## **Malmesbury and District Foodbank**
# **Trustees’ Annual Report and Financial Statements for the year ended 31 March 2022**
## **Administrative details**
**Registered charity name** Malmesbury and District Foodbank
**Charity registration no** 1157896
**Date of formation** 1 April 2014; Date of opening: 8 September 2014 **Principal Office** Malmesbury Town Hall, Cross Hayes, Malmesbury, SN16 9BZ Tel: 01666 826982
Email: info@malmesburydistrict.foodbank.org.uk Website: www.malmesburydistrict.foodbank.org.uk
**Bankers** Barclays Bank, 66 Market Place, Chippenham, Wiltshire, SN15 3JA; Account no: 93877450; Sort code: 20-84-58
**Trustees** The trustees who served the Charity during the year were:
_Trustee Role Date of appointment (or * reappointment)_ Raymond Sanderson chairman 8 February 2021 * Richard Payler secretary 8 February 2021 * resigned 13 December 2021 Richard Gray temp secretary 11 November 2019 Michael Langtree treasurer 11 November 2019 Nicholas Pascoe 10 February 2020 resigned 14 February 2022 Heather Bown 8 June 2020 resigned 26 April 2021 Stella Krajewski 11 January 2021 Nicola Ann Templeman 11 October 2021 Frances Mancktelow 11 October 2021 Heather Chivers 11 October 2021
**Independent examiner:** Mr Christopher Sullivan FCA
## **Structure, governance and management**
Malmesbury and District Foodbank (the Foodbank) is an independent unincorporated association, administered in accordance with its constitution and is a member of the Trussell Trust group of foodbanks. The Foodbank is governed by a board of trustees. A project manager overseas the practical operation and day-to-day running of the Foodbank and is supported by assistant managers for distribution centres at Malmesbury and Cricklade. Non-perishable food and domestic items are stored at a warehouse in Little Somerford, overseen by a warehouse manager. All personnel are volunteers (of which there are 64) who receive no renumeration.
Page 1 of 5
## **Our Mission, Vision & Values**
## **Our Mission**
We put the client at the centre of everything we do to ensure they are supported and helped to elevate hunger and to receive help to lift them out of poverty.
## **Our Vision**
To provide a welcoming safe space where those that need can receive crisis food support and longer-term help until our support is no longer needed.
## **Our Values**
## **Compassion**
We understand that when your life is in crisis, it’s hard to ask for help, so we offer compassion, empathy and kindness to support individuals and their families, through their challenge.
## **Community**
We put people at the heart of everything we do. We work as a team, with our volunteers, donors, partners and clients to create a better world where we can all feel secure, respected and valued.
## **Dignity**
We value individuality and respect individual needs and circumstances. We offer nonjudgemental support and understanding to all who need it.
## **Enduring**
We believe in doing the right thing and making our community a better place. We will be ready to support you whenever you need.
## **Objectives and activities during the year**
Clients are generally referred to us by agencies (such as GPs, churches and schools) who are addressing their issues, be it financial, health or something more complex. We are not qualified to give advice so we can signpost clients to organisations that may be able to help them. Our food and household goods mainly come from donations by the public at our permanent collection points at supermarkets and churches. We also accept financial donations.
During various periods of the year Covid19 restrictions were in place so the arrangement whereby the delivery of food parcels to clients by a team of volunteers attached to each centre continued until June 2021. The previous arrangement of clients visiting the distribution centres to collect their food parcels then resumed. Similarly, the Co-op Food Store in Malmesbury and Londis in Cricklade continued to deliver fresh food parcels to qualifying clients until June 2021 when the previous arrangement resumed whereby fresh food cards were offered to clients when they collected their food parcels.
The foodbank was successful in securing £2500 of funding from the Department of Work and Pensions’ Household Support Fund to help people through the winter months. The funds were used to double the number of fresh food cards offered to qualifying clients and continued until the end of the financial year.
During the year, the Foodbank fed 1,251 people, of which 559 were children. This was equivalent to the distribution of _422_ regular food parcels. We also provided additional
Page 2 of 5
Christmas hampers to all clients who had used the Foodbank during the previous six months and distribution of Summer Food Boxes to all eligible applicants nominated by their school.
