## **Trustees’ Annual Report for the period** **From 1[st] April 2020 To 31[st] March 2021** **Charity name: Tavistock Swimming Club (est.1990)** **Charity registration number: 1157854** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |SORP reference||| |Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
The promotion of community participation
in healthy recreation in particular by the
provision of facilities for the teaching,
development and practice of swimming for
all age groups within the town of
Tavistock,Devon and its locality.||| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Swimming coaching to all age groups from
approximately 7 up to senior citizens,
provided by Swim England qualified
coaches.
Training and skills development for
volunteers – e.g. technical judging, team
management, timekeeping and coaching
skills. This includes grants towards Swim
England recognised coaching and other
trainingcourses.||| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| **Additional information (optional)** You may choose to include further statements where relevant about: |SORP reference|SORP reference|SORP reference| |---|---|---| |Policy on grant making|Para 1.38|Grants are available for Swim England
coaching courses. The amount of grant
paid depends on the course; the financial
state of the Club; and the trustees being
satisfied that paying the grant will benefit
the Club’s work (ie. the Club needs coaches
with the qualification in question and the
person receiving the grant will use their
new skills for the Club’s benefit.)| 1 **----- Start of picture text -----**
The Club does not hold, or make use of,
Para 1.38 social investments.
Policy on social investment
including program related
investment
Volunteers are involved in all aspects of the
Para 1.38 charity: the only people who are paid are
Contribution made by
the coaches.
volunteers
 The trustees, who are all volunteers, run
the Club.
 Volunteers also:
o organise fundraising;
o publicise the Club and its activities;
o run and assist at swimming
competitions (“galas”) – e.g. helping on
poolside, acting as officials and judges;
o oversee the training of volunteers and
coaches; and
o deal with child welfare matters.
Other
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Lockdowns due to the Covid-19 pandemic
meant swimming pools were open for
only a little over 1/3rd of the year and,
when they were open, hours and numbers
were limited. However:
 There was pool training when pools
were open, with everyone who wanted it
getting at least one session per week
 During lockdowns, fitness programmes
especially designed for swimmers were
produced. Initially, these were distributed
in writing, but the Club moved from there
to Facebook Live sessions then, in the
second and third lockdowns, the head
coach led live zoom sessions. These were
free and, although they were primarily
aimed at swimmers, younger siblings who
wanted to join in were actively
encouraged.
 During the first lockdown, the Club also
provided a variety of activity challenges
via social media(eg. scavenger hunts).| 2  When outdoor, but not indoor, group exercise was permitted (eg. June – July 2020), the Club ran open air training sessions on local moorland. These were very popular, as they provided an opportunity for children to see each other (socially distanced) after several months of isolation.  During summer 2020, the Club also arranged for those interested to take part in swim training in the sea, in coached and lifeguarded sessions. ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21| From April 2019, the Club accounts have
been done on an accruals basis.
 The Club aims approximately to break
even over the year, excluding investment in
capital items or other payments of long-term
benefit.
 The main expenses are coaching costs and
pool hire.
 Due to the pandemic, 2020-21 was an
exceptional year. Swimming pools were
open for only about 1/3rdof the year (137
days).
 The immediate effect of this was to
improve the Club’s financial position:
during pool closures, it ran land training
sessions (outdoors when allowed, online
otherwise), which involved only coaching
costs and no pool hire. Costs were therefore
lower than usual, but most club members
continued to pay their membership fees.
 The position was reversed when pools
were open. Pool hire costs were higher than
usual because (1) the Club’s primary pool
was slow to reopen, so sessions had to be
held in more expensive ones; (2) social
distancing put a strict limit on the number of
swimmers allowed in a session; and (3)
membership numbers reduced markedly,
for a combination of reasons (people
reluctant to return to group activity/ not
liking the new timetable offered/ not
enjoying socially distanced sessions/ lack of
competitive events caused interest to wane/| |---|---|---| 3 **----- Start of picture text -----**
lost interest in swimming over lockdown/
absence of new members).
 The combined effect was that in 2020-21
the Club broken even almost exactly,
showing a deficit of just £1.
 The Club’s balance sheet shows a total of
about £27.9k, including cash reserves of
£26.5k.
Statement explaining the Para 1.22 The Club holds reserves:
policy for holding reserves 
to give it scope to invest in capital items
stating why they are held
which will enhance its services or make
other payments of long-term benefit;
 to allow it to smooth out fluctuations and
cope with downturns and unexpected
events (eg. the pandemic, which might have
had a serious effect on its finances); and
 because the reserves represent
contributions from previous members and
therefore should be spent for the benefit of
the Club as a whole, rather than used to
reduce fees paid by current members.
