## **Malmesbury and District Foodbank** 

**Trustees’ Annual Report and Financial Statements for the year ended 31 March 2023** 

## **Administrative details** 

**Registered charity name** Malmesbury and District Foodbank **Charity registration no** 1157896 **Date of formation** 1 April 2014; Date of opening: 8 September 2014 **Principal Office** 

Malmesbury Town Hall, Cross Hayes, Malmesbury, SN16 9BZ Tel: 01666 826982 Email:    info@malmesburydistrict.foodbank.org.uk Website: www.malmesburydistrict.foodbank.org.uk 

**Bankers** 

Barclays Bank, 66 Market Place, Chippenham, Wiltshire, SN15 3JA; Account no:  93877450; Sort code: 20-84-58 

**Trustees** The trustees who served the Charity during the year were: 

|_Trustee_|_Role_|_Date of appointment (or * reappointment)_|
|---|---|---|
|Raymond Sanderson|chairman|8 February 2021 *|
|Richard Gray|temp secretary|14 November 2022 *|
|Michael Langtree|treasurer|11 November 2019   resigned 14 November 2022|
|Stella<br>Krajewski||11 January 2021|
|Nicola Ann Templeman||11 October 2021       resigned 12 December 2022|
|Frances Mancktelow||11 October 2021|
|Heather Chivers||11 October 2021|
|Roger Michael Martins||12 September 2022|



**Independent examiner:** Mr Christopher Sullivan FCA 

## **Structure, governance and management** 

Malmesbury and District Foodbank (the Foodbank) is an independent unincorporated association, administered in accordance with its constitution and is a member of the Trussell Trust group of foodbanks. The Foodbank is governed by a board of trustees. A project manager overseas the practical  operation  and  day-to-day  running  of  the  Foodbank and  is  supported  by assistant managers  for  distribution  centres  at  Malmesbury  and  Cricklade.  Non-perishable  food  and domestic  items  are  stored  at  a  warehouse  in  Little  Somerford,  overseen  by  a  warehouse manager. All personnel are volunteers (of which there are 83 by the end of March 2023) who receive no renumeration. 

## **Our Mission, Vision & Values** 

## **Our Mission** 

We put the client at the centre of everything we do to ensure they are supported and helped to alleviate hunger and to receive help to lift them out of poverty. 

## **Our Vision** 

To provide a welcoming safe space where those that need can receive crisis food support and longer-term help until our support is no longer needed. 

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## **Our Values** 

## **Compassion** 

We understand that when your life is in crisis, it’s hard to ask for help, so we offer compassion, empathy and kindness to support individuals and their families, through their challenge. 

## **Community** 

We put people at the heart of everything we do. We work as a team, with our volunteers, donors, partners and clients to create a better world where we can all feel secure, respected and valued. 

## **Dignity** 

We  value  individuality  and  respect  individual  needs  and  circumstances.  We  offer  nonjudgemental support and understanding to all who need it. 

## **Enduring** 

We believe in doing the right thing and making our community a better place. We will be ready to support you whenever you need. 

## **Objectives and activities during the year** 

Clients are generally referred to us by agencies (such as GPs, churches and schools) who are addressing their issues, be it financial, health or something more complex. We are not qualified to give advice so we can signpost clients to organisations that may be able to help them. Our food and household goods mainly come from donations by the public at our permanent collection points at supermarkets and churches. We also accept financial donations. 

During the year we have seen an increasing number of people asking for our support. This has been running at around 2.5 times last years' numbers. This eventually led us  to purchase additional food in order to keep providing food parcels to clients. 

We explored the possibility of opening a new centre in Purton, but after a trial period it was agreed by all that this was not working effectively. We also started an evening session in Malmesbury which has been very much appreciated by clients who are unable to attend day-time sessions. We have also supported a number of Ukrainian refugees since their arrival in this country. With the support of a grant from The Trussell Trust we now have a Citizens Advice Wiltshire advisor at all of our day time sessions. This has shown that there is a real need for this service in Malmesbury and many clients are benefitting from this support. 

