## **ANNUAL REPORT 2021** ## **Island Community Action: Registered Charity 1157978** The Easton Centre, Portland, Dorset, DT5 1EB T: 01305 823789 / E: office@islandcommunityaction.org.uk / W: https://islandcommunityaction.org 1 **CHAIRPERSON’S REPORT** There was a time last year, prior to our existing National Lottery grant ending, when the core ICA team and I found ourselves planning a complex range of next step options, from extending our services (to include the creation of new activities and collaborations), through a major reduction to complete closure. Thankfully, this planning led to the creation of our new initiative, The Portland Project, and, alongside it, a new and successful application to the National Lottery for £60,000 per annum over the next five years (2021-26). A clear factor in us securing this grant was Portland Town Council’s guarantee to provide match funding of £15,000 per annum for 5 years. This decision was based on ICA’s previous work with the Council and our proposal to work under a service level agreement to deliver a number of vital services for the Island. As with most other grant funding, The Portland Project comes with its own set of targets and challenges. For example, the National Lottery grant no longer covers our older people’s services, which must now be funded separately through our generated service income, local and legacy giving, grant applications and annual fundraising events and activities. Critically, the Portland Project will support a much wider range of activities, including an expanded workstream for children, families and young people. It will also enable us to grow the work we previously carried out under our volunteering and Growing Local (food and environment) strands, permanently integrate a number of our COVID-19 activities (aimed at tackling isolation and loneliness), build a new network of local community connectors and work collaboratively to address some of the key challenges impacting local residents. Government and statutory changes, emerging needs and deprivation rates, which are higher here than in most other Dorset areas, are key drivers for our mission: - 35% of households located in areas within the top 20% nationally for multiple deprivations. - Several areas located in the top 10/20% nationally for specific categories, including education and training, employment, health and disability and income. - 30% childhood poverty rates (41% in Underhill). - 32% of older residents comfortably off or above (80% average for Dorset / 65% nationally). - • High levels of loneliness and isolation due to Portland’s physical geography and lack of island wide public transport, making it harder for vulnerable and less mobile residents to access essential services, food and social activities. What inspires my hopes for success is what I’ve witnessed over the last two years. Our local community uniting in a single mission to support the most vulnerable, regardless of age, background, gender, ethnicity or belief etc. Successes such as these are so often down to the unselfish acts of individuals and the communities in which they live. With that in mind, I would like to say a huge thank you to every single resident that helped, including our volunteers and staff, our Board of Trustees and our partners. Your energy, commitment, skills and knowledge have been remarkable. Massive thanks also to those individuals, groups and businesses who have supported us financially through grants, donations and legacies. Your input has been critical in enabling us to continue supporting local people and projects within our community. **Doug Pigg Chair – Island Community Action (ICA)** 2 **KEY FUNDERS & SPONSORS** ## **GRANTS** In a year where all of our regular fundraising activities and services were unable to go ahead, significantly reducing our ability to raise income, ICA were grateful to receive grant funding contributions from the following organisations during 2020: **1.** For ICA’s older people’s services… - **The National Lottery Community Fund: Reaching Communities –** ICA completed its final year of funding (ended August 2021) for its Silver Island (older people’s) project. - **Coop Local Community Fund –** For our Cratetivity project. - **Hall & Woodhouse –** For our community transport offer. **2.** For the Man / Women’s Shed… - **Dorset Council: Community & Culture Project Fund –** A contribution towards the Shed’s regular sessions. - **Hall & Woodhouse –** A contribution towards the Shed’s regular sessions. **3.** For ICA’s Growing Local project… - **Dorset Community Fund** - **Dorset Council: Holiday Activities & Food Fund –** Summer holiday activities for those aged 5-16 who qualified for free school meals. **4.** For ICA’s new initiative The Portland Project… - **The National Lottery Community Fund: Reaching Communities –** A new five year grant (2021-26) covering an extension of several existing workstreams and the development and delivery of key new workstreams. - **Portland Town Council –** A new five year Service Level Agreement contribution towards a range of extended and new services, including Children, Youth and Families. - **Valentine Charitable Trust –** For general project related costs. ## **NON-GRANT DONATIONS & FUNDRAISING ACTIVITIES** In addition to ICA’s successful grant applications, the charity was grateful to benefit from a range of local funding opportunities over the past 12 months, including - **The Court Leet** - **The Rotary Club of Island & Royal Manor of Portland** (towards our digital screen) - **Portland residents** 3 ## **GENERATED INCOME** ICA generates income through a range of activities, however, COVID-19 continued to have an impact on these during 2021, with some not starting until September 2021. Those activities that continued to run throughout included: **The Giving Lottery –** An online alternative to ICA’s original lottery at: www.givinglottery.org.uk/support/island-community-action **One-off or regular donations** – Made by cash, cheque, standing order or via Local Giving at: www.localgiving.com/charity/islandcommunityaction **Legacy gifts** – Made via the donor’s will, these contributions range from direct donations instead of flowers at a funeral to specified sums of money, a % of an entire estate or a particular item. – **Donations of prizes** From unwanted gifts to free experiences, trips and treatments. ## **Merchandise** ICA sells cards, lottery tickets, merchandise and more. 2020 also saw us open our Teemill website at: https://islandcommunityaction.teemill.com 4 **FUNDRAISING EVENT** ICA’s biggest fundraising event was Nothe of the Living Dead – raising money for Silver Island. 