## **Malmesbury and District Foodbank** # **Trustees’ Annual Report and Financial Statements for the year ended 31 March 2021** ## **Registered Office** United Reformed Church, West Street, Malmesbury, SN16 0AR Tel: 01666 826982 (including answerphone) Email: info@malmesburydistrict.foodbank.org.uk Website: www.malmesburydistrict.foodbank.org.uk Date of formation: 1 April 2014; date of opening: 8 September 2014 Barclays Bank, 66 Market Place, Chippenham, Wiltshire, SN15 3JA; account no: 93877450; Sort code: 20-84-58 ## **Trustees** The trustees who served the Charity during the year were: _Trustee Role Date of appointment (or * reappointment)_ Raymond Sanderson chairman 8 February 2021 * Richard Payler secretary 8 February 2021 * Michael Langtree treasurer 11 November 2019 Richard Gray 11 November 2019 Nicholas Pascoe 10 February 2020 Heather Bown 8 June 2020 Stella Krajewski: 11 January 2021 ## **Independent examiner:** Mr Christopher Sullivan FCA ## **Structure, governance and management** Malmesbury and District Foodbank (the Foodbank) is an independent unincorporated association, administered in accordance with its constitution and is a member of the Trussell Trust group of foodbanks. The Foodbank is governed by a board of trustees. A project manager overseas the practical operation and day-to-day running of the Foodbank and is supported by a manager for a distribution centre in Cricklade. No manager has yet been appointed for the Malmesbury distribution centre. Non-perishable food and domestic items are stored at a warehouse, overseen by a warehouse manager in Little Somerford. All personnel are volunteers (of which there are 42) and receive no renumeration. ## **Objectives and activities during the year** Clients are generally referred to us by agencies (such as GPs, churches and schools) who are addressing their issues, be it financial, health or something more complex. We are not qualified to give advice so we can signpost clients to organisations that may be able to help them. Our food and household goods mainly come from donations by the public at our permanent collection points at supermarkets and churches. We also accept financial donations. During most of the year, Covid19 restrictions were in place. The usual arrangement of clients visiting the distribution centres to collect their food parcels was replaced by the delivery of food parcels to clients by a team of volunteers attached to each centre. In addition, fresh food cards which were normally offered to clients were replaced by an arrangement with the Co-op Food Store in Malmesbury and Londis in Cricklade to deliver fresh food parcels to qualifying clients. During the year, the Foodbank distributed 470 regular food parcels, and provided additional Christmas hampers and Summer food hampers to clients who had used the Foodbank during the previous six months. Page 1 of 4 An increase in donations of food and finance during the year led to the stores at both distribution centres being inadequate to cope through lack of space. Our healthy financial situation enabled the purchase of a large mobile cabin to act as a warehouse. Negotiations with a local businessman secured a reasonable ground rental and this has proved to be successful in providing increased efficiency at both distribution centres. The distribution centre at Cricklade was not suitable for storing food so all items were kept in several locations in the area, an inefficient arrangement that led to frustration amongst volunteers. A search was made for a more suitable location and an agreement was made with the trustees of Jenner Hall to make use of their facilities including the storage of Foodbank equipment and resources. The trustees are very grateful to the Project Manager and the managers of the Cricklade Centre and the Warehouse in facilitating these changes, resulting in increased efficiency and more pleasant environments in which to work. An additional challenge for the managers and volunteers of adapting to a different way of working during Covid19 restrictions while making arrangements for new venues is commendable. ## **Financial review** A significant increase in donations by individuals and local organisations resulted in a turnover of more than £25,000 which put the Foodbank into a higher category for the first time and requires an increased level in reporting detail to the Charity Commission. We have set up arrangements for online donations with several organisations including