ANNUAL REPORT 2022
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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CHAIRPERSON’S REPORT
Here we are one year into our new five-year initiative, The Portland Project, part-funded by the National Lottery Community Fund and the catalyst that made it possible, Portland Town Council, whose commitment to provide match funding across the same five-years provided the final incentive for the National Lottery’s agreement to fund.
Just a few months prior to their decision, there was a period in which we were looking at a totally different scenario, which included everything from a major reduction in our services to complete closure. As a volunteer organisation, sometimes you feel that success makes you invisible; you are so much part of the community infrastructure that people assume you will always be there; well, we almost weren't there.
Thankfully, however, through an expanded offer, supported by a Service Level Agreement with Portland Town Council to deliver a defined set of activities and services, we secured the essential National Lottery funding required to move forward into a new delivery era.
The National Lottery funding comes with its set of targets and deliverables. For the most part, this excludes our older people's project, Helping Hands, which we must now fund separately through our generated service income, local and legacy giving, grant applications and annual fundraising events and activities. Helping Hands is long-standing project and provides support that is greatly needed and valued. Our community’s loyalty has helped some of its services become selffunding, however, with increasing demand and shrinking statutory sector services become more prevalent, we are having to fight hard to ensure its survival.
On an incredibly positive note, The Portland Project has met all of the targets set by the National Lottery and Portland Town Council. This is a great achievement because the project supports a much wider range of activities, including expanded workstreams for volunteering, creativity, food and the environment, children, families and young people and community development. This work has always been part of our portfolio; however, we are now able to take it forward as an extended offer. We have also been able to integrate our COVID-19 activities, many of which are aimed at tackling isolation and loneliness. This combined provision is helping us to create new ways of addressing some of the broad challenges impacting local residents.
Government and statutory changes, emerging needs and deprivation rates are higher here than in most other Dorset areas and Nationally. The recently released 2021 Census results show that the elderly continue to retire to Dorset and young people and families continue to leave. This situation is further compounded by increasing levels of loneliness and isolation due to Portland's physical geography and lack of island-wide public transport, which make it harder for vulnerable and less mobile residents to access essential services, food and social activities. Combined, these changes are creating a cocktail of challenges for our Island.
In England, between 2011 and 2021, there has been an increase of 20.1% in those aged 65+ (24.8% increase in Dorset) , an increase of 3.6% in people aged 15 to 64 (2.8% decrease in Dorset) and a rise of 5.0% in children aged under 15 years ( a 3.2% decrease in Dorset).
What inspires my hopes for success is the support not only offered by ICA but also Portland’s other community-based organisations. On top of this there is the support offered by local people themselves. Our local community continually unites in a single mission to support the most vulnerable, regardless of age, background, gender, ethnicity, or belief. Successes such as these are down to the unselfish acts of individuals and the communities in which they live.
I want to thank every resident who helped achieve this over the last year, including our volunteers, ICA staff, our Board of Trustees, and our partners. Your energy, commitment, skills, and knowledge have been remarkable in these challenging times for everyone.
Doug Pigg Chair – Island Community Action (ICA)
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KEY FUNDERS & SPONSORS
GRANTS
ICA gratefully received grant funding contributions from the following organisations in 2022:
1. For ICA’s The Portland Project initiative…
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The National Lottery Community Fund: Reaching Communities – Funding contribution towards a range of new and expanded workstreams. Funding running 2021-26.
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Portland Town Council – Match funding contribution under a new five-year Service Level Agreement contribution for The Portland Project. Cover several extended and new services.
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Alice Ellen Cooper Dean Charitable Foundation – For general core and project related costs
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Dorset Youth Association – Funding to cover a UK Year of Service nine month trainee job-share role (Youth Coordinator) with The Drop In.
2. For Helping Hands – ICA’s older people’s services….
- Valentine Charitable Trust – For general core and project related costs.
3. For ICA’s Growing Local project…
- Dorset Community Fund: Neighbourhood Fund – Contribution towards Growing Local’s food, growing and environment training sessions and activities.
4. For ICA’s creative projects…
- Dorset Community Fund: Let’s Celebrate – Contribution towards ICA and b-side’s collaborative Jubilee project, Souvenirs of Place and Lov e .
5. For ICA’s core costs…
- Dorset Council: Organisational Support Revenue Fund – Contribution towards ICA’s core costs.
NON-GRANT DONATIONS & FUNDRAISING ACTIVITIES
In addition to ICA’s successful grant applications, the charity was grateful to benefit from a range of local funding opportunities over the past 12 months, including
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Albion Stone – Towards our Christmas offer for older vulnerable people
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Portland Court Leet – Towards our Portland Volunteer’s Jubilee Party and Christmas offer
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The Rotary Club of Island & Royal Manor of Portland
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Portland Probus – Towards Helping Hands
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Portland residents – Legacy and local donations towards our core costs
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789
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office@islandcommunityaction.org.uk / www.islandcommunityaction.org
ICA generates income through a range of activities, including:
GENERATED INCOME
The Giving Lottery – An online alternative to ICA’s original lottery at: www.givinglottery.org.uk/support/island-community-action
One-off or regular donations – Made by cash, cheque, standing order or via Local Giving at: www.localgiving.com/charity/islandcommunityaction
Legacy gifts – Made via the donor’s will, these contributions range from direct donations instead of flowers at a funeral to specified sums of money, a % of an entire estate or a particular item.
– Donations of prizes From unwanted gifts to free experiences, trips and treatments.
Merchandise
ICA sells cards, lottery tickets, merchandise and more. 2020 also saw us open our Teemill website at: https://islandcommunityaction.teemill.com
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FUNDRAISING EVENTS
ICA’s biggest fundraising event was Nothe of the Living Dead – raising money for Silver Island.
