principal sources of funds (including any fundraising)	The LCA's principal sources of funds are community events and ac8vi8es staged in the hall and private hirings of the hall. Annually, the most signifcant event staged is the 9-day h.Art Exhibi8on in September; h.Art 2023 proved very successful in terms of both fooxall and income genera8on for the ten exhibi8ng local ar8sts via commission and proft from Cafe sales.
Investment policy and objec8ves including any social investment policy adopted	None at present, but the Trustees con8nue to review opportuni8es to invest a major part of the cash fund reserves in either a community asset or in a low-risk medium-term scheme to mi8gate the efects of infa8on and poten8ally produce a small return on capital.
A descrip8on of the principal risks facing the charity	The Trustees believe that the Associa8on has sufcient reserves to meet its ongoing expenses and are not aware of any signifcant risks to the opera8ons of the charity in the coming year.
Other

Structure, Governance and Management

tructure, Governance and Management	tructure, Governance and Management
Descrip8on of charity’s trusts:
Type of governing document	The LCA's opera8ons are governed by a wri\en cons8tu8on Version 2, which amended and adopted on 11 December 2023.
How is the charity cons8tuted?	The LCA is cons8tuted as a CIO.
Trustee selec8on methods including details of any cons8tu8onal provisions e.g. elec8on to post or name of any person or body en8tled to appoint one or more trustees	Currently and as amended in the revised Cons8tu8on, Version 2, dated 11 December 2023, by invita8on and majority acceptance vote by the exis8ng Trustees at a duly convened mee8ng of the Trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induc8on and training of trustees

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The charity’s organisa8onal structure and any wider network with which the charity works	Day-to-day management was exercised throughout the year by a Management Commi\ee (MC) opera8ng under powers defned and delegated by the Trustees. The MC generally comprised 5-6 volunteers, with individuals serving in the nominated posts of Chair, Treasurer, Mee8ngs Secretary and Bookings Secretary, though olen these roles are combined. Commi\ee mee8ngs were (in part) also a\ended on a regular basis by representa8ves of the Parochial Church Council. The Trustees would like to express their gra8tude to and warm apprecia8on of all the volunteers who devised, administered, organised and implemented the events and ac8vi8es staged by the LCA over the course of the year.
Rela8onship with any related par8es	None

Reference and Administrative Details

Charity name	Llangarron Community Associa8on
Other name the charity uses	None
Registered charity number	1157992
Charity’s principal address	The Garron Centre, St Deinst Church, Llangarron HR9 6NJ

Names of the charity trustees who manage the charity

Trustee name	Dates acted if not for whole year	Name of person (or body) en8tled to appoint trustee (if any)
Mrs Valerie Sullivan		Community Representa8ve
Miss Judy Turner		Community Representa8ve
Mr Dermot Hayes		Community Representa8ve

Corporate trustees – names of the directors at the date the report was approved

Director name	N/A
None	N/A

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Name of trustees holding title to property belonging to the charity

Trustee name N/A

None N/A

Funds held as custodian trustees on behalf of others

nds held as custodian trustees on behalf of others
Descrip8on of assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segrega8on of such assets from the charity’s own assets	N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signatures:
Full names:	Valerie Sullivan	p.p. Richard Turner (Chair of LCA Trustees at date of submission) Dermot Hayes
Posi8on (eg. Secretary, Chair):	Trustee	Chair of the Trustees
Date:	20thJune 2025	20thJune 2025

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LLANGARRON COMMUNITY ASSOCIATION RECIEPTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

		2023	2022
Grants and Donations Received
Grants from Gov/Council Bodies		52.35	504
From Air Ambulance		223.00
From Macmillan Cancer Support		143.00
Lottery Payment		24.00
		442.35	504
Events and Activities
Catering Events - Dine			950
Community Cafe		480.28	573
h.Art Table Fees	850.00		850
h.Art Artists Income	8,218.67		8,844
h.Art Cafe Income	1,494.82		1,797
h.Art Income Totals		10,563.49	11,491
Christmas Market		676.98	673
Other LCA Events
Le Voci Choir	680.00
Wine Tasting	240.00
Gypsy Jazz Concert	692.86
Other Events (Misc.)	101.00		2,124
LCA Events Total		1,713.86	15,991
Facilities Rental
Hire of the Garron Centre (GC)		733.00	1,784

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Use of alcohol licence (PCC) Other Return of Petty cash to bank TOTAL RECIEPTS	35.00 100.00 14,744.96	35 18,314

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LLANGARRON COMMUNITY ASSOCIATION PAYMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Gifts and Donations Given To Air Ambulance To Macmillan Cancer Support To Archenfield Repair Cafe Events and Activities Dine Community Café (food & wine) h.Art food h.Art marketing & organisational costs h.Art payments (Net) Christmas Market Other LCA events Lottery club costs and prizes Refunds on Events & Activities GC Hire deposit refunds Wine tasting booking refunds Monmouth Male Voice Choir refunds Lottery payment refund General Costs GC Annual Licence Fee	2023 223.00 116.04 1,100.00 1,439.05 - 582.33 552.49 819.00 6,955.87 90.00 240.00 96.00 24.00 450 1.00	2022 260 1,202 163 582 865 7,538 143 2,332 600

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Marketing and advertising Alcohol Premises licence Building maintenance Equipment maintenance Landscape and external maintenance Kitchen and toilet consumables Electricity (10.5 months) Cleaning GC Insurance Stationery and postage Small equipment Broadband, internet and telephone Website costs (Wix) Hire of Toilets for Platinum Jubilee Defibrillator signs and installation Governance Costs Professional fees (Constitution) HSBC Bank Charges TOTAL PAYMENTS	123.00 70.00 70.00 450.02 0.0 54.45 1,323.38 312.00 445.88 0.0 3.99 612.70 108.00 174.00 149.70 - 73.16 14,769.01	32 70 2,529 49 128 72 757 584 435 210 422 272 134 - - 2,407 75 21,860

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LLANGARRON COMMUNITY ASSOCIATION BANK RECONCILIATION STATEMENT FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Opening Bank Balance 1[st] January 2023 £46,239.32 Add Total Receipts £14,744.96 Subtotal £60,984.28 Less Payments £14,769.01 Closing Bank Balance on 31[st] December 2023 £46,215.27

Notes:

Accoun,ng Policies

Basis of accoun,ng

in accordance with Chari8es Commission guidelines (reference CC16b, effec8ve January 2017) rela8ng to chari8es with gross income of less than £250,000 p.a.

Independent review

As gross income was below £25,000 for the period, no audit or independent examina8on was deemed necessary.

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