The foodbank was successful in securing £7500 of funding from the Department of Work and Pensions’ Household Support Fund to help people through the winter months. The funds were used to double the number of fresh food cards offered to qualifying clients and continued until the end of the financial year. 

The  Foodbank  fed  3,062  people,  of  which  1304  were  children.  This  was  equivalent  to the  distribution of 1037 regular food parcels. We also provided additional Christmas hampers to all clients who had used the Foodbank during the previous four months and distribution of Summer Food Gift Cards to all eligible applicants. 

## **Financial review** 

Support  by  individuals  and  local  organisations  has remained  buoyant,  resulting  in  donations exceeding  £50,000 plus almost £46.000 of grants to support our special projects. A growing number of supporters donate on a regular basis, mostly by monthly standing order which provides a steady income to assist with budgeting. Online donations via Facebook, PayPal, Charities Aid Foundation and Stewardship continue to widen our financial support base. Many donors have signed a Gift Aid declaration. 

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The finance committee has been unable  to meet as frequently as hoped and  the members maintained communication largely by email and Zoom online communication platform. It is hoped that a potential trustee with financial experience will be able to advise on forecasting and budgeting aspects of our finances to enable more careful planning, particularly with a wider range of activities and projects within the organisation are anticipated. 

## **Plans for the future** 

Following a strategy meeting by the Trustees, it was agreed that there would be three strategic aims for the charity for the year:- 

- 1 Expand the scope of the advice we offer clients to help them move to a position where they have less need of our emergency support, including expanding the capability of the advice service  to  help  clients  access  all  benefits  due  to  them  and  to  help  manage  their  debt appropriately and unlock other grants and payments with the aim to raise our clients out of poverty and the financial difficulty they are finding themselves in. 

- 2 Increase the number of referrers & their understanding and knowledge of the role of the Foodbank by developing closer relationships with referrers we work with and ensure more people in need will be referred and ensuring people in our community know how they can be referred. 

3. Ensure we have enough food and finances to meet the increasing demand and potential decreasing  stock  levels.  Work  will  include  fund-raising  and  grants,  developing  a  financial investments  policy  and  securing  further  support  within  our  community  for  collections  and donations of food. 

In addition, the Trustees have agreed to revise the existing structure of the charity and aim to develop a series of subcommittee groups (Made up of Volunteers and Trustees), allowing the Trustees to focus on the Governance function. All the operational elements of the foodbank will aim to be facilitated through the sub committees and Operational Project Management Structure. 

The Trustees have also agreed that we should re-assess our capabilities to ensure that we have the capacity to expand and shrink our scale of operation as the number of clients varies. 

Longer term ambitions of the Trustee team include finding solutions to supporting people in our rural communities and exploring rural isolation and service delivery to meet this need. 

## **Safeguarding and Security Issues** 

There were no reportable incidents in 2022-23. 

Raymond Sanderson (Chair of the Trustees) 

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## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2023** 

