To
Trustees' Annual Report for the period
Period start date Period end date 16 09 2019 15 09 2020
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1157982
St. John’s Pre-school Macclesfield
Charity's principal address Ivy Road Macclesfield Cheshire Postcode SK11 8QN
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Emma Cheetham | Chair | |||
| Tasha Waterhouse | Secretary | |||
| Nicola Billington | Treasurer | |||
| James Cheetham | IT support | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)
Elected by members Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The charity provides pre-school education for children in the local area aged between 24 months and school age.
Our setting aims to:
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Summary of the objects of the • Provide high quality care and education for children below charity set out in its statutory school age;
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governing document • Work in partnership with parents to help children to learn and develop;
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• Add to the life and well-being of the local community; and • Offer children and their parents a service that promotes equality
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and values diversity.
Members of the charity are the parents of children in our care and have full participatory rights. These include a right to be:
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valued and respected;
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kept informed;
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consulted;
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involved; and
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included at all levels.
We aim to ensure that each child:
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is in a safe and stimulating environment;
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is given generous care and attention, because of our ratio of qualified staff to children, as well as volunteer helpers;
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has the chance to join in with other children and adults to live, play, work and learn together;
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is helped to take forward her/his learning and development by being helped to build on what she/he already knows and can do;
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has a personal key person who makes sure each child makes satisfying progress;
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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is in a setting that sees parents as partners in helping each child to learn and develop; and
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is in a setting in which parents help to shape the service it offers.
Our setting has a duty under the law to help safeguard children against suspected or actual ‘significant harm’. Our employment practices ensure children against the likelihood of abuse in our setting and we have a procedure for managing complaints or allegations against a member of staff.
Our way of working with children and their parents ensures that we are aware of any problems that may emerge and can offer support, including referral to appropriate agencies when necessary, to help families in difficulty.
The trustees declare that they have read and regard the guidance issued by the Charity Commission with respect to Public Benefit. The trustees have complied fully with their duty to have regard to the Charity Commission’s public benefit guidance when exercising their powers and duties.
Additional details of objectives and activities (Optional information)
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Volunteers such as parents of children in our care are encouraged to help at a particular session or sessions of the setting. Helping at the session enables parents to see what the day-to-day life of our setting is like and to join in helping the children to get the best out of their activities.
You may choose to include further statements, where relevant, about:
Joining the rota is not the only means of taking part in the life of the setting. Parents can offer to take part in a session by sharing their own interests and skills with the children. Parents have visited the setting to read stories to the children or talk about their job.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance Provided pre-school education to in excess of 40 children aged 30 Summary of the main months to school age over 38 weeks of the year in sessional care. achievements of the charity Morning sessions run from 8:45 to 11:45 and afternoon sessions run from during the year 12:30 to 15:30. A lunch time session is also provided such that children can stay all day. A total of 240 sessions are available per week and the charity provided an average of 225 sessions during this accounting period.
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Section E Financial review
The charity has reserves of £66,837 which is an appropriate level. The Brief statement of the charity trustees have decided that an appropriate level of reserves is in charity’s policy on reserves excess of £65,000. The trustees need to hold reserves in order to account for any contingencies such as the requirement for equipment. A large proportion of the reserve is designated as being put aside in order to save towards a new building which is desperately required. A recent building survey suggests that we will require a new building within the next 12-18m. There are very few grants available for the replacement of preschool buildings and as such we need to build up a large reserve in order to both dismantle the existing building a replace it. Plans are in place to carry this work out in the summer of 2022. Details of any funds materially n/a in deficit Further financial review details (Optional information) The principal sources of funding for the charity are fees provided by the You may choose to include local authority and from parents. additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Emma Cheetham Position (eg Secretary, Chair, Chair etc) Date 23 June 2021
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Charity Name No (if any) St. John's Pre-school Macclesfield 1157982 Receipts and payments accounts CC16a For the period Period start date Period end date To from 16/09/2019 15/09/2020
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 118,595 14,016 324 1,291 46 23,876 - - 158,148 - - - 158,148 87,402 2,079 1,793 3,664 1,282 2,190 884 235 21,385 120,914 - - - 120,914 37,234 - - 37,234 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 118,595 14,016 324 1,291 46 23,876 - - 158,148 - - - 158,148 87,402 2,079 1,793 3,664 1,282 2,190 884 235 21,385 120,914 - - - 120,914 37,234 |
Total funds to the nearest £ 118,595 14,016 324 1,291 46 23,876 - - 158,148 - - - 158,148 87,402 2,079 1,793 3,664 1,282 2,190 884 235 21,385 120,914 - - - 120,914 37,234 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| CEC Fees | 118,595 | 90,603 | ||||
| Parent Fees | 14,016 | 28,462 | ||||
| Fundrasing | 324 | 1,614 | ||||
| Donation | 1,291 | 650 | ||||
| Interest | 46 | 10 | ||||
| Other | 23,876 | 20,572 | ||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
158,148 | 141,911 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 141,911 | ||||||
| Wages,HMRC, pension | 87,402 | 102,345 | ||||
| Utility bills (phone, broadband, water, gas, elecricity) |
2,079 | 1,643 | ||||
| Cleaningand buildingmaintenance | 1,793 | 3,924 | ||||
| Consumables | 3,664 | 6,342 | ||||
| Equipment | 1,282 | 1,816 | ||||
| Insurance | 2,190 | 2,176 | ||||
| Training | 884 | 1,472 | ||||
| Gifts andpettycash | 235 | 340 | ||||
| Fundraising,admin and other | 21,385 | 20,978 | ||||
| **Sub total ** | 120,914 | 141,036 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 141,036 | ||||||
| 37,234 | - | - | 37,234 |
875 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 37,234 | - | - | 37,234 | 875 |
CCXX R1 accounts (SS)
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Co-Op current account Co-Op savings Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 19,057 - 47,779 - - - 66,836 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Emma Cheetham |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Emma Cheetham | 23/06/2021 | ||
CCXX R2 accounts (SS)
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name St. John’s Pre-School Macclesfield members of
On accounts for the year 15/09/2020 Charity no 1157982 ended (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts in responsibilities of accordance with the requirements of the Charities Act 2011 (“the Act”). trustees and examiner
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
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to state whether particular matters have come to my attention
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no material matters have come to my examiner's statement attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Charities Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:
Date: 23/06/2020
Name: Dominic Schiller
Relevant professional qualification(s) or body (if any):
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May 2018
IER
Address:[Equipped 4 (IP) Limited, 47 Hamilton Square, Birkenhead, Merseyside, ] CH41 5AR
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
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May 2018
IER