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2021-03-31-accounts

Charity Registration No. 1157937

THE COMMUNITY CENTRE, YORKLEY

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

THE COMMUNITY CENTRE, YORKLEY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees M Edwards
R Burch
E Jackson
P Jackson
S Dunford
C Lewis
G Neep
P James
S Freeman
P Taylor
Charity number 1157937
Principal address Bailey Hill
Yorkley
Gloucestershire
GL15 4RS
Independent examiner Griffiths Marshall
Beaumont House
172 Southgate Street
Gloucester
GL1 2EZ
Bankers Unity Trust Bank Plc
Four Brindley Place
Birmingham
B1 2JB

THE COMMUNITY CENTRE, YORKLEY

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 15

THE COMMUNITY CENTRE, YORKLEY

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report and financial statements for the year ended 31 March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charitie s" (applicable to charities preparing their accounts in accordance with FRS102).

Structure, governance and management

The charity is a Charitable Incorporated Organisation (foundation registered 22 July 2014).

The trustees who served during the year and up to the date of signature of the financial statements were: M Edwards

R Burch

E Jackson

P Jackson

S Dunford C Lewis G Neep P James S Freeman P Taylor

The Trustees are elected annually at the AGM.

Objectives and activities

The objects of the Charity are to hold the property upon trust for the purposes of a Community Centre for the use of the inhabitants of the villages of Yorkley, Oldcroft, Viney Hill and Pillowell all in the Parish of West Dean, without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the condition of life for the said inhabitants . so providing Public Benefit.

The Community Centre at Yorkley provides recreational, social and educational activities for the benefit of the residents of the villages of Yorkley, Pillowell, Viney Hill, Oldcroft and the surrounding areas , so providing Public Benefit.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake , and have complied with their duty to have regard to guidance on Public Benefit published by the Charity Commission in exercising their powers and duties.

THE COMMUNITY CENTRE, YORKLEY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Achievements and performance

As with all of society the Community Centre's year has been a year like no other. It has been a year of closure and of very restricted opening under very strict controls, The Trustees are very grateful for the patience and understanding of all our hirers and users during these difficult times.

As a management group the Trustees followed all government guidance and did our best to offer a safe environment for the times when we could open. Risk Assessments guided the Centre's use and there has been some limited use of the Centre's facilities - the bowlers, yoga, and pilates groups among those who have taken advantage of those times when we were able to offer restricted facilities, operating under strict Covid regulations. We are grateful to our hirers who have followed our requirements and worked with us to keep operating when we were allowed. We are hopeful that the easing of Lockdown later this year will see us return to full time opening and a resumption of a wide range of activities in the hall.

We have been pleased to be able to support Yorkley Medical Centre by making our facility available to them, whether it was the car park for staff during the closure of the Bream Surgery or to run the Flu Vaccination Programme. Three clinics have been held in the building over the winter relieving pressure on the Health Centre.

The impact of lockdowns and restricted opening has severely impacted on our revenue streams. We are therefore pleased to have been successful in being awarded grants from Central Government (administered through the Local Authority) to cover all periods of closure. This financial lifeline has given us the security to meet our standing commitments such as insurances and maintenance costs so we can go into 2021 with a degree of financial security - provided we can return to proper operations.

Although we have been closed then upkeep of our building and the grounds has been maintained. We are grateful to Velux who carried out major repairs to our high level windows under warranty. We have continued to conduct fire safety checks, playground safety checks with running repairs as needed, car park surface repair. We must also thank our cleaning team who have come in whenever asked to ensure the building is deep cleaned before each re-opening. It is thanks to everyone who has given of their time and energy to keep the Centre and the grounds in good shape that we can look forward to the new year and whatever renewed activity we can provide.

Not everything in the year has been negative. We were very pleased that the Ceremony of Remembrance took place in November with a good socially distanced turnout of veterans and their families marking the occasion. Early December brought some cheer with the erection and illumination of a large Christmas tree for the village with some families and schoolchildren able to make and place decorations on it. We hope this will become a new village tradition going forward. We have taken advantage of these quiet times to revise policies and operating procedures around safeguarding and formalising some long standing traditions of use of the grounds.