Facebook, PayPal, Charities Aid Foundation and Stewardship. We are registered with HMRC to claim Gift Aid and this has been submitted hitherto on an annual basis. The trustees are seeking financial advice on maximising the benefit of excess funds without tying them up for longterm investment. However, we expect these high levels of donations to reduce as the Covid19 restrictions are lifted resulting in a return to normality. The appointment of an accounting technician on a self-employed basis is being arranged and they will be recommending some improvements to the way our finances are managed and recorded, and improvements to our budgeting and financial forecasting. ## **Plans for the future** We have drawn up an organisation tree for trustees and volunteers to identify areas of operation that require additional focus. This will enable each trustee to take on an area of oversight for legal requirements and to support volunteers in their various roles and responsibilities. As a result, we have recognised the need to recruit additional trustees, with a target of eight or nine. Training provided by the Trussell Trust has enabled trustees and volunteers to understand more clearly their responsibilities and opportunities and these are being applied throughout the Foodbank organisation. The training is also enabling mandatory policies and risk assessments to be in place. The Trussell Trust has recommended that as an independent charity the trustees consider changing their charitable status to a Charitable Incorporated Organisation (CIO) and a small team of trustees is investigating the implications and procedure to make this change. We have recognised that the name of the charity (Malmesbury and District Foodbank) is a misnomer now that the Cricklade Centre is well-established. Consequently, the change of charitable status to a CIO will provide an opportunity to rename the Charity to the North Wiltshire Foodbank. As a transitional measure, the short-lived addition to the Foodbank logo of a strapline reading: “Serving Cricklade”, is being replaced by “Feeding people in crisis across North Wiltshire”. The trustees are considering several additional assets and resources to improve our provision to clients. We are exploring the appointment of a clerk which would enable all our documentation to be stored in a “cloud server” to enable easier access and ensure a higher level of security. Possible long-term plans include the purchase of a van to collect and distribute food donations, provision for storage and distribution of perishable foodstuffs, and, Page 2 of 4 longer term, additional distribution centres to the east and west of our catchment area. We have recognised the value of signposting our longer-term clients to professional agencies and are considering setting up a “support hub” whereby our local referrers and support groups would be available to clients in one place from time to time. The Trussell Trust supports all their foodbanks but is also campaigning for change so that there is no need for us to exist. ## **Safeguarding and Security Issues** No such incidents took place during the year 2020-2021. Raymond Sanderson (Chair of the Trustees) Page 3 of 4 ## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2021** |**INCOME AND EXPENDITURE**
General
Restricted
income
income
**Income**
General donations
Supermarket Community Funds
7,401.75
Collections at supermarkets
0.00
Collections at special events
1,166.55
Donations from organisations
11,027.55
Donations via websites
23,561.45
Donations box at Foodbank
76.90
Regular donations
2,705.00
Miscellaneous donations
9,621.52
_Total general donations_
Restricted donations
Cricklade satellite
2,815.00
and grants
Warehouse
1,700.00
Travel expenses
10.00
Fresh food cards
0.00
Food parcels
0.00
_Total restricted donations_
Gift Aid received on 2019-2020 donations (cp on 2018-2019 donations)
General
Restricted
expenditure
expenditure
**Expenditure** Equipment & Repairs
2,627.86
1,700.00_A_
Trussel Trust subscription
360.00
Insurance premium
598.92
Trussell Trust conference fees
0.00
ICO registration fee
35.00
First aid and safeguarding training
0.00
Planning application for warehouse at Firs Farm
322.40
Garage rental at United Reformed Church
480.00
Ground rental for warehouse at Firs Farm
500.00
Stationery
349.66
42.96
Publicity & Fund-raising costs
0.00
Telephone, Internet access and Utility fees
822.06
Computer software subscriptions
59.99
Travel expenses
26.05
10.00