|**INCOME AND EXPENDITURE**<br>**Income**<br>**General donations**<br>Supermarket Community Funds<br>Collections at special events<br>Grants<br>Donations from organisations<br>Donations via websites<br>Donations box at Foodbank<br>Donations by standing order<br>Donations from individuals<br>Miscellaneous income<br>_Totals_<br>**_Total donations_**<br>**Expenditure**<br>Equipment & Repairs<br>Trussell Trust annual franchise fee<br>Insurance premium<br>ICO registration fee<br>First aid, safeguarding and strategy training<br>Planning application for warehouse at Firs Farm<br>Ground rental, hire and cleaning of rooms<br>Stationery and cleaning materials<br>Clerk's fees<br>Refreshments at training and AGM<br>Publicity & Fund-raising costs<br>Telephone, Internet access and Utility fees<br>Computer software subscriptions and support<br>Travel expenses<br>Fresh food cards and parcels<br>Food top-up purchases for clients<br>Christmas hamper top-up purchases<br>Summer food project top-up purchases<br>Contribution to the Fuel Bank Foundation<br>Contribution towards clients' heating oil<br>Sundry expenses<br>Depreciation on Warehouse cabin<br>**_Total expenditure_**<br>**Excess of income over expenditure for the year**<br>General fund<br>Restricted funds<br>Excess of income over expenditure for the year<br>**Analysis of restricted funds**<br>Source<br>Cricklade & Purton<br>Cricklade Utd Charity & others<br>Househld Supprt Fund<br>via Wiltshire Council<br>Additional warehouse<br>Trussell Trust<br>Town Hall equipment<br>Malmesbury Area Board<br>Christmas hampers<br>Julia & Hans Rausing Trust<br>Summer Food Project<br>Dyson Foundation<br>Financial Inclusion<br>Trussell Trust<br>_Totals_<br>_Total restricted funds carried forward_<br>**Gift Aid**received on 2021-2022 donations (and_on 2020-2_<br>**_Total Income_**_(of which £14,911.87 was gift-aided during_|General<br>income<br>330.86<br>3,222.19<br>0.00<br>8,706.70<br>15,465.11<br>0.00<br>7,615.00<br>12,456.28<br>91.13|Restricted<br>income<br>45,821.15 _A_<br>1,000.00 _A_<br>_B_<br>100.00<br>1,610.00<br>_C_<br>48,531.15<br>_D_<br>_D_<br>Restricted<br>expenditure<br>1,000.00<br>12,700.00<br>1,650.00<br>5,000.00<br>_E_<br>_F_<br>20,350.00<br>28,181.15<br>Restricted<br>funds used<br>5,200.00<br>_G_<br>7,500.00<br>_H_<br>0.00<br>1,000.00<br>1,650.00<br>5,000.00<br>0.00<br><br>20,350.00<br>_in far column_)|Total<br>**Total**<br>donations<br>**income**<br>2022-2023<br>**2022-2023**<br>330.86<br>3,222.19<br>45,821.15<br>9,706.70<br>15,465.11<br>0.00<br>7,715.00<br>14,066.28<br>91.13|Total<br>**Total**<br>donations<br>**income**<br>2022-2023<br>**2022-2023**<br>330.86<br>3,222.19<br>45,821.15<br>9,706.70<br>15,465.11<br>0.00<br>7,715.00<br>14,066.28<br>91.13|Total<br>Total<br>donations<br>income<br>2021-2022<br>2021-2022<br>0.00<br>0.00<br>9,594.79<br>4,857.38<br>3.00<br>4,515.00<br>9,830.00<br>190.00|Total<br>Total<br>donations<br>income<br>2021-2022<br>2021-2022<br>0.00<br>0.00<br>9,594.79<br>4,857.38<br>3.00<br>4,515.00<br>9,830.00<br>190.00|
|---|---|---|---|---|---|---|
||47,887.27<br>General<br>expenditure<br>1,229.10<br>360.00<br>1,027.61<br>35.00<br>0.00<br>266.20<br>5,625.25<br>601.14<br>0.00<br>150.00<br>0.00<br>1,992.40<br>79.99<br>37.10<br>22,401.50<br>463.48<br>175.51<br>3,825.68<br>4,000.00<br>400.00<br>1,074.86<br>1,221.00<br>_021 donations_<br>_2022-2023)_||||||
||||96,418.42<br>2,117.98<br>**£98,536.40**<br>**Total**<br>**expenditure**<br>**2022-2023**<br>2,229.10<br>360.00<br>1,027.61<br>35.00<br>0.00<br>266.20<br>5,625.25<br>601.14<br>0.00<br>150.00<br>0.00<br>1,992.40<br>79.99<br>37.10<br>35,101.50<br>463.48<br>1,825.51<br>8,825.68<br>4,000.00<br>400.00<br>1,074.86<br>1,221.00<br>**£65,315.82**<br>**£33,220.58**<br>Balance<br>Balance b/f<br>from 2020-21<br><br>0.00<br>0.00<br><br>0.00<br>0.00<br>5,000.00<br>0.00<br>0.00<br>0.00<br>-50.00<br>50.00<br>0.00<br>0.00<br>23,231.15<br>0.00|96,418.42<br>2,117.98|28,990.17<br>2,597.31<br>31,587.48<br>Total<br>expenditure<br>2021-2022<br>6,248.34<br>360.00<br>534.18<br>35.00<br>916.00<br>0.00<br>2,159.48<br>455.86<br>220.00<br>512.80<br>0.00<br>764.74<br>289.72<br>0.00<br>9,263.81<br>39.00<br>0.00<br>0.00<br>1,000.00<br>0.00<br>529.04<br>1,221.00<br>24,548.97<br>7,038.51<br>Restricted<br>funds c/f<br>0.00<br>0.00<br>5,000.00<br>0.00<br>0.00<br>0.00<br>23,231.15<br>**28,231.15**|28,990.17<br>2,597.31|
|||||**£98,536.40**||31,587.48|
|||||**Total**<br>**expenditure**<br>**2022-2023**<br>2,229.10<br>360.00<br>1,027.61<br>35.00<br>0.00<br>266.20<br>5,625.25<br>601.14<br>0.00<br>150.00<br>0.00<br>1,992.40<br>79.99<br>37.10<br>35,101.50<br>463.48<br>1,825.51<br>8,825.68<br>4,000.00<br>400.00<br>1,074.86<br>1,221.00||Total<br>expenditure<br>2021-2022<br>6,248.34<br>360.00<br>534.18<br>35.00<br>916.00<br>0.00<br>2,159.48<br>455.86<br>220.00<br>512.80<br>0.00<br>764.74<br>289.72<br>0.00<br>9,263.81<br>39.00<br>0.00<br>0.00<br>1,000.00<br>0.00<br>529.04<br>1,221.00|
||44,965.82|||**£65,315.82**||24,548.97|
||5,039.43<br>Income<br>5,200.00<br>7,500.00<br>5,000.00<br>1,000.00<br>1,600.00<br>5,000.00<br>23,231.15||||||
|||||**£33,220.58**||7,038.51|
||48,531.15#||||||