See Nothe of the Living Dead promo at: https://youtu.be/c5Nal81kaEk
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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PROJECTS & SERVICES
The funding ICA received during 2022 supported 11 workstreams:
1. HELPING HANDS – OLDER PEOPLE + THOSE IMPACTED BY DISABILITY AND / OR SERIOUS, LIFE LIMITING OR TERMINAL ILLNESS (UNLESS OTHERWISE STATED) –
TABLE 1: SILVER ISLAND – ACTIVITIES / SERVICES DELIVERED FOR 2021
| CORE SUPPORT Delivered by ICA staff, volunteers or external tutors to clients on an ongoing basis. |
|
|---|---|
| At Home: Befriending (face-to-face) At Home: Befriending (telephone) At Home: ChAT (Portland and Wyke) Art Group Gardening |
|
| Exercise: Get Together (seated) Exercise: Osteocise (mid-range) Exercise: Fit+ (advanced) Exercise: Yoga |
|
| Food: The Dining Room (lunch club) Food: Sunday Lunch Club Good Neighbour Scheme: Small tasks and errands e.g. DIY, shopping, prescriptions, putting out the bines etc Cratetivity Hampers Cratetivity (activity hampers for ‘mind and body’ delivered to the housebound) |
|
| Special events: e.g. Celebration events and Christmas offer Shopping: In store Social: Bingo (cash and prize) Social: Coffee mornings |
|
| Pets: Dog walking Transport: Medical and essential ‘other’ appointments Transport: Other e.g. visiting relatives in care homes Trips and outings |
2. CHILDREN, YOUTH, FAMILIES – ICA are collaborating with relevant organisations, including Atlantic Academy, b-side, The Drop In, Portland Town Council and other local educational and youth providers, to support their work and also develop a range of complementary activities. Over the year, this has included:
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Portland Youth Council
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Youth volunteering scheme
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Youth focused life and leadership skills training.
3. CREATIVE – FOR ALL AGES:
- Community Crafters (crafting for community-based good causes). Aimed at reducing isolation and loneliness and strengthening community and intergenerational bonds.
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4. GROWING LOCAL (FOOD and ENVIRONMENT) – Helping make affordable, healthy and nutritious food more accessible, encouraging engagement with nature and the environment and increasing understanding around the links between climate change, the natural world and food.
Growing Local provides opportunities for residents to volunteer and participate in ‘hands-on’ activities that develop their skills and interest in growing and cooking, providing them with the confidence and knowledge to make healthier food choices, live more sustainably, adopt more eco-friendly lifestyles and feel more connected to their community and environment.
The emphasis is on simple and fun activities that keep participants engaged and empowered to progress, from cookery and growing courses to creating nature friendly outdoor spaces.
Growing Local is open to all, with an emphasis on those more susceptible to food poverty.
To deliver Growing Local, ICA has created a local stakeholder group consisting of Portland Town Council, Royal Manor Health Centre, Atlantic Academy, Portland 4 The Planet, Portland Foodbank, Portland Permaculture Group, NHS / CCG, Public Health Dorset, and a range of local experts and enthusiasts.
ICA are also working with EDEN Portland and Nottingham Trent University to deliver a range of new activities, including consultation and nature-based activities e.g. Slow Memory And A Flourishing Future – an inter-generational project focused on the environment and memory.
In addition, we are working with Atlantic Academy to develop a new wildlife and growing garden, as well as a cookery, growing and environment-based activities.
5. VOLUNTEER BUREAU – Supporting those wishing to volunteer or offer volunteer roles, from recruitment to training and DBS checks.
6. COMMUNITY CONSULTATIONS – ICA has three qualified Community Organisers who provide a range of community consultation services for ICA and other organisations.
7. COMMUNITY CONNECTORS – Residents trained by ICA’s Community Organiser team to identify and signpost those in potential need of support.
8. COMMUNITY FORUM – A space for local organisations to network, coordinate support, forward plan and build capacity.
9. COMMUNITY HUB – Providing advice, information and signposting to local residents around a host of different subjects. ICA deals with around 7-8,000 queries a year.
10. COMMUNITY INFRASTRUCTURE SUPPORT – Providing advice, information and training for other local community-based organisations.
11. COLLABORATIONS – ICA continues to work in partnership with a number of groups and support structures, including: The Portland Resilience Committee and The Portland Hospital Working Group.
