Llangarron Community Association Trustees' Annual Report and Financial Accounts for the Year Ended 31st December 2020 **Registered Charity Number: 1157992** Llangarron Community Association ## **Trustees' Annual Report and Financial Accounts for the Year Ended 31st December 2020** |**Contents**|**Page**| |---|---| |Charity Information|2| |Trustees Annual Report|3-8| |Receipts & Payments Accounts 2020|9-11| |Statement of Assets & Liabilities|12| |Notes to the Annual Accounts|13-14| ## Llangarron Community Association ## **Charity Information for the Year Ended 31st December 2020** Trustees: Mr Nigel Bruce Hill Mrs Valerie Sullivan Miss Judy Turner Mr Dermot Hayes Mr Nicholas Saunders Management Committee: Ms Jenny Murray Chair Mr Adrian Hitchen Treasurer Mrs Sylvia Matthews Secretary Mr Nigel Hill Miss Judy Turner Ms Penny Saunders Bookings Secretary Ms Carole Caligari Mr Peter Copp Ms Helen Edwards [from November] Public Address: The Garron Centre St Deinst Church Llangarron Herefordshire HR9 6NJ United Kingdom Registered Number: 1157992 Page 2 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2020 Charity Name: Llangarron Community Association ("LCA") Charity Registration Number: 1157992 ## **Objectives & Activities** |Summary of the purposes of
the charity as set out in its
governing document|The primary objectives of the LCA are to:
(1) Maintain and manage the Garron Centre as a community venue on a cost
neutral basis
(2) Promote the benefit of the inhabitants of the Llangarron area by
associating together the people, relevant statutory authorities, voluntary
and other organisations in a common effort to advance education and to
provide facilities in the interests of social welfare for recreation and leisure-
time activities
(3) Promote such other charitable purposes as may from time to time be
determined| |---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|
The Trustees, and volunteer Management Committee, worked to provide
ongoing management, maintenance and enhancement of the Community
Centre throughout the year.
The LCA also continued to operate its community 'Lottery Club', which
provides for four prize draws p.a. held in September, December, March and
June.
However, due to the restrictions imposed in relation to Covid-19 from late
March until the end of the year, the only activitities staged in 2020 were:
•Several Private Functions & Parties (Jan March)
•Monthly Community Cafés (Jan - March, staged jointly by the LCA & PCC)
•One Indoor LCA Catering Event (Fish & Chip Night in January)
•One Outdoor LCA Catering Event (Fish & Chip Van in December)
•Meetings of the LCA Committee (outside of lockdown periods)
•Educational and vocational groups: weekly classes in French conversation
(Jan - March) and Yoga (Jan - Feb)| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees confirm that they have referred to the Charity Commission’s
general guidance on public benefit when reviewing the Trust’s aims and
objectives and in planning future activities. In particular, the trustees
consider how planned activities will contribute to the aims and objectives
they have set.| Page 3 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2020 ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policyongrant making|None (not applicable)| |---|---| |Policy on social investment
including program related
investment|None (not applicable)| |Contribution made by
volunteers|The Charity has no employees; all activities are organised and managed by
volunteers, including Committee members and others| |Other|| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference
the charity’s work has made
to the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|From January to late March, the hall was in normal use and hosted the
various events and activities listed above. The Garron Centre's facilities and
competitive hiring rates are appreciated by families and groups across the
local community and in a 'normal' year the hall would be used for a
significant number of private functions and parties; in 2020, such activities
were limited to the first ten weeks of the year. Over this same period, the
LCA staged just one event - a 'Fish and Chips Nght', using the services of an
independent catering van. The Hall was also used as a venue for Committee
meetings on three occasions (outside of the lockdown periods); agenda items
included operational matters (in particular, ongoing problems with the
heating system) and potential resumption of activities in the event of Covid-
19 restrictions being lifted. The Committee also reviewed and updated its
policies on Complaints Procedures, Safeguarding and hire rates. The
Trustees also commenced reviews of the Association's Financial Controls and
GDPR Policies, although further work is required to finalise these policies
before adoption.| |---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives Other Page 4 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2020 ## **Financial review** |Review of the charity’s
financial position at the end
of the period|The Annual Accounts are shown later, in the Receipts & Payments format. In
view of Covid-19 restrictions, the total receipts from events and activities in
2020 were limited to just £3,557, while payments in respect of these
activities plus general operational costs were £7,693. The net deficit of
£4,136 was met from cash reserves, which totalled £57, 531 at the year end.