**Notes** _Note A_ See Analysis of Restricted Income for further details. _Note B_ Due to changing location of the Malmesbury Centre, the donations box at the Malmesbury Foodbank Centre is no longer operational. _Note C_ Miscellaneous income was compensation from Baraclays Bank for erroneous debits from the account by Hutchison 3G (UK). _Note D_ Gift Aid on donations made in 2021-2022 was received during 2022-2023. Gift Aid on donations made in 2022-2023 will be claimed during 2023-2024. _Note E_ Contributions were made to the Fuel Bank Foundation from which financial support was provided to clients to assist with their heating bills. _Note F_ Sundry expenses comprised £113.81 for servicing of warehouse fire extinguishers £650 for decorating the URC venue when vacating,  £59.92 for flowers and cards for volunteers, £160 for petty cash for the distribution centres and warehouse (see record books for details), and £91.13 for erroneous debits from the account by Hutchison 3G (UK). 

_Note G_ This figure includes fresh food cards specifically for Cricklade town residents only which was funded by grants from the Cricklade United Charity totalling £2490, and donations from other organisations and individuals. 

_Note H_ This grant was received from the Household Support Fund that enabled the doubling of fresh food cards given to clients during Oct 2022 to Mar 2023. 

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## **BALANCE SHEET** 

## **Balance sheet for 2022-2023** 

|Bank balance at 31 March 2023<br>Restricted funds at 31 March 2023<br>Fixed asset: Warehouse cabin<br>Fixed asset: Warehouse pod<br>General fund at 31 March 2022<br>Surplus general fund for 2022-23<br>Restricted funds at 31 March 2023|**2022-2023**<br>50,986.51<br>Bank balance at 31 March 2022<br>28,231.15<br>Restricted funds at 31 March 2022<br>79,217.66<br>9,768.00<br>Fixed asset: Warehouse cabin<br>4,068.00<br>**£93,053.66**<br>59,783.08<br>General fund at 31 March 2021<br>5,039.43<br>Surplus general fund for 2021-22<br>28,231.15<br>Restricted funds at 31 March 2022<br>**£93,053.66**|2021-2022<br>48,794.08<br>50.00|
|---|---|---|
|||48,844.08<br>10,989.00|
|||**£59,833.08**|
|||51,549.20<br>8,233.88<br>50.00|
|||**£59,833.08**|





## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2023** 

## **EXTERNAL EXAMINER'S REPORT TO THE TRUSTEES** 

## BASIS OF THE INDEPENDENT EXAMINER'S REPORT 

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by Malmesbury and District Foodbank and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether  the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. 

## INDEPENDENT EXAMINER'S STATEMENT 

In connection with my examination, no matter has come to my attention: 

1  which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirments of the 2011 Act, have not been met; or 

- 2  to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Independent examiner: _signed_ Mr Christopher Sullivan FCA Date: **THE ABOVE ACCOUNTS HAVE BEEN APPROVED AND AUTHORISED BY:** Chairman: _signed_ Mr Raymond Sanderson Date: Treasurer: _signed_ Mr Michael Langtree Date: AND APPROVED BY: Independent examiner: _signed_ Mr Christopher Sullivan FCA Date: 

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## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2023** 