Fresh food parcels (cards in 2019-2020)
6,232.13
2,699.02_B_
Christmas hamper top-up purchases
201.77
Summer food project top-up purchases
594.72
Sundry expenses
457.86
_C_
**_Total expenditure_**
13,668.42
4,451.98
**Excess of income over expenditure for the year**
General fund
42,602.59
Restricted funds
73.02
**_Total Income_**_(of which £10,383.00 was gift-aided in 2020-2021)_|Sub-totals
**Totals**
Income
Totals
**2020-2021**
2019-2020
2019-2020
0.00
1,498.79
1,263.20
6,472.00
1,287.22
168.52
610.00
3,918.10
55,560.72
15,217.83
1,033.57
0.00
0.00
1,500.00
1,100.00
4,525.00
3,633.57
710.29
316.56
**60,796.01**
19,167.96
Sub-totals
**Totals**
Expenditure
Totals
**2020-2021**
2019-2020
2019-2020
4,327.86
1,526.28
360.00
360.00
598.92
338.26
0.00
0.00
35.00
35.00
0.00
260.00
322.40
0.00
480.00
720.00
500.00
0.00
392.62
270.16
0.00
0.00
822.06
515.26
59.99
64.97
36.05
106.40
8,931.15
8,477.00
201.77
0.00
594.72
200.98
457.86
207.98
**18,120.40**
13,082.29
**£42,675.61**
£6,085.67|Sub-totals
**Totals**
Income
Totals
**2020-2021**
2019-2020
2019-2020
0.00
1,498.79
1,263.20
6,472.00
1,287.22
168.52
610.00
3,918.10
55,560.72
15,217.83
1,033.57
0.00
0.00
1,500.00
1,100.00
4,525.00
3,633.57
710.29
316.56
**60,796.01**
19,167.96
Sub-totals
**Totals**
Expenditure
Totals
**2020-2021**
2019-2020
2019-2020
4,327.86
1,526.28
360.00
360.00
598.92
338.26
0.00
0.00
35.00
35.00
0.00
260.00
322.40
0.00
480.00
720.00
500.00
0.00
392.62
270.16
0.00
0.00
822.06
515.26
59.99
64.97
36.05
106.40
8,931.15
8,477.00
201.77
0.00
594.72
200.98
457.86
207.98
**18,120.40**
13,082.29
**£42,675.61**
£6,085.67| |---|---|---| |||£6,085.67| Note A A grant of £1700 was provided by J& H Rausing Trust for equipment for setting up the new warehouse Note B This figure includes grants totalling £1535 provided by Cricklade United Charity for fresh food parcels for Cricklade town residents Note C Sundry expenses cover thank you gifts to retiring volunteers, expenses for storage and help with moving equipment to warehouse |**Analysis of restricted funds:**
Cricklade satellite
Warehouse equipment
Travel expenses
Food parcels
_Totals_
_Total restricted funds ca_|Income
Expenditure
Balance
Balance b/f
from 2019-20
2,815.00
1,842.96
972.04
273.33
1,700.00
1,700.00
0.00
0.00
10.00
10.00
0.00
0.00
0.00
899.02
899.02
0.00
4,525.00
4,451.98
1,871.06
273.33
_rried forward_|Restricted
funds c/f
1,245.37
0.00
0.00
0.00| |---|---|---| |||1,245.37| Page 3 of 4 |**BALANCE SHEET**
**Revised balance sheet for year ended 31 March 2020**
Balance at 31 March 2020
Restricted funds at 31 March 2020
Represented by opening balance at 1 April 2019
**Balance sheet for 2020-2021**
Bank balance at 31 March 2021
Restricted funds at 31 March 2021|8946.61
1172.35| |---|---| ||10118.96| ||4033.29
6085.67| ||10118.96| ||39339.20
1245.37| ||40584.57| ## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2021** |Fixed asset: Portacabin warehouse
General fund at 31 March 2020
Surplus general fund for 2020-21
Restricted funds at 31 March 2021|12210.00| |---|---| ||52794.57| ||8946.61
42602.59
1245.37| ||52794.57| ## **EXTERNAL EXAMINER'S REPORT TO THE TRUSTEES** ## BASIS OF THE INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by Malmesbury and District Foodbank and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: 1 which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirments of the 2011 Act, have not been met; or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |Independent examiner:|_signed_|Mr Christopher Sullivan FCA|Date:|_14/10/21_| |---|---|---|---|---| |THE ABOVE ACCOUNTS HAVE|BEEN APPROVED AND AUTHORISED BY:|||| |Chairman:|_signed_|Mr Raymond Sanderson|Date:|_11/10/21_| |Treasurer:|_signed_|Mr Michael Langtree|Date:|_13/10/21_| |AND APPROVED BY:||||| |Independent examiner:|_signed_|Mr Christopher Sullivan FCA|Date:|_14/10/21_| Page 4 of 4 ## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2021** |**INCOME AND EXPENDITURE**
General
Restricted
income
income
**Income**
General donations
Supermarket Community Funds
7,401.75
Collections at supermarkets
0.00
Collections at special events
1,166.55
Donations from organisations
11,027.55
Donations via websites
23,561.45
Donations box at Foodbank
76.90
Regular donations
2,705.00
Miscellaneous donations
9,621.52
_Total general donations_
Restricted donations
Cricklade satellite
2,815.00
and grants
Warehouse
1,700.00
Travel expenses
10.00
Fresh food cards
0.00
Food parcels
0.00
_Total restricted donations_
Gift Aid received on 2019-2020 donations (cp on 2018-2019 donations)