## **Financial review**
Continued generous financial support by individuals and local organisations resulted in another turnover exceeding £25,000 which put the Foodbank into a higher category requiring an increased level in reporting detail to the Charity Commission. Arrangements for online donations with several organisations including Facebook, PayPal, Charities Aid Foundation and Stewardship have continued to prove beneficial. We are registered with HMRC to claim Gift Aid which continues to be submitted on an annual basis.
Financial advice on maximising the benefit of excess funds without tying them up for long-term investment has been investigated but hitherto no decision has been agreed by the trustees on how to proceed. However, as expected the high levels of donations received during the previous financial year have begun to fall. The appointment of an accounting technician on a self-employed basis was established during the year. It was hoped that this would provide recommendations for improvements to the way our finances are managed and recorded, and improvements to our budgeting and financial forecasting. However, this proved to be unsuccessful and a finance sub-committee has been established instead.
## **Plans for the future**
Following a strategy meeting by the Trustees, it was agreed that there would be three strategic aims for the charity for the year:-
- 1 Set up a debt advice service to help clients access all benefits due to them and to help manage their debt appropriately and unlock other grants and payments with the aim to raise our clients out of poverty and the financial difficulty they are finding themselves in.
- 2 Increase the number of referrers & their understanding and knowledge of the role of the Foodbank by developing closer relationships with referrers we work with and ensure more people in need will be referred and ensuring people in our community know how they can be referred.
3. Ensure we have enough food and finances to meet the increasing demand and potential decreasing stock levels. Work will include fund-raising and grants, developing a financial investments policy and securing further support within our community for collections and donations of food.
In addition, the Trustees have agreed to revise the existing structure of the charity and aim to develop a series of subcommittee groups (Made up of Volunteers and Trustees), allowing the Trustees to focus on the Governance function. All the operational elements of the foodbank will aim to be facilitated through the sub committees and Operational Project Management Structure.
The charity is about to move its Malmesbury Centre to a larger and more central location, allowing more clients to be seen and in preparation for other services to be
Page 3 of 5
offered. The warehouse will expand its storage facilities, enabling more flexibility to store food and coordinate other projects such as the Summer Food Box Scheme and the Christmas Hamper Scheme.
Longer term ambitions of the Trustee team include finding solutions to supporting people in our rural communities and exploring rural isolation and service delivery to meet this need.
## **Safeguarding and Security Issues**
No such incidents took place during the year 2021-2022.
Raymond Sanderson (Chair of the Trustees)
Page 4 of 5
chartr
Il
OA
11
chartr
Il
OA
11
Chartfid
Il
OA
11
## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2022**
|**INCOME AND EXPENDITURE**
General
income
**Income**
**General donatons**
Supermarket Community Funds
0.00
Collectons at special events
0.00
Donatons from organisatons
5,511.79
Donatons via websites
4,857.38
Donatons box at Foodbank
3.00
Donatons by standing order
4,515.00
Contributons to Manager's gif
0.00
Donatons from individuals
8,330.00
Totals
23,217.17
**Total donations**
**Expenditure**
General
expenditure
Equipment & Repairs
4,891.24
Trussell Trust annual franchise fee
360.00
Insurance premium
534.18
ICO registraton fee
35.00
First aid, safeguarding and strategy training
568.00
