Llangarron Community Association Trustees' Annual Report and Financial Accounts for the Year Ended 31st December 2021 **Registered Charity Number: 1157992** Llangarron Community Association ## **Trustees' Annual Report and Financial Accounts for the Year Ended 31st December 2021** |**Contents**|**Page**| |---|---| |Charity Information|2| |Trustees Annual Report|3-9| |Receipts & Payments Accounts 2021|10-12| |Statement of Assets & Liabilities|13| |Notes to the Annual Accounts|14-15| ## Llangarron Community Association ## **Charity Information for the Year Ended 31st December 2021** Trustees: Mr. Nigel Bruce Hill [Resigned 17th June 2021] Ms. Valerie Sullivan Ms. Judy Turner Mr. Dermot Hayes Mr. Nicholas Saunders [Resigned 3rd June 2021] Clerk to the Trustees: Mr. Adrian Hitchen Public Address: The Garron Centre St Deinst Church Llangarron Herefordshire HR9 6NJ United Kingdom Registered Number: 1157992 Page 2 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2021 Charity Name: Llangarron Community Association ("LCA") Charity Registration Number: 1157992 ## **Objectives & Activities** |Summary of the purposes of
the charity as set out in its
governing document|The primary objectives of the LCA are to:
(1) Maintain and manage the Garron Centre as a community venue on a cost
neutral basis
(2) Promote the benefit of the inhabitants of the Llangarron area by
associating together the people, relevant statutory authorities, voluntary
and other organisations in a common effort to advance education and to
provide facilities for recreation and leisure-time activities in the interests of
social welfare
(3) Promote such other charitable purposes as may from time to time be
determined| |---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|- Quiz Night (13th November)
•Educational and vocational groups: weekly classes in French conversation
(September - December)
•Several Private Functions & Parties (May, July, September, December)
The LCA also continued to operate its community 'Lottery Club', with four
prize draws p.a. held in September, December, March and June.
- Fish & Chip Night (30th October)
•Christmas Market (27th November)
•Christmas Choral Concert - Le Voci Choir (10th December)

The Trustees, and volunteer Management Committee, worked to provide
ongoing management, maintenance, enhancement and usage of the
Community Centre throughout the year. However, due to the restrictions
imposed in relation to Covid-19 at various times, the range of activities
staged in 2021 was more limited than usual, and comprised:
•Monthly Community Café (October)
•Monthly PCC Coffee Mornings (October - December)
•Three Outdoor LCA Catering Events (Fish & Chip Van in Feb, March, Sept)
•Meetings of the LCA Committee and PCC (outside of lockdown periods)
•One Outdoor 'Open Evening' - West Midlands Police (6th May)
•h.Art Arts & Crafts Exhibition (4th - 12th September)
- Harvest Supper (24th September)
•Various PCC Events:
- Festival of Nativities (4th - 5th December)| |Statement confirming the
trustees have had regard to
the guidance issued by the
Charity Commission on
public benefit|The trustees confirm that they have referred to the Charity Commission’s
general guidance on public benefit when reviewing the Trust’s aims and
objectives and in planning future activities. In particular, the trustees
consider how planned activities will contribute to the aims and objectives
they have set.| Page 3 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2021 ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policyongrant making|None (but the Trustees propose to develop a Grant Making Policy in 2022)| |---|---| |Policy on social investment
including program related
investment|None (not applicable)| |Contribution made by
volunteers|The Charity has no employees; all activities are organised and managed by
unpaid volunteers, including Trustees, Committee Members and others| |Other|| ## **Achievements and performance** Due to the continuing Covid-19 situation, there were no events organised by the LCA and very limited use of the Garron Centre between January and August. The LCA did arrange two visits of the Fish and Chip van (outdoor, takeaway sales only), and there were just two private hires of the hall over this period. A limited calendar of events took place over the last four months of the year, including the 9-day h.Art Exhibition featuring the work of eleven local artists, a Christmas Market with twelve stalls offering seasonal products and produce (almost all being locally made) and a Choral Concert by the Hereford-based 'Le Voci' Choir. The monthly Community Cafe Summary of the main also re-commenced in October and - restrictions permitting - will take place achievements of the charity, on the fourth Saturday of each month from January 2022 onwards. Weekly identifying the difference French Conversation classes