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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ACHIEVEMENTS – THE PORTLAND PROJECT
TABLE 2: CLIENT / PARTICIPATION NUMBERS ACHIEVED FOR YEAR 1 (2021-22)
| WORKSTREAM KEY N/A = NO INDIVIDUAL TARGETS ORIGINALLY SET |
NO. OF COURSES OR ACTIVITY SESSIONS NO. OF INDIVIDUAL PEOPLE FOR EACH COURSE / SESSION NO. OF INTERACTIONS (PEOPLE X ATTENDANCES) |
|---|---|
| YEAR 1 TARGET YEAR 1 ACHIEVED YEAR 1 TARGET YEAR 1 ACHIEVED YEAR 1 TARGET YEAR 1 ACHIEVED |
|
| HELPING HANDS (OLDER PEOPLE+ THOSE IMPACTED BY DISABILITY AND / OR SERIOUS, LIFE LIMITING OR TERMINAL ILLNESS) | |
| Befriending (face-to-face and telephone sessions with befrienders) N-A N-A N-A N-A N-A 546 |
|
| Club activities (art and exercise) N-A N-A N-A N-A N-A 1,898 |
|
| Good Neighbours errands (Includes basic DIY, prescription collections and deliveries and other small errands) N-A N-A N-A N-A N-A 1,017 |
|
| Food based activities (e.g. lunch clubs and foodie outings) N-A N-A N-A N-A N-A 862 |
|
| Purely social activities (non-food celebration and bingo) N-A N-A N-A N-A N-A 2,741 |
|
| Transport (essential appointments and activities) N-A N-A N-A N-A N-A 1,356 |
|
| Transport (in-store shopping) N-A N-A N-A N-A N-A 185 |
|
| Telephone catch-ups (by ICA office staff and volunteers– based on a minimum five calls per day x five days weekly x 48 weeks) N-A N-A N-A N-A N-A 1,200 |
|
| SUB-TOTAL– ACTUALS ACHIEVED 596 9,805 |
|
| CHILDREN, YOUTH AND FAMILIES | |
| Portland Youth Council (Intro Presentations Delivered To 11-16 Years Olds Via Education / Youth Based Groups) N-A 5 N-A 400+ N-A 400+ |
|
| Youth Based Life And Leadership Skills Courses: Orienteering N-A 5 N-A 22 N-A 22 |
|
| SUB-TOTAL– ACTUALS ACHIEVED 1 422+ 422+ |
|
| CREATIVE | |
| Community Crafters N-A 6 N-A 77 N-A 184 |
|
| Cratetivity hampers (containing treats and creative activities for older, vulnerable clients, those who are housebound and those impacted by disability and / or serious, life limiting or terminal illness). For the 2021- 22 period these hampers were delivered for Christmas 2021. N-A 1 N-A 103 N-A 103 |
|
| The Portland Shed N-A 240 N-A 55 N-A 1,440 |
|
| SUB-TOTAL– ACTUALS ACHIEVED 247 235 1,727 |
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| WORKSTREAM | NO. OF COURSES OR ACTIVITY SESSIONS NO. OF INDIVIDUAL PEOPLE FOR EACH COURSE / SESSION NO. OF INTERACTIONS (PEOPLE X ATTENDANCES) |
|---|---|
| TARGET ACHIEVED TARGET ACHIEVED TARGET ACHIEVED |
|
| GROWING LOCAL (FOOD AND THE ENVIRONMENT) | |
| Cooking Courses: Beginners–Courses=4 sessions / number of sessions shown | 12 16 30 70 120 280 |
| Cooking Courses: Advanced–As above | 12 16 30 37 120 148 |
| Growing Courses: Beginners–As above | 12 12 30 57 120 228 |
| Growing Courses: Advanced Courses–As above | 12 12 30 33 120 132 |
| Specialist Courses: Cookery And Growing–individual workshops | 6 6 60 68 60 68 |
| Environment Activities: Large-scale activities with Atlantic Academy | 2 2 300 330 300 330 |
| Environment Activities: Portland Pickers–individual outings | 3 3 30 36 60 66 |
SUB-TOTAL– ACTUALS ACHIEVED |
59 67 510 631 900 1,252 |
| COMMUNITY DEVELOPMENT | |
| Consultation events: Community Infrastructure Levy (face 2 face and / or digital @ various locations–for Portland Town Council) |
N-A 17 N/A 1,051 N/A 1,051 |
| Consultation events: Young People’s Hopes for Portland (face 2 face @ Atlantic Academy / Yr 5s for Eden – Portland and Nottingham Trent University’s Slow Memory project) |
N-A 2 N/A 57 N/A 57 |
| Consultation events: Digital Eden (face 2 Face @ Atlantic Academy / Yr 9s for Eden –Portland and Nottingham Trent University’s Slow Memory project) |
N-A 2 N/A 72 N/A 72 |
| Community Forum (physical sessions = 3 / total members = 106, excluding ICA). Includes creation of the first publication of the Portland A to Z Community Directory. Currently being used a pilot by our Befriending Coordinator and office volunteers for client referrals. Will then be rolled out. |
N-A 3 N/A 106 N/A 318 |
| Infrastructure Support for local third sector community-based organisations (number of organisations supported) |
N-A N-A N-A 5 N/A 13 |
| Community Connectors. 15 local organisations have already agreed to receive staff training as Phase 1 Community Connectors (DELIVERING FROM 2023). |
N/A N/A N/A N/A N/A N/A |
| SUB-TOTAL– ACTUALS ACHIEVED | 24 1,291 1,511 |
| GRAND-TOTAL– ACTUALS ACHIEVED | 3,175 12,000 14,717 |
NB: The numbers above do include repeats. However, we are confident that the number of separate individuals engaged exceeds 2,000
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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HIGHLIGHTS
GROWING AND ENVIRONMENT
continued to expand our community’s love of food, growing and nature.
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GROWING AND ENVIRONMENT
Community Crafters was created during the COVID-19 lockdown period in attempt to help reduce levels of local isolation and loneliness through community-based crafting activities. The idea being to encourage and support local residents across all generations to use their crafting and creative skills for local good causes.
Two years later the project is still running and getting stronger, with hundreds of participants taking part from home, in groups or at specially organised events.
WILD & WOOLLY – STAGE 1 INSTALLATION FOR SUMMER 2022
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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WILD & WOOLLY – STAGE 2 INSTALLATION FOR WINTER 2022
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WARM SPACES
ENGAGEMENT HIGHLIGHTS
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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CONSULTATIONS
ICA delivered two consultations. The first was with Portland’s young people in support of our collaboration with Eden Portland and Nottingham Trent University’s Slow Memory project. The project focuses on the use of memory to encourage future guardianship of the environment. This consultation has helped to shape the development of our Wildlife and Growing Garden at Atlantic Academy.
NTU so enjoyed their experience, they came back to Portland in June with 70 international Slow Memory members to hold their annual conference, which ICA coordinated.
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The second, for Portland Town Council, asked local people how they would like the Community Infrastructure Levy spent.
