THE REALLY AMAZING CHARITY (TRAC2) CIO
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 28 AUGUST 2020
Charity number: 1157960
THE REALLY AMAZING CHARITY (TRAC2)
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 AUGUST 2020
| CONTENTS | ||
|---|---|---|
| Page | ||
| Legal and administrative information | 1 | |
| Trustees' report | 2 | |
| Independent Examiner’s Report | 4 | |
| Receipts and payments account | 5 | |
| Statement of assets and liabilities | 6 | |
| Notes to the financial statements | 7 |
THE REALLY AMAZING CHARITY (TRAC2)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 28 AUGUST 2020
Charity number 1157960 Address Folly Lane Trevethin Pontypool NP4 8JB Trustees N Yeowell (Chair) E Herbert (Vice Chair) M Edgson (Secretary) D Strange T George T Blockwell J Strange M Ford Independent Examiner Gavin Watkins MWR Accountants David House Mill Road Pontnewynydd Pontypool NP4 6NG Bankers Lloyds Bank plc 1 Gwent Square Cwmbran NP44 1XN
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THE REALLY AMAZING CHARITY (TRAC2)
TRUSTEES’ REPORT FOR THE YEAR ENDED 28 AUGUST 2020
The trustees present their report with the financial statements of the charity for the year ended 28 August 2020.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a Charitable Incorporated Organisation (CIO) and is governed by its constitution, dated 29 August 2017.
The governance of the charity is vested in the trustees who form the management committee. The day-to-day management is delegated to the project manager.
At every annual general meeting one-third of the trustees shall retire from office. If the number of trustees is not three or a multiple of three, the number nearest to one-third shall retire. The trustees to retire by rotation shall be those who have been longest in office since their last appointment or re-appointment. The vacancy of trustee may be filled by decision of the members at the annual general meeting.
OBJECTIVES AND ACTIVITIES
We are dedicated in the fight against poverty and high street debt that can lead to relationship breakdowns, the separation of families and homelessness. We want to help change the circumstances that lead to a family not being able to fulfil even the necessities. It is not an easy fight nor is there an end in sight but what we do does make a difference and we will continue to support those who come through our doors for as long as we are needed.
We have developed three programmes that have evolved and been shaped by the community it supports. These programmes offer complete wrap-around support for our clients and will help guide them to make positive changes in not just their lives, but the lives of their families and community:
Community Outreach
We are a social hub at the heart of the community and provide a safe space for people to access when they are at crisis point. TRAC2 hosts a wide range of third sector agencies, and at any given day of the weekday, members of the public can access our safe space, in the knowledge that they can get the help they need in an environment they feel comfortable in.
Crisis
Our Crisis Support programme provides tailored support to individuals and families often in acute crisis. Households who have been rehoused because of an emergency, family breakdown, eviction, domestic violence, previous homelessness, or any other adverse life events, often find themselves without household essentials. Whether it be a bed, sofa, chest of drawers, clothes, kitchen appliances, or the whole package; we will source it so that the household can focus on what’s most important; getting back on their feet.
Meals
Food poverty is a sad reality many people in our community are faced with; it’s a reality we’re not content to stand by and do nothing about. For many years now, we’ve issued food bank vouchers, but with food banks facing unprecedented levels of demand, earlier this year we decided to start our own weekly Fareshare project; offering nutritional, fresh foods at a very low cost to enable people to feed themselves and their families. This program has rapidly become so popular, that we’re considering opening a second venue to serve more people.
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THE REALLY AMAZING CHARITY (TRAC2)
TRUSTEES’ REPORT FOR THE YEAR ENDED 28 AUGUST 2020
ACHIEVEMENT AND PERFORMANCE
The sudden impact of the Covid-19 pandemic and subsequent lockdowns has resulted in one of the hardest years TRAC2 has faced. At a time of huge strain on our communities and resources we have valued the support we have received from funders old and new.
At the start of COVID-19, our Chief Executive Officer worked with the management team to ensure the strategic contingency plan was implemented. We moved seamlessly into virtual communications, a rota system in place ensuring that those who can work from home did so and volunteers were asked to stay at home until restrictions were lifted. Covid-19 affected our communities in many ways. Health conditions placed them at a higher risk of contracting the virus. Many were unable to work due to children being home from school or jobs being unable to be moved to the home. Many lost their jobs, carers found it difficult to support those they looked after. Support systems crumbled and family and relationship breakdowns were at an all-time high.
We very quickly became aware of the impact ahead of us. Bereavement, declines in mental health, an increase in debt, an increase in poverty and an increase in homelessness and hunger. We quickly created a food hall. Mum’s and Dad’s were finding it extremely hard to feed their children. With their children being home, more electricity and gas were being used – parents going without food to feed their family first. Some had not eaten for three days.
Many parents, children, carers and single people of all ages were in isolation having contracted the virus. We donated books, toys, pencils, games, DVD’s and clothing to keep them entertained, keep up moral and keep them entertained.
During the pandemic we supported 806 households with 19,855 food items, 41 families supported with Gas and Electric, 6,333 non-food items such as furniture, nappies, PPE and sanitary products on a skeleton staff.
FINANCIAL REVIEW
The charity had net income for the year of £6,001 (2019: Net income of £16,876).
RESERVES POLICY
The Charity does not have a reserves policy at present.
PUBLIC BENEFIT
The trustees confirm they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives.