also recommenced in September. The feedback the charity’s work has made received from participants and visitors at these events was very positive, to the circumstances of its with h.Art in particular generating excellent feedback and very good sales beneficiaries and any wider for the eleven exhibiting artists and the Cafe. In general, the Garron benefits to society as a Centre's facilities and competitive hiring rates continue to be appreciated by whole. local residents and community groups. The LCA's Trustees and Management Committee continued to meet on a regular basis during the year, with most of the meetings held off-site and observing Covid restriction in force at the time. Policy reviews were conducted in relation to Complaints Procedures, Equal Opportunities, Environmental Issues, Safeguarding and Financial Controls. The Trustees also developed a draft GDPR Policy, which will be finalised in the early part of 2022. ## **Additional information (optional)** You may choose to include further statements where relevant about: Page 4 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2021 ## **Financial review** |Review of the charity’s
financial position at the end
of the period|The Annual Accounts are shown later, in the Receipts & Payments format.
From the limited range of events and activities in 2021 (due to Covid-19
restrictions), the total receipts were £17,819; this marks a significant
increase from the very limited income in 2020 (£3,557), with the majority
flowing from the very successful h.Art exhibition. Payments made in 2021 to
fund the events, activities and general operating costs were £23,063
(compared to just £7,693 in 2020). The outgoings included a significant 'one-
off' maintenance payment in respect of repairs to the roof of the Garron
Centre, specifically to the rainwater valley between the hall and the main
Church building. The costs for this work were shared with the Parochial
Church Council. The net deficit of £5,244 in 2021 was met from cash
reserves, which totalled £52,287 at the year end. The Annual Accounts 2021
have been reviewed and approved by the Trustees and Management
Committee, and will be submitted to the Charity Commission via online
filing.| |---|---| |Statement explaining the
policy for holding reserves
stating why they are held|The charity's funds are held to ensure continuing operation of the Garron
Centre as a community venue, and in particular to meet any unusual or
irregular requirement for financial outlay such as the replacement of
equipment, hall improvements or unforeseen expenditures. The Trustees
consider reserves to be adequate to meet the needs of the charity.| |Amount of reserves held|All funds (totalling £52,287 at the year end) are currently held as accessible
reserves.| |Reasons for holding zero
reserves|n.a.| |Details of fund materially in
deficit|n.a.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Given the level of cash reserves and with no expectation of any major
expenses in the coming year, the Trustees believe that the charity does not
currently face any uncertainties as a going concern.| Page 5 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2021 ## **Additional information (optional)** |The charity’s principal
sources of funds (including
any fundraising)|The LCA's principal sources of funds are community events and activities
staged in the hall, private hirings of the hall and a community lottery.
Annually, the most significant event staged is the 9-day h.Art Exhibition in
September; after its absence from the calendar in 2020, h.Art 2021 proved
very successful in terms of footfall and income generation for the eleven
exhibiting local artists and - through commission and Cafe sales - the LCA.| |---|---| |Investment policy and
objectives including any
social investment policy
adopted|None at present, but the Trustees continue to review opportunites to invest
a major part of the cash fund reserves in either a community asset (such as
an area of amenity land) or in a low-risk medium-term scheme to mitigate
the effects of inflation and potentially produce a small return on capital.| |A description of the principal
risks facing the charity|
The Trustees believe that the Association has sufficient reserves to meet its
ongoing expenses, and are not aware of any significant risks to the
operations of the charity in the coming year.| |Other|| ## **Structure, Governance and Management** |Description of charity’s trusts:|Description of charity’s trusts:| |---|---| |Type of governing document|The LCA's operations are governed by a written constitution which was
adopted on 1 August 2014.| |How is the charity
constituted?|The LCA is constituted as a CIO.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|By local nomination and majority acceptance vote by the existing Trustees at
a duly convened meeting of the Trustees.
