THE MEON HALL CIO 1157815
TRUSTEES ANNUAL REPORT - PERIOD ENDED 30[TH] JUNE 2021
Background on Charitable Status. The Meon Hall is the village hall for the residents of the villages of Meonstoke, Corhampton, and Exton in the county of Hampshire. Built as a self-design and build project by the villages between 1978 and 1981, The Meon Hall won the Secretary of State for the Environment’s prize for the best community project in Hampshire in 1981. The Meon Hall was officially opened by HRH The Duchess of Kent in 1982. In 2014 the Trustees converted the village hall's charitable status to a Charitable Incorporated Organisation (CIO No: 1157815) in order to protect the position of the Trustees and to bring management procedures up to date. Incorporation was achieved on 14 July 2014.
Trustees. The Trustees were elected to the Meon Hall Management Committee as required by the CIO Trust Deed at the Annual General Meeting in October 2020. The Management Committee’s business has been carried out in accordance with the CIO Constitution and the Trust Deed requirements. We acknowledge guidance on management standards from ACRE in the “ACRE Standard” scheme for charitable organisations. In this annual report the working title ‘Management Committee’ is used to denote the Trustees. The examined accounts and trustees report for the period ended 30 June 2021 are to be adopted at the AGM to be held in October 2021.
Operations and Public Benefit. The trustees have complied with their duty to ensure that The Meon Hall CIO charity is for public benefit despite all the Covid-19 restrictions and Lockdowns. During the period the village hall has achieved its objective of providing services to the community in the villages of Meonstoke Corhampton and Exton in the rural Meon Valley in Hampshire. This is recognized as an important part of the “glue” that has helped maintain our village communities caring spirit during the long periods of Covid19 lockdown from March 2020 onwards. The accounts show receipts over expenditure of £1,220 at 30 June 2021. The Trustees confirm in accordance with CIO (General) regulations that in the year ending 30 June 2021 the CIO did not have any outstanding guarantees to third parties, nor debts secured on its assets.
During the year ended 30 June 2021 the trustees were encouraged to review their responsibilities in Charity Commission leaflet CC3 and associated guidance, for their financial and management oversight duties. Records management was checked for financial accounts, hall hirings, maintenance, and secretarial, in terms of relevance, availability, where stored, and risk if lost; a simpler exercise than last year. Data Protection records for hirings information details were checked.
During the period the Management Committee, in accordance with its agreed policy, held its Reserve funds in the Charities Official Investment Fund; the minute interest rate was acceptable The Management Committee's continuing policy, agreed at the 2020 AGM, is that hiring income should fund running costs but that capital expenditure should be met mainly from its reserves, by grants, and by fundraising. Donations from private donors in the parishes were acknowledged with grateful thanks; Gift Aid was applied for where appropriate, particularly on small donations. Grants from our Parish Council for sports showers redecoration, and grounds maintenance, were acknowledged with thanks.
Income from hirings of The Meon Hall in 2020/21 from block bookings and occasional hirings was £5031, down by a third from 2019/20. This was caused by the Covid19 Lockdowns and closure with no permitted use of The Meon Hall. Hirers reported anxieties about returning in circumstances of sanitizing and social distancing. Other specific government restrictions meant that the Trustees were grateful to have received grant payments from Winchester City Council’s Retail, Hospitality, and Leisure grants scheme. These grants have been of substantial help in paying for necessary administrative and maintenance expenses throughout this financial year up to 30 June 2021.
Following a review of hiring charges in 2014, the hiring charges were increased from 1 July 2015 by 5.5%. After 7 years, the position over income and expenditure has been confirmed in relation to the level of the hiring charges and the number of hirings up to 30 June 2021. No change to hiring charges has been
recommended at present, but effects of known regular increases in electricity costs and contract waste disposal continue to be monitored. Income from outside village hirings remains vital to our finances; by paying a higher rate, outside hirers subsidise local village groups and hirers. Equipment hirings were much lower during the Covid-19 lockdown.. A private business, Mindfulness, which previously brought in about £1,350 hiring income during the previous financial year was closed during Lockdown; similarly a second private business, Ladies Yoga, with about £425 income, was also closed. These two groups are based In-Village and trustees have assessed their benefit to our charitable purpose of public benefit when holding their hirings in our charitable premises. In general when possible during the Autumn 2020 open period, The Meon Hall continued to be used but only by three village groups and hirers with limited hirings; people were concerned and anxious. The Management Committee was grateful for the helpful co-operation of the Corhampton and Meonstoke Parish Council during the year over the use of the adjoining Recreation Ground which is a major attraction for certain types of hiring.