|**INCOME AND EXPENDITURE**<br>**Income**<br>**General donations**<br>Supermarket Community Funds<br>Collections at special events<br>Grants<br>Donations from organisations<br>Donations via websites<br>Donations box at Foodbank<br>Donations by standing order<br>Donations from individuals<br>Miscellaneous income<br>_Totals_<br>**_Total donations_**<br>**Expenditure**<br>Equipment & Repairs<br>Trussell Trust annual franchise fee<br>Insurance premium<br>ICO registration fee<br>First aid, safeguarding and strategy training<br>Planning application for warehouse at Firs Farm<br>Ground rental, hire and cleaning of rooms<br>Stationery and cleaning materials<br>Clerk's fees<br>Refreshments at training and AGM<br>Publicity & Fund-raising costs<br>Telephone, Internet access and Utility fees<br>Computer software subscriptions and support<br>Travel expenses<br>Fresh food cards and parcels<br>Food top-up purchases for clients<br>Christmas hamper top-up purchases<br>Summer food project top-up purchases<br>Contribution to the Fuel Bank Foundation<br>Contribution towards clients' heating oil<br>Sundry expenses<br>Depreciation on Warehouse cabin<br>**_Total expenditure_**<br>**Excess of income over expenditure for the year**<br>General fund<br>Restricted funds<br>Excess of income over expenditure for the year<br>**Analysis of restricted funds**<br>Source<br>Cricklade & Purton<br>Cricklade Utd Charity & others<br>Househld Supprt Fund<br>via Wiltshire Council<br>Additional warehouse<br>Trussell Trust<br>Town Hall equipment<br>Malmesbury Area Board<br>Christmas hampers<br>Julia & Hans Rausing Trust<br>Summer Food Project<br>Dyson Foundation<br>Financial Inclusion<br>Trussell Trust<br>_Totals_<br>_Total restricted funds carried forward_<br>**Gift Aid**received on 2021-2022 donations (and_on 2020-2_<br>**_Total Income_**_(of which £14,911.87 was gift-aided during_|General<br>income<br>330.86<br>3,222.19<br>0.00<br>8,706.70<br>15,465.11<br>0.00<br>7,615.00<br>12,456.28<br>91.13|Restricted<br>income<br>45,821.15 _A_<br>1,000.00 _A_<br>_B_<br>100.00<br>1,610.00<br>_C_<br>48,531.15<br>_D_<br>_D_<br>Restricted<br>expenditure<br>1,000.00<br>12,700.00<br>1,650.00<br>5,000.00<br>_E_<br>_F_<br>20,350.00<br>28,181.15<br>Restricted<br>funds used<br>5,200.00<br>_G_<br>7,500.00<br>_H_<br>0.00<br>1,000.00<br>1,650.00<br>5,000.00<br>0.00<br><br>20,350.00<br>_in far