Towards the end of 2021 the Trustees identified two potential enhancements
to the Constitution (to be further assessed for potential implementation in
2022) regarding the desired number of Trustees to be appointed and their
defined terms of office. The Trustees are in the process of seeking legal
guidance from a suitably qualified charity specialist to ensure this process is
managed in full accordance with charity laws and good practice.| Page 6 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2021 ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|| |---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|~~Day-to-day management was exercised throughout the year by a~~
Management Committee (MC) operating under powers defined and delegated
by the Trustees. The MC generally comprised from 6 - 10 volunteers, with
individuals serviing in the nominated posts of Chair, Treasurer, Meetings
Secretary and Bookings Secretary. Committee meetings were (in part) also
attended on a regular basis by representatives of the Parochial Church
Council.
The Trustees would like to express their gratitude to and warm appreciation
of all of the volunteers who devised, administered, organised and
implemented the events and activities staged by the LCA over the course of
the year.| |Relationship with any
related parties|None
| ## **Reference and Administrative Details** |Charityname|Llangarron Community Association| |---|---| |Other name the charityuses|None| |Registered charitynumber|1157992| |Charity’sprincipal address|The Garron Centre, St Deinst Church, Llangarron HR9 6NJ| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled to appoint**
**trustee (if any)**| |---|---|---|---| ||Mr Nigel Bruce Hill|01.01.21 to 17.06.21|CommunityRepresentative| ||Mrs Valerie Sullivan||CommunityRepresentative| ||Miss JudyTurner||CommunityRepresentative| ||Mr Dermot Hayes||CommunityRepresentative| ||Mr Nicholas Saunders|01.01.21 to 03.06.21|CommunityRepresentative| ||||| ||||| ||||| Page 7 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2021 ## **Corporate trustees – names of the directors at the date the report was approved** **Director name** None ## **Name of trustees holding title to property belonging to the charity** **Trustee name** None ## **Funds held as custodian trustees on behalf of others** |Description of assets held in this capacity|None| |---|---| |Name and objects of the charity on whose behalf the
assets are held and how this falls within the custodian
charity’s objects|n.a.| |Details of arrangements for safe custody and
segregation of such assets from the charity’s own
assets|n.a.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Page 8 ## Llangarron Community Association Trustees' Annual Report for the Year Ended 31st December 2021 ## **Exemptions from disclosure** Reason for non-disclosure of n.a. key personnel details ## **Other optional information** ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: |Signature(s)
Full name(s)
osition (eg Secretary, Chair, etc)
Date||| |---|---|---| ||Valerie Sullivan|Dermot Hayes| ||Trustee|Trustee| ||18th October 2022|18th October 2022| Page 9 ## Llangarron Community Association Receipts & Payments Accounts for the year ended 31st December 2021 ## **Section A: Receipts and Payments** |**_A1 _**
**_A2 _**|**_Note: All Funds are Unrestricted_**
**Code**
**Note**
**_Receipts_**
**_Grants & Donations Received_**
The Giving Machine
