THE REALLY AMAZING CHARITY (TRAC2) CIO
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 28 AUGUST 2025
Charity number: 1157960
THE REALLY AMAZING CHARITY (TRAC2)
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 AUGUST 2025
CONTENTS
Page Legal and administrative information Trustees' report Independent Examiner’s Report Receipts and payments account Statement of assets and liabilities Notes to the financial statements
THE REALLY AMAZING CHARITY (TRAC2)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 28 AUGUST 2025
Charity number 1157960 Address Folly Lane Trevethin Pontypool NP4 8JB Trustees M Ford (Chair) E Herbert (Vice Chair) D Strange T George (Secretary) J Strange Independent Examiner Gavin Watkins MWR Accountants David House Mill Road Pontnewynydd Pontypool NP4 6NG Bankers Lloyds Bank plc 1 Gwent Square Cwmbran NP44 1XN
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THE REALLY AMAZING CHARITY (TRAC2)
TRUSTEES’ REPORT FOR THE YEAR ENDED 28 AUGUST 2025
The trustees present their report with the financial statements of the charity for the year ended 28 August 2025.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a Charitable Incorporated Organisation (CIO) and is governed by its constitution, dated 29 August 2017.
The governance of the charity is vested in the trustees who form the management committee. The day-to-day management is delegated to the project manager.
At every annual general meeting one-third of the trustees shall retire from office. If the number of trustees is not three or a multiple of three, the number nearest to one-third shall retire. The trustees to retire by rotation shall be those who have been longest in office since their last appointment or re-appointment. The vacancy of trustee may be filled by decision of the members at the annual general meeting.
OBJECTIVES AND ACTIVITIES
We are dedicated in the fight against poverty and high street debt that can lead to relationship breakdowns, the separation of families and homelessness. We want to help change the circumstances that lead to a family not being able to fulfil even the necessities. It is not an easy fight nor is there an end in sight but what we do does make a difference and we will continue to support those who come through our doors for as long as we are needed.
We have developed three programmes that have evolved and been shaped by the community it supports. These programmes offer complete wrap-around support for our clients and will help guide them to make positive changes in not just their lives, but the lives of their families and community:
Community Outreach
We are a social hub at the heart of the community and provide a safe space for people to access when they are at crisis point. TRAC2 hosts a wide range of third sector agencies, and at any given day of the weekday, members of the public can access our safe space, in the knowledge that they can get the help they need in an environment they feel comfortable in.
Crisis
Our Crisis Support programme provides tailored support to individuals and families often in acute crisis. Households who have been rehoused because of an emergency, family breakdown, eviction, domestic violence, previous homelessness, or any other adverse life events, often find themselves without household essentials. Whether it be a bed, sofa, chest of drawers, clothes, kitchen appliances, or the whole package; we will source it so that the household can focus on what’s most important; getting back on their feet.
Meals
Food poverty is a sad reality many people in our community are faced with; it’s a reality we’re not content to stand by and do nothing about. For many years now, we’ve issued food bank vouchers, but with food banks facing unprecedented levels of demand, earlier this year we decided to start our own weekly Fareshare project; offering nutritional, fresh foods at a very low cost to enable people to feed themselves and their families. This program has rapidly become so popular, that we’re considering opening a second venue to serve more people.
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THE REALLY AMAZING CHARITY (TRAC2)
TRUSTEES’ REPORT FOR THE YEAR ENDED 28 AUGUST 2025
ACHIEVEMENT AND PERFORMANCE
This year has been one of the most challenging periods TRAC2 has faced since its formation. Despite increasing demand for support services, rising operating costs, and significant reductions in available funding, TRAC2 has remained committed to supporting individuals and families experiencing crisis throughout our community.
The areas we serve continue to face severe hardship, with our borough ranked amongst the most deprived communities in Wales. The ongoing cost-of-living crisis, increasing energy prices, rising food costs, and escalating travel expenses continue to place immense pressure on households. Every day we see families forced to make impossible choices between heating their homes, feeding their children, travelling to work, or purchasing other essential items.