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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SOUVENIRS OF PLACE AND LOVE
A collaboration between ICA and b-side, Souvenirs of Place saw local residents create special ceramic mementos to celebrate the Platinum Jubilee. Each ceramic celebrated a resident’s special someone or something, from pets and people to memorabilia and other cherished items.
The final pieces were exhibited over two weekends, with each exhibit being complemented by a specially commissioned audio podcast featuring participant’s personal stories about their chosen items. See Souvenirs of Place and Love highlights at: https://youtu.be/htG0N02kPdc
PORTLAND YOUTH COUNCIL
Working with PTC, ICA has led on the development of Portland’s first Youth Council. In the first year, 10 young people aged 11-15 have been selected to represent young people across the Island, with a focus on five key areas: Activities and Opportunities, Improved Public Spaces, Portland's Environment, Equality and Diversity and Employment and Training
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VOLUNTEER OF THE MONTH
PLATINUM JUBILEE
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Island Community Action: Registered Charity 1157978
The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789
office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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A LIFE IN PRINT Itwas such a delight to witness the moment that Nab saw his lifestory'From the Coalfields of Yorkshire to the Isle of Portland in Dorset.. printed as a hardback glossy book forthe first time. ICA volunteer Carol has been visiting Nabweekly for around 18 months, listening to his stories and using her years of writing experience to turn his memorie5 into thi5 wonderful 0k. Katy Pascoe. ICA Project Manager says,"I'll admit to reading the first chapter and being absolutely transported to a different time in social history, with'wash days, and'butter weighed and wrapped in greaseproof paper:, Nabwa5 referred to ICA byweldmar Hospicecare nurses who encouraged him to write down his recollertions for his daughter and granddaughters. We're so glad they did. Nab say5."1 have absolutely loved doing this, it'5 one of the best things I've ever done and it wouldn't have been Possible without Carol and your wonderful tea I ve genuinely looked fOard to every visit and to see the end result is incredible.. Thanks also to Damien f rom Print Team- Dorset Ltd for his helpwith the front and back covers and ensuring the finished product looked so professional. CHRISTMAS l Al 18
ADVENT ANGELS
Special treats for 24 local community champions, from those who’ve gone that extra mile to help another person or cause to those who’ve survived a challenging period in their life. Nominated for by the community.
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Island Community Action: Registered Charity 1157978
The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789
office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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ADVERTISING & PR
ICA has continued to benefit from promotion across a range of media platforms, including BBC Radio Solent, Wessex FM, 105 FM, the Dorset Echo, the Free Portland News, partner newsletters and social media. Here are a few examples…
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WEBSITE
Island Community Action: Registered Charity 1157978 The Easton Centre, Portland, Dorset, DT5 1EB / 01305 823789 office@islandcommunityaction.org.uk / www.islandcommunityaction.org
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WORKING IN PARTNERSHIP
TABLE 3: COLLABORATIONS LISTS FOR YEAR 1 (2021-22) – TOTAL 70 ORGANISATIONS
| PARTNER | NATURE OF PARTNERSHIP | |
|---|---|---|
| 1 | Atlantic Academy | Consultations,events,GrowingLocal activities |
| 1 | b-side | Events and collaborativeprojects |
| 1 | Bournemouth University | Information sharing, joint fundingbids, |
| 2 | CCG, NHS Foundation / Locality Team etc | ICA a lead partner on the Portland Hospital & Healthcare Development Group |
| 2 | Chemists,includingBoots Easton and Fortuneswell | Prescriptions |
| 2 | Communityhospitals e.g. Westhaven / Weymouth | Support referrals for hospital leavers |
| 4 | Domiciliarycareproviders | Cross-referrals |
| 1 | Dorset Blind Association | Transport for their trips |
| 1 | Dorset Citizen’s Advice Bureau | Cross-referrals |
| 1 | Dorset CommunityAction | Advice,information sharing,events |
| 2 | Dorset Council – Adult Social Care & Children’s Services |
Advice, information sharing, cross-referrals |
| 3 | Dorset Council – Other | Funding, advice, information sharing, input into Dorset’s evolvingstatutoryoffer |
| 1 | Dorset Fire & Rescue | Advice,information sharing. cross-referrals |
| 1 | Dorset Super League Darts | Transport for their trips |
| 1 | The Drop-In Youth Service | Shared staffing,collaborative events and activities |
| 1 | Eden Portland | Consultation,collaborative events and activities |
| 1 | EPIC Games Dorset | Collaborative events |
| 1 | Friends of Victoria Gardens | Collaborative events |
| 1 | Housing& Care 21(Foylebank Court) | Lunch clubs,trainingkitchen |
| 1 | Island & Royal Manor of Portland Rotary | Funding,information sharing |
| 1 | Lantern Trust | Cross-referrals |
| 1 | Macpherson House | Transport for their trips |
| 1 | Nothe Fort | Collaborative events |
| 1 | Nottingham Trent University | Information sharing, jointprojects,conference support |
| 1 | Opera Circus | Staff and resource sharing |
| 1 | Portland Carers Group | Advice,information sharing,cross-referrals |
| 1 | Portland Churches | Information sharing,cross-referrals |
| 1 | Portland CommunityHospital | Service support,cross-referrals |
| 1 | Portland CommunityPartnership (PCP) | Advice,information sharing |
| 1 | Portland Connect / Tricuro | Cross-referrals |
| 1 | Portland CommunityFridge | Information sharing |
| 1 | Portland Foodbank | Shared resources,cross-referrals |
| 1 | Portland Library | Information sharing |
| 1 | Portland Permaculture Group | GrowingLocal stakeholder |