5 ## **PROJECTS & SERVICES** The funding ICA received during 2021 supported its core project costs, including. ## **SILVER ISLAND (Ended August 31[st] , 2021) –** ICA’s older people’s project key aims were: - To address the causes and impact of older people’s marginalization. - To improve physical, mental and social wellbeing and reduce levels of isolation and loneliness, helping older residents live healthier, happier and more independent lives for longer. - To deliver a range of ‘early action’ approaches and activities that help minimise or prevent the likelihood of serious conditions occurring in the first place. - To increase and support the number of older volunteers, so they are empowered to play a more active role in their community and understand the support available to them as they, themselves, age. - To work in collaboration with community leaders, statutory providers and voluntary groups in order to deliver better, more interlinked and person-centred community services and activities. ## **TABLE 1: SILVER ISLAND – ACTIVITIES / SERVICES DELIVERED FOR 2021** |**CORE SUPPORT**
**Delivered by ICA staff, volunteers or external tutors to clients on an ongoing basis.**|


| |---|---| |**Advice:**
**Benefits**
**(remained**
**closed due to**
**COVID-19)**
**Advice:**
**Legal**
**(remained**
**closed due**
**to COVID-19)**
**At Home:**
**Admin**
**At Home:**
**Befriending**
**(face-to-face)**
**At Home:**
**Befriending**
**(telephone)**
**At Home:**
**DIY**|| |**At Home:**
**Dog walking**
**At Home:**
**Errands**
**At Home:**
**Gardening**
**At Home:**
**Prescriptions**
**At Home:**
**Shopping**
**deliveries**
**Art Group**
**X 2**|| |**Exercise:**
**Get Together**
**(seated)**
**Exercise:**
**Osteocise**
**(mid-range)**
**Exercise:**
**Fit+**
**(advanced)**
**Exercise:**
**Yoga**
**Food:**
**The Dining Room**
**(lunch club)**
**Food:**
**Sunday**
**Lunch Club**|| |**The Man Shed**
**The**
**Women’s**
**Shed**
**The Man**
**Shed**
**Shopping:**
**In store**
**Transport:**
**Minibus and cars**
**Shopping:**
**In store**|| |**Special events:**
**e.g. Christmas**
**offer**
**Transport:**
**Cars**
**Transport:**
**Minibus**
**Trips and**
**outings**
**Social:**
**Bingo x 2**
**Social:**
**Coffee**
**mornings**|| 6 ## **TABLE 2: SILVER ISLAND and COVID-19 – ACTIVITY and SERVICE INTERACTIONS 2016-2021** |**ACTIVITIES**|||**NUMBER OF INTERACTIONS**|**NUMBER OF INTERACTIONS**|**NUMBER OF INTERACTIONS**|| |---|---|---|---|---|---|---| ||**2016-17**|**2017-18**|**2018-19**|**2019-20**|**2020-21**|**GRAND**| |||||**(Reduced due**|
**(Reduced due**|
**TOTALS**| |||||**to COVID-19)**|**to COVID-19)**|| |**ADVICE & TRAINING**|**30**|**36**|
**53**|**93**|
**78**|
**290**| |**AT HOME SERVICES**|
**532**|**5,461**|
**5,342**|**3,822**|
**2,997**|
**18,154**| |**CLUBS AND SOCIAL**|**4,066**|**4,131**|
**5,551**|**2,826**|
**2,052**|
**18,626**| |**FOOD PROVISION**|**831**|**1,110**|
**1,114**|**993**|
**405**|
**4,453**| |**TRANSPORT**|**1,798**|**2,422**|
**2,585**|**1,124**|
**1,005**|
**8,934**| |**(passengers not**||||||| |**individuals)**||||||| |**TELEPHONE**|**0**|**0**|
**0**|**2,441**|
**1,906**|
**4,347**| |**BEFRIENDING**||||||| |**PRESCRIPTIONS**|**0**|**0**|
**0**|**2,344**|
**1,350**|
**3,694**| |**SHOPPING**|**0**|**0**|
**0**|**1,442**|
**914**|
**2,356**| |**ERRANDS**|**0**|**0**|
**0**|**371**|
**251**|
**622**| |**CLIENT CHECK-INS**|**0**|**0**|
**0**|**2,480**|
**2,260**|
**4,740**| |**& CATCH-UPS**||||||| |**TOTAL**|**7,257**|**13,160**|
**14,645**|**17,936**|
**13,047**|
**66,216**| In addition, ICA dealt with thousands of general enquiries and advice requests during the period from clients, families, carers and external organisations (e.g. GP, Adult Social Services and NHS) about potential / future ICA referral care packages and support for clients. **TABLE 3: SILVER ISLAND and COVID-19 COMBINED CLIENT NUMBERS 2016-2021** |||||||**NUMBER OF**|**CLIENTS**|| |---|---|---|---|---|---|---|---|---| |**2016-17**||**2017-18**||**2018-19**||**2019-20**|**2020-21**|**TOTAL NUMBER OF INDIVIDUAL**| |||||||||**CLIENTS FOR 2016-2021**| ||**368**||**522**||**564**|
**1,115**|**1,120**|**1,887**| ## **SILVER ISLAND PHOTOS** 7 -$4 ¥,,k li, FIRST roFTHÉ 4ENT A HAND ERW4D h SAFE .E%ROkl '.TAFF (You ## **SILVER ISLAND CLIENT QUOTES** _“ICA has been absolutely invaluable to me over the last few years. Without ICA and the volunteer drivers I wouldn’t be able not get to my medical appointments, to be honest I would be lost without them.”_ _“Thank you ICA for all you hard work and everything you do for us.”_ _“May I say a big thank you to the volunteers and staff at ICA for all the help you give me throughout the year. You are all marvellous.”_ _“Thank you could never be enough. I honestly don’t know what I would of done without you all.”_ _“Thank you to all the volunteers who have enabled me to do my own shopping and taken me on some lovely days out. You have made a huge difference to my life.”_ _“Thanks for everything, you are the very best.”_ _“Many thanks for all you have done for me this year. You are a lifeline for many.”_ _“Thank you all for providing an excellent service and to all your volunteer drivers that have helped me get hospital appointments in 2021.”_ _“Without ICA’s help we wouldn’t have eaten or I would have had to go out myself and do it, which would have risked Alan because even now we’re still shielding whilst he waited for his next operation to remove a further two tumours from his liver. Lisa (volunteer) has been absolutely brilliant; I can’t thank you or her enough.”