4200
2
Other
4300
**_Events & Activities_**
4
Catering Events - DINE
4700
Catering Events - Other
4701
Community Café
4705
_h.Art Table Fee Income_
_4720_
_h.Art Sales Income (Gross)_
_4721_
_h.Art Catering Income_
_4722_
h.Art Income - Totals
Christmas Market
4740
Christmas Party
4750
Other LCA Events
4800
Llangarron Lottery Club Subscriptions
4860
**_Facilities Rental_**
Hire of Garron Centre
4850
Use of Alcohol Licence
4851
**_Other_**
Return of Petty Cash to Bank Account
1220|**2021**
**2021**
**Sub-Totals £**
**£**
-
-
-
-
130
67
_1,019_
_11,463_
_2,003_
_14,485_
14,485
824
-
340
1,320
17,165
594
60
654
-
-
**17,819**
-
-
**-**
**17,819**|**2020**
**£**
64
-| |---|---|---|---| ||||64| ||||-
808
139
-
-
-
-
1,848| |||_14,485_|| ||||2,795| ||||678
20| ||||698| ||||-| ||||-| ||||| ||**Sub Total[Gross Income for Annual Return]**||**3,557**| ||**_Asset & Investment Sales_**
Asset Sales
Investment Sales||-
-| ||**Sub Total - Asset & Investment Sales**||**-**| ||||| |**Total Receipts**|||**3,557**| Page 10 ## Llangarron Community Association Receipts & Payments Accounts for the year ended 31st December 2021 |**Section A: Receipts and Payments**|**Section A: Receipts and Payments**||| |---|---|---|---| |**_A3 _**|**_Note: All Funds are Unrestricted_**
**Code**
**Note**
**_Payments_**
**_Charitable Activities, Gifts & Donations_**
Gifts & Donations given
5300
3
**_Events & Activities_**
4
Catering Events - DINE
5700
Catering Events - Other
5701
Community Café
5705
_h.Art Organisational Costs_
_5720_
_h.Art Artist Payments_
_5721_
_h.Art Card Sales Commission_
_5725_
_h.Art Catering Costs_
_5722_
_h.Art Marketing Costs_
_5723_
h.Art Costs - Totals
Christmas Market
5740
Christmas Party
5750
Other LCA Events
5800
Llangarron Lottery Club Costs & Prizes
5860
**_General Costs_**
Marketing, PR & Advertising
7010
Licences, Permits & Memberships
7020
Building Maintenance
7100
Equipment Maintenance
7110
Landscape & External Maintenance
7120
Kitchen & Toilet Consumables
7200
Electricity
7210
Cleaning
7220
Insurance
7230
Stationery & Postage
7300
Computer Supplies & Software
7310
Telephone, Broadband & Internet
7320
Website Costs
7330
Equipment [Small Items <£200]
7400
**_Governance Costs_**
Professional Fees
8000
Bank Charges
8100|**2021**
**2021**
**Sub-Totals £**
**£**
456
456
-
-
85
_949_
_9,753_
_19_
_626_
_59_
_11,406_
11,406
251
-
181
1,200
13,123
20
77
6,493
538
-
43
680
266
424
46
-
368
190
338
9,483
-
-
-
**23,063**|**2020**
**£**
-| ||||-| ||||-
657
9
-
-
-
-
1,500| |||_11,406_|| ||||2,166| ||||65
81
2,659
-
-
-
1,172
199
434
-
-

493
146
278| ||||5,527| ||||-
-| ||||-| ||||| ||**Sub Total - Payments**||**7,693**| Page 11 ## Llangarron Community Association Receipts & Payments Accounts for the year ended 31st December 2021 ## **Section A: Receipts and Payments** |**_A4 _**|**_Note: All Funds are Unrestricted_**|**Code**
**Note**
**2021**
**2021**
**Sub-Totals £**
**£**
**-**
**23,063**
**(5,244)**
-
57,431
100
57,531
52,187
100
52,287
18th October 2022
[Signature]
[Signature]|**2020**
**£**| |---|---|---|---| ||**_Asset & Investment Purchases_**
Asset Purchases
Investment Purchases||| ||**Sub Total - Asset & Investment Purchases**||**-**| ||||| |**Total Payments**|||**7,693**| ||||| |**Net**|**Surplus /(Deficit) for the Year**||**(4,136)**| |**_A5 _**