Building running costs. The Management Committee has index-linked building and contents insurance, with public indemnity cover at £10M; we changed both broker and insurer during the year achieving the same insurance cover at significantly lower cost. Running costs expenditure was reviewed during the year to make savings where practicable, particularly in the use of electricity which continued to be a significant cost, even when the Meon Hall was closed. The British Gas business contract for electricity (arranged through the Crown Commercial Service) for our all-electric building was successfully transferred to EDF Energy in March 2021 with a new contract.
The Meon Hall’s average annual use of day and night rate electricity over the 5 years 2014-2019 has been 30935 Kwh units/year at an average annual cost of £4125 – varying annually with winter average temperatures. The energy efficiency reduction targets recommended in the 2013 Meon Hall Energy Efficiency Survey emphasize the continuing need to identify and fund capital expenditure projects to reduce annual electric running costs, and to update electrical equipment to the latest energy efficiency standards. Night storage heating accounts for about 57% of annual electricity costs. The Main Hall overhead fluorescent lighting and dimmable side lighting both need to be replaced with LED fittings to help with energy savings. Winchester City Council (WCC)’s declaration of so-called “climate emergency” actions in the district with a carbon neutral target of 2025, well ahead of government targets, has increased trustee focus on this energy savings topic. Future grant applications to WCC will need to contribute towards this WCC target.
A further topic now on the Meon Hall trustees agenda is to monitor the local need, funding, and provision of Electric Vehicle charging points with the Corhampton & Meonstoke Parish Council. The Meon Hall car park may be a possible public access location.
Internal Maintenance. During the Covid Lockdown periods in 2020 and 2021 the Management Committee identified and completed a programme of necessary refurbishment work. During the Covid Lockdown months when the Hall was closed, opportunity was taken to carry out floor resealing work and extensive redecoration throughout the building; the work was carried out by Nicholas Casey ( a local village volunteer) over many weeks; his work was funded from Winchester City Council’s Retail, Hospitality, and Leisure grants. Curtains and blinds were renewed. Extensive damp in the foundations of the Crypt understage meeting room dating back 40 years was corrected by damp proofing the floor screed; a new carpet was laid. Hampshire County Council helped with a grant of £989 for materials costs. External work was carried out around the Crypt to install a French drain and pumping station at foundations level; this was funded from the WCC Business leisure grants
Identification of long term repairs and improvements to the Meon Hall building, its equipment, and the surrounding grounds in its Management Plan ( reviewed during the 2019/20 financial year) will need to be refocused when Covid financial and other effects on hirings use and income can be assessed. The Meon Hall car park refurbishment in 2020 with inclusion of car parking spaces, bicycle parking, improved vehicle and disabled access to the MUGA, and drainage work, was a good example of necessary planned and funded repairs.
External Maintenance. “Autumn Leaf Fall” from the 62 trees in the Meon Hall surrounds and car park continued to be a substantial annual management task, with over 40 hours volunteer work at a cost of over £400, plus disposal costs for removing the leaves. A further cost from annual leaf fall is that the Meon Hall
roof gutters and leaf guards need regular inspection and clearing at least every 6 months, at an annual cost of over £300 by a local contractor.
