## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2020 31 March 202 1 **From To** ## Section A Reference and administration details **Charity name** Children Heard and Seen **Other names charity is known by** **Registered charity number (if any)** 1157879 **Charity's principal address** Hill End Centre, Eynsham Road, Cumnor, **Postcode** OX2 9NJ ## **Names of the charity trustees who manage the charity** **Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** 1 Bryony Rowe Chair 2 David Harsant Treasurer Until 11//3/21 3 Helen Kilby 4 Georgia Parry Treasurer From 11/3/21 - 5 Ralph Lubkowski - 6 Antony Baldry 7 - 8 - 9 10 11 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** June **2021** 1 **TAR** ## **Type of adviser** ## **Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Sarah Burrows ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation Trustee selection methods (eg. appointed by, elected by) Proposed and seconded at trustee meetings then vote agreement. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** - Providing high quality, tailored support for children with a parent in prison - Breaking the cycle of inter-generational offending and family breakdown. - Increasing awareness around the pain of parental imprisonment and uplifting children’s voices. - Raising the aspirations and achievement of young people with a parent in prison. - Using our knowledge to advocate for changes in policy, both locally and nationally. - Working innovatively in partnership with stakeholders, other partners and funders. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **The trustees have taken regard of the guidance issued by the Charity Commissioners on public benefit. The main activities undertaken include the following.** June **2021** 2 **TAR** ## **Targeted Individual Support** Targeted face to face one to one support for children and parents living in Oxfordshire, Berkshire and Birmingham. The introduction of online services and support groups during the pandemic now means that we are able to offer online support to children across England and Wales. For children, this focuses on exploring emotions and feelings about having a parent in prison and is carried out through the medium of music, art or Draw and Talk. Individual children’s support takes place in school or at the child’s home, or online and is usually between six and twelve sessions. We have produced a workbook filled with guided exercises to be completed in one to one sessions. These exercises cover each stage of the custodial sentence, and are designed to instil a lasting positive self-image in young people that rises their aspirations and allows them to maximise their potential. Individual work with parents also supports the exploration of feelings depending on individual circumstances and may be through practical support. The number of sessions vary according to need and is decided with the parent. ## **Volunteer Mentoring** - To provide 6-12 months of weekly volunteer mentoring provision to children in Oxfordshire, Berkshire and Birmingham who have a parent in prison. Mentors act as positive role models and provide a neutral figure outside the family home that a child can speak to about things they are finding difficult. - Activities enable children to pursue their interests, provide opportunities to experience success, increase children’s self-efficacy and self-esteem; develop sustainable support networks within the community and through the engagement of other services. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. For more information about the work we have done this year, please read our Impact Report using the link below. https://childrenheardandseen.co.uk/2021/04/28/impact-report-2020-2021/ June **2021** 3 **TAR** Section D Achievements and performance ## **Summary of the main achieveme nts of the charity during the year** During the reporting period, we provided direct support to 225 children impacted by parental imprisonment. Key achievements during this period included: - Delivered 472 online activity groups for children and their carers - 1200+ one to one support sessions delivered to children - 162 new children referred - 125 volunteers recruited - 46 active volunteers - 51 children provided with volunteer mentoring - 60+ laptops provided to allow families to access online support When lockdown began, we moved our support online, providing a range of new and modified services, including online support and activity groups, alongside online meetings of our Youth Advocates Programme. We also offered one-to-one support via Zoom for children about whom we were particularly concerned, allowing them to discuss any difficulties in a confidential and secure environment with an experienced professional, away from the potential stress of a group setting. Our online groups and one to one support have been extremely popular and we have delivered over 450 online group sessions in the last 12 months. Those who have benefitted from our online groups have provided feedback indicating that these services have provided an essential link to the outside world, fostering a sense of community and alleviating feelings of isolation among the families that we work with. One parent described our range of sessions as being “all really positive for different reasons, I like the fact you cater for everyone's needs,” and another stating “All that we have attended have been fantastic.” The value of this work was also recognised by the Criminal Justice Alliance in December 2020, who awarded us the Outstanding Regional and Local Organisation Award for our ability to adapt to the challenges of the pandemic and continue supporting families. We created two innovative collections of poems and drawings from the families that we work with to allow them to share their experiences. In total, these collections included over 60 entries. The finished books were sent to MPs, Prison Governors and High Sheriffs across the country to raise awareness about the experiences of children impacted by parental imprisonment. We have developed our own workbook filled with guided exercises to be completed by children in their one to one sessions with us. Sessions cover each stage of the custodial sentence, and are designed to help children process feelings and raise aspirations. Workbooks were introduced in Autumn 2020 and are now provided to new