The Annual Accounts 2020 have been agreed by the Trustees and
Management Committee, and will be presented at the AGM (to be held later
in 2021 or early 2022) and submitted to the Charity Commission via online
filing.| |---|---| |Statement explaining the
policy for holding reserves
stating why they are held|The charity's funds are held to ensure continuing operation of the Garron
Centre as a community venue, and in particular to meet any unusual or
irregular requirement for financial outlay such as the replacement of
equipment, hall improvements or unforeseen expenditures. The Trustees
consider reserves to be adequate to meet the needs of the charity.| |Amount of reserves held|All funds (totalling £57,531 at the year end) are currently held as accessible
reserves.| |Reasons for holding zero
reserves|n.a.| |Details of fund materially in
deficit|n.a.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Given the level of cash reserves and limited outgoing expenses at present
(for such time as the Covid-19 restrictions apply), the Trustees believe that
the charity does not currently face any uncertainties as a going concern.| ## **Additional information (optional)** |The charity’s principal
sources of funds (including
any fundraising)|The LCA's principal sources of funds are community events and activities
staged in the hall, private hirings of the hall and a community lottery. In
normal years, a significant contributor to receipts would be use of the hall as
an h.Art venue for 9 days in September; regrettably this event could not be
staged in 2020.| |---|---| |Investment policy and
objectives including any
social investment policy
adopted|None at present, but the Trustees continue to review opportunites to invest
a major part of the cash fund reserves in either a community asset (such as
an area of amenity land) or in a low-risk medium-term scheme to mitigate
the effects of inflation and potentially produce a small return on capital.| |A description of the principal
risks facing the charity|
Although the hall is currently closed as a result of ongoing Covid-19
restrictions, the Association has sufficient reserves to meet ongoing
expenses. The Trustees are not aware of any significant risks to the
operations of the charity at such time as normal activities are resumed.| |Other|| Page 5 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2020 ## **Structure, Governance and Management** |Description of charity’s
trusts:|| |---|---| |Type of governing document|The LCA's operations are governed by a written constitution which was
adopted on 1 August 2014.| |How is the charity
constituted?|The LCA is constituted as a CIO.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|
By local nomination and majority acceptance vote by the existing Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|| |---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Management was exercised during the year through a management
committee comprising:
Jenny Murray (Chair)
Nigel Hill (Trustee)
Judy Turner (Trustee)
Adrian Hitchen (Treasurer)
Sylvia Matthews (Secretary)
Penny Saunders (Bookings Secretary)
Carole Caligari
Peter Copp
Helen Edwards [from November]| ||Meetings (in part) were also attended on a regular basis by PCC
Representatives (including Rev. Richard Jones, Mrs Denise Morehead and Mrs.
LisaHill).| |Relationship with any
related parties|None| ## **Reference and Administrative Details** |Charityname|Llangarron Community Association| |---|---| |Other name the charityuses|None| |Registered charitynumber|1157992| |Charity’sprincipal address|The Garron Centre, St Deinst Church, Llangarron HR9 6NJ| Page 6 ## Llangarron Community Association ## Trustees' Annual Report for the Year Ended 31st December 2020 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled to appoint**