Fundraising and GDPR. The Management Committee does not engage in regular active fundraising, and does not employ a professional fundraiser. The trustees comply with the Charities Act 2016 guidance in relation to Gift Aid on donations and small donations, and are registered with HMRC. Data protection policy has been identified to guide the Meon Hall Committee’s fundraising. The Meon Hall’s 200 Club is an annual lottery licensed by Winchester City Council. Despite the Covid Lockdown, the generous contribution from the 200 Club supporters in our three villages has provided our annual fundraising in the year ended 30 June 2021 demonstrating community support for the Meon Hall trustees objectives for public use. The 200 Club's 382 member subscriptions in 2021 have raised about £3,000 net for Meon Hall funds, after deducting expenses and awarding £850 of prizes; this has been the highest level of support in over 40 years. This money has helped to fund new equipment and some maintenance items.
GDPR data requirements have been followed, and annual review procedures carried out. Hiring forms are to be amended to include permission to retain personal data for a defined period. The Meon Hall Management Committee is registered with the Information Commissioner as a CIO requirement, and trustees monitor the regular monthly newsletters.
Major risk and serious incidents. The Management Committee has kept under regular review its assessment oft of financial and other risks faced in the day-to-day operation of the Meon Hall, particularly during the Covid-19 pandemic where a general risk assessment was made with the intention of each hirer being required to develop and send in a risk assessment for their hiring. Standard operating risks have been identified and steps taken, where appropriate, to safeguard people, funds and accounts, and the Meon Hall building and surrounds. Fire Safety, COSHH, Health and Safety, Food Safety, Medical Emergency actions, Asbestos Risk Assessment, Vulnerable Persons and Child Protection, and Equality & Diversity policies were all reviewed during the period by a working group of three trustees, with actions agreed by the Management Committee, and updated policies published. There were no Serious Incidents notifiable to our Insurers or the H&S Executive in the year ended 30 June 2021.
Regular payment during Lockdown periods. Trustees decided to make a regular monthly payment of £150 to Jenny Creese our part-time cleaner when she was prevented from attending when the Meon Hall was closed during Covid Lockdowns, and there were no hirings.
Reserves Policy. The Reserves policy of the Management Committee follows Charity Commission guidance. The Meon Hall's Reserve protects against risk of serious financial difficulty from either unexpected major expenditure or lack of hiring receipts resulting from damage to the building. In the year ended 30 June 2021we were able to maintain the level of the Reserve at about £69,000 . It remains an important aim of the Trustees to be able to provide emergency cash cover at a level of up to 5% of the index linked building insurance valuation in case of significant insurance loss or damage. This would require cash payments to be released on the authority of a loss adjuster prior to any insurance claim outcome.
Trustees have agreed that a flexible view over the availability of a proportion of the Reserve for capital works should continue to be taken to enable the Management Committee to address necessary projects. In the immediate future this will include specific funding needs during the present Covid-19 pandemic for administration and maintenance costs if there is a continuing Covid-19 related reduction in hiring income and cash flow going forward. In the longer term the Management Committee’s position is that the Reserve is for future renovation, major maintenance, or development of the Meon Hall building or its facilities for community needs. So the Reserve ensures smooth cash flow, and helps to protect the Trustees position over unexpected insurance loss or other circumstances.
To safeguard important day-to-day needs, the Management Committee’s current bank account balance during this year of Covid-19 has been kept broadly at about £10,000 for cash flow purposes; the account receives no interest. The annual insurance premium, average monthly electrical costs, six monthly contract waste disposal cost and increasing building maintenance costs demonstrate the need for this level of current account balance.
Sums may be transferred to the Reserve in the Charities Official Investment Fund (COIF) or withdrawn for current needs at the delegated discretion of the Management Committee’s treasurer. In 2019 a review was carried out to confirm that the COIF was the Trustees preferred investment choice for the Reserve in terms of risk, inflation, and interest earned; this choice is unchanged in 2021.
The trustees consider there are sufficient funds available in the designated Reserves fund to meet the £8,000 to £10,000 that has been assessed as the minimum necessary for estimated premises dilapidations that is a stringent condition of the Trust Deed, should The Meon Hall have to be handed back to the Parish Council under terms set out in the Trust Deed. This sum of £8,000 - £10,000 is viewed as a potential minimum sum that has been identified as a Contingent Liability in the 2020/21 accounts notes as a priority for ring-fenced retention in the Reserve; the sum is based on an informal professional assessment.