Despite these challenges, TRAC2 has continued to provide 100% commitment to supporting those most in need.
Despite significant financial pressures and increasing demand for support, TRAC2 has continued to deliver essential services across our community.
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Over 300 families directly supported throughout the year.
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More than 500 individuals received assistance through our diverse services.
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An average of 180 calls per month received requesting support, advice, collections, referrals, and crisis intervention.
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526 individuals received furniture, household goods, clothing, toys, food, and other essential items.
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Over 100 children received Christmas presents through our annual Christmas support programme.
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35 Christmas dinners delivered on Christmas Day to vulnerable and isolated adults, ensuring nobody was forgotten during the festive period.
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8 dedicated volunteers supported the day-to-day running of our community shop, ranging in age from 17 to 61 years.
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Thousands of donated items were received, sorted, checked, cleaned, ironed, and prepared for resale in our community shop.
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Numerous community events held throughout the year, attended by hundreds of residents, helping to reduce social isolation, improve wellbeing, and strengthen community connections.
These figures demonstrate not only the scale of need within our community but also the dedication of our staff and volunteers, who continue to provide support regardless of increasing pressures on the organisation.
The financial challenges facing the voluntary sector have continued to intensify.
In February, TRAC2 made the heartbreaking decision to close its dedicated office premises. This difficult decision was necessary because maintaining the building was no longer financially viable due to reductions in funding and increasing operational costs.
The closure required a rapid transformation of part of our community shop into an office space, ensuring that services could continue with minimal disruption.
Although our operating environment has changed, service users continue to have access to support in a safe, welcoming, and confidential setting. We have worked hard to ensure confidentiality and professionalism are maintained whilst adapting to our new circumstances.
Funding reductions also resulted in the loss of three staff members. While we are pleased that all three secured alternative employment relatively quickly, their departure has inevitably placed additional pressure on our remaining staff and volunteers.
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THE REALLY AMAZING CHARITY (TRAC2)
TRUSTEES’ REPORT FOR THE YEAR ENDED 28 AUGUST 2024
Despite these challenges, the team has continued to deliver services with determination, resilience, and unwavering commitment to the community.
As we move into the coming year, we anticipate continued growth in demand for our services. Rising living costs, welfare challenges, and financial insecurity remain major concerns for the individuals and families we support.
TRAC2 will continue working alongside local authorities, housing providers, community organisations, and funding partners to ensure that vulnerable people can access the help they need when they need it most.
Without continued funding support, many of these vital services would be at risk. The need within our community remains significant, and the role of TRAC2 has never been more important .
FINANCIAL REVIEW
The charity had net deficit for the year of £56,009 (2024: Net surplus of £15,375).
RESERVES POLICY
The Charity does not have a reserves policy at present.
PUBLIC BENEFIT
The trustees confirm they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives.
Approved by order of the board of trustees on and signed on its behalf by
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INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF THE REALLY AMAZING CHARITY (TRAC2)
I report to the trustees on my examination of the accounts for the year ended 28 August 2025.