General
Restricted
expenditure
expenditure
**Expenditure** Equipment & Repairs
2,627.86
1,700.00_A_
Trussel Trust subscription
360.00
Insurance premium
598.92
Trussell Trust conference fees
0.00
ICO registration fee
35.00
First aid and safeguarding training
0.00
Planning application for warehouse at Firs Farm
322.40
Garage rental at United Reformed Church
480.00
Ground rental for warehouse at Firs Farm
500.00
Stationery
349.66
42.96
Publicity & Fund-raising costs
0.00
Telephone, Internet access and Utility fees
822.06
Computer software subscriptions
59.99
Travel expenses
26.05
10.00
Fresh food parcels (cards in 2019-2020)
6,232.13
2,699.02_B_
Christmas hamper top-up purchases
201.77
Summer food project top-up purchases
594.72
Sundry expenses
457.86
_C_
**_Total expenditure_**
13,668.42
4,451.98
**Excess of income over expenditure for the year**
General fund
42,602.59
Restricted funds
73.02
**_Total Income_**_(of which £10,383.00 was gift-aided in 2020-2021)_|Sub-totals
**Totals**
Income
Totals
**2020-2021**
2019-2020
2019-2020
0.00
1,498.79
1,263.20
6,472.00
1,287.22
168.52
610.00
3,918.10
55,560.72
15,217.83
1,033.57
0.00
0.00
1,500.00
1,100.00
4,525.00
3,633.57
710.29
316.56
**60,796.01**
19,167.96
Sub-totals
**Totals**
Expenditure
Totals
**2020-2021**
2019-2020
2019-2020
4,327.86
1,526.28
360.00
360.00
598.92
338.26
0.00
0.00
35.00
35.00
0.00
260.00
322.40
0.00
480.00
720.00
500.00
0.00
392.62
270.16
0.00
0.00
822.06
515.26
59.99
64.97
36.05
106.40
8,931.15
8,477.00
201.77
0.00
594.72
200.98
457.86
207.98
**18,120.40**
13,082.29
**£42,675.61**
£6,085.67|Sub-totals
**Totals**
Income
Totals
**2020-2021**
2019-2020
2019-2020
0.00
1,498.79
1,263.20
6,472.00
1,287.22
168.52
610.00
3,918.10
55,560.72
15,217.83
1,033.57
0.00
0.00
1,500.00
1,100.00
4,525.00
3,633.57
710.29
316.56
**60,796.01**
19,167.96
Sub-totals
**Totals**
Expenditure
Totals
**2020-2021**
2019-2020
2019-2020
4,327.86
1,526.28
360.00
360.00
598.92
338.26
0.00
0.00
35.00
35.00
0.00
260.00
322.40
0.00
480.00
720.00
500.00
0.00
392.62
270.16
0.00
0.00
822.06
515.26
59.99
64.97
36.05
106.40
8,931.15
8,477.00
201.77
0.00
594.72
200.98
457.86
207.98
**18,120.40**
13,082.29
**£42,675.61**
£6,085.67| |---|---|---| |||£6,085.67| Note A A grant of £1700 was provided by J& H Rausing Trust for equipment for setting up the new warehouse Note B This figure includes grants totalling £1535 provided by Cricklade United Charity for fresh food parcels for Cricklade town residents Note C Sundry expenses cover thank you gifts to retiring volunteers, expenses for storage and help with moving equipment to warehouse |**Analysis of restricted funds:**
Cricklade satellite
Warehouse equipment
Travel expenses
Food parcels
_Totals_
_Total restricted funds ca_|Income
Expenditure
Balance
Balance b/f
from 2019-20
2,815.00
1,842.96
972.04
273.33
1,700.00
1,700.00
0.00
0.00
10.00
10.00
0.00
0.00
0.00
899.02
899.02
0.00
4,525.00
4,451.98
1,871.06
273.33
_rried forward_|Restricted
funds c/f
1,245.37
0.00
0.00
0.00| |---|---|---| |||1,245.37| Page 3 of 4 |**BALANCE SHEET**
**Revised balance sheet for year ended 31 March 2020**
Balance at 31 March 2020
Restricted funds at 31 March 2020
Represented by opening balance at 1 April 2019
**Balance sheet for 2020-2021**
Bank balance at 31 March 2021
Restricted funds at 31 March 2021|8946.61
1172.35| |---|---| ||10118.96| ||4033.29
6085.67| ||10118.96| ||39339.20
1245.37| ||40584.57| ## **Malmesbury and District Foodbank Annual accounts for the year ended 31 March 2021** |Fixed asset: Portacabin warehouse
General fund at 31 March 2020
Surplus general fund for 2020-21
Restricted funds at 31 March 2021|12210.00| |---|---| ||52794.57| ||8946.61
42602.59
1245.37| ||52794.57| ## **EXTERNAL EXAMINER'S REPORT TO THE TRUSTEES** ## BASIS OF THE INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by Malmesbury and District Foodbank and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: 1 which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirments of the 2011 Act, have not been met; or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |Independent examiner:|_signed_|Mr Christopher Sullivan FCA|Date:|_14/10/21_| |---|---|---|---|---| |THE ABOVE ACCOUNTS HAVE|BEEN APPROVED AND AUTHORISED BY:|||| |Chairman:|_signed_|Mr Raymond Sanderson|Date:|_11/10/21_| |Treasurer:|_signed_|Mr Michael Langtree|Date:|_13/10/21_| |AND APPROVED BY:||||| |Independent examiner:|_signed_|Mr Christopher Sullivan FCA|Date:|_14/10/21_| Page 4 of 4