_ ## **GENERAL VOLUNTEER QUOTES** “Reconnecting with ICA has been amazing for me. The charity is such a useful tool for the community. I know that I can reach out to them and recommend them to everyone I meet.” “(My friend) roped me into volunteering in the office on a Tuesday and I’ve never looked back! I’ve been amazed by how much the charity actually does. Until you’re here, amongst it, you don’t realise just how much ICA is involved in or leading on the delivery of local support – and for so many people!” “Living alone, a big part of volunteering for me is the social aspect. It encourages me to get out the house, meet people, talk to friends, have a giggle. Critically, volunteering in the office also gives me a great picture of how much we’re doing and the people we’re supporting. I thoroughly enjoy it and it’s great to feel like I’m doing some good for the community I’m a part of.” “I originally went into the (ICA) office to ask for some walking route maps, but they talked me into volunteering as a driver for the car and minibus and I haven’t looked back. I love it! Without the ICA I’d be stuck indoors alone, but thanks to them I’ve made friends with other volunteers, got to know the Island and have the confidence to get out walking and talking to people from all over the World.” 9 **GROWING LOCAL (FOOD and ENVIRONMENT)** – Helping to make affordable, healthy and nutritious food more accessible, encouraging engagement with nature and the environment and increasing people’s understanding around the links between climate change, the natural world and food. Growing Local provides opportunities for residents to volunteer and participate in ‘hands-on’ activities that not only develop their skills and interest in growing and cooking, but also provides them with the confidence and knowledge to make healthier food choices, live more sustainably, adopt more eco-friendly lifestyles and feel more connected to their community and environment. The project is open to all, particularly those susceptible to food poverty. The emphasis is also on simple and fun activities that keep participants engaged and empowered to progress. To deliver Growing Local, ICA has created a local stakeholder group consisting of Portland Town Council, Royal Manor Health Centre, Atlantic Academy, Portland 4 The Planet, Portland Foodbank, Portland Permaculture Group, NHS / CCG, Public Health Dorset, and a range of local experts and enthusiasts (b-side and St. Georges Primary tbc). ICA also started working with EDEN Portland and Nottingham Trent University to deliver a range of new activities, including Slow Memory And A Flourishing Future – a project focused on the environment and memory. We also continued our fantastic collaboration with Atlantic Academy, including kick-starting the Academy’s wildlife garden and growing space. As part of this work we created video promoting what has been achieved to date. See: https://youtu.be/zwk2baUL98c 10 And delivered a range of beginner’s cookery enrichment courses with primary students. The plan being to expand these sessions to parents and carers over time. In addition, we delivered specialist ‘paid for’ courses, including three Christmas cookery sessions. These paid for sessions help to cover the costs of our ‘free’ beginner’s courses, which we want to deliver at no charge to help ensure we help those in most need. **VOLUNTEER BUREAU –** Supporting those wishing to volunteer or offer volunteer roles, from recruitment to training and DBS checks. The total number of volunteers engaged over the last five years is 421. This figure includes those volunteering for Silver Island, COVID-19 and our annual Nothe of the Living Dead fundraiser for Silver Island. ICA works in collaboration with Volunteer Centre Dorset **COMMUNITY HUB –** Providing advice, information and signposting to local residents around a host of different subjects. ICA deals with around 7-8,000 queries a year. **COMMUNITY CONSULTATIONS –** ICA has three qualified Community Organisers who provide a range of community consultation services for ICA and other organisations. 11 **COMMUNITY INFRASTRUCTURE SUPPORT –** Providing advice, information and training for other local community-based organisations, from governance advice to First Aid training. **COLLABORATIONS –** ICA has continued to work in partnership with a number of groups and support structures, including: - The Portland Resilience Committee and Portland Food Security Group – part of the local COVID-19 response and consisting of ICA, Portland Town Council, Portland Foodbank and Churches Together. - Dorset CCG and the NHS Foundation Trust on the Portland Hospital and Healthcare Working Group. - Portland Town Council on their Climate and Ecological Emergency Working Group. - Nothe of the Living Dead – An annual zombie themed fundraiser between ICA, the Nothe Fort and EPIC Games Dorset. **OTHER –** During the 2021 period ICA also delivered activities for ## **Dorset’s Holiday Activities and Food (HAF) programme.** A government initiative, HAF aims to provide healthy food and enriching activities for children and young people aged 5 to16 who are eligible for free school meals. HAF is funded by the Department for Education. ICA delivered four summer cooking and growing sessions as part of this initiative working with local tutor, Jo Jackson and EPIC Games Dorset. 12 ## **PR, MARKETING & BRAND AWARENESS** ICA has continued to benefit from promotion across a range of media platforms throughout 2020, including: BBC Radio Solent, the Dorset Echo, the Free Portland News, partner newsletters and social media. The year culminated in three incredibly successful promotional Christmas initiatives: - Advent Angels – 24 special treats delivered to local heroes who were all nominated by local residents as a thank you for their acts of kindness and support for others. - Christmas Box Appeal – Festive hampers for some of our most vulnerable residents. 