| 1 | Portland Town Council | Portland Project co-funder, information and resource sharing, Growing Local stakeholder |
| 1 | Portland United Football Club(Youth) | Transport for their trips |
| 1 | Public Health Dorset | Growing Local stakeholder, ICA also member of the Dorset Health & Wellbeing Board |
| 1 | RotaryClub of Portland | Funding,event support and transport for their trips |
| 1 | Royal Manor Health Centre | Data sharing, cross-referrals, volunteer recruitment and GrowingLocal stakeholder |
| 1 | Southwell Area LivingTogether(S.A.L.T) | Event support and transport for their trips |
| 1 | Steps Youth Service | Information sharing, joint fundingbids, |
| 8 | Venues | C2000, Easton Methodist Church, Lobster Pot, Royal Manor Health Centre, St. George’s Centre, St. John’s Hall, Wellworthys Sports & Social Club and YMCA |
| 1 | Volunteer Centre Dorset | Advice, information sharing, DBS checks, PR, general support (includingVC Connect) |
| 9 | Voluntary Sector groups | Shared resources, volunteer recruitment / training, collaborative events |
| 1 | Wessex Orienteering | Collaborative walking/ orienteeringactivities |
| 1 | Wyke Regis / Lanehouse Medical Practice | Data sharing,cross-referrals and volunteer recruitment |
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FINANCE
ISLAND COMMUNITY ACTION
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
| Note Receipts Grants and donations 2 Sales Fundraising and sponsorship Motor vehicles/Minibus Clubs and Memory Café Memberships Total receipts Payments Man Shed purchases and consumables Salaries and wages 3 Pension Shop Purchases and Consumables Rent Rates, water and electric Insurance Telephone Postage, stationery, printing and advertising Photocopier Hire Motor Travel, accommodation and subsistence Repairs and maintenance Subscriptions and membership fees Sundries IT Christmas box donations Training, tutors and speakers Fundraising P.R. and marketing Room hire Accountancy fees Catering Costs Capital Computer equipment Fixtures, fittings and equipment Total payments Net receipts before transfers Transfers between funds Net movement in funds at bank and in hand for the year Bank and cash balances 31 March 2021 Bank and cash balances 31 March 2022 |
Unrestricted Funds £ 23,015 5,872 353 12,163 8,245 45 49,693 1,986 61,594 3,809 1,329 8,040 2,121 2,014 140 1,325 3,260 3,818 - 1,148 961 288 186 131 502 1,852 499 20 1,554 - 2,474 240 99,291 (49,598) (49,598) 56,898 7,300 |
Restricted Funds £ 119,806 - - - - - 119,806 - 24,022 - 327 6,000 - 3,797 - 222 - 2,354 304 584 448 211 1,010 - 5,755 - 239 4,601 - 956 - 1,670 52,500 67,306 - 67,306 31,758 99,064 |
Total Funds 2022 £ 142,821 5,872 353 12,163 8,245 45 169,499 1,986 85,616 3,809 1,656 14,040 2,121 5,811 140 1,547 3,260 6,172 304 1,732 1,409 499 1,196 131 6,257 1,852 738 4,621 1,554 956 2,474 1,910 151,791 17,708 - 17,708 88,656 106,364 |
Total Funds 2021 £ 159,553 5,519 371 4,626 1,602 - |
|---|---|---|---|---|
| 171,671 | ||||
| 158 88,652 4,015 - 18,675 2,153 1,854 90 2,093 1,517 8,573 - 1,260 856 234 1,513 823 5,020 210 360 570 1,506 - 3,118 - |
||||
| 143,250 | ||||
| 28,421 - |
||||
| 28,421 60,235 |
||||
| 88,656 |
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REFLECTIONS & THE FUTURE
2022 - what an incredible year of ups and downs! Epitomised by a single six month period in which we saw the UK transition from the highs of the Queen’s Platinum Jubilee (through three prime ministers and a deepening financial catastrophe) to the profound sadness of her death and funeral.
The repercussions of these events were felt by most of us, whether as people or organisations. For ICA, we saw a growth in demand for our services, a reduction in levels of funding and a general change in our community’s wellbeing and stress levels around the cost-of-living crisis.
At the same time, these challenges delivered opportunities, from growing our knowledge and experience to improving our adaptability and responsiveness. However, perhaps the biggest positive came with our increased understanding around the journey we must take as an organisation if we are to continue providing an offer that is intrinsically right for our community.
A key priority throughout this journey will be the need for increased collaboration. We have realised the benefits of this over past years but we also know we need to achieve even more because, no matter how talented or determined we are, no single person, organisation or sector has the reach, resources or expertise to overcome all of Portland’s challenges.
Together we become stronger, more adept and able to…
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Shout louder, get our voices heard and positively influence decision makers.
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Share best practice and resources – helping to maximise our impact, reduce duplication and spend and create a more resilient, responsive and sustainable way forward.
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Attract more local investment and funding
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Develop more cohesive, targeted and progressive services – ones that respond more effectively to life’s ‘whole journey,’ from preventive to curative.
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Deliver the initiatives needed to enhance and maximise Portland’s potential and, in turn, the positive outcomes and benefits afforded to its people, places and environment.
Regardless of challenge, we must also remember that a community cannot not be judged on statistics alone. Portland may have significant hurdles to overcome BUT it is also a place of castles and kings – a unique peninsula with 180 million years of history embedded within its stone. A place where past and present collide and environment, nature, heritage, culture and community thrive.
Perhaps, for us lucky 13,000+ residents, the significance of our Island is personified best by our late Queen – a woman who played out her 70 year reign against a theatrical backdrop of Portland Stone, from her Coronation in Westminster Abbey, through her Jubilee celebrations at St. Paul’s Cathedral to her final journey past the Cenotaph to Wellington Arch.