**_A6 _**|**_Transfers between Funds_**
**_Cash Funds at Last Year End_**
Bank Current Account
Cash in Hand
**_Cash Funds This Year End_**
Bank Current Account
Cash in Hand
Approved by the Trustees on:
[Name] Valerie Sullivan|18th October 2022
[Signature]|-
61,567
100| ||||61,667| ||||57,431
100| ||||57,531| ||||| ||[Name] Dermot Hayes|[Signature]|| The notes form part of these financial statements Page 12 Registered Charity Number: 1157992 ## **Llangarron Community Association** Receipts & Payments Accounts for the year ended 31st December 2021 ## **Section B: Statement of Assets and Liabilities at the end of the period** |**Categories**
**B1**
**B2**
**B3**
**B4**
**B5**
**Liabilities**
**Assets Retained for the**
**Charity’s Own Use**
**Investment Assets**
**Other Monetary Assets**
**Cash Funds**|Cleaning Fees
**_Total Liabilities_**
**Details**
**Details**
General equipment
Kitchen equipment
IT & AV equipment
Furniture
Shed
Leasehold Improvements
**_Total Retained Assets Value_**
**Details**
None
**Details**
None
**Details**
Bank Current Account
Cash in Hand
**_Total Cash Funds_**|**Unrestricted**
**Funds**
**to nearest £**
52,187
100
-
**52,287**
**Unrestricted**
**Funds**
**to nearest £**
**-**
**-**
**-**
**-**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**liability relates**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**Restricted**
**Funds**
**to nearest £**
-
-
-
**-**
**Restricted**
**Funds**
**to nearest £**
**-**
**-**
**Cost**
**to nearest £**
**-**
**-**
**Cost**
**to nearest £**
5,005
11,230
7,327
8,174
2,605
213
-
**Amount due**
**to nearest £**
12
-
-
**12**|**Endowment**
**Funds**
**to nearest £**| |---|---|---|---|---| |||||-| |||||-| |||||-| |||||**-**| |||||**Endowment**
**Funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**Current Value**
**to nearest £**| |||||**-**| |||||**-**| |||||**Current Value**
**to nearest £**| |||||-| |||||-| |||||-| |||||2,115| |||||669| |||||87| |||||-| |||||**2,871**| |||||**When due**| ||||12|Pending| ||||-|| ||||-|| ||||**12**|| Approved by the Trustees on: 18th October 2022 |[Name]Valerie Sullivan|[Signature]| |---|---| |[Name]Dermot Hayes|[Signature]| The notes form part of these financial statements Page 13 Llangarron Community Association Notes to the Accounts for the Year Ended 31st December 2021 Registered Charity Number: 1157992 ## **Note** ## **1 Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the "Receipts & Payments" cash accounting convention, in accordance with Charities Commission guidelines (reference CC16b, effective January 2017) relating to charities with gross income of less than £250,000 p.a. ## **Independent review** As gross income was below £25,000 for the period, no audit or independent examination was deemed necessary. |**Grants & Donations Received**
The Giving Machine|**2021**
**2020**
**£**
**£**
**-**
64
All unrestricted| |---|---| ||**-**
**£**
64
£| ## **2 Grants & Donations Received** All grants and donations are treated as income in the year in which they are received. ## **3 Gifts & Donations Given** ||| |---|---| |**Gifts & Donations Given**
Committee member retirement & condolence gifts
Donation to 1st Whitchurch & Llangrove Scouts for Tents|**2021**
2020
**£**
£
**56**
-
**400**
-| ||**456**
**£**
-
£| ## **4 Summary of Receipts & Payments for Events & Activities (All Unrestricted)** ||**LCA**