103 hampers were delivered, helping to reduce levels of isolation and loneliness and helping ensure recipients have something special to open on Christmas Day. - 130 Christmas meals enjoyed by ICA clients at a range of events, from foodie outings to festive lunch clubs and our annual Senior’s Christmas Lunch. - Show Us Your Baubles – Hundreds of Christmas decorations made by our Community Crafters volunteers and then hidden across the Island for others to find. Also, 10 x Golden Baubles hidden across Portland, each containing a special golden ticket, which could be traded for a Christmas prize at the ICA office. To showcase these Christmas activities ICA created a short movie: https://youtu.be/YvsbnNeMR2c 13 **Community Crafters –** ICA’s intergenerational craft project, born out of COVID-19 and the desire to reduce feelings of loneliness and improve mental health amongst older residents and those deemed as vulnerable. The project encourages residents to come together and use their crafting and creating skills for good causes. We have also used our own medial platforms to promote our own and our partner’s work: - Facebook at: www.facebook.com/islandcommunityaction and www.facebook.com/Portland-Man-shed-450146508827360 - Twitter at: https://twitter.com/ICA_PortlandUK - Website: https://islandcommunityaction.org 14 Website Island Community Action A LOCAL CHARITY FOR LOCAL PEOPLE FtOME OUR WORK ABOUT US GET INVOLVED WHAT'S ON? CONTACT US MV Freedom •LE4¥EACOMklENT ￿ IOThJULY3Y21 IICAKPTLAND It's summerand there'snothlngllkegettlng￿tOnthewater.The MV Freedom. afullydisabled friend￿ve$sel,0ffered a8roupof ICAclientsandvtslunteerstheoprKJrtunitytodojustthatwith atwohour Emttripalongthe Dorset coastline last week. Lsland Community Action CLICK TO DONATE CIJR FACE8OOKPAGE C￿mUn￿kU0n. l... 1.5231 Like Page Island Communlty A¢t4on. ICA JU￿ Morf&y Today ourKquntser e¥ was ablè to surprlseoneof Poffjar¥J* busio$1 ros￿¢Al$. JU￿ Morw. NorThnated by Cllr Fbb Hugh89 loi.'Wl hetoth) work in the church and forher Fol• runnln9 thé IrK9ndsof Ewon Gardans. hoart babn￿t0 Easton and it's C1￿MU￿￿.. 15 ## **WORKING IN PARTNERSHIP** Collaboration is critical to the success of most community-based organisations. This is very much the case for ICA. This was particularly crucial during 2021, when working together to continue the coordination of COVID-19 support helped to ensure we maximised our combined impact. ||**PARTNER**|**NATURE OF PARTNERSHIP**| |---|---|---| |**1**|Age UK Dorchester|Benefits Advice Surgery,referrals| |**1**|ArtsReach|B-side Festival / PR| |**1**|Atlantic Academy|Events,intergenerational activities| |**1**|b-side|Events| |**2**|CCG, NHS Foundation / Locality Team etc|ICA a lead partner on the Portland Hospital & Healthcare
Development Group| |**2**|Chemists,includingBoots Easton and Fortuneswell|Prescriptions,COVID-19 support| |**2**|Communityhospitals e.g. Westhaven / Weymouth|Referrals,COVID-19 support for hospital leavers| |**4 **|Domiciliarycareproviders|Cross-referrals| |**1**|Dorset Citizen’s Advice Bureau|Cross-referrals,COVID-19 support| |**1 **|Dorset CommunityAction|Advice,information sharing,events| |**2**|Dorset Council – Adult Social Care & Children’s
Services|Advice, information sharing, cross-referrals| |**3 **|Dorset Council – Other|Funding,advice,information sharing,COVID-19 support| |**1**|Dorset Fire & Rescue|Advice,information sharing. cross-referrals| |**1 **|Eden Portland|Collaborative events and activities and consultation| |**1**|EPIC Games Dorset|Collaborative events| |**1 **|Friends of Victoria Gardens|Collaborative events| |**1**|Housing& Care 21(Foylebank Court)|Lunch clubs,trainingkitchen| |**1 **|Island & Royal Manor of Portland Rotary|Funding,information sharing| |**1**|Lantern Trust|Cross-referrals| |**1 **|Nothe Fort|Collaborative events| |**1**|Pengillys Solicitors|Sponsorship,Legal Surgery| |**1 **|Portland Carers Group|Advice,information sharing,cross-referrals| |**1**|Portland Churches|Information sharing,cross-referrals,COVID-19 support| |**1 **|Portland CommunityHospital|Service support,cross-referrals| |**1**|Portland CommunityPartnership (PCP)|Advice,information sharing| |**1 **|Portland Connect / Tricuro|Cross-referrals| |**1**|Portland Foodbank|Shared resources,cross-referrals| |**1 **|Portland Library|Information sharing| |**1**|Portland Permaculture Group|GrowingLocal stakeholder| |**1 **|Portland Resilience Committee|ICA is a lead partner – group coordinates overall Portland
COVID-91 community-based response| |**1**|Portland Town Council|Portland Project co-funder, information and resource sharing,
Growing Local stakeholder, ICA representative on PTC’s
Environment Committee| |**1 **|Public Health Dorset|Growing Local stakeholder, ICA also member of the Dorset
Health & Wellbeing Board| |**1**|Royal Manor Health Centre|Data sharing, cross-referrals, volunteer recruitment and
GrowingLocal stakeholder| |**8 **|Venues|C2000, Easton Methodist Church, Lobster Pot, Royal Manor
Health Centre, St. George’s Centre, St. John’s Hall,
Wellworthys Sports & Social Club and YMCA| |**1**|Volunteer Centre Dorset|Advice, information sharing, DBS checks, PR, general support
(includingVC Connect)| |**9 **|Voluntary Sector groups|Shared resources, volunteer recruitment / training,
collaborative events| |**1**|Wessex Orienteering|Collaborative walking/ orienteeringactivities| |**1 **|Wyke Regis / Lanehouse Medical Practice|Data sharing,cross-referrals and volunteer recruitment| Total number of groups / organisations = 62 16 FINANCE ISLAND Com￿[ur1ITy ACTION RECEIPTS AND PAYMENTS ACCOiJP4T FOR THE y￿R ENDED 31 MARCH 2020 Unrestricted Funds ReStr￿ted Funds Total Funds 2020 Total Funds 2019 Nrte Rectlpts Gtants and donations SaLes Fundraising and sponsorship Motor vehicleOMinibus CluiB and MeTnOry Café Comw]sation for lost stwk and materials Mem1Ms￿'pS Consultstion Interest Total receipts PaY￿ntS Man Shed putehases and cthtsumables Salaries and wages Pension Rent Rates, water aFLd electiic Insurance Telephone Pctstage, ststionery, printsjig and advertismg Photoccpier Hire MotOT TIavel, acconunodation and subsistence Repairs and maintenance sub5criptt.ons and tnetnberskup fe45 Sunthies IT Chrisknas lunch- Seniors TTaiT]ing. tutors aELd sEEakers Funthaising P.R. and rnarketing Room knre Ac¢ow]tan¢y fees Bart Charges and interest Capital Motor vehicles etc. Cotnputer equipment Other equipment Fixtures, fittings and equipment Total paytt*nt$ Net