Amount of reserves held Para 1.22 £26k
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
**----- End of picture text -----**
**Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Club’s principal source of funds are
membership and training fees. Gala
hosting also makes a valuable contribution.
Grants and donations are a smaller – but
still very useful – element; they are
generally made for specific items. Other
income comes from joining fees, selling
clothing/ equipment and general fund-
raisingactivities at social events.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The reserves are held as cash, in FSCS
protected accounts.| |A description of the principal
risks facing the charity|Para 1.46|The principal risks facing the Club are:
 Long-term or permanent closure of the
local swimming pool.| 4  An inability to get sufficient pool time, even if pools remain open (e.g. due to other demands on the facilities).  A significant increase in costs, particularly pool hire costs, such that it can no longer afford to provide coaching at an affordable cost.  A significant drop in membership, whether caused by increased costs or otherwise.  Loss of key coaches, with no-one to replace them. This could be for many reasons – ill health/ injury/ moving on/ interpersonal conflict/ allegations of misconduct which, even if unsubstantiated, take a long time to resolve/ other.  Insufficient volunteers to carry on the work of running the Club, especially with ever increasing administrative and regulatory demands. ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Written constitution, based on the Charity
Commission’s model constitution for
Charitable Incorporated Organisations
(2014) and the Swim England model
constitution for swimmingclubs**.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25| Trustees are appointed by the members
at the AGM, with one third of the trustees
retiring each year but being eligible for re-
election.
 Up to three trustees can be appointed
during the year by the other trustees; such
trustees serve until the conclusion of the
followingAGM.| 5 ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Tavistock Swimming Club (est.1990)
Other name the charity uses Tavistock Swimming Club, TSC
Registered charity number 1157854
Charity’s principal address Meadowlands Swimming Pool
The Wharf
Tavistock PL19 8SP
**----- End of picture text -----**
**Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Paul Johnson Joint Chairman
2 Caroline Furze Joint Chairman
3 Claire Palmer Secretary
4 Katrina Shipp Treasurer
5 Lisa France
6 Sarah Rice
7 Hazel Walker
8 Sam Lake
9 Dawn Gatcum
10 Sean Hamilton Until 10/09/2020
Liam Sebag-
11
Montefiore
12 Ian Higham From Sept 2021
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved: None Name of trustees holding title to property belonging to the charity: None ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| 6 Addltlpn4 Inlorniatlon (W10n￿l Nam•s and addr•ss•s Of ad¥ls•ts (Othwl 1Thforniatl¢￿) Typ• of N•m• advls•r N•m• ol ¢hld •x•cth or nam•s of s•nlarstaff m•mbers Iopllonal Inforni*lon) Exomptlons from disclosur• R￿sl￿ ￿ rKThdisclcEure ofk WA Other o onal inft>rmation D•clarations &gn•d on b•h•lf of th• ¢hrAy,s tru5tMs Signatur•(sl Full Mm•ls) Posltion (•g SKr•tsry, Chair, etc) caror1￿ Futte CLAI£E f ALYrfiÉL Chairman 30111r21 **TAVISTOCK SWIMMING CLUB (EST.1990) Charity No.1157854** ## **ACCOUNTS FOR YEAR ENDED 31 MARCH 2021** |Membership Fees
Training Fees
Tethrathlon
**Direct Income**
**Less :**
Coaches Wages
Pool Hire
Fusion
MK
**Direct Costs**
**Profit on Coaching**
**Other Income**
Joining Fees
Income
Costs
Swim England
Total
Income
Costs
Coach Fare income
Coach Fare costs
Gala
Total
Presentation Evening
Income
Costs
Swimshop
Total
School coaching
Easy Fundraising
Donations
Club Champs
Fundraising
Total
Dartmoor gala
Investments - Bank Interest
Gift Aid
**Other Income**
**Other Expenses (next page)**
**Total Profit/Loss**|_14,189_
_£_
_37,818_
_£_
_762_
_£_
_52,769_
_£_
_19,395_
_-£_
_29,015_
_-£_
_5,844_
_-£_
_54,255_
_-£_
**_1,486_**
**_-£_**
_534_
_£_
_2,901_
_£_
_3,542_
_-£_
_641_
_-£_
_8,242_
_£_
_8,485_
_-£_
_164_
_£_
_257_
_-£_
_336_
_-£_
_624_
_£_
_1,680_
_£_
_1,726_
_-£_
_46_
_-£_
_424_
_£_
_185_
_£_
_196_
_£_
_381_
_£_
_1,613_
_£_
_85_
_£_
_6,384_
_£_
**_9,023_**
**_£_**
_5,043_
_-£_
**_2,494_**
**_£_**
**_2019-20_**|_14,189_
_£_
_37,818_
_£_
_762_
_£_
_52,769_
_£_
_19,395_
_-£_
_29,015_
_-£_
_5,844_
_-£_
_54,255_
_-£_
**_1,486_**
**_-£_**
_534_
_£_
_2,901_
_£_
_3,542_
_-£_
_641_
_-£_
_8,242_
_£_
_8,485_
_-£_
_164_
_£_
_257_
_-£_
_336_
_-£_
_624_
_£_
_1,680_
_£_
_1,726_
_-£_
_46_
_-£_
_424_
_£_
_185_
_£_
_196_
_£_
_381_
_£_
_1,613_
_£_
_85_
_£_
_6,384_
_£_
**_9,023_**
**_£_**
_5,043_
_-£_
**_2,494_**
**_£_**
**_2019-20_**|11,263
£
9,768
£
85
£
21,116
£
10,036
£
1,488
£
10,824
£
22,348
£
**1,232**
**-£**
234
£
2,175
£
2,429
£
254
-£
-
£
1
£
-
£
-
£
1
-£
-
£
-
£
30
£
238
£
208
-£
-
£
234
£
552
£
-
£
786
£
-
£
2
£
2,240
£
**2,799**
**£**
**1,568**
**-£**
**1**
**-£**
**2020-21**| |---|---|---|---| ||_£_
_-£_||| |||_£_
_£_|| ||||| 1 |**Breakdown of Other Expenses**||**_2019-2020_**|**_2019-2020_**|**2020-2021**| |---|---|---|---|---| |Admin|_-£_|_31_
|-£|16
| |Zoom|_£_|_-_
|-£|43
| |Training|_-£_|_909_
|£|-
| |Equipment|_-£_|_360_
|-£|70
| |Coaches expenses|_-£_|_897_
|£|-
| |Computer Expenses|_-£_|_36_
|£|-
| |Facebook Adverts|_-£_|_81_
|£|-
| |Newspaper Advertising|_-£_|_192_
|£|-
| |Invite Cards|_-£_|_71_
|£|-
| |ASA Licence Fees|_-£_|_25_
|-£|40
| |Printing & Stationery|_-£_|_66_
|£|-
| |Gifts for leaving members|_-£_|_162_
|£|-
| |Trophy Engraving|_-£_|_234_
|-£|122
| |Medal for Club Champs|_-£_|_855_
|-£|62
| |Postage|_£_|_-_
|-£|6
| |Fuel costs for official club champs|_-£_|_72_
|£|-
| |Team Unify - £74.90 monthly charge|_-£_|_1,053_
|-£|1,208
| |Other Expenses total|||**_5,043_**
**_-£_**|**1,568**
**-£**| 2 **Tavistock Swimming Club Balance Sheet** **From:** Month 1, April 2020 **To:** Month 12, March 2021 ||Change over year|Change over year|Position at year end| |---|---|---|---| |**Current Assets**|||| |Debtors|(3,644.94)||(2,320.19)| |Prepayments|(173.98)||896.91| |Stock|0.00||832.50| |Current Account|5,101.90||21,850.25| |Deposit Account|2.39||4,652.41| |||1,285.37|25,911.88| |**Current Liabilities**|||| |Creditors|0.00||(300.00)| |Accruals|1,286.13||(2,212.55)| |Uncashed cheques|0.00||526.65| |||1,286.13|(1,985.90)| |**Current Assets less Current Liabilities:**||(0.76)|27,897.78| |**Total Assets less Current Liabilities:**||(0.76)|27,897.78| |**Capital & Reserves**|||| |Retained Earnings|0.00||27,902.54| |P & L Account|(0.76)||(0.76)| |Previous Year Adj|||(4.00)| |||(0.76)|27,897.78| 3 ## **Independent Examiner's report to the Trustees of Tavistock Swimming Club** This report on the financial statement of the Trust for the year ended 31 March 2021 is in respect of an examination carried out in accordance with s.145 of the Charities Act 2011. ## **Respective responsibilities of the trustees and the examiner** The Trustees are responsible for the preparation of the financial statement. You consider that the audit requirement of s.144(2) of the Charities Act does not apply. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations. ## **Basis of this report** My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145(5)(b) of the Act. That examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - i. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and • to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or ii. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Robert Leigh Palmer House Brentor Road Mary Tavy TAVISTOCK PL19 9PY Dated 20 October 2021 4