**trustee (if any)**| |---|---|---|---| ||Mr Nigel Bruce Hill||CommunityRepresentative| ||Mrs Valerie Sullivan||CommunityRepresentative| ||Miss JudyTurner||CommunityRepresentative| ||Mr Dermot Hayes||CommunityRepresentative| ||Mr Nicholas Saunders||CommunityRepresentative| ||||| ||||| ||||| ||||| ||||| ## **Corporate trustees – names of the directors at the date the report was approved** **Director name** None ## **Name of trustees holding title to property belonging to the charity** **Trustee name** None ## **Funds held as custodian trustees on behalf of others** |Description of assets held in this capacity|None| |---|---| |Name and objects of the charity on whose behalf the
assets are held and how this falls within the custodian
charity’s objects|n.a.| |Details of arrangements for safe custody and
segregation of such assets from the charity’s own
assets|n.a.| Page 7 ## Llangarron Community Association Trustees' Annual Report for the Year Ended 31st December 2020 ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of n.a. key personnel details ## **Other optional information** ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: |Signature(s)
Full name(s)
osition (eg Secretary, Chair, etc)
Date||| |---|---|---| ||Valerie Sullivan|Nigel Hill| ||Trustee|Trustee| ||15th May 2021|15th May2021| Page 8 ## Llangarron Community Association Receipts & Payments Accounts for the year ended 31st December 2020 ## **Section A: Receipts and Payments** |**_A1 _**
**_A2 _**|**_Note: All Funds are Unrestricted_**
**Code**
**Note**
**_Receipts_**
**_Grants & Donations Received_**
The Giving Machine
4200
2
Other
4300
**_Events & Activities_**
4
Catering Events - DINE
4700
Catering Events - Other
4701
Community Café
4705
_h.Art Table Fee Income_
_4720_
_h.Art Sales Income (Gross)_
_4721_
_h.Art Catering Income_
_4722_
h.Art Income - Totals
Christmas Market
4740
Christmas Party
4750
Other LCA Events
4800
Llangarron Lottery Club Subscriptions
4860
**_Facilities Rental_**
Hire of Garron Centre
4850
Use of Alcohol Licence
4851
**_Other_**
Return of Petty Cash to Bank Account
1220|**2020**
**2020**
**Sub-Totals £**
**£**
64
-
64
-
808
139
_0_
_0_
_0_
_0_
-
-
-
-
1,848
2,795
678
20
698
-
-
**3,557**
-
-
**-**
**3,557**|**2019**
**£**
145
50| |---|---|---|---| ||||195| ||||-
3,662
624
7,105
706
-
407
1,704| |||_0_|| ||||14,208| ||||2,768
120| ||||2,888| ||||34| ||||34| ||||| ||**Sub Total[Gross Income for Annual Return]**||**17,325**| ||**_Asset & Investment Sales_**
Asset Sales
Investment Sales||-
-| ||**Sub Total - Asset & Investment Sales**||**-**| ||||| |**Total Receipts**|||**17,325**| Page 9 ## Llangarron Community Association Receipts & Payments Accounts for the year ended 31st December 2020 ## **Section A: Receipts and Payments** |**_A3 _**|**_Note: All Funds are Unrestricted_**
**Code**
**Note**
**_Payments_**
**_Charitable Activities, Gifts & Donations_**
Gifts & Donations given
5300
3
**_Events & Activities_**
4
Catering Events - DINE
5700
Catering Events - Other
5701
Community Café
5705
_h.Art Organisational Costs_
_5720_
_h.Art Artist Payments_
_5721_
_h.Art Card Sales Commission_
_5725_
_h.Art Catering Costs_
_5722_
_h.Art Marketing Costs_
_5723_
h.Art Costs - Totals
Christmas Market
5740
Christmas Party
5750
Other LCA Events
5800
Llangarron Lottery Club Costs & Prizes
5860
**_General Costs_**
Marketing, PR & Advertising
7010
Licences, Permits & Memberships
7020
Building Maintenance
7100
Equipment Maintenance
7110
Landscape & External Maintenance
7120
Kitchen & Toilet Consumables
7200
Electricity
7210
Cleaning
7220
Insurance
7230
Stationery & Postage
7300
Computer Supplies & Software
7310
Telephone, Broadband & Internet
7320
Website Costs
7330
Equipment [Small Items <£200]
7400
**_Governance Costs_**
Professional Fees
8000