Planning applicaton for warehouse at Firs Farm
0.00
Ground rental, hire and cleaning of rooms
1,709.48
Statonery and cleaning materials
410.86
Clerk's fees
220.00
Refreshments at training and AGM
512.80
Publicity & Fund-raising costs
0.00
Telephone, Internet access and Utlity fees
764.74
Computer sofware subscriptons and support
289.72
Travel expenses
0.00
Fresh food cards and parcels
5,701.04
Contributon to the Fuel Bank Foundaton
0.00
Food top-up purchases for clients
39.00
Christmas hamper top-up purchases
0.00
Summer food project top-up purchases
0.00
Sundry expenses
323.54
Depreciaton on Warehouse cabin
1,221.00
**Total expenditure**
17,580.60
**Excess of income over expenditure for the year**
General fund
8,233.88
Restricted funds
**Analysis of restricted funds**
Income
Restricted
Balance
funds used
Cricklade Ctre & FFCs
1,550.00
2,795.37
-1,245.37
Other fresh food cards
2,500.00
2,500.00
0.00
Christmas hampers
50.00
0.00
50.00
Equip Town Hall room
300.00
300.00
0.00
First Aid training
348.00
348.00
0.00
Fuelbank Foundaton
835.00
835.00
0.00
Manager's farewell gif
190.00
190.00
0.00
Totals
5,773.00
6,968.37
Total restricted funds carried forward
**Gif Aid**received on 2020-2021 donatons (and on 2019-2020 donations
**Total Income**(of which £7,805.00 was gif-aided during 2021-2022)|General
income
0.00
0.00
5,511.79
4,857.38
3.00
4,515.00
0.00
8,330.00|Restricted
Total
income
donatons
2021-2022
0.00
0.00
4,083.00 A
9594.79
4857.38
3.00
4515.00
190.00
190.00
1,500.00
9830.00
5,773.00
B
B
Restricted
expenditure
1,357.10
348.00
450.00
45.00
3,562.77
1,000.00 C
0.00
205.50 D
6,968.37
-1195.37
Balance b/f
Restricted
from 2020-21
funds c/f
1,245.37
E
0.00
0.00 F
0.00
0.00
50.00
0.00 G
0.00
0.00
0.00
0.00 C
0.00
0.00
0.00
**50.00**
in far column)|Total
donatons
2021-2022
0.00
0.00
9594.79
4857.38
3.00
4515.00
190.00
9830.00|**Total**
**income**
**2021-2022**
|Total
Total
donatons
income
2020-2021
2020-2021
7,401.75
1,166.55
15,542.55
23,561.45
76.90
2,715.00
–
9,621.52|Total
Total
donatons
income
2020-2021
2020-2021
7,401.75
1,166.55
15,542.55
23,561.45
76.90
2,715.00
–
9,621.52|
|---|---|---|---|---|---|---|
|||||28,990.17
2,597.31||60,085.72
710.29|
|||||**£31,587.48**||60,796.01|
|||||**Total**
**expenditure**
**2021-2022**
6,248.34
360.00
534.18
35.00
916.00
0.00
2,159.48
455.86
220.00
512.80
0.00
764.74
289.72
0.00
9,263.81
1,000.00
39.00
0.00
0.00
529.04
1,221.00||Total
expenditure
2020-2021
4,327.86
360.00
598.92
35.00
0.00
322.40
980.00
392.62
–
–
0.00
822.06
59.99
36.05
8,931.15
–
0.00
201.77
594.72
457.86
–|
|||||**£24,548.97**||18,120.40|
||||||||
|||||**£7,038.51**||42,675.61|
||||||||
||||**50.00**||||
**Notes**
Note A Donations from organisations includes a refund of the Trusell Trust franchise fee for two years totalling £720. Note B Gif Aid on donations made in 2020-2021 was received during 2021-2022. Gif Aid on donations made in 2022-2021 will be claimed during 2022-2023. Note C A contribution of £1000 to the Fuel Bank Foundation was susidised by personal donations and from a donation from Kington St Michael Women's Institute. Note D Sundry expenses comprise flowers & gif vouchers for volunteers, servicing of the fire extinguishers and defibrillator at the United Reformed Church, West Street, and an overpayment on an expenses claim of 30p. Note E This figure includes fresh food cards specifically for Cricklade town residents only which was funded by a grant from the Cricklade United Charity. A grant of £2500 was received from the Wiltshire Council Household Support Fund that enabled the doubling of fresh food cards given to clients during Note F October 2021 to March 2022. Note G Equipping the Old School Room at Malmesbury Town Hall was funded by a grant from Malmesbury Town Council
Page 4 of 5
## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2022**
## **BALANCE SHEET**
## **Balance sheet for 2021-2022**
|**or 2021-2022**|||
|---|---|---|
|Bank balance at 31 March 2022
Restricted funds at 31 March 2022
Fixed asset: Warehouse cabin
General fund at 31 March 2021
