Trustees’ Annual Report for the period
From 1[st] April 2021 To 31[st] March 2022
Charity name: Tavistock Swimming Club (est.1990)
Charity registration number: 1157854
Objectives and Activities
SORP reference
1
Policy on grant making |
Para 1.38 |
Grants are available for Swim England coaching courses. The amount of grant paid depends on the course; the financial state of the Club; and the trustees being satisfied that paying the grant will benefit the Club’s work (ie. the Club needs coaches with the qualification in question and the person receiving the grant will use their new skills for the Club’s benefit.) |
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The promotion of community participation in healthy recreation in particular by the provision of facilities for the teaching, development and practice of swimming for all age groups within the town of Tavistock, Devon and its locality. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Swimming coaching to all age groups from approximately 7 up to senior citizens, provided by Swim England qualified coaches. Training and skills development for volunteers – e.g. technical judging, team management, timekeeping and coaching skills. This includes grants towards Swim England recognised coaching and other training courses. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional) You may choose to include further statements where relevant about:
Policy on social investment including program related investment |
Para 1.38 |
The Club does not hold, or make use of, social investments. |
|---|---|---|
2
Contribution made by volunteers |
Para 1.38 |
Volunteers are involved in all aspects of the charity: the only people who are paid are some of the coaches. • The trustees, who are all volunteers, run the Club. • Two of the regular coaches are volunteers. • Volunteers also: o organise fundraising; o publicise the Club and its activities; o run and assist at swimming competitions (“galas”) – e.g. helping on poolside, acting as officials and judges o oversee the training of volunteers and coaches; and o deal with child welfare matters. |
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Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 |
• The pandemic continued to have an impact during part of the year. Pools reopened in early April 2021, with everyone except non- disabled adults allowed to train subject to Covid-19 precautions (eg. no mixing between groups). Non-disabled adults were included as from 17th May. • Apart from that, we were able to provide swimming coaching over the whole year. Towards the end of the year (Feb 2022), pool hours allowed us to reintroduce landtraining. • Galas returned midway through the year and we were able to hold two entry level competitions, allowing many members to swim in a gala for the first time. • We had 26 new swimming joiners and were also joined by a new volunteer assistant coach. |
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| • We held several diving courses and |
|---|
| introduced a system of speed awards for |
| swimmers aged 12 and under, to give them |
| goals to aim for and to allow them to measure |
| their progress. |
| • We invested in a radio-headset system, |
| which allows the coach to talk to swimmers |
| while they are swimming, allowing quicker and |
| more effective feedback. |
| • Many of our members achieved |
| qualifications. |
| o Two qualified as assistant coaches and |
| a third did the training during the year but |
| qualified after the year end. o Four |
| members obtained a basic lifesaving award |
| (the NRASTC) which included CPR |
| training. |
| o Eight members qualified for the first |
| time as swimming officials or improved |
| existing qualifications. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | • From April 2019, the Club accounts have been done on an accruals basis. • The Club aims approximately to break even over the year, excluding investment in capital items or other payments of long-term benefit. • The main expenses are coaching costs and pool hire. • In 2021-22, it did not achieve its aim of breaking even, but made a loss of £2,421. This is largely due to a reduced number of members. Pre-pandemic, it had about 100 numbers; by March 2022, that had dropped to around 80. • The club’s balance sheet shows reserves of about £25.5k. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Club holds reserves: • to give it scope to invest in capital items which will enhance its services or make other payments of long-term benefit; • to allow it to smooth out fluctuations and cope with downturns and unexpected events (eg. the pandemic and the cost-ofliving crisis); and |
4
| because the reserves represent contributions from previous members and therefore, save in exceptional circumstances, should be spent for the benefit of the Club as a whole, rather than used to reduce fees paid by current members. |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £25.5k |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The Club’s principal source of funds are membership and training fees. Gala hosting also makes a valuable contribution. Grants and donations are a smaller – but still very useful – element; they are generally made for specific items. Other income comes from joining fees and general fund-raising activities at social events and otherwise. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
The reserves are held as cash, in FSCS protected accounts. |
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A description of the principal risks facing the charity |
Para 1.46 |
