Trustees. Annual Report for the period Period start date T Period end date Year Section A Reference and administration details Charity name The Other Room Other names charity is known by TOR theatre Registered charity number (rf any) 1157886 Charity's principal address The Other Room, P(xierfs Bar, Harlech Court, Bute Terrace, Cardrff Postcode CF10 2FE Names of the charity trustees who manage the charity Ttee name Dates acted rf not forwhole Name of r$On(gr body) entitled year to appoint trustee lif any) Office Irf ary} 1 Gareth Luc&y 2 Louise Pri 3 John Wilkins 4 Suzanne Jackson 5 Wivienne Buckley 6 Simon Harris Chair l Treasurer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, rf any. Ifor example. any cust¢xlian trustees} Name Dates acted rf not for whole ear TAR Marth 2012
Names and addresses of advisers (Optional inforniation) e of adviser Name Address Name of chief executive or names of senior staff members {Optional infomiation) Daniel Jones (Chief Executive Officer and Artistic Director) Section B Structure. overnance and mana ement Description of the charity's trusts Constitution Type of goveming document How the charity is constsiuted Charitable Incorporated Organisation (CIO) Trustee selection meth¢)ds Appointed for a temi of three years by a resolution passed at a properly convened meeting of the charrty trustees. Additional governance issues (Optional infomiation) You may choosè to include additional infomation, v4here relevant, about.. policies and prOdureS adopted for the induction and training of trustees. • the charity's organisational structure and any wider nehvork with which the charity works., relationship with any related parties., trustees. consideration of major risks and the system and prOdureS to manage them. Section C Ob'ectives and activities The objects of the CIO are to promote and encourage the arts for the benefit of the public by the development, production and presentation of new writing and introducing intemational drama to the British stage through both the English and Welsh languages, and the provision of theatre facilities and the advancement of educakn'on of young persons and adufts by participation in the expenence of theatre and drama. Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects {include withln TAR Professional Pathwa sPr rarnme PPP 2018-2020 Charitable Object.. The advancement of education ofyoung persons and adults byparticipation in the experien oytheatre and dTrma March 2012
this section tho statutory declaration that trustees havo had regard to the guidance issued by the Charity Commission on publlc benefit Ch817tal)le Obiecfr The development. production and psentatn of new wrihng and intrc¥Yucing intemational drama lo the Bntish stage through both th6 English and Welsh languages From June 2019 - May 2020, TOR delNered ils second round of the Professional Pathway Prograrnme, a year-long work-based training programN for emerging directors and produrS. We empbyed four new roles, including a Trainee Prc#Yucer. Trainee Director, Ass(Kiale Director and a Press & Markeling Associate. The programme is designed to provide genuine pathways for young and enty level artists to a sustainable career in the arts sector. The end of the programrrE should have marked a full production of v0ft. she said. revolt again. by Alice Birch delNered by the trainees. However, due to the pandemic. this had to te can(Elled. Insteal, the cohort helped to launch a digital IClk1t of activity for indivhluals in the earty stages of the COVID-19 pandem. Self roduced - The Vlolence Series Au 2019- Feb 2020 Chan"table Object.. The development. production and presentation of new writing and introducing lntem8ti1al drdma to the 8ntish stsge through both the English and Wetsh languag Representing the largest self-produced season that The Olher Roorn has ever delNered, The violen Series saw three brand new dystopian plays premiering in the theatre in the Autumn of 2019. All 3 plays we then performed in rep on a national tour of regional theatres in Wale5 and into London throughout January and February 2020. The tour visited Ffvrnes, Llanelli; Arad (knh, Arysth', PontK), Bangor. Theatr Clwyd, Mokl., and Theatre 503, London {Batterseal. Amerran Nhtsna by Malthew Bulgo (Sept 20191 The Story by Tess Bery-Hart {Oct 2019) Hela by Mari Izzard (Nov 2019} The latter of the three represented a bilingual (Welsh & English) production, directed by Dan Jones. which was subsequenuy then nominated and shortlisted for the BEST MITER award for Mari Izzard al The Stage Debut Awards 2020. The productions were each then perfomd in rep during a Jan-Feb 2020 tour. As a credit to the work, the touring rep season was awarded BEST PRODUCTION TRANSFER FROM OUTSIDE OF LONDON at the London Pub Theatre Awards. 2020. rin Frin Februa 4Aar¢h Chanlable Object The development, productit)n and presentation of new writing and introduang Internatal drama to the Bntish stage Ihrt)ugh both the English and Welsh18nguages Forjust the set£fynd b"rre. the theatre defivered a season of touring productvjns in the spnr¥J. Alongside the produdions, we screened the Wales, 6 Nab"ons matches in the theatre to arts & bar public audEnces alike. The Seas( consisted of prCMJraMd performances from the Edinburgh Fnnge Fests"val, as well as k)cal enwging productions." Pryd Mae'rHaP presented in co-production with Theatr Genedlaethol Cymru and Theatr Soar Wom& Boar by Lewis tlohety. programmed from Edinburgh Fringe Back to Bertin by Luke Seidal-Haas and CB4 Theatre. a local home grown companyès debut production. which was extended due lo popular demand Fatty Fat Fat by Kats'e Greenall, prc3ramnE from Edinburgh Fringe "Sexy Lamp by Kats"e Arnstein, programme from Edinburgh Fringe "Sex EduGats"on by Harry Clayton-WrKJht, programme from Edinburgh Fringe Yhe final Fyoductions in the season had lo be cancelled with the development of the COVID-19 pandern. Vk endeavour to find a pkce for these shows in our fulure programnE. SEEN Janua & Febn 2020 TAR Mar( 2012
Charrtable Obie¢t. The advanment of eduCatn of young p8rsons and adults bypathip8tK)n in the expeiienc8 of theatre and drama Gh81itable Object." The development. prcKluctMJn andpresentation of new wnting and intnxlucing intemational drama to the Bntish stage through both the English and Welsh languages We hosted 2 SEEN events, our regular Monthly scratch performance event. A fixture in the prcmJramP. SEEN allows emerging writers and other artists to flex their creative muscles by perfomiing to a live audience. Regrettably, this monthly part of our programme onty managed 2 events instead of the intended 12 during the whole of 2020, due to the pandemic. Constellation Street and Res nse 2021 Chantable Object." The a(fvancement of eduCatn of young petsons and adults bypartKIpatn in the eXpe11en of theatre and drama Chantable ObJ8Ct.' The development. product andpresentation of new wribng and introducing intem The Other RM also collat#)rated with National Theatre Wales, Sherman Cymru, BBC Arts and BBC Wales to deliver Constellation Street Rehearsed Reading as part of their Nerk Programme that were all streamed online. The Other Rcom then offered a programme of response readings where we invited young and emerging arts.sts lo write. design and perform a 'creative response,. This programme ended in the streaming of 3 rehearsed readings accompanied by a creats.ve design presentations online. New Pa submis6ion Ju - December 2020 Chantable Object.. The advancement of educat ofyoung pewns and adults by PartIpation in the experien of theatre and drama Chantable Obiect.. The developm8nt, production and preSentatn ofnew writing and introducing intemational drama to the Bntish stage thmugh both the English and Welsh languages Thanks to COVltk19 Stabilizaion fvnding from Arts Council Wales, we delivered New Page in the second half of 2020. We 3pted a totsl of 90 scripts from a public call-out to writers. Each script rived a detailed script report from one of a team of 12 industy profesSnal$. The role enabled us to employ Ben Clark as a project producer on a freelan contract. As a part of the programme, we delivered 3 free workshops to individuals wf(h protected characteristt(S. 17 scripts were then shorUisted by Ben for the Executive Team to read and fJback on wrth the writers. Of those 90 original writers. 