column_)|Total<br>**Total**<br>donations<br>**income**<br>2022-2023<br>**2022-2023**<br>330.86<br>3,222.19<br>45,821.15<br>9,706.70<br>15,465.11<br>0.00<br>7,715.00<br>14,066.28<br>91.13|Total<br>**Total**<br>donations<br>**income**<br>2022-2023<br>**2022-2023**<br>330.86<br>3,222.19<br>45,821.15<br>9,706.70<br>15,465.11<br>0.00<br>7,715.00<br>14,066.28<br>91.13|Total<br>Total<br>donations<br>income<br>2021-2022<br>2021-2022<br>0.00<br>0.00<br>9,594.79<br>4,857.38<br>3.00<br>4,515.00<br>9,830.00<br>190.00|Total<br>Total<br>donations<br>income<br>2021-2022<br>2021-2022<br>0.00<br>0.00<br>9,594.79<br>4,857.38<br>3.00<br>4,515.00<br>9,830.00<br>190.00|
|---|---|---|---|---|---|---|
||47,887.27<br>General<br>expenditure<br>1,229.10<br>360.00<br>1,027.61<br>35.00<br>0.00<br>266.20<br>5,625.25<br>601.14<br>0.00<br>150.00<br>0.00<br>1,992.40<br>79.99<br>37.10<br>22,401.50<br>463.48<br>175.51<br>3,825.68<br>4,000.00<br>400.00<br>1,074.86<br>1,221.00<br>_021 donations_<br>_2022-2023)_||||||
||||96,418.42<br>2,117.98<br>**£98,536.40**<br>**Total**<br>**expenditure**<br>**2022-2023**<br>2,229.10<br>360.00<br>1,027.61<br>35.00<br>0.00<br>266.20<br>5,625.25<br>601.14<br>0.00<br>150.00<br>0.00<br>1,992.40<br>79.99<br>37.10<br>35,101.50<br>463.48<br>1,825.51<br>8,825.68<br>4,000.00<br>400.00<br>1,074.86<br>1,221.00<br>**£65,315.82**<br>**£33,220.58**<br>Balance<br>Balance b/f<br>from 2020-21<br><br>0.00<br>0.00<br><br>0.00<br>0.00<br>5,000.00<br>0.00<br>0.00<br>0.00<br>-50.00<br>50.00<br>0.00<br>0.00<br>23,231.15<br>0.00|96,418.42<br>2,117.98|28,990.17<br>2,597.31<br>31,587.48<br>Total<br>expenditure<br>2021-2022<br>6,248.34<br>360.00<br>534.18<br>35.00<br>916.00<br>0.00<br>2,159.48<br>455.86<br>220.00<br>512.80<br>0.00<br>764.74<br>289.72<br>0.00<br>9,263.81<br>39.00<br>0.00<br>0.00<br>1,000.00<br>0.00<br>529.04<br>1,221.00<br>24,548.97<br>7,038.51<br>Restricted<br>funds c/f<br>0.00<br>0.00<br>5,000.00<br>0.00<br>0.00<br>0.00<br>23,231.15<br>**28,231.15**|28,990.17<br>2,597.31|
|||||**£98,536.40**||31,587.48|
|||||**Total**<br>**expenditure**<br>**2022-2023**<br>2,229.10<br>360.00<br>1,027.61<br>35.00<br>0.00<br>266.20<br>5,625.25<br>601.14<br>0.00<br>150.00<br>0.00<br>1,992.40<br>79.99<br>37.10<br>35,101.50<br>463.48<br>1,825.51<br>8,825.68<br>4,000.00<br>400.00<br>1,074.86<br>1,221.00||Total<br>expenditure<br>2021-2022<br>6,248.34<br>360.00<br>534.18<br>35.00<br>916.00<br>0.00<br>2,159.48<br>455.86<br>220.00<br>512.80<br>0.00<br>764.74<br>289.72<br>0.00<br>9,263.81<br>39.00<br>0.00<br>0.00<br>1,000.00<br>0.00<br>529.04<br>1,221.00|
||44,965.82|||**£65,315.82**||24,548.97|
||5,039.43<br>Income<br>5,200.00<br>7,500.00<br>5,000.00<br>1,000.00<br>1,600.00<br>5,000.00<br>23,231.15||||||
|||||**£33,220.58**||7,038.51|
||48,531.15#||||||