Approved by order of the board of trustees on and signed on its behalf by
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INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF THE REALLY AMAZING CHARITY (TRAC2)
I report to the trustees on my examination of the accounts for the year ended 28 August 2020.
Responsibilities and basis of report
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011(the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
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examine the accounts under Section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts provide a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with Section 130 of the Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Gavin Watkins BSc (Hons) FCCA MWR Accountants
David House
Mill Road Pontnewynydd Pontypool NP4 6NG
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THE REALLY AMAZING CHARITY (TRAC2)
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 28 AUGUST 2020
| Unrestricted funds Note £ Income from: Donations and grants2 46,184 Receipts from charitable activities 17,093 Other income 2 _ Total 63,279 _ Expenditure on: Charitable activities3 46,378 Governance costs 900 _ Total 47,278 _ Net income/(expenditure) 16,001 Total funds brought forward 17,717 _ Total funds carried forward 33,718 |
Restricted funds £ 108,837 - - _ 108,837 _ 118,837 - |
Restricted funds £ 108,837 - - _ 108,837 _ 118,837 - |
Restricted funds £ 108,837 - - _ 108,837 _ 118,837 - |
2020 Total £ 155,021 17,093 2 _ 172,116 _ 165,215 900 _ 166,115 _ 6,001 27,717 _ 33,718 |
2019 Total £ 86,208 28,486 4,375 _ 119,069 _ 101,843 350 _ 102,193 _ 16,876 10,841 _ 27,717 |
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|---|---|---|---|---|---|---|
| __ |
_ __ 118,837 |
__ |
||||
| __ |
_ __ (10,000) 10,000 |
__ |
||||
| __ |
_ - |
__ |
__ |
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THE REALLY AMAZING CHARITY (TRAC2)
STATEMENT OF ASSETS AND LIABILITIES AS AT 28 AUGUST 2020
| Current assets Cash at bank and in hand Creditors:amounts falling due within one year Net current assets Net assets Funds Restricted funds Unrestricted funds Total funds |
£ 33,718 _ 33,718 - _ |
2020 £ 33,718 _ 33,718 _ - 33,718 __ 33,718 |
2019 £ £ 27,717 _ 27,717 - _ 27,717 _ 27,717 _ 10,000 17,717 _ 27,717 |
2019 £ £ 27,717 _ 27,717 - _ 27,717 _ 27,717 _ 10,000 17,717 _ 27,717 |
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|---|---|---|---|---|---|
| _ |
|||||
| _ 27,717 |
The financial statements were approved by the trustees on and signed on its behalf by:
______
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THE REALLY AMAZING CHARITY (TRAC2)
NOTES ON THE FINANCIAL STATEMENTS YEAR ENDED 28 AUGUST 2020
1. Accounting policies
Basis of preparation
These accounts have been prepared on the receipts and payments basis with a statement of assets and liabilities.
Nature of purpose of funds
Unrestricted funds are those that may used at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes.
2. Donations and grants
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £ | £ | £ | |
| Welsh Church Fund | 10,794 | - | 10,794 |
| Donations | 1,955 | - | 1,955 |
| Wilcox – Cash for clothes | 3,309 | - | 3,309 |
| Early Intervention and Prevention Grant | - | 22,500 | 22,500 |
| Tudor Trust Grant | - | 30,000 | 30,000 |
| National Lottery | - | 33,453 | 33,453 |
| Torfaen County Council Grant | - | 6,015 | 6,015 |
| COVID-19 grants | 30,126 | - | 30,126 |
| Comic Relief | - | 9,499 | 9,499 |
| Bron Afon Grant | - | 6,170 | 6,170 |
| MS Wage Contribution | - | 1,200 | 1,200 |
| __ | _ | __ | |
| 46,184 | 108,837 | 155,021 | |
| __ | _ | __ |
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THE REALLY AMAZING CHARITY (TRAC2)
NOTES ON THE FINANCIAL STATEMENTS YEAR ENDED 28 AUGUST 2020
3. Charitable Activities
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £ | £ | £ | |
| Wages | - | 111,765 | 111,765 |
| Stationery, equipment and uniforms | 4,311 | 646 | 4,957 |
| Chubb Fire Security | 1,390 | - | 1,390 |
| Solutions in Technology | 3,362 | - | 3,362 |
| Printer rental | 1,590 | - | 1,590 |
| Repairs and maintenance | 3,157 | - | 3,157 |
| Event expenses | - | 1,300 | 1,300 |
| FIN, crisis support pay out and donations | 8,538 | - | 8,538 |
| Fareshare | 3,420 | - | 3,420 |
| Staff training | 369 | - | 369 |
| Vehicle running costs | 1,781 | - | 1,781 |
| Rates and utilities | - | 5,126 | 5,126 |
| Insurances | 741 | - | 741 |
| Storage | 10,705 | - | 10,705 |
| Independent examiner’s fee | 900 | - | 900 |
| Dizions Charitylog | 576 | - | 576 |
| Heart Internet | 18 | - | 18 |
| Cleaning | 250 | - | 250 |
| Skip hire | 6,170 | - | 6,170 |
| __ | _ | __ | |
| 47,278 | 118,837 | 166,115 | |
| __ | _ | __ |
4. Trustee remuneration and related party transactions
No payments were made to trustees as reimbursement of expenses during the year (2019: nil).
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