3 have been selected for continuous meaningfijl development with the theatre, hopeIlY resulting in full commissions for prcXJUctn5 in the future. Although not explicrtty linked to this project, the Resilience funding also enabled us to employ a freelance Community Engagement OfFir. They assisted wtth project engagement aclivity during this period. More prominentty, they helped to review and rewrite Communty Engagernent Strategies, Inclusivity Strategies and various FK)licy dUments during a period of inward flectiOn for the organisation. TOR Eme in Nov 2019 - Ma 2021 Charitable Object." The a(fvancement ofeducatth of young pewns and adutts bypartpatiOn in the eXpenen of theatre and drama Chantable Obit.. The development, pr(xIuctn and presentation of new writing and Introdung intematA)n81 drama to Ihe British stage thnyjgh both the English and Welsh languages The project was Original meant to CoMpte in May 2020 with a script-in-hand rformance of each of the 13 art1 ants. roductions lo a live audience. Due to March 2012 TAR
the pandemr. we had to adapt the plans here. ACW fvnding enabled us to bring in each of the writing part1pants and a company of xtors & directors over a Feri)d of 3 weeks in OcloberlNovember 2020. Their works were capred by 8 professK)nal videcgrapher. This work was then &lited and presented on our YouTute channel in Spring 2021. The recordings have en kept by all of Ihe parbcipants for fvture px)rtrolio usage. The project gave 48 freelancers ernployment during the Pandem and provided a platfomi for 13 young and emerging Writers to have Iheir work perfomied and presented lo the publ. This activity was supported by corwfate sponsorship from Bad Wotf Television and Arts & Business Cymru. Youn Artlsts Festival CANCELLED Chaiytable Object Ihe a0ancement of education of young per30ns and adults bypartpatIOn in the eXp&nen of th8atre and dm8 Our annua5 Young Artists Festival wa5 Cankd due to the COVID-19 pandemic. Resldencles and R&D riods that took lace in 2020 consisted of: The Mary Project by Nerida Bradley and Lauren Dix, supported by Arts Council Wales and Red Oak Theatre. A week-lorg R&D culminatsng in exhib.On at the end ofthe week 1 day space usage for R&D of idea by vbjeo artist. Simon Clode ITHurtz by StammemK)Uth, a 2-week R&D by local arbst. Nye Russell- Thomp50n on a r¢ew producbon Kjea Rehearsal of new show idea by CB4 Theatre for 2 days Other Events that took I Cathy by Ali Taylor, perfornd by Bridgend College. Chantable Object The advancement of education of young pe$ and aduffs by partIpatIOn in the 9Xperien of theatre and dM8. A thr* night run ofthi5 pr¢>aon by siudents and Bridgend College to a live audien. I Want My Body Back, a free workshop by Katie Greenall as a part of their run ot Faty Fat Fat in the Spring Fringe programme. Events whlch had to be cancelled or ndemic: Sexy Lamp by Katie Amstein Sex Educat by Harry Clayton-14Vright vcrft. she Said. revolt again. by Alice Birch Young Artts Festival, our annual week-long summer artist development pmgramrne had to be cancelled for the first tirrE ever The Pursurt Season. a new surrmer programme of curated prodUCnS Christrnas 2020 production TOR Enwing W(iter5 Rehearsed Readings 2020 Seff prrjJud Autumn Season ned due to the COVID-19 Additional details of objeclives and activibes (Optional infomiation) You may choose to include further statements, Ythere relevant, about.. policy on grantmaking.. policy programme related investment.. contribution made by volunteers. In ajdition to our main aGtivities. we run a series of smaller events, aimed at supporting the devek)pment of artists in Was. We are Cardiffs pub theatre. a wofessional small-scale theatre. offering a home to fringe theatre in the city and filling an imtK)rtant gap between RWCMD and Sherman Cymru. a1 rt's important for us to continue to work hard to provide as many development opportuntties and as much professional supFort to Welsh and Wales-based companies and artists as possible. SEEN - a monthly event where writers and companies ¢an show work and et feedback. curated and com red b the TOR team. TAR Marth 2012