Looking forward we hope to be able to re-open partially in May and fully in June. We hope to again become a vibrant part of the village and the area and we are already planning for the future. We are ever grateful for the time, effort, and enthusiasm of our Trustees in keeping our facilities safe and clean - and for being forward thinking about the future.

Financial review

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

THE COMMUNITY CENTRE, YORKLEY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Statement of trustees' responsibilities

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, and the Charity (Accounts and Reports) Regulations. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees' r eport was approved by the Board of Trustees.

S Dunford

Chair of Trustees Dated: 22 June 2021

THE COMMUNITY CENTRE, YORKLEY

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE COMMUNITY CENTRE, YORKLEY

I report to the trustees on my examination of the financial statements of The Community Centre, Yorkley (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Ian Price FCA

Beaumont House 172 Southgate Street Gloucester GL1 2EZ

Dated: 22 June 2021

THE COMMUNITY CENTRE, YORKLEY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income from:
Donations and legacies
2
210
-
Charitable activities
3
17,003
11,382
Other trading activities
4
2,708
-
Investments
5
20
-
Total income
19,941
11,382
Expenditure on:
Raising funds
6
622
-
Charitable activities
7
7,323
7,444
Total resources
expended
7,945
7,444
Net income/(expenditure)
for the year/
Net movement in funds
11,996
3,938
Fund balances at 1
April 2020
18,742
337,470
Fund balances at 31
March 2021
30,738
341,408
TotalUnrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
210
690
-
28,385
802
1,000
2,708
19,146
-
20
42
-
31,323
20,680
1,000
622
2,048
-
14,767
14,471
8,404
15,389
16,519
8,404
15,934
4,161
(7,404)
356,212
14,581
344,874
372,146
18,742
337,470
Total
2020
£
690
1,802
19,146
42
21,680
2,048
22,875
24,923
(3,243)
359,455
356,212

THE COMMUNITY CENTRE, YORKLEY

BALANCE SHEET

AS AT 31 MARCH 2021

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
14
Unrestricted funds
2021
£
-
45,265
45,265
(660)
£
327,541
44,605
372,146
341,408
30,738
372,146
2020
£
90
21,592
21,682
(468)
£
334,998
21,214
356,212
337,470
18,742
356,212

The financial statements were approved by the Trustees on 22 June 2021

S Dunford Trustee

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Charity information

The Community Centre, Yorkley is a charity registered in England.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling , which is the functional currency of the charity.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

1.5 Expenditure

Resources expended are recognised in the period they are incurred.

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Land and buildings 2% straight line Plant and machinery 20% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Restricted funds

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund.

1.12 Unrestricted funds

Unrestricted funds are incoming resources receivable or generated for the objects of the charity without further specified purpose and are available for general funds.

2 Donations and legacies

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Donations and gifts 210 690

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

3 Charitable activities

Cafe Income
West Dean
FODDC Grant
Total
Total
Parish Council 2021 2020
2021
2021
2021
£
£
£
£
£
Sales within charitable activities -
-
-
-
802
Performance related grants -
1,382
27,003
28,385
1,000
-
1,382
27,003
28,385
1,802
Analysis by fund
Unrestricted funds -
-
17,003
17,003
802
Restricted funds -
1,382
10,000
11,382
1,000
-
1,382
27,003
28,385
1,802
For the year ended 31 March 2020
Unrestricted funds 802
-
- 802
Restricted funds -
1,000
- 1,000
802
1,000
- 1,802
4 Other trading activities
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Activities for generating funds and charitable trading activities. 2,708 19,146
5 Investments
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Interest receivable 20 42

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

6 Raising funds

Unrestricted
funds
2021
£
Trading costs
Other trading activities
622
622
Total
2020
£
2,048
2,048