Surplus general fund for 2021-22
Restricted funds at 31 March 2022|**2021-2022**
48,794.08
Bank balance at 31 March 2021
50.00
Restricted funds at 31 March 2021
48,844.08
10,989.00
Fixed asset: Warehouse cabin
**£59,833.08**
51,549.20
General fund at 31 March 2020
8,233.88
Surplus general fund for 2020-21
50.00
Restricted funds at 31 March 2021
**£59,833.08**|2020-2021
39,339.20
1,245.37|
|||40,584.57
12,210.00|
|||52,794.57|
|||8,946.61
42,602.59
1,245.37|
|||52,794.57|
## **EXTERNAL EXAMINER'S REPORT TO THE TRUSTEES**
## BASIS OF THE INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by Malmesbury and District Foodbank and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
1 which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirments of the 2011 Act, have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|Independent examiner:|signed|_C R Sullivan_|Mr Christopher Sullivan FCA|Date:|_09/01/23_|
|---|---|---|---|---|---|
|**THE ABOVE ACCOUNTS HAVE**|**BEEN APPROVED AND AUTHORISED BY:**|||||
|Chairman:|signed|R F Sanderson|Mr Raymond Sanderson|Date:|_###_|
|Treasurer:|signed|M D Langtree|Mr Michael Langtree|Date:|09/01/23|
|AND APPROVED BY:||||||
|Independent examiner:|signed|_C R Sullivan_|Mr Christopher Sullivan FCA|Date:|_09/01/23_|
Page 5 of 5
## **Malmesbury and District Foodbank**
# **Trustees’ Annual Report and Financial Statements for the year ended 31 March 2022**
## **Administrative details**
**Registered charity name** Malmesbury and District Foodbank
**Charity registration no** 1157896
**Date of formation** 1 April 2014; Date of opening: 8 September 2014 **Principal Office** Malmesbury Town Hall, Cross Hayes, Malmesbury, SN16 9BZ Tel: 01666 826982
Email: info@malmesburydistrict.foodbank.org.uk Website: www.malmesburydistrict.foodbank.org.uk
**Bankers** Barclays Bank, 66 Market Place, Chippenham, Wiltshire, SN15 3JA; Account no: 93877450; Sort code: 20-84-58
**Trustees** The trustees who served the Charity during the year were:
_Trustee Role Date of appointment (or * reappointment)_ Raymond Sanderson chairman 8 February 2021 * Richard Payler secretary 8 February 2021 * resigned 13 December 2021 Richard Gray temp secretary 11 November 2019 Michael Langtree treasurer 11 November 2019 Nicholas Pascoe 10 February 2020 resigned 14 February 2022 Heather Bown 8 June 2020 resigned 26 April 2021 Stella Krajewski 11 January 2021 Nicola Ann Templeman 11 October 2021 Frances Mancktelow 11 October 2021 Heather Chivers 11 October 2021
**Independent examiner:** Mr Christopher Sullivan FCA
## **Structure, governance and management**
Malmesbury and District Foodbank (the Foodbank) is an independent unincorporated association, administered in accordance with its constitution and is a member of the Trussell Trust group of foodbanks. The Foodbank is governed by a board of trustees. A project manager overseas the practical operation and day-to-day running of the Foodbank and is supported by assistant managers for distribution centres at Malmesbury and Cricklade. Non-perishable food and domestic items are stored at a warehouse in Little Somerford, overseen by a warehouse manager. All personnel are volunteers (of which there are 64) who receive no renumeration.
Page 1 of 5
## **Our Mission, Vision & Values**
## **Our Mission**
We put the client at the centre of everything we do to ensure they are supported and helped to elevate hunger and to receive help to lift them out of poverty.
## **Our Vision**
To provide a welcoming safe space where those that need can receive crisis food support and longer-term help until our support is no longer needed.
## **Our Values**
## **Compassion**
We understand that when your life is in crisis, it’s hard to ask for help, so we offer compassion, empathy and kindness to support individuals and their families, through their challenge.
## **Community**
We put people at the heart of everything we do. We work as a team, with our volunteers, donors, partners and clients to create a better world where we can all feel secure, respected and valued.