OpenRoom - an OFen l-annUal event where we meet local actors and creatives, this activty shifted to an on-demand service On the pandemic hit in March. Research and Development Residencies- the space is consistently made available to young companies to test work in a supportive environment. The Other Room offers a number of volunteering opportunities. the volunteers of which represent the lifeblood of our organisation. A dedicated tèam help us run our Front of House adivikn"es. taking up opportunities as volunteer ushers. IThere possible or appropriate we also occasionally offer shadowing or plarnent opportunities for aspiring reatives or volunteers to get closer to vthat we do as a theatre. Section D Achievements and performance TAR March 2012
Summary ofthe main achievements of the chartty during the year Professional Pathwa Summary of output." PerfOances." O Ben8ficiaiies." 4 Art 4.. Audiences NIA. sPro PPP 2018-2020 Frin Febwa Sumfflary of output." Performances." 19 Beneficiaries." Artists 19," Audiences 589. -march The Vlolenee Series Summary ofoutput.. Perf0rn7ances.' 36 Beneficiaiies." 725 Artts 33. Audiences 692 Jan- Feb 20 onl SEEN Janua Februa Summary of output.. perfomian.' 2 8enefjciaries.' 60 Artists 20,. Audiences 40 2020 Constellation Street and Res Summary of output." Perfom7ances." 7 (online videos) Beneffcianes." 2985 Asts 19." Audiences 2966 nse -Ju 2021 NewP n submission Summary of output.. Perfonnances." N18 Beneficiaiie& 105 Artts 15.. AUdienS 90 rdmme - December 2020 TOR Eme in Summary of output.. Performances.. 13 (online vid6w) Beneficiaries." 2516 Artists 48.. Audiences 2468 online views. Nov 2019 - Ma 2021 Residenctes and R&D riods eonsisted of: The Mary Project by Nerida Bradley and Lauren Dix. supported by Arts Council Wales and Red Oak Theatre. A wk-long R&D culminab'ng in a exhibition at the end of the week Summary of output." Perf0m18ns." Beneficianes.. 39 Athsts 2," AudlS 37. 1 day space usage for R&D of idea by video artist, Simon CILxle mmary ofothput. Perfom?ances." WA Beneficiarie& t Artists f,. AUdienS N/A. ITHurtz by Stammenrouth. a 2-week R&D by local artist, Nye Russdl- Thompson on a new production idea Summary of output. Performanc8s.' WA BeneficIas." 3 tists 3." Audiences WA. TAR Marth 2012
Rehearsal of new show idea by CB4 Theatre for 2 days &Jmmary ofoulputr Perft)miances.' WA Beneficiat7es.' 4 Athsts 4." Audiences WA other Events: Cathy by Aji Taylor. perfofftd by Bridgend College. Summary ofoutput." Perfonn8ns.' 4 Beneficiaries.. 142 Artth 13." Audiences 129. I Want My Back Mykshop. by Katie Greenall. Summary ofoutpufr. Perfom?ances." Beneficiaries." 16 ArtS l.. Audiences 15. Other Achievements The Violence Series won a London Pub Theatre Award for BEST PRODUCTION TRANSFER FROM OUTSIDE OF LONDON in Oct 2020. Mari Izzard, writer of Hela in The Violence Series. was nominated and shordisted in the BEST WRITER category at the 2020 Stage Debut Awards. Nominated & shortlisted in the Arts & Small Business category alongside Porterfs Cardiff at the Arts & Business Cymtu Awards 2020 Nominated & shortlisted in the Arts category at the Cardiff Life Awards 2020 for work with the TOR Emerging Writers programme Other items of note: Section E Financial review TAR Marth 2012
As a brand-new organisation, The Other Room will endeavour to build reserves up over the next 5 years that are equivalent to at least 3 months operating costs. This W1¥ be monrtored on an ongoing process as overheads become clear. Progress on the growth of our unrestricted reserves in 2020 was affected by the COVID-19 Pandemic due to the associated Ghallenges rt has brought wi(h it. Thanks to the Cultural Recovery Grants however, this impact was minimized. Brief statement of the charity's policy on reserves Details of any funds materially in deficit There were no funds in deficit as at the end of December 2020. Further financlal review detalls (Optional inforniation) The Cov119 Pandemic was not an immediate threat to The Other R¢)om's financial model. as it d$ not solely