Bank Charges
8100|**2020**
**2020**
**Sub-Totals £**
**£**
-
-
-
657
9
_0_
_0_
_0_
_0_
_0_
_0_
-
-
-
-
1,500
2,166
65
81
2,659
-
-
-
1,172
199
434
-
-
493
146
278
5,527
-
-
-
**7,693**|**2019**
**£**
28| |---|---|---|---| ||||28| ||||-
2,527
121
5,133
39
-
84
800| |||_0_|| ||||8,705| ||||192
84
74
48
75
35
1,809
610
395
19
10

444
291
237| ||||4,325| ||||-
-| ||||-| ||||| ||**Sub Total - Payments**||**13,058**| Page 10 ## Llangarron Community Association Receipts & Payments Accounts for the year ended 31st December 2020 ## **Section A: Receipts and Payments** |**_A4 _**|**_Note: All Funds are Unrestricted_**|**Code**
**Note**
**2020**
**2020**
**Sub-Totals £**
**£**
**-**
**7,693**
**(4,136)**
-
61,567
100
61,667
57,431
100
57,531
_Bank Cash Flow Check:_
_(4,136)_
15th May2021
[Signature]
[Signature]|**2019**
**£**| |---|---|---|---| ||**_Asset & Investment Purchases_**
Asset Purchases
Investment Purchases||| ||**Sub Total - Asset & Investment Purchases**||**-**| ||||| |**Total Payments**|||**13,058**| ||||| |**Net**|**Surplus /(Deficit) for the Year**||**4,267**| |**_A5 _**
**_A6 _**|**_Transfers between Funds_**
**_Cash Funds at Last Year End_**
Bank Current Account
Cash in Hand
**_Cash Funds This Year End_**
Bank Current Account
Cash in Hand
Approved by the Trustees on:
[Name]Valerie Sullivan|_Bank Cash Flow Check:_
15th May2021
[Signature]|-
57,299
134| ||||57,433| ||||61,567
100| ||||61,667| ||||_4,267_| ||[Name]Nigel Hill|[Signature]|| The notes form part of these financial statements Page 11 Registered Charity Number: 1157992 ## **Llangarron Community Association** Receipts & Payments Accounts for the year ended 31st December 2020 ## **Section B: Statement of Assets and Liabilities at the end of the period** |**Categories**
**B1**
**B2**
**B3**
**B4**
**B5**
**Cash Funds**
**Investment Assets**
**Other Monetary Assets**
**Assets Retained for the**
**Charity’s Own Use**
**Liabilities**|**Details**
Bank Current Account
Cash in Hand
**_Total Cash Funds_**
None
**Details**
None
**Details**
**Details**
General equipment
Kitchen equipment
IT & AV equipment
Furniture
Shed
Leasehold Improvements
**_Total Retained Assets Value_**
**Details**
Cleaning Fees
**_Total Liabilities_**|**Unrestricted**
**Funds**
**to nearest £**
57,431
100
-
**57,531**
**Unrestricted**
**Funds**
**to nearest £**
**-**
**-**
**-**
**-**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**Funds**
**to nearest £**
-
-
-
**-**
**Restricted**
**Funds**
**to nearest £**
**-**
**-**
**Cost**
**to nearest £**
**-**
**-**
**Cost**
**to nearest £**
5,005
11,230
7,327
8,174
2,605
213
-
**Amount due**
**to nearest £**
10
-
-
**10**|**Endowment**
**Funds**
**to nearest £**| |---|---|---|---|---| |||||-| |||||-| |||||-| |||||**-**| |||||**Endowment**
**Funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**Current Value**
**to nearest £**| |||||**-**| |||||**-**| |||||**Current Value**
**to nearest £**| |||||-| |||||-| |||||-| |||||2,932| |||||930| |||||108| |||||-| |||||**3,970**| |||||**When due**| ||||10|Pending| ||||-|| ||||-|| ||||**10**|| |Approved by the Trustees on:
[Name]Valerie Sullivan
[Name]Nigel Hill|Approved by the Trustees on:
[Name]Valerie Sullivan
[Name]Nigel Hill|15th May2021
[Signature]| |---|---|---| ||[Name]Nigel Hill|[Signature]| The notes form part of these financial statements Page 12 Llangarron Community Association Notes to the Accounts for the Year Ended 31st December 2020 Registered Charity Number: 1157992 ## **Note** ## **1 Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the "Receipts & Payments" cash accounting convention, in accordance with Charities Commission guidelines (reference CC16b, effective January 2017) relating to charities with gross income of less than £250,000 p.a. ## **Independent review** As gross income was below £25,000 for the period, no audit or independent examination was deemed necessary. |**Grants & Donations Received**