7 Charitable activities

Community
Centre
Childrens
Playground
Expenses
Support &
Governance
2021
2021
2021
£
£
£
Staff costs
-
-
-
Depreciation and impairment
7,444
-
-
Charitable expenditure
-
103
-
7,444
103
-
Share of support costs (see note 8)
-
-
6,451
Share of governance costs (see note 8)
-
-
769
7,444
103
7,220
Analysis by fund
Unrestricted funds
-
103
7,220
Restricted funds
7,444
-
-
7,444
103
7,220
Total
2021
£
-
7,444
103
7,547
6,451
769
14,767
7,323
7,444
14,767
Total
2020
£
1,213
7,444
4,413
13,070
9,102
703
22,875
14,471
8,404
22,875

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

7 Charitable activities (Continued)

For the year ended 31 March 2020

Community
Centre
West Dean
Parish
Council
Childrens
Playground
Expenses
Staff Costs Support &
Governance
£
£
£
£
£
Staff costs
-
-
-
1,213
-
Depreciation and
impairment
7,444
-
-
-
-
Charitable expenditure
-
960
3,453
-
-
7,444
960
3,453
1,213
-
Share of support costs
(see note 8)
-
-
-
-
9,102
Share of governance costs
(see note 8)
-
-
-
-
703
7,444
960
3,453
1,213
9,805
Analysis by fund
Unrestricted funds
-
-
3,453
1,213
9,805
Restricted funds
7,444
960
-
-
-
7,444
960
3,453
1,213
9,805
Total
2020
£
1,213
7,444
4,413
13,070
9,102
703
22,875
14,471
8,404
22,875

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

8 Support costs

Support
costs
Governance
costs
£
£
Depreciation
12
-
Rates
370
-
Insurance
2,777
-
Light & Heat
527
-
Repairs & Maintenance
1,948
-
Advertising, Printing & Stationery
-
-
Telephone, Internet & Fax
397
-
Consultancy
350
-
Subscriptions
70
-
Independent examiner
-
697
Bank Charges
-
72
6,451
769
Analysed between
Charitable activities
6,451
769
2021
£
12
370
2,777
527
1,948
-
397
350
70
697
72
7,220
7,220
2020
£
28
1,068
2,534
1,302
2,677
329
394
700
70
631
72
9,805
9,805

Governance costs includes payments to the independent examiner of £660 for fees for the independent examination for the year ended 31 March 2021.

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration during the year .

10 Employees

The average monthly number of employees during the year was:

2021 2020
Number Number
- 1
Employment costs 2021 2020
£ £
Wages and salaries - 1,213

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

11
Tangible fixed assets
Cost
At 1 April 2020
At 31 March 2021
Depreciation and impairment
At 1 April 2020
Depreciation charged in the year
At 31 March 2021
Carrying amount
At 31 March 2021
At 31 March 2020
12
Debtors
Amounts falling due within one year:
Trade debtors
13
Creditors: amounts falling due within one year
Accruals and deferred income
Land and
buildings
Plant and
machinery
£
£
372,206
140
372,206
140
37,221
128
7,444
12
44,665
140
327,541
-
334,986
12
2021
£
-
2021
£
660
Total
£
372,346
372,346
37,349
7,456
44,805
327,541
334,998
2020
£
90
2020
£
468

THE COMMUNITY CENTRE, YORKLEY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

14 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement Movement in funds Movement in funds
Balance at Incoming Outgoing Balance at
Incoming
Outgoing Balance at
1 April 2019 Resources Resources 1 April 2020
Resources
Resources
31
March 2021
£ £ £ £
£
£ £
Community
Centre
Yorkley 342,429 - (7,444) 334,985
-
(7,444) 327,541
West Dean
Parish
Council 1,209 1,000 (960) 1,249
1,382
- 2,631
FOD Grant 1,236 - - 1,236
10,000
- 11,236
344,874 1,000 (8,404) 337,470
11,382
(7,444) 341,408
15 Analysis of net assets between funds
Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2021 2021 2021 2020 2020 2020
£ £ £ £ £ £
Fund balances at 31
March 2021 are
represented by:
Tangible assets - 327,541 327,541 13 334,985 334,998
Current assets/
(liabilities) 30,738 13,867 44,605 18,729 2,485 21,214
30,738 341,408 372,146 18,742 337,470 356,212

16 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).