## **Dignity**
We value individuality and respect individual needs and circumstances. We offer nonjudgemental support and understanding to all who need it.
## **Enduring**
We believe in doing the right thing and making our community a better place. We will be ready to support you whenever you need.
## **Objectives and activities during the year**
Clients are generally referred to us by agencies (such as GPs, churches and schools) who are addressing their issues, be it financial, health or something more complex. We are not qualified to give advice so we can signpost clients to organisations that may be able to help them. Our food and household goods mainly come from donations by the public at our permanent collection points at supermarkets and churches. We also accept financial donations.
During various periods of the year Covid19 restrictions were in place so the arrangement whereby the delivery of food parcels to clients by a team of volunteers attached to each centre continued until June 2021. The previous arrangement of clients visiting the distribution centres to collect their food parcels then resumed. Similarly, the Co-op Food Store in Malmesbury and Londis in Cricklade continued to deliver fresh food parcels to qualifying clients until June 2021 when the previous arrangement resumed whereby fresh food cards were offered to clients when they collected their food parcels.
The foodbank was successful in securing £2500 of funding from the Department of Work and Pensions’ Household Support Fund to help people through the winter months. The funds were used to double the number of fresh food cards offered to qualifying clients and continued until the end of the financial year.
During the year, the Foodbank fed 1,251 people, of which 559 were children. This was equivalent to the distribution of _422_ regular food parcels. We also provided additional
Page 2 of 5
Christmas hampers to all clients who had used the Foodbank during the previous six months and distribution of Summer Food Boxes to all eligible applicants nominated by their school.
## **Financial review**
Continued generous financial support by individuals and local organisations resulted in another turnover exceeding £25,000 which put the Foodbank into a higher category requiring an increased level in reporting detail to the Charity Commission. Arrangements for online donations with several organisations including Facebook, PayPal, Charities Aid Foundation and Stewardship have continued to prove beneficial. We are registered with HMRC to claim Gift Aid which continues to be submitted on an annual basis.
Financial advice on maximising the benefit of excess funds without tying them up for long-term investment has been investigated but hitherto no decision has been agreed by the trustees on how to proceed. However, as expected the high levels of donations received during the previous financial year have begun to fall. The appointment of an accounting technician on a self-employed basis was established during the year. It was hoped that this would provide recommendations for improvements to the way our finances are managed and recorded, and improvements to our budgeting and financial forecasting. However, this proved to be unsuccessful and a finance sub-committee has been established instead.
## **Plans for the future**
Following a strategy meeting by the Trustees, it was agreed that there would be three strategic aims for the charity for the year:-
- 1 Set up a debt advice service to help clients access all benefits due to them and to help manage their debt appropriately and unlock other grants and payments with the aim to raise our clients out of poverty and the financial difficulty they are finding themselves in.
- 2 Increase the number of referrers & their understanding and knowledge of the role of the Foodbank by developing closer relationships with referrers we work with and ensure more people in need will be referred and ensuring people in our community know how they can be referred.
3. Ensure we have enough food and finances to meet the increasing demand and potential decreasing stock levels. Work will include fund-raising and grants, developing a financial investments policy and securing further support within our community for collections and donations of food.
In addition, the Trustees have agreed to revise the existing structure of the charity and aim to develop a series of subcommittee groups (Made up of Volunteers and Trustees), allowing the Trustees to focus on the Governance function. All the operational elements of the foodbank will aim to be facilitated through the sub committees and Operational Project Management Structure.
The charity is about to move its Malmesbury Centre to a larger and more central location, allowing more clients to be seen and in preparation for other services to be
Page 3 of 5
offered. The warehouse will expand its storage facilities, enabling more flexibility to store food and coordinate other projects such as the Summer Food Box Scheme and the Christmas Hamper Scheme.
Longer term ambitions of the Trustee team include finding solutions to supporting people in our rural communities and exploring rural isolation and service delivery to meet this need.
## **Safeguarding and Security Issues**
No such incidents took place during the year 2021-2022.
Raymond Sanderson (Chair of the Trustees)
Page 4 of 5