The Giving Machine
Other|**2020**
**2019**
**£**
**£**
**64**
145
**-**
50
All unrestricted| |---|---| ||**64**
**£**
195
£| ## **2 Grants & Donations Received** All grants and donations are treated as income in the year in which they are received. ## **3 Gifts & Donations Given** ||| |---|---| |**Gifts & Donations Given**
Committee member retirement or condolence gifts|**2020**
2019
**£**
£
**-**
28| ||**-**
**£**
28
£| ## **4 Summary of Recipts & Payments for Events & Activities (All Unrestricted)** |**_Receipts_**
Table fees, entry tickets etc
Catering income
Raffles & Lottery Club
Sales (Gross) / Commission
**_Payments_**
Marketing, licences etc
Catering supplies
Entertainment Costs
Raffles & Lottery Club Prizes
Sales Payments / Stock Costs
**Net income / (deficit) 2020**
_Net income / (deficit) 2019_|**LCA**
**Catered**
**Events**
**Community**
**Café**
**h.Art -**
**Autumn**
**Christmas**
**Market**
**Other LCA**
**Events**
**Lottery**
**Club**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
-
-
-
-
-
-
**-**
808
139
-
-
-
-
**947**
-
-
-
-
-
1,848
**1,848**
-
-
-
-
-
-
**-**| |---|---| ||808
139
-
-
-
1,848
**2,795**| ||-
-
-
-
-
-
**-**
657
9
-
-
-
-
**666**
-
-
-
-
-
-
**-**
-
-
-
-
-
1,500
**1,500**
-
-
-
-
-

-
**-**| ||657
9
-
-
-
1,500
**2,166**| ||**151**
**131**
**-**
**-**
**-**
**348**
**629**| ||_1,135_
_503_
_1,972_
_666_
_323_
_904_
**_5,504_**| Page 13 Llangarron Community Association Notes to the Accounts for the Year Ended 31st December 2020 Registered Charity Number: 1157992 ## **Note** ## **5 Assets Retained for the Charity’s Own Use** The charity maintains a register of assets including the original purchase price of each each item and its residual value as at the end of the current accounting year. The asset values are depreciated each year at rates calculated to write off the cost of each asset over its estimated useful life, as follows: General Equipment; IT & AV Equipment 25% p.a. straight line Kitchen equipment 20% p.a. straight line Furniture; Shed; Leasehold Improvements 10% p.a. straight line Depreciation is commenced in the year of acquisition. There were no new asset purchases in 2020. |**6**
**7**|**Fixed Asset Values:**
**General**
**Equipment**
**Kitchen**
**Equipment**
**IT & AV**
**Equipment**
**£**
**£**
**£**
**Cost**
As at 31st December 2019
5,005
11,230
7,327
Additions during the year
-
-
-
Disposals
-
-
-
As at 31st December 2020
5,005
11,230
7,327
**Depreciation**
As at 31st December 2019
5,005
11,230
7,327
On disposals
-
-
-
Charge for the year
-
-
-
As at 31st December 2020
5,005
11,230
7,327
**Net book value**
**At 31 December 2020**
**-**
**-**
**-**
_At 31 December 2019_
_-_
_-_
_-_
**Liabilities**
Anne Bradley
Cleaning Fees
M Taylor
Doormat Re-Fit
**Cash Funds**
**_All Unrestricted_**
Opening Bank Balance at 1st January
Surplus/(deficit) for the year
Closing Bank Balance at 31st December
Cash in Hand|**General**
**Equipment**
**Kitchen**
**Equipment**
**IT & AV**
**Equipment**
**£**
**£**
**£**
5,005
11,230
7,327
-
-
-
-
-
-|**Furniture**
**Shed**
**Leasehold**
**Improvem.**
**Total**
**£**
**£**
**£**
**£**
8,174
2,605
213
**34,554**
-
-
-
**-**
-
-
-
**-**| |---|---|---|---| |||5,005
11,230
7,327|8,174
2,605
213
**34,554**| |||5,005
11,230
7,327
-
-
-
-
-
-|4,425
1,414
84
**29,485**
-
-
-
**-**
817
261
21
**1,099**| |||5,005
11,230
7,327|5,242
1,675
105
**30,584**| |||**-**
**-**
**-**|**2,932**
**930**
**108**
**3,970**| |||_-_
_-_
_-_|_3,749_
_1,191_
_129_
_5,069_| ||||**2020**
2019
**£**
£
**10**
_-_
**-**
_45_
**10**
_45_
**2020**
2019
**£**
£
**61,567**
57,299
**( 4,136)**
4,267
**57,431**
61,567
100
100
**57,531**
**61,667**| ||**Total Cash Funds**||| Page 14