rely on regular earned income. The pandemic did however have a delayed effect. Most National Lottery Grants and Trust & Foundation schemes were closed, meaning we were not able to access any funds. other than emergency COVID-19 recovery investment, from existing stakeholders. In effect, il stripped us of our ability to plan ahead, because without investment to deliver projects we cannot generate eamed income, and without trusts and foundations we cannot support our core costs. Not only that. the pandemic also meant the postponement of ACW and Govemment sGhemes that played a big part in the strategic ambitions of the organisation, that in turn would have mitigated our relian on project funding. This continued sector-wide uncertainty poses a senous threat to project funded arts organisations and charities in Wales as of the end of 2020. You may choose to include additional irffomiation, vthere relevant about- the tharity's principal sources of funds (including any fundraising)-, how expenditure has supported the key objectNes of the charity. investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report atMJVe. Signed on behalf of the charity's teS Signaturels) Full name(s Gareth LuY Position (eg Secretary. Chair, etc) Chair & Treasurer TAR Marth 2012
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of The Other Room On accounts for the year ended 31 Dmber 2020 Charity no lif any) 1157886 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above chartty for the year ended 31 December 2020. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). l port in respect of my examination of the charity's accounts C2rried out under section 145 ofthe 2011 Act and in carrying out my examination, S have followed all the aptAicable Directions given by the Charity Commission under section 145(5)(b) of the Act_ Independent I have completed my examination. I confimi that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respert.. the accounting records were not kept in a¢¢ordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records", or I have no COnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: James Ashley Powell Relevant professional qualification(s) or body: ICAEW Address: 17 St. Asaph Close Heath Cardiff CF14 4LD IER Oct 2018
Section 8 Disclosure Only complete rf the examiner needs to highlight material matters of conrn (see CC32, Independent examination of chanty accounts: directions and guidan for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018
Receipts and payments accounts CC16a c-20 To Section A Receipts and payments Unrestri¢tsd funds R¢$tri¢tsd funds Endowment funds Totsl funds L45tyear A1 Receipts Arts Cr1 ofwles gRn Tru51s & founda1$ 9iants Other fvnders Tithel sales iis,o 31,0 13.5LX 25.133 115 29,7 42.2NJ 10,071 CtrpKWju5 Eatned InGOt 1N5 I1• 1720 125 t,57S 1,514 2,720 12$ 4,733 4,036 Olherd0nat$lCOnthbUIkx Sponsor5hp GIftA claim5 to HMRC ThesbETaK 21J37 21,337 15,7T6 13 Bank Inl¥estlrdunds 49931 115N31 2tl,479 A2 A&8et and inveslm•nt 108. (see table}. on2. 49.931 115,431 21f,479 A3Pa Core staff 01$ ProdwuonusL8 Eatn MrAxne 0}ead costs 18.183 32,667 43,183 S4,S02 21.83$ 3,933 3,981 27,993 194,M5 protr 29.1n 76.C¥)7 31,872 140,261 Sub total A4 Asset and investment purchases. see table Purth8$8s ofwwipment Sull total 140,261 194,Cb)5 Netof receipW(payments) . AS Transfers bots¥••n luftds A6 Cash funds last y•ar ènd Cash fund5 this yearend 10A1 24 17,47 18 19 )775 13,046 20,401 37,87
Section B Statement of assets and liabilities at the end of the period Unrestricted Rèstricted funds Endowment funds CatsgoJ1•8 Dèlails to npare*£ to nearest£ B1 Cash funds 40T6 8,970 Total cash funds 4076 B,970
rtsii Unrestrlcted Restriet•d funth funds Endowrnent funds Details to nearest£ B2 Other monetary assets FurKltowhKh Current V41ue Details B3 Invaslmgnt assets Fund to ¥vhh Datai B4 Assets retained for the charitys own use 14894 1,741 2,621 1,745 14,894 1,741 2,621 1.746 eoJ¥4rEnl 12015} Pw1k¥tyY¢oJ¥m{2OloI Furiiowhkh a1 Amountdwt Vlhon duèlopwwll Details B5 Liabilities SNJned by one ¢n thaWof all thetrustees &gnalure PrinE Name Date of approval 2ib2 1