Responsibilities and basis of report
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011(the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
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examine the accounts under Section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts provide a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with Section 130 of the Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Gavin Watkins BSc (Hons) FCCA MWR Accountants David House Mill Road Pontnewynydd Pontypool NP4 6NG
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THE REALLY AMAZING CHARITY (TRAC2)
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 28 AUGUST 2025
| Unrestricted funds Note £ Income from: Donations and grants2 4,207 Receipts from charitable activities 15,557 _ Total 19,764 _ Expenditure on: Charitable activities3 20,703 Governance costs 1,320 _ Total 22,023 _ Net income/(expenditure) (2,259) Total funds brought forward 67,408 _ Total funds carried forward65,149 |
Restricted funds £ 55,315 - _ 55,315 _ 109,065 - |
Restricted funds £ 55,315 - _ 55,315 _ 109,065 - |
Restricted funds £ 55,315 - _ 55,315 _ 109,065 - |
2025 Total £ 59,522 15,557 _ 75,079 _ 129,768 1,320 _ 131,088 _ (56,009) 121,158 _ 65,149 |
2024 Total £ 244,309 17,067 _ 261,376 _ 244,741 1,260 _ 246,001 _ 15,375 105,783 _ 121,158 |
|
|---|---|---|---|---|---|---|
| __ |
_ __ 109,065 |
__ |
||||
| __ |
_ __ (53,750) 53,750 |
__ |
||||
| __ |
_ - |
__ |
__ |
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THE REALLY AMAZING CHARITY (TRAC2)
STATEMENT OF ASSETS AND LIABILITIES AS AT 28 AUGUST 2025
| Fixed Assets Caravan Current assets Cash at bank and in hand Creditors:amounts falling due within one year Net current assets Net assets Funds Restricted funds Unrestricted funds Total funds |
£ 46,149 _ 46,149 - _ |
2025 £ 19,000 46,149 _ 65,149 _ - 65,149 __ 65,149 |
2024 £ £ 19,000 102,158 _ 102,158 - _ 102,158 _ 121,158 _ 53,750 67,408 _ 121,158 |
|
|---|---|---|---|---|
| _ |
The financial statements were approved by the trustees on and signed on its behalf by:
______
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THE REALLY AMAZING CHARITY (TRAC2)
NOTES ON THE FINANCIAL STATEMENTS YEAR ENDED 28 AUGUST 2025
1. Accounting policies
Basis of preparation
These accounts have been prepared on the receipts and payments basis with a statement of assets and liabilities.
Nature of purpose of funds
Unrestricted funds are those that may used at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes.
2. Donations and grants
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £ | £ | £ | |
| Welsh Church Fund | 1,670 | - | 1,670 |
| Donations | 345 | - | 345 |
| Wilcox – Cash for clothes | 2,192 | - | 2,192 |
| Tudor Trust Grant | - | 36,500 | 36,500 |
| Community Foundation Wales | - | 5,000 | 5,000 |
| Torfaen Community Council | - | 4,036 | 4,036 |
| Torfaen County Council Grant | - | 9,779 | 9,779 |
| __ | _ | __ | |
| 4,207 | 55,315 | 59,522 | |
| __ | _ | __ |
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THE REALLY AMAZING CHARITY (TRAC2)
NOTES ON THE FINANCIAL STATEMENTS YEAR ENDED 28 AUGUST 2025
3. Charitable Activities
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £ | £ | £ | |
| Wages | - | 84,095 | 84,095 |
| Chubb Fire and Security | 2,464 | - | 2,464 |
| Internet and phones | 3,324 | 3,324 | |
| Printer rental | 3,576 | - | 3,576 |
| Caravan expenses | 362 | - | 362 |
| Community events | - | 6,520 | 6,520 |
| TCBC Food Growth Project | - |
3,260 | 3,260 |
| Stock | - | 1,140 | 1,140 |
| Christmas support | - | 2,500 | 2,500 |
| Vehicle running costs | 1,100 | 1,340 | 2,440 |
| Rent, rates and utilities | - | 7,700 | 7,700 |
| Insurances | 1,194 | - | 1,194 |
| Storage | 699 | - | 699 |
| Independent examiner’s fee | 1,320 | - | 1,320 |
| Office expenses | 2,324 | - | 2,324 |
| Mental health support | - | 2,220 | 2,220 |
| Cleaning and waste removal | 4,990 | - | 4,990 |
| Breathe HR | - | 290 | 290 |
| Donations | 670 | - | 670 |
| __ | _ | __ | |
| 22,023 | 109,065 | 131,088 | |
| __ | _ | __ |
4. Trustee remuneration and related party transactions
No payments were made to trustees as reimbursement of expenses during the year (2024: nil).
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