The principal risks facing the Club are: Long-term or permanent closure of the local swimming pool. • An inability to get sufficient pool time, even if pools remain open (e.g. due to other demands on the facilities). A significant increase in costs, particularly pool hire costs, such that it can no longer afford to provide coaching at an affordable cost. • A significant drop in membership, whether caused by increased costs or otherwise. • Loss of key coaches, with no-one to replace them. This could be for many reasons – ill health/ injury/ moving on/ interpersonal conflict/ allegations of misconduct which, even if unsubstantiated, take a long time to resolve/ other. |
|---|---|---|
| Insufficient volunteers to carry on the work of running the Club, especially with ever increasing administrative and regulatory demands. |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Written constitution, based on the Charity Commission’s model constitution for Charitable Incorporated Organisations (2014) and the Swim England model constitution for swimming clubs. |
| How is the charity constituted?(e.g unincorporated association,CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | • Trustees are appointed by the members at the AGM, with one third of the trustees retiring each year but being eligible for reelection. • Up to three trustees can be appointed during the year by the other trustees; such trustees serve until the conclusion of the following AGM. |
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Reference and Administrative details
| Charityname | Tavistock SwimmingClub(est.1990) |
|---|---|
| Other name the charityuses | Tavistock SwimmingClub,TSC |
| Registered charity number | 1157854 |
| Charity’s principal address | Meadowlands Swimming Pool The Wharf Tavistock PL19 8SP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Caroline Furze | Chairman | |||
| Paul Johnson | Chairman | Until 28/11/21 | ||
| Claire Palmer | Secretary | |||
| Katrina Shipp | Treasurer (until Sept 2022) | |||
| Lisa France | ||||
| Sarah Rice | ||||
| Hazel Walker | ||||
| Sam Lake | ||||
| Dawn Gatcum | Until 28/11/21 | |||
| Liam SebagMontefiore |
||||
| Ian Higham | From Sept 2021 | |||
Melanie Oxborough |
Treasurer (from Sept 2022) | From May 2022 |
Corporate trustees – names of the directors at the date the report was approved: None
Name of trustees holding title to property belonging to the charity: None
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
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Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Caroline Furze Samantha Lake Position (eg Secretary, ViceChairman Vice-chairman Chairperson Chair, etc)
Date 28/12/2022
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TAVISTOCK SWIMMING CLUB (EST.1990) Charity No.1157854 ACCOUNTS FOR YEAR ENDED 31 MARCH 2022
Profit & loss account
| Membership Fees Training Fees Direct Income Less : Coaches Wages Pool Hire Fusion MK Direct Costs Profit/ loss on coaching Other Income Joining Fees Swim England Income Costs Total Galas Income Costs Total Dartmoor gala Swimshop Income Costs Total Fundraising Easy Fundraising Donations Club Champs Total Other Income Investments - Bank Interest Gift Aid Other Income Other Expenses (next page) Total Profit/Loss |
11,263 £ 11,788 £ 9,854 £ 27,947 £ 21,117 £ 39,735 £ 10,036 £ 13,952 -£ 1,488 £ 24,691 -£ 10,824 £ 6,718 -£ 22,348 £ 45,362 -£ 1,231 -£ 5,626 -£ 234 £ 614 £ 2,175 £ 2,663 £ 2,429 £ 2,998 -£ 254 -£ 335 -£ - £ 3,769 £ 1 £ 3,850 -£ 1 -£ 81 -£ - £ - £ 3,425 £ 1,899 -£ 1,526 £ 30 £ 942 £ 238 £ 681 -£ 208 -£ 260 £ 234 £ 128 £ 552 £ 1,015 £ - £ - £ 786 £ 1,143 £ 1,043 £ 2 £ - £ 2,240 £ 2,278 £ 2,799 £ 6,447 £ 1,568 -£ 3,242 -£ 0 £ 2,421 -£ 2021-22 2020-21 |
|---|---|
| Balance sheet Starting balance Profit/ loss over year Ending balance Consisting of: Current account Deposit acccount Stock Prepayments/ accruals |
31.03.21 27,903 £ 5 -£ 27,898 £ 21,850 £ 4,652 £ 833 £ 563 £ 27,898 £ |
31.03.22 27,898 £ 2,421 -£ 25,477 £ 18,726 £ 4,653 £ 680 £ 1,418 £ 25,477 £ |
|---|---|---|
| Breakdown of "Other Expenses" in profit & loss account 2020-21 Alora app Award Bank charges Clock Equipment 70 £ Gifts - £ Medals for Club Champs 62 £ Postage 6 £ Printing & stationery 16 £ SE licence fees 40 £ Team Unify 1,208 £ Training - £ Transaction fees Trophy Engraving 122 £ Zoom 43 £ Other Expenses total 1,568 £ -------------- |
2021-22 29 £ 40 £ 15 £ 64 £ 1,700 £ £ 41 - £ - £ 50 £ 70 £ 971 £ 166 £ 82 £ - £ 14 £ 3,242 £ |
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Inde endent Examinerfs re ort to the Trustees of Tavistock Swimmin Club This report on the financial statement of the Trust for the year ended 31 March 2022 is in respect of an examination carried out in accordance with s.145 of the Charities Act 2011. Res ective res onsibilities of the trustees and the examiner The Trustees are responsible for the preparation of the financial statement. You consider that the audil requirement of s.144121 of the Charities Act does nol apply. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations. Basis of this re ort My examinalion was carried oul in accordance with the General Directions given by the Charity Commission under s.145151{b} of the Act. That examination includes a review of the accounting records kept by Ihe Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as Iruslees Conrning any such mallers. The ProdureS undertaken do not provide all the eviden that would be required in an audil, and consequently I do not express an audit opinion on the view given by the accounts. Inde endent examiner's statement In connection with my examination, no matter has come to my attention: i. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with seclion 130 of the Act- and to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the Regulalions have not been met- or ii. to which, in my opinion, attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Signed Robert Leigh Palmer House Brenlor Road Mary Tavy TAVISTOCK PL19 9PY Dated 21 September 2022