**Notes** _Note A_ See Analysis of Restricted Income for further details. _Note B_ Due to changing location of the Malmesbury Centre, the donations box at the Malmesbury Foodbank Centre is no longer operational. _Note C_ Miscellaneous income was compensation from Baraclays Bank for erroneous debits from the account by Hutchison 3G (UK). _Note D_ Gift Aid on donations made in 2021-2022 was received during 2022-2023. Gift Aid on donations made in 2022-2023 will be claimed during 2023-2024. _Note E_ Contributions were made to the Fuel Bank Foundation from which financial support was provided to clients to assist with their heating bills. _Note F_ Sundry expenses comprised £113.81 for servicing of warehouse fire extinguishers £650 for decorating the URC venue when vacating,  £59.92 for flowers and cards for volunteers, £160 for petty cash for the distribution centres and warehouse (see record books for details), and £91.13 for erroneous debits from the account by Hutchison 3G (UK). 

_Note G_ This figure includes fresh food cards specifically for Cricklade town residents only which was funded by grants from the Cricklade United Charity totalling £2490, and donations from other organisations and individuals. 

_Note H_ This grant was received from the Household Support Fund that enabled the doubling of fresh food cards given to clients during Oct 2022 to Mar 2023. 

Page 4 of 5 

## **BALANCE SHEET** 

## **Balance sheet for 2022-2023** 

|Bank balance at 31 March 2023<br>Restricted funds at 31 March 2023<br>Fixed asset: Warehouse cabin<br>Fixed asset: Warehouse pod<br>General fund at 31 March 2022<br>Surplus general fund for 2022-23<br>Restricted funds at 31 March 2023|**2022-2023**<br>50,986.51<br>Bank balance at 31 March 2022<br>28,231.15<br>Restricted funds at 31 March 2022<br>79,217.66<br>9,768.00<br>Fixed asset: Warehouse cabin<br>4,068.00<br>**£93,053.66**<br>59,783.08<br>General fund at 31 March 2021<br>5,039.43<br>Surplus general fund for 2021-22<br>28,231.15<br>Restricted funds at 31 March 2022<br>**£93,053.66**|2021-2022<br>48,794.08<br>50.00|
|---|---|---|
|||48,844.08<br>10,989.00|
|||**£59,833.08**|
|||51,549.20<br>8,233.88<br>50.00|
|||**£59,833.08**|





## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2023** 

## **EXTERNAL EXAMINER'S REPORT TO THE TRUSTEES** 

## BASIS OF THE INDEPENDENT EXAMINER'S REPORT 

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by Malmesbury and District Foodbank and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether  the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. 

## INDEPENDENT EXAMINER'S STATEMENT 

In connection with my examination, no matter has come to my attention: 

1  which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirments of the 2011 Act, have not been met; or 

- 2  to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Independent examiner: _signed_ Mr Christopher Sullivan FCA Date: **THE ABOVE ACCOUNTS HAVE BEEN APPROVED AND AUTHORISED BY:** Chairman: _signed_ Mr Raymond Sanderson Date: Treasurer: _signed_ Mr Michael Langtree Date: AND APPROVED BY: Independent examiner: _signed_ Mr Christopher Sullivan FCA Date: 

Page 5 of 5