With our community’s feet firmly settled on that same stone, we surely have the strongest foundations on which to build. I, for one, can’t wait to continue that journey with you all.
Kim Wilcocks, CEO – ICA
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ISLAND COMMUNITY ACTION
The Easton Centre Portland
Dorset DT5 1EB
Tel: (01305) 823789 Email: offfice@islandcommunityaction.org.uk Facebook: www.facebook.com/islandcommunityaction Twitter: https://twitter.com/ICA_PortlandUK Website: https://islandcommunityaction.org
| Opening Hours (for calls and visits – outside of these times email or message) |
Opening Hours (for calls and visits – outside of these times email or message) |
|---|---|
| Monday | 10.00 am – 2.00 pm |
| Tuesday | 10.00 am – 2.00 pm |
| Wednesday | 10.00 am – 2.00 pm |
| Thursday | 10.00 am – 2.00 pm |
| Friday | 10.00 am – 2.00 pm |
| Saturday | CLOSED |
| Sunday | CLOSED |
Management Committee
Chair – Douglas Pigg Secretary – Anita Busby-Wilcocks Treasurer – Mervyn Burden Trustee – Pauline Carlyle
Employees
CEO – Kim Wilcocks Project Manager – Jackie Carpenter Project Manager – Katy Pascoe Project Coordinator – Georgina Bolt
All ICA staff are part-time.
ICA continues to work to a code of practice and ensure its Safeguarding and Equal Opportunities policies are adhered to at all times. ICA has full public and employer’s liability insurance in place. A copy of these documents + our constitution and all other policies can be viewed at the ICA office.
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ISLAND COMMUNITY ACTION
REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
ALBERT GOODMAN
CHARTERED ACCOUNTANTS
LEANNE HOUSE 6 AVON CLOSE WEYMOUTH, DORSET DT4 9UX
ISLAND COMMUNITY ACTION
CONTENTS
| CONTENTS | ||
|---|---|---|
| __________ | ||
| Charity Information | 1 | |
| Trustees' Report | 2-4 | |
| Independent Examiner's Report | 5 | |
| Receipts and Payments Account | 6 | |
| Statement of Assets and Liabilities | 7 | |
| Notes to the Accounts | 8-9 |
ISLAND COMMUNITY ACTION
CHARITY INFORMATION
__________ Board of Trustees Chairman Douglas Pigg Treasurer Mervyn Burden Secretary Anita Busby-Wilcocks Trustee Julia Willoughby Charity Number 1157978 Charity Offices The Easton Centre Portland DT5 1EB Independent Examiner Michelle Ferris FCA Albert Goodman LLP Chartered Accountants Leanne House 6 Avon Close Weymouth Dorset DT4 9UX
1
ISLAND COMMUNITY ACTION
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TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022
The Trustees present their report and accounts for the year ended 31 March 2022.
Constitution, objects and policies
The charity was originally administered and managed by way of a Constitution which was first adopted on 23 June 1998. The original charity registered with the Charity Commission on 15 April 1999 under charity number 1075124. A new Charitable Incorporated Organisation was formed and registered with the Charity Commission on 24 July 2014. The new Charitable Incorporated Organisation took over the assets and activities of the original charity with that original charity becoming a linked charity of the new Charitable Incorporated Organisation. The report and accounts for the year include the assets and activities for both charities. The objects of both charities are similar and are to promote any charitable purposes for the benefit of the community of Portland by associating together volunteers and organisations in a common effort to advance education, protect health, relieve poverty, sickness and distress.
Committee and Management
Day to day management of the charity lies with the Chief Executive Officer (CEO) reporting to the Board of Trustees, which includes a Chair and a Treasurer. The Board of Trustees holds a minimum of four face-to-face meetings in each year and other ad-hoc digital / online meetings, as required.
Investment Powers
The Constitution authorises the committee to use all money raised to further its objects and for no other purpose.
Public benefit
The charity has the public benefit in focus in all of its activities and all of those activities are directed at improving the quality of life of the residents of Portland.
Objectives, activities and achievements
Island Community Action (ICA) is a small, Dorset based charity. Since 1999, we have been supporting local communities through projects that:
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Tackle deprivation.
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Improve psychological, physical and social wellbeing.
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Reduce the impact of isolation and / or loneliness.
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Support individuals to live happier and more independent lives for longer.
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Increase life chances and quality of life through ‘hands on’ experiences, learning and training.
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Support those wishing to volunteer or offer volunteering roles.
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Improves community cohesion
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Inspires and facilitates collaborative working and the sharing of best practice across sectors
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Enable, support and showcase local enterprises, initiatives and activities that improve infrastructure and the environment, and contribute to regeneration and sustainable development
Under ICA’s new five-year initiative, The Portland Project, 11 workstreams are being developed and delivered to achieve our objectives:
1. HELPING HANDS – Supporting those aged 50 years plus (in particular those impacted by poor mental, physical and / or social wellbeing, including isolation and loneliness) and also those of any age impacted by disability and / or serious, life limiting or terminal illness. Achieved through a range of over 20 activities and services, including befriending, lunch clubs and transport.
2. CHILDREN, YOUTH, FAMILIES – Working in collaboration with other organisations, to support their work and develop other complementary activities, including a youth volunteering scheme, life and leadership skills training, consultation activities, events and a Portland Youth Council.
2
ISLAND COMMUNITY ACTION
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022
___________
3. CREATIVE (ALL AGES) – Includes:
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Community Crafters (crafting for community-based good causes). Aimed at reducing isolation and loneliness and strengthening community and intergenerational bonds.
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Cratetivity (activity boxes for ‘mind and body’ delivered to the housebound).