**Catered**
**Events**|**Community**
**Café**|**h.Art -**
**Autumn**|**Christmas**
**Market**|**Other LCA**
**Events**|**Other LCA**
**Events**|**Lottery**
**Club**|**Total**| |---|---|---|---|---|---|---|---|---| ||**£**|**£**|**£**|**£**|**£**||**£**|**£**| |**_Receipts_**||||||||| |Table fees, entry tickets etc|-|-|1,019|265||305|-|**1,589**| |Catering income|130|67|2,003|449||35|-|**2,683**| |Raffles & Lottery Club|-|-|-|100||-|1,320|**1,420**| |Sales (Gross) / Commission|-|-|11,463|10||-|-|**11,473**| ||130|67|14,485|824||340|1,320|**17,165**| |**_Payments_**||||||||| |Marketing, licences etc|-|-|1,008|70||29|-|**1,107**| |Catering supplies|-|85|626|105||120|-|**935**| |Facilities & Entertainment Costs|-|-|-|-||30|-|**30**| |Raffles & Lottery Club Prizes|-|-|-|72||-|1,200|**1,272**| |Sales Payments / Stock Costs|-|-|9,773|3||3|-|**9,779**| ||-|85|11,406|251||181|1,200|**13,123**| |**Net income / (deficit) 2021**|**130**|**-18**|**3,078**|**573**|**158**||**120**|**4,041**| |_Net income / (deficit) 2020_|_151_|_131_|_-_|_-_||_-_|_348_|**_629_**| Page 14 Llangarron Community Association Notes to the Accounts for the Year Ended 31st December 2021 Registered Charity Number: 1157992 ## **Note** ## **5 Assets Retained for the Charity’s Own Use** The charity maintains a register of assets including the original purchase price of each each item and its residual value as at the end of the current accounting year. The asset values are depreciated each year at rates calculated to write off the cost of each asset over its estimated useful life, as follows: General Equipment; IT & AV Equipment 25% p.a. straight line Kitchen equipment 20% p.a. straight line Furniture; Shed; Leasehold Improvements 10% p.a. straight line Depreciation is commenced in the year of acquisition. There were no new asset purchases in 2021. |**6**
**7**|**Fixed Asset Values:**
**General**
**Equipment**
**Kitchen**
**Equipment**
**IT & AV**
**Equipment**
**£**
**£**
**£**
**Cost**
As at 31st December 2020
5,005
11,230
7,327
Additions during the year
-
-
-
Disposals
-
-
-
As at 31st December 2021
5,005
11,230
7,327
**Depreciation**
As at 31st December 2020
5,005
11,230
7,327
On disposals
-
-
-
Charge for the year
-
-
-
As at 31st December 2021
5,005
11,230
7,327
**Net book value**
**At 31 December 2021**
**-**
**-**
**-**
_At 31 December 2020_
_-_
_-_
_-_
**Liabilities**
Anne Bradley
Cleaning Fees (December 2021)
**Cash Funds**
**_All Unrestricted_**
Opening Bank Balance at 1st January
Surplus/(deficit) for the year
Closing Bank Balance at 31st December
Cash in Hand|**General**
**Equipment**
**Kitchen**
**Equipment**
**IT & AV**
**Equipment**
**£**
**£**
**£**
5,005
11,230
7,327
-
-
-
-
-
-|**Furniture**
**Shed**
**Leasehold**
**Improvem.**
**Total**
**£**
**£**
**£**
**£**
8,174
2,605
213
**34,554**
-
-
-
**-**
-
-
-
**-**| |---|---|---|---| |||5,005
11,230
7,327|8,174
2,605
213
**34,554**| |||5,005
11,230
7,327
-
-
-
-
-
-|5,242
1,675
105
**30,584**
-
-
-
**-**
817
261
21
**1,099**| |||5,005
11,230
7,327|6,059
1,936
126
**31,683**| |||**-**
**-**
**-**|**2,115**
**669**
**87**
**2,871**| |||_-_
_-_
_-_|_2,932_
_930_
_108_
_3,970_| ||||**2021**
2020
**£**
£
**12**
_10_
**12**
_10_
**2021**
2020
**£**
£
**57,431**
61,567
**( 5,244)**
(4,136)
**52,187**
57,431
100
100
**52,287**
**57,531**| ||**Total Cash Funds**||| Page 15