referrals who receive one to one support. We took part in radio interviews to raise the profile of the charity and supported family members with lived experiences to take part in interviews and have their voices heard. These included: - BBC South, - BBC Radio Oxford - Times Radio - ITV News June **2021** 4 **TAR** Section D Achievements and performance - Channel 4, - Channel 5 - BBC Radio 4 Woman’s Hour - One Small Thing Podcast We also provided evidence at the Human Rights Select Committee about the experience of children with a mother in prison during the pandemic. Children Heard and Seen were the only organisation invited to give expert evidence, as other organisations had ceased providing services during the height of the first lockdown. In February, we also provided Wellbeing boxes to 92 families across the country filled with items to boost emotional wellbeing during the third lockdown and remind children impacted by parental imprisonment that they are valued and appreciated by their communities. ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** Children Heard and Seen maintains reserves to ensure sufficient funds to discharge its responsibilities to employees, including any cover for unforeseen events such as prolonged sickness or redundancy. As a small charity, income from grants and donations may be received ahead of the project to which they are to be applied, and may cause reserves to rise at certain points in time. The charity aims for a minimum of six months running costs in reserves, plus a small contingency, subject to project funding, held in specific identified accounts. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Donors who have kindly contributed in excess of £500 - the charity’s principal sources of funds (including any fundraising); - BBC Children in Need • Bernard Lewis Charitable Trust • TVP - sources of funds Draw & Talk • Sussex Community Foundation • Berkshire - (including any Community Foundation • Oakdale Family Trust • Quartet - fundraising); Community Foundation • TVP Police Property Fund • Oxfordshire - how expenditure has Community Foundation • BBC Booster Grant • TVP High Sheriff - supported the key of Berkshire • Criminal Justice Awards • Cheshire Assura Grant • - objectives of the charity; Ground Work Bags of Help • Tambour Foundation • Good - investment policy and Exchange • Dudley Fishbourne Charitable Trust • Timpson objectives including any Foundation • Bartle Community Trust • Councillor Priority Fund • ethical investment policy Sharon Stallibrass • Roger Swindells • Max Windich • Caroline adopted. Stacy • Deborah Linskey • Evenlode Investment Management Ltd • Leon Acquah. June **2021** 5 **TAR** **Section F Other optional information** June **2021** 6 **TAR** CHARttY COMM15sION FOR AMD WALES Recèipts and payments accounts CC16a For th• p•ri¢)d To ri1￿ Section A Receipts and payments Unre3tn¢Trd tund• R￿triCted fvrnls Endowment Total funds Last ¥ A1 RgF¥i 43,1Tr14 155,745 19 Sub tot•l{Gn>ss Jri¢<¥iic AR) 44414 154.345 1*759 134M7 {•e• tsbl•l. Stsb tst 44.414 154.345 1¥7 lJ4,497 12.%1 156 12.961 156 10.401 121 152.156 F-JntrA15r rsx5 171,102 Sub to 150.547 Sub to 41.072 19).547 1111,519 16Z,678 N•t olr•¢•lpW(p•yments) AS Tnn6l•rs bth•¢tn luTr*J* A6 eash fund5 last y•ar ¢nd 7.140 28.0&1 CCXX Rl Iss Section B Statement of assets and liabilities at the end of the period Unrestrfcied ReBrrict•d lu¢)d* iJeiJiifJ funds B1 Cash Tot¥1 ¢￿h lunds R••vlct•d fvjnd Eo n••v••i f fund• lunds Delal Fwio lo cts￿ {*Jok)A•l) ¢t•ff•M V•1 B4 A8qets T•taFn•d lor th• charl￿* ¢Jwn u b) 85 Ll•blliti by onw art￿ InJ5ts on PYi)l Name [￿q￿ of osrtJBr2021 Children Heard and Seen Income & expenditurn account for the year ended 31st March, 2021 Chlldren Heard and Seen Income & Expendi￿￿ A¢¢ount for the year ended 31st March, 2021 2021 2020 Income Donations Grants 43,014.41 155,745.00 29,177.72 105,419.37 Total Income 198.759A1 134,S97.09 Ex enditure Adrninislrat￿n costs Fund raising costs Charitable actmtses 12.961.27 156.00 178,502.25 10.400.81 121.00 152.156.08 Total Expendlture 191,619ts2 162.677.89 Net Income 7.139.89 -28,080.80 8alance as al 1st April 2020 135.147.76 163,228.56 Total funds at 31sl March, 2021 142,287.6S 135.147.76 Represented by: Cash reserves 142,287.65 135.147.76 142,287.65 135.147.76 Children Heard and Seen Independent examiners report Independent •xamin•f$ roport to the Irustfjes of Children Heard and Seen I report on the ac￿￿nts for the year ended 31st March 2021 Respectlvo responsibilitles of trustees and èxamin•r The Charitys Trustee5 are responsible for the preparation of the accounts. The Charitys Trustees consider that an audit is not required for this year (under section 144 of the Charities Act 20111 and that an independent examination ￿ r￿ed. It is my responsibility lo= - examine the accounts (under section 145 of the 2011 Charities Art - to folknv the wocedures laid d¢y•wn in the Generl Direckns given by the Chanty Commissioners (under section 145{5}Ibl of the 2011 Act), and - to State whether particular matters have come to my attention. Basls of Ind•p•ndont examln•rfs rnport My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination indudes a revw of the aecounting r￿OrdS kept by the Charity and a comparison of the accounts presented with those re￿rds. It also includes consideration of any unusual items or discbsures in the accounts. and seeking explanabons from you as trustees concerning any such matters. The procedures undertaken do not provKle all the evidence that would be required in an audiL and consequently no opinion is gNen as to whether the accounts present a 'true and fair vi* and the report is limited to those matters set out in the statement below. Indopondent examinerfs statement In Connection with my examinats"on. no matter has come to my attention.. 111 which gives me reasonable cause to believe Ihal in any material respect the requirements - lo keep accounting records in accordance Vlith seclvjn 130 ot the 2011 ACL and - lo prepare accounts whi¢h accord with the accountr.ng records and comply the accounb.ng requirements of the 2011 Act have not been met,. or 121 to which, In my opinion, attention should be drawn in ffller to enable a proper underslanding of the accounts to be reached. Name: Professional quaIrf￿alljn". Address-. Date: P T Sknnner FCCA 30 BanksKle Court Stationfields. K￿lIngtOn, Oxon OX5 IJE 24-May-21