The Management Committee’s policy has continued to be that sums identified for ‘Known Future Contingent Liabilities’ should be placed in a designated project reserve to fund future needs, including the ring-fenced premises dilapidations sum, based on identified future projects and their estimated costs. The Management Committee consider that after these deductions the remaining balance in the Reserve will be broadly equivalent to one year's running costs, plus new equipment, maintenance, and training expenditure of the Meon Hall CIO, to conform with general grant criteria published by the Charity Commission and local government authorities about the size and relevance of the CIO’s charity financial reserves which are for public benefit. This annual running costs measure will fluctuate from year to year, so the Management Committee has chosen a lower annual figure of £29,750 as the likely general measure of one year's estimated average running costs expenditure, which in future will have to take account of “ known unknown” Covid-19 effects and costs.
Management Plan. The Meon Hall's Management Plan (2020) will be reviewed in the autumn of 2021 after the Covid19 lockdown and closure of The Meon Hall building to the public with a detailed assessment of annual income and expenditure, and likely future projects and their costs, and whether grants should be applied for where appropriate. Expenditure items identified in the Management Plan affecting the designated Reserves fund, and their outline costs plus VAT, are likely to include capital works projects, equipment purchases, and management training needs. There is some uncertainty over future circumstances, particularly hiring income, despite the stabilizing effect of the four WCC Business and Leisure grants received in 2020 and 2021. The Management Plan of 2021 will assess the effects of the sudden change from the former predictable state of The Meon Hall’s finances.
The principal financial risk for the Meon Hall CIO is sudden loss of hiring income. The Covid19 pandemic building closure in March 2020 immediately stopped all hiring activity. Most groups and hirers offered to allow The Meon Hall CIO to retain payments made for future hirings and asked for bookings to be rolled forward to later dates in 2021 and 2022. The Meon Hall CIO is assessed for annual payment of £11,750 business rates, but is exempt from payment of 80% as a charity; the remaining 20% is also exempted at the discretion of Winchester City Council (WCC). Despite being exempt from paying a Business Rate, the Meon Hall CIO was awarded four Retail, Hospitality, and Leisure grants by WCC during Lockdown – £10,000 in March 2020, and between November 2020 to May 2021 a further £17,907. These grants have funded normal administration and expenditure, and maintenance costs, and paid for the purchase of necessary PPE and sanitising cleaning items. These grants will have covered the Meon Hall’s running costs up to at least September 2021, which would normally have been met from hiring income.
In normal circumstances the Management Committee would generally plan to hold a total of up to £90,000 in current and designated funds for these and other purposes, all of which are of direct public benefit. The Management Committee believe that this Reserves and General Financial Policy is prudent and justified, not only to give our successors a sound financial base, but also as a hedge against the extremely limited grants available from local authorities and other sources. Specifically the Management Committee needs to be able to provide for the sudden impact of providing emergency cash cover in case of significant hiring income loss, insurance loss or damage, increased electric running costs, and particularly for implementing new or changing government legislation affecting the safe operation of a community building, so as to be able to continue to maintain and update its 40 year old village hall building.
Acknowledgements. The Management Committee are grateful to the Corhampton & Meonstoke Parish Council for their continuing financial support, and for acting as a supportive landlord. The Management Committee have acknowledged with thanks grants from the Corhampton & Meonstoke Parish Council precept for 2020/21.
People. The CIO's Management Committee met twice face-to-face in the period reported, the average attendance was 9 out of a possible 14 members. Other meetings were abandoned in the Covid-19 circumstances, and not conducted by ZOOM.