4. GROWING LOCAL – Helping make affordable, healthy and nutritious food more accessible, encouraging engagement with nature and the environment and increasing understanding around the links between climate change, the natural world and food.
Growing Local provides opportunities for residents to volunteer and participate in ‘hands-on’ activities that develop their skills and interest in growing and cooking and provides them with the confidence and knowledge to make healthier food choices, live more sustainably, adopt more eco-friendly lifestyles and feel more connected to their community and environment. Growing Local is open to all.
5. VOLUNTEER BUREAU – Supporting those wishing to volunteer or offer volunteer roles, from recruitment to training and DBS checks.
6. COMMUNITY HUB – Providing advice, information and signposting to local residents around a host of different subjects. ICA deals with around 7-8,000 queries a year.
7. COMMUNITY CONSULTATIONS – ICA has three qualified Community Organisers who provide a range of community consultation services for ICA and other organisations.
8. COMMUNITY CONNECTORS – Residents trained by ICA’s Community Organiser team to identify and signpost those in potential need of support.
9. COMMUNITY FORUM – A space for local organisations to network, coordinate support, forward plan and build capacity.
10. COMMUNITY INFRASTRUCTURE SUPPORT – Providing advice, information and training for other local community-based organisations.
11. COLLABORATIONS – ICA continues to work in partnership with a number of groups and support structures where required, including : The Portland Resilience Committee and Food Security Group and The Portland Hospital Development Group.
Risk management
The Trustees have examined the major strategic operational risks which the charity faces and confirm that systems have been established to highlight and lessen these risks.
Reserves policy
It is the policy of the charity to maintain sufficient unrestricted funds to meet approximately six months unrestricted expenditure and to assist with funding any future developments.
3
ISLAND COMMUNITY ACTION
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022
___________
Statement of Trustee’s responsibilities
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards relevant to smaller charities preparing their account on the receipts and payments basis.
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that Year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently; make judgments and accounting estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed/constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approval
This report was approved by the Trustees on 31 January 2023 and signed on their behalf by:
D Pigg (Trustee)
M Burden (Trustee)
4
ISLAND COMMUNITY ACTION
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ISLAND COMMUNITY ACTION
______________
I report to the trustees on my examination of the accounts of Island Community Action (“the charity”) for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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the accounts do not comply with these records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michelle Ferris BSc (Hons) FCA DChA Leanne House For and on behalf of 6 Avon Close Weymouth Albert Goodman LLP Dorset Chartered Accountants DT4 9UX
31 January 2023
5
ISLAND COMMUNITY ACTION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds Funds Funds
Note 2022 2021
£ £ £ £
Receipts
Grants and donations 2 23,015 119,806 142,821 159,553
Sales 5,872 - 5,872 5,519
Fundraising and sponsorship 353 - 353 371
Motor vehicles/Minibus 12,163 - 12,163 4,626
Clubs and Memory Café 8,245 - 8,245 1,602
Memberships 45 - 45 -
Total receipts 49,693 119,806 169,499 171,671
Payments
Man Shed purchases and consumables 1,986 - 1,986 158
Salaries and wages 3 61,594 24,022 85,616 88,652
Pension 3,809 - 3,809 4,015
Shop Purchases and Consumables 1,329 327 1,656 -
Rent 8,040 6,000 14,040 18,675
Rates, water and electric 2,121 - 2,121 2,153
Insurance 2,014 3,797 5,811 1,854
Telephone 140 - 140 90
Postage, stationery, printing and advertising 1,325 222 1,547 2,093
Photocopier Hire 3,260 - 3,260 1,517
Motor 3,818 2,354 6,172 8,573
Travel, accommodation and subsistence - 304 304 -
Repairs and maintenance 1,148 584 1,732 1,260
Subscriptions and membership fees 961 448 1,409 856
Sundries 288 211 499 234
IT 186 1,010 1,196 1,513
Christmas box donations 131 - 131 823
Training, tutors and speakers 502 5,755 6,257 5,020
Fundraising 1,852 - 1,852 210
P.R. and marketing 499 239 738 360
Room hire 20 4,601 4,621 570
Accountancy fees 1,554 - 1,554 1,506
Catering Costs - 956 956 -
Capital
Computer equipment 2,474 - 2,474 3,118
Fixtures, fittings and equipment 240 1,670 1,910 -
Total payments 99,291 52,500 151,791 143,250
Net receipts before transfers (49,598) 67,306 17,708 28,421
Transfers between funds - - -
Net movement in funds at bank
and in hand for the year (49,598) 67,306 17,708 28,421
Bank and cash balances 31 March 2021 56,898 31,758 88,656 60,235
Bank and cash balances 31 March 2022 7,300 99,064 106,364 88,656
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6
ISLAND COMMUNITY ACTION
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2022
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Note 2022 2021
£ £
Current Assets
Cash at bank and in hand
Cash at Bank 105,572 88,656
Cash in hand 792 -
Total bank and cash balances per receipts and payments account 106,364 88,656
Other Assets and Liabilities:
Fixed Assets
Motor vehicles and trailer 20,441 25,549
Fixtures, fittings and equipment 10,463 10,397
30,904 35,946
Current Liabilities
Creditors (1,731) (3,337)
Net Assets 135,537 121,265
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The accounts were approved by the Trustees on 31 January 2023 and signed on their behalf by:
D Pigg (Trustee)
M Burden (Trustee)
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ISLAND COMMUNITY ACTION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
1. Accounting Policies
Basis of preparation of accounts
The accounts are prepared under the historical cost convention and include the results of the charity's operations which are described in the Committee's Report and all of which are continuing.
The accounts have been prepared in accordance with applicable accounting standards.