rec¢ipt$ before transfers 36.613 9,831 6,544 9,214 15.289 82.075 118.688 9,831 6,544 9,214 15.289 I l7.787 2.700 3,330 6.669 14.428 2,000 949 600 300 300 77,791 82,075 159,866 148,465 2,185 63,960 2,185 72,792 2,600 16,420 2,481 1,591 120 2,717 1,569 10,244 8,832 2,600 7,200 2,097 1.591 120 2,364 1,569 3,491 87,485 4,390 14,630 942 1.933 120 2,043 4.664 10.721 287 3,239 1.268 471 1.695 246 10.106 1.196 525 5,888 1.422 104 9,220 384 353 6,753 44 632 313 975 913 238 572 1,019 1.545 551 572 9.480 9.480 1,095 772 5,590 1.470 1.095 470 117 1.470 302 5,479 800 300 800 300 180 162 153,777 (5,312) 34,005 43,786 101,914 (19,839) 135,919 23,947 TTallsfers between fimds Net in funds at bank and in hand forthey¢ar Bank and cash balances 31 March 2019 Bank and cash balances 31 March 2020 43,786 (19,839) 36,288 16,449 23,947 36,288 60,235 (5,312) 41,600 3fi288 43,786 **REFLECTIONS & THE FUTURE** As outlined in last year’s Annual Report, COVID-19 has played a significant role in helping ICR develop solutions to many of the challenges facing us as a charity and service provider: - Evidencing our ability to lead on the development, delivery and co-ordination of impactful community-based services at a time of national crisis. - Growing our reputation and visibility on both local and county levels. - Pushing us to be more innovative, forward thinking and bold in our approaches. - Increasing our own knowledge, experience and confidence. - Expanding our client and volunteer base. - Encouraging and enabling us to form new and impactful partnerships, which have continued to evolve and grow, providing the trust and foundation on which to develop, and deliver a range of truly collaborative and progressive solutions going forward. - Increasing our ability to identify engage and support new clients, creating opportunities for them to remain with us and benefit from our support long-term. In addition, we spent the 2020/2021 period creating a new, multi-faceted, bold and realistic ‘next step’ proposal for our Island **–** one that creates more sustainable and preventative options for residents; contributes to the creation of healthier, happier and more fulfilling lives; is achievable, affordable and acceptable to our key stakeholders and evidences to funders and decision makers that we are worthy of investment and have the credentials, resolve and expertise to deliver multiple and mutual benefits to all. We must say a huge thank you to the National Lottery Community Fund (NLFC) for their ongoing support in helping us achieve these things, not only around Silver Island but also ICA as a whole. Without doubt, this support culminated in ICA surpassing all of its original five year aims and targets for our older people’s services and activities: - Number of older residents engaged – target 1,750 / achieved 1,887 - N umber of volunteers engaged – target 350 / achieved 421 - Number organisations collaborated with and supported – target 50 / achieved 62 In supporting these achievements, the NLFC also contributed towards a critical shift in perception about the absolute value of community-based organisations and the positive impact they can have in a world of challenged statutory services. It was this shift that became paramount in helping us to secure new funding for our new initiative, The Portland Project. We must also thank Portland Town Council for their vision in stepping up and providing match-funding for this same initiative. The Portland Project will deliver 11 workstreams over the next five-years – a daunting, but overwhelmingly exciting prospect. As ever, we could not have achieved what we did without the overwhelming support of local residents and funding organisations. Your generosity and willingness to help has been truly humbling. Neither would we have achieved the outcomes we have without the creativity, inspiration and professionalism offered by other organisations. We truly cannot wait to continue our collaborations with you all, so that we can work together to create a more resilient, prepared and opportunity filled Island. **Kim Wilcocks, CEO – ICA** 18 ## **ISLAND COMMUNITY ACTION** The Easton Centre Portland Dorset DT5 1EB Tel: (01305) 823789 Email: offfice@islandcommunityaction.org.uk Facebook: www.facebook.com/islandcommunityaction Twitter: https://twitter.com/ICA_PortlandUK Website: https://islandcommunityaction.org |**Opening Hours**
**(for calls and visits – outside of these**
**times email or message)**|**Opening Hours**
**(for calls and visits – outside of these**
**times email or message)**| |---|---| |Monday|10.00 am – 2.00 pm| |Tuesday|10.00 am – 2.00 pm| |Wednesday|10.00 am – 2.00 pm| |Thursday|10.00 am – 2.00 pm| |Friday|10.00 am – 2.00 pm| |Saturday|CLOSED| |Sunday|CLOSED| ## **Management Committee** Chair – Douglas Pigg Secretary – Anita Busby-Wilcocks Treasurer – Mervyn Burden Trustee – Pauline Carlyle Trustee – Julia Willoughby ## **Employees** CEO – Kim Wilcocks Project Manager – Jackie Carpenter Project Manager – Katy Pascoe Project Coordinator – ML Anderson Youth Development Worker – Georgina Bolt ## **All ICA staff are part-time.** ICA continues to work to a code of practice and ensure its Safeguarding and Equal Opportunities policies are adhered to at all times. ICA has full public and employer’s liability insurance in place. A copy of these documents + our constitution and all other policies can be viewed at the ICA office. 19 ISLAND COMMUNITY ACTION ************************** REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 ********* ****t************* ALBERT GOODMAN CHARTERED ACCOUNTANTS LEANNE HOUSE 6 AVON CLOSE WEYMOUTH, DORSET DT4 9UX ISLAND COMMUNITY ACTION CONTENTS Charity Infomiation Trustees, Report 24 Independent Exominels Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts ISLAND COMMUNITY AcfIoN CHAIUTY INFORMATION Board of Tru$te¢s Chairman Treasurer Secretary Douglas Pigg MeTwyn Burden Anits Busby-wilcocks Trustee Julia Willoughby Charity Number 1157978 Charity Offices The Eeston Centre Portland DT5 IEB Independent Examiner Michelle Ferns FCA Albert Goodman LLP Chartered Accountsnts Leanne House 6 Avon Close Weymouth Dor5¢t DT4 9UX ISLAND COMMUNITY ACTION TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2021 The Trustees pre5¢nt th¢ir report and accounts for the year ended 31 March 2021. Constitu¢ion, objects and policies The charity was originally adtnini5tered and rnanaged by way of a Constitution which first adopted on 23 June 1998. The original charity registered with the Charity Commission on 15 April 1999 under ¢haTity numb¢r 1075124. A new Charitable Incoiyor21ed Organisation was fornied and registered with the Charity Commission on ?4 July 2014. The new Charitable Incorporated Organisation took over the assets and activities of the original charity with that original charity becoming a linked charity of the new Charitable Incorporated Organisation. The report and account5 for th¢ year include the assets and activities for both charities. The objects of both charities ate similar and ale io promote any charitable Purposes for the benefit of the community of Portland by associating together volunteers and organi5ations in a common effort to advance education, protect health, relieve pov¢rty. 5i¢kness and di5tre5S. Committee and Management Day to day management of the charity is in the hands of the Chief Executive Officer {CEO} rep)rting to the Board of Trustees, which includes a Chair and a Treasurer. The Board of Trustees holds a niinimum of four face-to-face meetingg in each year and other ad-ho¢ digital l online ffl¢etillg5, as ￿quIred. Investment Powers The Constitution authori5es the committee to use all money rnised to further its objects and for no other purpose. Public benefit The charity h85 the public benefit in focus in all of its activities and all of those activitie5 are directed at improving the quality of life of the residents of Portland. Development, activities achievements Island CoJnmunity Action (ICA) is a small, Dorset based charity. Since 1999, we have been supporting local communities rhrough project5 that.. Tackle deprivation. Improve psychological, physical and swial wellbeing. Reduce the impact of isolation and l or lonelines5. Support individua15 to live happier and more independent lives for longer. Increase life ehances and quality of life through 'hands on, experiences. leaming and trJining. Support those wishing to volunteer or offer volunteering roles. Improves cornmunity ooh¢sion Inspires atld facilitat¢s collaborativ¢ working and the sharing of best practice across s¢ctors Enable, support aud show¢ase lo¢#1 ¢nterpri5e5, Initiative5 and activitie5 that irnprove infrtslructure and the environment. and contribute to regeneration and Sustttinable development ICA curr¢nt projects include- I. SILVER ISLAND- Supporting thos¢ aged 50 yeats plus (in particular those impacted by FK)or tnental, physical and l or social wellbeing, includin8 %solaiion and loneliness). To do this through a range of activitie5 and services, including befriending, lunch clubs and trnnsport. 2. GROWING UICAL- Helping make affordable, healthy and nutritious food more accessible. Growing Local provides opportunities for local residents to volunteer And participate in 'hands-on' activities that not only develop their skills and interest in growing and cooking food, but also provides them with the confJdeTtce and knowledge to make healthier food choices, live more sustainability, adopt more eco- friendly lifestyles and feel more connected to their community. Emphasis on simple and fun #ctivitie5 that keep participants engaged and empowered to progress. The project will a150 create a netwo]* of experts and enthusiasts to support delivery of all aspects of the proje¢t. ISLAND COMMUNITY ACTION TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2021 3. PORTLAND 4 THE PLANET: YOUTH PROJECT- Empowering 10-14yr olds with the opportuniti¢s, knowledge and skills to develop a love and respect for nature and the environment and take atl active rol¢ in tsokling the current Climate and E¢ological Em¢rgen¢y. 4. VOLUNTEER BUREAU- Supporting those wishing to volunt¢¢r OF offer volunteer roles. ICA supports 40+ local organt5ations and places around 6{￿80 people into non-ICA roles ar￿uallY. ICA has over J87 of it5 own registered volunteers, working in a range of positions, from befri¢nders, cooks and drivers to office staff and ¢v¢nt and COVID-19 volunteers. 5. COMMUNITY HUB- Providing advice, inforniation and signposting to local residents about a host of different subjects. ICA deals with around 7-8,000 qu¢rie5 a year. 6. INFRASTRUCTURE SUPPORT- Providing advi¢e, information and tTaining for other local community-based organisation5. from govemance advice to First Aid traitting. 7. COMMUNITY CONSULTATIONS- ICA has three qualified Community Organi5ers who provide range of community consultatloll s¢rvi¢es for ICA and other local organisations. Risk management The Trustees have examrn¢d the major strategic operational risks which the charity fa¢es and ¢onftrm that systems have been estsblished to highlight and lessen these risks. Reserves poliey It 15 the policy of the charity to maintain 5uffi¢ienl unrestricted funds to meet approximately six months unrestricted expenditure and to ￿sist with funding any future developtnents. Covid-19 Throughout the cov1￿19 pandemic, ICA has managed and delivered Portland's sUPPOrt for th05e.' Categorised as vulnerable e.g. due to their age or a pre-¢xi5ting m¢dical condition Shielding du¢ to frailty, poor mobility attd / or anxiety. Shielding due to a personal diagnosis of COVID-19 or an exposure to COV1[￿]9. During tliis period, ICA has worked with over 1,000 residents {of all ages) and 200 Volunteer4 providing.. Food- shopping and essential 5upplie5 Medication- regular prescription pick-ups and deliverie5, including controlled drugs Telephone befriending- for those identified as lonelylisolated and in need of regular, supportive conversattons. Errands and general support- everything from organising pet foster ¢are (¢.g. for thos¢ going into hospital) to sorting out home-based DIY emergencies and admin. Advice and signpDSting- ¢nsurillg clients get the advice and support they need quickly and efficiently. Working with other frontline organi5ation5 to coordinate the planning* development and delivery of support. Transport for essential appOiTtt￿¢ll¢S and shopping. The pandemic had a huge impact on ICA. To meet the in¢reased demand for our 5erYice5, we had lo adapt our team and d¢livery mechanisms, which incre&sed our staffing costs. This was at a ttme when our core ¢ost5, including our rent and utilitie5, r¢main¢d constant. In addition, both the lockdown5 and restrictio￿ forced ICA to Stop its r¢gular aetiyities, resulting in a substantial loss in our non-grant ancome. Thankfully. how¢ver, we did benefit from COVID-19 grants and, thanks to our increased local profile. a rise in donations from residents. We expect the repercussions of the COVID-19 pandemie to continue beyond the physieal r¢strictÉons. These r¢p¢r¢ussion5 ar¢ likely to include a very slow reDJrn to our regular activities and services, particularly for those clients who are most vulnerable and more likely to have felt a significanl impact to their physical. mental and social wellbeing. They will also include ICA adapting its fijture provision offer to accommodate these post- COVID-19 world. ISLAND COMMUNITY ACTION TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2021 Ststemtnt of Trustee's respfrnsibilities The trustees are responsibl¢ for preparing the Trustee5' Report and the financial statements in accordance with applicable law and Unit¢d Kingdom A¢counliTig Stsndard5 relevant to smaller charities preparing their account ihe receipts and payments basis. The law applicable to charitie5 in England & Wales requires the trustees to prepare fjnancikl statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that Year. In prepLrinE these financial statements, the trustees are required io.. select suitable accounting policies and then apply them consistently., make judgments and accounting e5tirnates that are re￿onable and prudent; state whether applicable #ccounting st#ndards have been followed, subject to any material deydrtures disclosed and explained in the financial statements, and prepare the finan¢ial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in busEness. The tru5tee5 are resEx)nsible for maintaining proper accounting r¢¢ords which disclose with reasonable a¢¢urncy at any time the financial position OF the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Cliarity (Accounts and Reports} Regiilations 2008 and the provisions of the tn55t deedlconstitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonabl¢ steps for the prevention and detection of f￿￿d and other irregularities. The trustees are responsibl¢ foT the maintenan¢e and integrity of the charity and financial infonnation included on the charity's website. Legislation in the United Kingdotn governing the preparation and dissemination of financial stateJnents may differ from legislation in other jurisdictions. Approval This report was appToved by ihe Trustees on ..... IL*II and si8ned on their behalf by.. D Pigg (Trustee M Burdtn (Trustee) ISLAND COMMUNITY ACTION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ISLAND COMMUNITY ACTION I report to the trustee5 on my examination of the accounts of Island Community A￿lon {'*he ¢harity") for the year endcd J l M8Tch 2021. Responsibili(ies And basis of report As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Aet 2011 ("the 2011 Act"). I report in respe¢l of my examination of the charÈty's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the 2011 Act. Independent examiner's statement have completed my examination. I confimi t]iat no material matters have come to my attention in connection with the examination giving me cause lo believe thal in any material rest￿t. aecounling re¢ord5 were not kept in respect of the charity as required by section 130 of the 2011 Ihe accounts do not comply with these recoids I have no concerns and have come across no oth¢r ttfdtters in conneelion with the ¢xamination to which att¢ntion should be drnwn in this report in order to enable a proper understanding of the accounts to be reached. 14fichelle Ferris FCA For and on behalf of L¢ann¢ House 6 Avon Close Weymouth Dorset DT4 9UX AlbertGoodmaD LLP Chartered A¢countants Dat¢: .i.}/ol /JL*I.&...... ISLAND COMMUNITY ACTION RECEIPTS AND PAYMETrITS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 Unrestricted Funds Restricled Fund5 Total Funds 2021 Totsl Fu]Jds Note 2020 Receipts Grants and donations Sales Fllndraising 8nd sponsorship Motor vehicle5kMinibus Clubs and Memory Cafe Memberships Total receipts 38.952 5,519 371 4,626 1,60? 120.601 159.553 5.519 371 4.6?6 1,602 118,688 9,83 1 6,544 9.214 15.289 300 159,866 51,070 120,601 171,671 P¥yments Man Shed purcha5¢5 and consuinables Salarses wages Pension Rent Rates, water and ¢le¢iric Insurance Telephone Postage. stationeryy printin8 and advertisin8 Phoro¢opier Hire Motor Repairs and maintejiance Subscriptiotis and membership fees Sundries 81 10.884 77 77.768 1,963 13,220 158 88.652 4,015 18,675 2.153 1,854 2.185 7?,792 2.600 16,420 2.481 1,591 120 2,717 1,569 10,244 1,019 1,545 551 572 5,455 962 947 46 1.070 775 1.187 355 337 78 235 421 907 44 1.0?3 742 7,386 905 519 156 1,278 402 1.517 8.573 1260 856 234 1,513 823 5,020 210 360 570 1.506 IT Christmas box donation$ Training, tutors and speakers Fundraising P.R. and tnarketing Room hire A¢¢ountaiicy fees Capital Motor vehicles etc. Cornp￿ter equipment Totgl pAyments Net receipts before traTh$fers 9,480 1,095 772 5,596 1.470 107 184 103 176 570 736 770 800 300 135,919 23,947 3,118 117,304 3.297 3,118 143,250 28,421 25.946 25,124 Transfers between fvnd5 112,016} 12,016 Net movenjent in funds at and in hand for the ytar Bank and cath balances 31 March ?020 iJ,iog 43,786 15,313 16,449 28,421 60,235 23,947 36,288 Batlk and cash balan¢es 31 March 2021 56,894 31,762 88,656 6023S ISLAND COMTrIUNITY AcfIoN STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021 Nfrte 2021 2020 Current Assets Cash at bank and in hand Cash at Bank Cash in hand 88.656 60.215 20 Tot21 bank and <4sh balaDees per receipts and pgyrn¢nls g¢¢ounl 88,656 60,235 Other Assets aMd Liabilities.- Fixed Assets Motor vehicles and trailer Fixtures, fittings and equipment 25,549 10,397 31,936 9.115 35,946 41,051 Currtnt Liabilities Creditors 13,337} (8?4 Nct Assets 121,265 100,463 The accounts were approved by the Trustees on . and signed on their behalf by., D Pigg (Trustee) M Burden (Trustee) ISLAND COMMUNITY ACTION NOTES TO THE ACCOUIYTS FOR THE YEAR Ef4DED 31 MARCH 2021 l. ActouDtiTrg Policies Basis of preparation of accounls The accounts are prepgTed under the historical wst convention and include the results of the charitys operations which are described in the Committee's ReEX)rt and all of which are continuing. The accounts have been prepared in accordance with applicable accounring standards. Amounts in the Receipts and Payrnents Aeeount are included as amounts are re¢eived and paid by the charity. The Receipts and Payments Account does not therefore include any accruals or prepayments. V&lu¢ *dded tax Value added lax is not recoverable by the charity. and as such is I￿luded in the Tel¢vant ¢osts in the Re¢eipts and Payments Account. 2. Grants and Dottations Purpose Rtstricted funds National Lottery Public Health Dorset Dorset Health Care Portland Town Council National Lottery Community Fund Hall & Woodhouse National Lottery Comtnunity Fund Sport England funding Dorset Community Foundation Portland Rotary Club Dorset Community Foundation Coop Community Fund 37,275 COVID-19 fundtng 1,710 Portland Pride {Growing Locall 1.000 Portland Pride {Growing Locall 1,000 Portland Pride {Growing Locall 32,821 Silver Island (RC Yr 5 First Pajrynent) 1,500 Silver IslaTHJ (Excercise classes} 32,8?I Silver Island (RC Yr 5 Second Payment) 1,254 Silver151and (Orienteering} 4.740 Portland Pride (Growing Lo¢al} 500 Silver Island (Digital Screen) 5.700 Portland Piide (Growing Local) 280 Man I Women's Shed 120,601 Unrestricted Dorset Community Fund (COV][￿1 9) Valentines Trust SSE via Portland Town Council Court Leet Portland Rotary Club Grants and donations 12,500 3.000 2.000 1,000 1,400 19,076 Tol•l 159,577 ISLAND COMMUNTTY ACTIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 3. Staff Costs and Emoluments 2021 2020 Salaries and wages Employers Natiotvdl Insurance Contributions 81,980 6,672 68,710 4,082 88.652 72.792 No employee r¢c¢ived emoluments of more than £60,000 per annum. The average wcekly nurnber of employtts during th¢ year. ¢al¢ulated as full time equivalents, were as follows.. 2021 2020 Charitable activities 4. Restrieted Funds The ineome fund5 of tlie Charity include restricted fwjds comprising the following balances of grants and donations held on trust and to be applied For sp¢¢ific purpose5. Please note the that infonnation below TTansfer5 froml(to) General funds Balance l April 2020 Belance 31 March 2021 Incom receipts Payments Portland Pride Project Silver 151and Project Covid-19 Fighting Ftt Man I Women's Shed 907 14,150 68,896 37,275 (1,180) (91,0?7) (24,829) 13,877 22.131 12.446 10,115 5,427 (10.115) 280 {272) 5,435 16.449 120,601 {117,308) 12,016 31,758 Th¢ Portland Pride.. Growing Local project received funding from th¢ DoTS¢t Conununity Foundatio Portland Town Council, Public Health DoTset and Dorset Health Care. The Silver Island project received funding from the National Lottery Community Fun(L Hall & Woodhous¢, Portland Rotary Club and Sport England Funding. Th¢ Covid-19 funding was received from the National Lottery Community Fund. The Fighting Fit fund previously came from Comkc R¢li¢f to ¢nable th¢ charity lo und¢rt8k¢ capacity building. The Matl / Women's Shed received funding from the COOP Community Fund. ISLAND COMMUNITY ACTION The Easton Centre Portland Dorset DT51EB Albert Goodman LLP Leanne House 6 Avon Close Weymouth Dorset DT4 9UX Dear Sirs This representation letter Is provided in connection with your review of the financial statements of the charity for the year ending 31 March 2021. for the purpose of providing an Independent Examiners report on the financial stalemenls. We acknowledge, as Iruslees, our responsibility under the Charities Act 2011 for preparing financial stalemenls. We confimi that all accounting iecords have been made available lo you for the purposes of your review, in accordance with your terms of engagement, and that all transactions undertaken by the charity have been properly renected and iecorded in the accounting records. We confirm that there have been no events Sin￿ the balance sheet date which require disclosure or which woulLY materially affect the amounts in the financial slatemenls. other than those already disclosed or included in the financial slalements. We confirm that we are not aware of any possible or actual instance of non compliance with those laws and regulations which provide a legal framework within which the charity conducts its business. The charity has complied with all aspects of conlraclual agreements that could have a material effect on the financial statements in the event of non compliance. We have made available to you all correspondence with regulators, including any serious incident reports. The relevant laws and regulations are.. Charities Act 2011 Charities (Accounts and Reports) Regulations 2008 We confirm that all grants, donations and other income, including those subject to special terms or conditions or reTrived for restricted purposes. have been notified lo you. There have been no such breaches of terms or conditions during the period regarding the application of such income. We confirm that appropriate controls are in Pla￿ to ensure that all payments (including those made overseas) are applied for charitable purposes. We confirm that there have been no actual or suspected instances of fraud involving management or employees who have a significant role in internal control that could have a material effect on the financial stalemenls, except as already disclosed to you. We also confirm that we are not aware of any allegations of fraud by former employees, regulators or others, except as already disclosed lo you. We Mnfim that we consider that the charity has sufficient unreslri¢ted funds to enable liabilities to be met as they fall due. 9. We confirm that we are not aware of any matters of material significance that should be reported to the Charity Commission.