Thanks and appreciation are recorded to Hannah Carpenter our CIO Bookings Secretary who had to cope with the frustration of making and unmaking bookings in Covid circumstances, and liaising with hirers. We record thanks to our Committee Secretary, Anne Morrice, who has written accurate minutes; to Sue Marsh our Treasurer who has kept the CIO's accounts to the required Charity Commission model with accuracy, and for her valuable advice on expenditure. To Nicholas Riley for assistance with contracts – particularly the Crypt refurbishment work - and for his valuable professional knowledge of building and works procedures. To Jenny Creese, our Housekeeper, for her enthusiasm and hard work in unsocial hours when permitted by Covid conditions in looking after the kitchen, toilets, sports changing facilities, and general cleaning and assistance; for updating the Meon Hall contents list; and her Covid-19 work to sanitise and regularly deep clean rooms in use in The Meon Hall with the weekly help of two Trustees, Elizabeth Clements and Jill Hignett. To Michelle Kempster for her continuing work outside in the car park area, particularly with seasonal autumn leaf clearance; and to Barry Heard and his wife Anita for their continuing bush trimming and grass cutting work. The trustees acknowledge the Chairman’s extensive work on behalf of the committee.
Signature and Declaration
Declaration : I declare in my capacity of charity trustee that the Trustees of The Meon Hall CIO 1157815 have approved this report at the AGM held on 27 October 2021 and have authorised me to sign it on their behalf.
| Full name | Alexander James Morrice |
|---|---|
| Position | Trustee and Chairman |
| Date | 27 October 2021 |
Receipts
| THE MEON HALLCIO : REGISTERED CHARITY 1157815 | THE MEON HALLCIO : REGISTERED CHARITY 1157815 | ||||
|---|---|---|---|---|---|
| Financial Year 1 July 2020 to 30 June 2021 | |||||
| RECEIPTS & PAYMENTS ACCOUNT | 2020-2021 | ||||
| Receipts (a) | |||||
| £ | £ | ||||
| Income from Voluntary Sources | |||||
| _Beetle Drive _ | 1,060.00 | ||||
| _Run for the Roof _ | - | ||||
| _Hants County Council and/or Arts Programme Events _ | - | ||||
| 200 | _Club Lottery (Gross Receipts) _ | 3,750.00 | |||
| (1) Fundraising | £ | 4,810.00 | |||
| C & M Parish Council (including grass cutting) | 950.00 | ||||
| _Exton Parish Meeting (grass cutting and other) _ | - | ||||
| _WDAPC _ | - | ||||
| _WCC _ | 17,907.43 | ||||
| _HCC _ | 1,260.94 | ||||
| _Hants Rural Action _ | - | ||||
| _Grant Making Trusts and/or Other Bodies _ | - | ||||
| (2) Grants | £ | 20,118.37 | |||
| _Gift Aid Donations _ | 2,375.00 | ||||
| _Other Donations _ | 341.50 | ||||
| _Legacies _ | - | ||||
| _Covenanted Receipts _ | - | ||||
| _Gift Aid Tax Refunds _ | 660.90 | ||||
| (3) Donations & Bequests | £ | 3,377.40 | |||
| Income from Trading Activities | |||||
| (4) Block-Regular Bookings | £ | 1,628.00 | |||
| (5) Occasional Bookings | £ | 3,103.70 | |||
| (6) Badminton Club | £ | 300.00 | |||
| (7) Hired Out Equipment | £ | 136.50 | |||
| (8) | Damage Deposits Received | £ | - | ||
| _Payment by Hirers _ | 41.00 | ||||
| _Meters/Timers _ | - | ||||
| _Refunds _ | - | ||||
| (9) Electricity | £ | 41.00 | |||
| (10) Telephone | £ | - | |||
| Income From Assets | |||||
| Clearing Bank Account | |||||
| _Deposit Fund _ | 26.85 | ||||
| (11) Interest | £ | 26.85 | |||
| Miscellaneous Receipts | |||||
| Insurance and/or Damages | - | ||||
| General Refunds | - | ||||
| (12) Miscellaneous Receipts | £ | - | |||
| Total Receipts for 2020/2021 | **£ 33,541.82 ** |
1
Payments
----- Start of picture text -----
THE MEON HALL CIO : REGISTERED CHARITY 1157815
RECEIPTS & PAYMENTS ACCOUNT cont. 1
Payments
£ £
Direct Charitable Expenditure
Housekeeping and Cleaning Services 1,691.99