Amounts in the Receipts and Payments Account are included as amounts are received and paid by the charity. The Receipts and Payments Account does not therefore include any accruals or prepayments.
Value added tax
Value added tax is not recoverable by the charity, and as such is included in the relevant costs in the Receipts and Payments Account.
2. Grants and Donations
| Restricted funds Dorset Community Foundation Dorset Council Culture and Community Project Fund award Dorset Council Holiday Activities and Food (HAF) grant National Lottery Community Fund Dorset Council Holiday Activities and Food (HAF) grant Hall and Woodhouse Hall & Woodhouse L Comm Chest Portland Town Council Valentine Trust COOP Community Fund DYA Po 95-99 Fortune Atlantic Academy PTA Nothe Fort Alice Ellen Cooper Dean Charitable Foundation National Lottery Community Fund RC Dorset Community Foundation Unrestricted Irenen Roig + Joan Turner Foundation Nottingham Trent Grants and donations Total |
£ 791 2,160 1,792 30,000 448 1,000 500 15,000 10,000 1,695 455 3,000 1,203 2,012 10,000 30,000 9,750 119,806 10,740 455 11,820 23,015 142,821 |
|---|---|
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ISLAND COMMUNITY ACTION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
3. Staff Costs and Emoluments
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|---|---|---|
|2022|2021|
|£|£|
|Salaries and wages|79,328|81,980|
|Employers National Insurance Contributions|6,287|6,672|
|85,616|88,652|
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No employee received emoluments of more than £60,000 per annum.
The average weekly number of employees during the year, calculated as full time equivalents, were as follows:
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|---|---|---|
|2022|2021|
|No.|No.|
|Charitable activities|4|4|
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4. Restricted Funds
The income funds of the charity include restricted funds comprising the following balances of grants and donations held on trust and to be applied for specific purposes. Please note the that information below
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|---|---|---|---|---|
|Transfers|
|Balance|from/(to)|Balance|
|1 April|Income/|General|31 March|
|2021|receipts|Payments|funds|2022|
|£|£|£|£|£|
|Growing Local Project|13,877|4,234|(3,405)|14,706|
|Helping hands|-|14,707|(10,217)|4,490|
|Portland Project|-|95,250|(20,432)|74,818|
|Covid-19|12,446|(12,446)|-|
|Portland Shed|5,435|5,615|(6,000)|5,050|
|31,758|119,806|(52,500)|-|99,064|
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5. The Portland Pride: Growing Local project received funding from the iWill fund. Growing Local Project received funding from the Dorset Community Foundation, Dorset Council Holiday Activities and Food..
The Silver Island project received funding from the National Lottery Community Fund and Dorset Community Helping Hands received funding from Valentine Charitable Trust, COOP Community Fund, Hall & Foundation. Woodhouse
The Fighting Fit fund came from Comic Relief to enable the charity to undertake capacity building. Portland Project received funding from National Lottery, Portland Town Council, Alice Ellen Cooper Dean Charitable Foundation, Dorset Community Foundation, Dorset Youth Association. The Man / Women's Shed received funding from National Lottery Awards for All, the COOP Community Fund Related Party Transactions
and Dorset Council. During the year the charity paid consultancy fees to Kim Wilcocks, one of the charity's trustees, in a The Portland Shed received funding from the COOP Community Fund, Hall & Woodhouse Community Chest, Dorset Council Culture and Community Project Fund.
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ISLAND COMMUNITY ACTION The Easton Centre Portland Dorset DT5 1EB
Albert Goodman LLP Leanne House 6 Avon Close Weymouth Dorset DT4 9UX
Dear Sirs
This representation letter is provided in connection with your review of the financial statements of the charity for the year ending 31 March 2022, for the purpose of providing an Independent Examiners report on the financial statements.
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We acknowledge, as trustees, our responsibility under the Charities Act 2011 for preparing financial statements.
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We confirm that all accounting records have been made available to you for the purposes of your review, in accordance with your terms of engagement, and that all transactions undertaken by the charity have been properly reflected and recorded in the accounting records.
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We confirm that there have been no events since the balance sheet date which require disclosure or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
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We confirm that we are not aware of any possible or actual instance of non compliance with those laws and regulations which provide a legal framework within which the charity conducts its business. The charity has complied with all aspects of contractual agreements that could have a material effect on the financial statements in the event of non compliance. We have made available to you all correspondence with regulators, including any serious incident reports. The relevant laws and regulations are:
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Charities Act 2011
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Charities (Accounts and Reports) Regulations 2008
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We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no such breaches of terms or conditions during the period regarding the application of such income.
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We confirm that appropriate controls are in place to ensure that all payments (including those made overseas) are applied for charitable purposes.
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We confirm that there have been no actual or suspected instances of fraud involving management or employees who have a significant role in internal control that could have a material effect on the financial statements, except as already disclosed to you. We also confirm that we are not aware of any allegations of fraud by former employees, regulators or others, except as already disclosed to you.
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We confirm that we consider that the charity has sufficient unrestricted funds to enable liabilities to be met as they fall due.
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We confirm that we are not aware of any matters of material significance that should be reported to the Charity Commission.
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We confirm that the use of the designated and restricted funds is correct as disclosed in the accounts.
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We confirm that the allocation of income and expenditure is reasonable and in line with our understanding of the charity.
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We confirm that the National Lottery Covid-19 Grant is restricted income and should be allocated against extra costs associated with Covid-19 support and to cover the running costs of the charity while the covid crisis is ongoing and help cover the shortfall of income.
We confirm to the best of our knowledge and belief that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation sufficient to satisfy ourselves that we can properly make each of the above representations to you.
Yours faithfully
………………………………………. Trustee
………………………………………. Trustee
Signed on behalf of the Board of Trustees
Date: