Totton South
MINUTES OF THE ANNUAL GENERAL MEETING OF TOTTON SOUTH u3a HELD AT COLBURY MEMORIAL HALL ON FRIDAY 16 MAY 2025
Present: Rosemary Gregory (Chairman), Sheila Webb (Secretary), Michael Copp (Treasurer), Trevor Beaumont, Helen Creighton, John Breach, Dawn Burton, Mo Chiverton, John Kuyser, Sue Tari (committee members) and 76 members.
Apologies: Jill Booth, Sue Clemenson, Tony Ibbotson, David Mason, Zena Mason, Patrick Matthews, Maggie Page, Sue Scott, Brian Turner, Celia Turner, Vivien Wellington
Minutes of the 2024 AGM: The Chairman asked the members to accept the minutes of 2024 AGM. Proposer: Mo Chiverton, Seconder: Dawn Burton. The motion was passed unanimously and the minutes were signed by the Chairman.
Matters arising: There were no matters arising.
Chairman’s Report
The Chairman started by thanking those who helped to make Totton South u3a successful: her fellow committee members for their time and effort, in particular Helen Creighton and John Kuyser who are stepping down this year; the ITC support group, especially Joy Lyon and Tony Ibbotson for their work on the new website and training group coordinators and Joy Lyon and Jane Mabey for organising the digital skills courses; Group Coordinators for organising the interest groups and the organisers of group holidays; Barbara Wilson and the team who run the raffles and Sue Sapsard and her team who cater for the events.
She said that she believed that this had been a successful year and highlighted some of the achievements. The committee had worked diligently to ensure that we abide by Charity Commission regulations by reviewing policies and procedures, including writing a safeguarding policy. The committee has supported the updating of the projection equipment and the purchase of a new laptop.
There have been several successful holidays and an interesting range of day trips. There are currently 20 different interest groups, with three new ones this year. We have had an interesting range of speakers and successful events: August afternoon tea, New Year lunch, Skill Swap Day.
Looking forward, the committee will be reviewing the constitution and continuing succession planning, it recognises the difficulties with the sound system and will seek to improve the situation with new equipment if needed. There will be First Aid training for group coordinators initially and then for other members who wish for it. Several holidays have been arranged for the coming year as well as interesting day trips.
She thanked everyone again for their support
Treasurer’s Report
The Treasurer reported that the current membership is 240; subscriptions were raised to £17 for the current year; 122 members had signed up for Gift Aid which gave a refund of £480 from HMRC. The Treasurer then mentioned some of the items in the accounts.
The deficit for the year was £646 but this was after the purchase of the new projector for £2,148. There is a forecast deficit of £370 due to purchase of the new laptop and the provision for first aid training but this will leave an adequate bank balance at the year end which is within u3a guidelines.
The raffle raise £578 for TSu3a and £289 for our charity and the teas raised £452. £585 was raised for HIOW Air Ambulance.
The Treasurer asked that the accounts be accepted. Proposer: Clive Tunley, Seconder: Merrilyn Dracass. The motion was accepted unanimously.
Appointment of Examiner: The Treasurer requested that the members reappoint Michael Smith, who has been examiner for 7 years, as the examiner of the accounts for the coming year. Proposer: Dave Hibbert, Seconder: Maureen Whatmore. The motion was accepted unanimously.
Resolutions: There were no resolutions
Election of the Committee
The Chairman announced that nominations had been received for the eight existing committee members who were willing to stand again and two new members. She proposed that the election be in two sections.
The existing committee members willing to stand again were Trevor Beaumont, John Breach, Dawn Burton, Mo Chiverton, Michael Copp, Rosemary Gregory, Sue Tari and Sheila Webb. The Chairman asked if there were any objections to taking the vote en bloc. There were no objections. The eight members were voted on to the committee unanimously.
The new committee members proposed were Graham Mayer and Anne Harrison. The nominees were introduced to the members and gave brief outlines of their backgrounds. The Chairman asked if there were any objections to an en bloc vote. There were none and the two were elected to the committee unanimously.
Selection of Charity for the coming year
There had been four charities nominated and a brief summary of each was read by the Chairman. The voting was by show of hands and the charity with the most votes was Oakhaven Hospice (announced after meeting was closed).
Any Other Business: There was no other business.
The Chairman then closed the meeting
These minutes were approved on ……………………….. and were signed by
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EXAMINER'S REPORT ON TSU3A ACCOUNTS 2024-25 I have examined the accounts and records of Totton South U3A for the period l April 2024 to 31 March 2025 . I certify that the accounts have been prepared in accordance with those records. Michael Smith Examiner 8 May 2025