Car Park Sweeping/Patio -
Caretaking Services -
(1) Facilities Services £ 1,691.99
Insurance 938.40
Stage,Public and Performing Licences -
Annual Site Rental 100.00
Community Action Hants Fee -
Electrical & Fire Equipment Inspections and Works 491.34
(2) Premises £ 1,529.74
Electricity 2,231.94
Telephone Line, Calls and Maintenance 461.28
Water -
Rates/Council Tax -
Refuse Collection 1,505.44
Cesspit 148.00
Piano Tuner -
Window Cleaning 192.00
(3) Supplies & Services £ 4,538.66
Major Works & Repairs (Over £200) 17,183.84
Minor Repairs 892.51
(4) Building Maintenance & Works £ 18,076.35
Car Park 1,190.00
Grass Cutting/ Tree Surgery -
(5) Grounds Maintenance £ 1,190.00
Repairs/Replacement 3,322.54
New Equipment -
(6) General Equipment £ 3,322.54
Hire of Equipment -
Purchase of New Equipment -
Consumables 275.98
(7) Cleaning Equipment & Supplies £ 275.98
Other Expenditure
Secretarial Expenses -
Bookings Secretary Telephone/Stationary -
Accounts Examination -
(8) Management Committee £ -
200 Club Prizes 775.00
200 Club Administration and Registration Fee -
Fundraising Event Expenses and Donations -
(9) Fundraising £ 775.00
(10) Damage Deposits Returned £ -
Hospitality -
Return of HIre Fees 856.25
Other 65.00
(11) Other £ 921.25
Total Payments for 2020/2021 £ 32,321.51
Total Receipts for 2020/2021 £ 33,541.82
Net Receipts (Loss) for 2020/2021 £ 1,220.31
Monetary Assets at June 30 2021 £ 40,816.57
Monetary Assets at 0 £ 79,678.21
£ -
£ 79,678.21
----- End of picture text -----
1
Table 1
| Statement of Assets and Liabilities as at 30th June 2021 | 2020/2021 | 2019/2020 | ||||
|---|---|---|---|---|---|---|
| ASSETS | ||||||
| Monetary Assets | 30th June 2021 | 30th June 2020 | ||||
| Cash and Bank Balances | ||||||
| Clearing Bank Balance at close of business on 30 June | £ 10,610.56 |
£ 9,417.10 |
||||
| Less Unpresented Cheques | ||||||
| Plus Receipts Banked but not yet credited by Clearing Bank | ||||||
| Plus Cash and Cheques Not Banked by Treasurer | ||||||
| Other Monetary Assets | ||||||
| Deposit Fund at 30 June | £ 69,067.65 |
£ 69,040.80 |
||||
| TOTAL - MONETARY ASSETS at 30 JUNE | £ 79,678.21 |
£ 78,457.90 |
||||
| Net Surplus (Loss) for Financial Year | £ 1,220.31 |
£ 12,583.11 |
||||
| Non -Monetary Assets | ||||||
| Equipment | ||||||
| Trustess valuation | £ 100,182.00 |
£ 98,806.00 |
||||
| £ 100,182.00 |
£ 98,806.00 |
|||||
| Hire Fees to be Received | £ - 0 |
£ - 0 |
||||
| Pre-Paid Utilities - BIFFA Waste | £ 353.24 |
|||||
| Electricity paid in advance | £ - |
£ - |
£ - |
|||
| 200 Club Lottery Tickets Allocated but not paid for | 50.00 | £ - |
||||
| Gift Aid Tax Repayments to be Received | £ 266.50 |
£ 2,632.00 |
||||
| TOTAL - NON-MONETARY ASSETS at 30 June | £ 100,498.50 |
£ 101,791.24 |
||||
| LIABILITIES | ||||||
| Current/Immediate Liabilities | ||||||
| Undrawn Club 200 Lottery Prizes | £ 675.00 |
£ 675.00 |
||||
| Advance Booking Fees Held | £ 1,255.00 |
£ 2,000.00 |
||||
| Annual Site Rental | £ - |
|||||
| Utilities Used - Not Paid (Electricity) | £ 566.44 |
£ 549.96 |
||||
| (British Telecom) | £ 38.39 |
|||||
| Damage Deposits Encashed But Returnable | £ - 0 |
£ - 0 |
||||
| Hire Fees Returnable | £ - 0 |
£ - |
||||
| TOTAL - CURRENT/IMMEDIATE LIABILITIES | £ 2,496.44 |
£ 3,263.35 |
||||
| Known Future/Contingent Liabilites | ||||||
| Gurantees to Third Parties and Debts Secured on Assets | £ - 0 |
|||||
| Premises Dilapidations | £ 12,000.00 |
£ 12,000.00 |
||||
| TOTAL - KNOWN FUTURE/CONTINGENT LIABILITIES | £ 12,000.00 |
£ 12,000.00 |
1
The Meon Hall, Registered Charity 1157815 (“the CIO”) Notes to the 2020 - 2021 accounts:
-
The accounts are prepared on a “Receipts and Payments” basis. Only monies received by, or notified to, the treasurer of the CIO by 30 June 2021 are included.
