TRUSTEES REPORT OF UPOTTERY PRE SCHOOL CIO
Registered Charity Number 1 157940
Upottery Pre School, Upottery Primary School, Upottery, Honiton EX 14 9QT
Upottety Pre School is an ideal choice for Pre-school childcare in East Devon, providing a setting for safe and satisfying play, combined with early years education for children between the ages of 2 and 4 years Established in 1979, we are a UK registered charity, regulated by Ofsted and members of the Pre-school learning alliance
The Charitable Trustees provide management direction to the Pre School and as of 31 July 2022 these are:
Abi Sharp, Claire Crabb, Gaby Holloway, Clare Derryman, Sarah Clarke, Charlotte, McCaie, Ella Weech, Lucy Murray
The committee have complied with the duty in s 17 (s) of the 201 1 Charities Act to have due regard to guidance published by the charity commission
our Constitution dated 10 June 2014 clearly states the basic aims of the pre-school as being to advance the education of children below compulsory school age by:
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promoting their care and safety
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promoting their education and promoting parental involvement
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promoting their health and wellbeing
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providing services to support them and their families and carers
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providing services to individuals holding membership of the CIO; and
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furthering the aims of the Pre-school Learning Alliance
Administration and fundraising is carried out by a committee of 7 willing parents or past parents working together on a totally voluntary basis to ensure the smooth and responsible running of the playgroup. Some committee members are also the Trustees of the Charity
7 members of staff are currently employed to run the programme, consisting of mainly play workers along with a cleaner and an administrator. They are assisted when needed by parents on a temporary basis which depends on the ages and numbers of children attending at any given time.
Preschool Staff and Committee
| Preschool Staf and Commitee | |
|---|---|
| Abi Few(PlayLeader) | Abi Sharp (Chair) |
| BeckyBaten(Playworker) | Claire Crabb(Vice Chair) |
| Mags Dixon(Playworker) | GabyHolloway (Treasurer) |
| Sharon Land(Playworker) | Clare Derryman(Vice Treasurer) |
| Susie Baker(TempPlaySupport) | Ella Weech(formallyAmos) |
| LucyMurray | |
| Sarah Clarke(toddler Rep) | |
| Charlote McCaie (formally Jones) (secretary) |
Additional Administrative Information Bankers:
Lloyds Bank 82 High St, Honiton EX14 IJJ
Independent Examiner:
Nichola Richards
Parkside Accountancy Services Ltd, 44 Green Way Avenue, Taunton, Somerset TA2 6HY
The Session and Children
The Pre School terms run parallel to the school calendar. Sessions are Mondays. Wednesdays and Fridays 9am - 3.30pm. Tuesdays and Thursdays 9am - I pm, with forest school running from 1pm – 3:30pm. Children can go home at 12 noon. Lunch at Pre-school is from 12 noon until I pm, and children can bring a packed lunch or purchase a hot meal for an extra cost (currently at £2.40), During this financial year the average number of children that used the facilities were 31.
Financial Matters
Details of all income and expenditure are outlined in the attached financial statements,
At the end of this financial year, the fee charged per hour was £4.80 for children under 3 and £4.20 for those over 3, this is for those children that do not qualify for the free 15/30 Early Years Funding. Devon County Council pays the Pre-school £4.98 per hour for children over 3 and £4.16 Per hour for children under 3 for funded hours.
Our premises on the site of Upottery Primary School (separate entity from the school) is privately owned by 4 trustees (of the building)
The intended purpose for the building when built was for the use of a Pre-school and as such the building can only be used for this purpose. The building is provided rent free to the Pre-school and land rent paid to Devon County Council of £750 per annum.
Apart from fees and support from the local community, we supplement our income with various fund-raising events organised by the parents, these include, Christmas market, race night, pamper evening and quizzes.
Reserves
As a charitable body we do not aim to accumulate capital. Any extra funds are put straight back into the pre-school and used to maintain the facilities to a high working standard, to replace toys and equipment, and to ensure that the employed staff are properly remunerated and trained, whilst always remaining aware of the need to keep the cost to parents and potential parents at an affordable level. However, it was highlighted in 2019 that a contingency fund is needed for emergencies such as redundancies. The reserves remain in a separate account and do not accumulate funds other than interest.
The committee of the Upottery Pre-school present their report and financial statements for the year ended 31 July 2022.
Signature on behalf of the Committee Date 4[th] May 2023 Upottery Pre-school
Abi Sharp (Chair Person)
Page
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