-
The accounts are subject to examination by an independent examiner in accordance with the requirements of the Charity Commission.
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Uncashed cheques held by the Bookings Secretary as damage deposits are not shown.
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Equipment is shown valued on a “replacement with new” basis or at cost price at 30 June 2021. The price that would be realised if the equipment were sold would be considerably less.
-
The Meon Hall, a Charitable Incorporated Organisation (CIO), holds a lease expiring in 2078, as lessees, on a fully repairing and insuring lease. The property is held on trust as a village hall and no alternative use or investment income is possible. As a consequence it would be prudent to view the lease as a liability and not as an asset. During 2020-2021 the CIO held insurance cover for the property, contents and public liability. No professional survey of the dilapidations has been undertaken and the figure of £12,000 is purely an estimate and cannot be relied upon to reflect the exact state of repair on the 30 June 2021.
-
The accounting period started on 1 July 2020.
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At the beginning of the financial year , the Hall was closed for hire, due to the ongoing Government restrictions in respect of the global pandemic, Covid19. It opened briefly for 73 days during this period with very few hirings.
-
The Trustees of the CIO are grateful for donations totalling £2716.50 in 2020-2021.
-
Major expenses in this financial year were :-
-
£10824.60 for the installation of a fresh drain
-
£ 2726.44 for supplying fit of a new carpet in the crypt
-
£ 2683.77 for further internal re-decoration
-
£ 1891.06 for new blinds and curtains
-
£. 825.40 for replacement lock and keys for front door
-
The Trustees of the CIO were grateful for two grants totalling £950 from Corhampton and Meonstoke Parish Council towards the cost of wall insulation and grounds maintenance. We received £17907.43 in respect of Retail,Hospitality and Leisure Grants, from Winchester City Council to cover loss of income and additional expenses in respect of the Hall being closed due to the Covid19 pandemic. Hampshire County Council contributed £1260 towards the new lock and keys to the front door and the sealant and carpet in the crypt.
-
The 200 club lottery runs to November each year. As of 30 June 2021 the undrawn prizes totalled £675.00
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The Trustees of the CIO confirm in accordance with the Charitable Incorporated (General) Regulations 2012, that at the end of the year (30 June 2021) the CIO did not have any outstanding guarantees to third parties nor debts secured on the assets of the CIO. On 30 June 2021 the CIO had contractual liability, as a lessee, in relation to The Meon Hall premises.
-
The accounts show a balance of £79678.21 with an excess of receipts over payments of £1220.31.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Meon Hall On accounts for the year ended 30 June 2021 Charity no (if any) CIO 1157815 Set out on pages Page1of1 I report to the trustees on my examination of the accounts of the above charity ("the Trusf) for the year ended 30 106 12021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 ("the Act")- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 26.09.21 Name: Natalie Lumby Relevant professional qualification(s) or body (if any): ICAEW Address: Manor House, High Street, Meonstoke, Hampshire, S032 3NH October 201