## Annual Report 2023 22 Knox Road. Loughborough, Leics LE11 2UP - https://arc hub.org/ - enquiries@arc hub.org.uk https://www.facebook.com/arcloughborough = = == https://www.instagram.com/thearccommunityhub?utm_source qr&igsh MTljdGppamh5ODU3dQ Registered Charity number 1157806 1 ## Introduction Welcome to our 2023 annual report! It has been incredibly gratifying to see the number of people coming through our doors gradually increase over the year. We estimate that 26,628 people have visited that Arc compared with 16109 in 2022. We have delivered, or enabled our hirers to deliver: |Children and
Youth|1222 hours|6688 attendees|340 bookings| |---|---|---|---| |Sport and
Exercise|515.5 hours|5014 attendees|327 bookings| |Parties/Life
events|1243 hours|5828 attendees|195 bookings| |Adult Training|180.5hours|2816 attendees|87 bookings| |Social Groups|636.75 hours|5813 attendees|169 bookings| |Meetings (incl.
HWRA)|78.75 hours|418 attendees|30 bookings| In addition to this, we have been a polling station, continued to host PCSO beat surgeries, offered bike registration through BBuddies and hosted councillor ’ s surgeries. We have not waivered from our charitable aims of bringing people together to improve cohesion, to energise, advise, support and entertain and have seen our bank of volunteers increase. After discussion, we took the opportunity to change the name of the charity, formally with the Charity Commission, from The Grange Park Centre to The Arc Community Hub. We feel that this avoids confusion (it is what we trade as) and is more inclusive. We have extended our social media presence and are delighted to report that we have over 1400 followers on Facebook. Feedback on our new website has been very positive and we hope to see the effects of our increased profile in 2024. 2 The Arc Community Hub charity exists to help people to come together, sustaining a stronger community THE ARC COMMUNITY HUB ro thow wani to t￿* who so•k COHESION HELP GROW PEACE OUR MISSION ¢Xf T￿1 swptsrts iiJeM- *r will al*•i ¥*1 dfvvlcy up4(fty iom wl Vlh•r* ** th* r4rrfix ENERGISE ENTERTAIN ADVICE EVERYONE lty ikne trusT frff ## Cohesion - The Arc Groups Little Stars, our weekly Parent, Baby and Toddler Group, continues to be incredibly popular, with up to 35 families enjoying a substantial range of toys, crafts, refreshments and the opportunity to meet with peers every week. Our volunteer team of Jo, Emma, Helen, Gina, Maria, Zoe, Ang, Julie, Pauline, Gemma and Brogan bring enthusiasm and structure to the group and we are delighted to welcome new volunteers, Nellie, Claire and Emma to take us in to 2024. This year we decided to start a new exercise group, aimed at older people. Week 1 saw 18 attend and we now have over 50 on role with up to 30 joining us every week. Feedback has been so positive, with attendees telling us that they feel more confident on their feet, move more freely and enjoy the social side of meeting people. The NHS have been keen to support it and the physiotherapy department of Loughborough Hospital actively promote it to their patients. We are the only non-referral exercise group for the over 60s in this area (that we are aware of). Thank you to Active Charnwood, We are Undefeatable and councillor Birgitta Worral for helping us cover the costs of our instructor. Another new initiative was our Tuesday Treks, a free Wellbeing Walking Group, meeting every Tuesday morning for a walk of an hour/hour and a half followed by bacon cobs, cheese toasties, cake, tea and coffee back at the Arc. Led by volunteer Bob, this has been very successful and has proved a lifeline to some participants. We decided to amalgamate it with our pop-up coffee shop to make better use of our volunteer’s time and have hosted the PCSO Beat Surgeries as part of the activity. Thanks to Ang, Thomasina and Claire for staffing the kitchen. Our Youth Group, delivered for us by GoGetta, ran throughout 2023 thanks to funding from Charnwood Borough Council. Aimed at young people in school years 4, 5 and 6, our aim has been to provide a safe space to explore and grow with positive role models to encourage participants to fulfil their potential. The Arc Table Tennis Club continued throughout the year with good levels of attendance on a Sunday evening. Thanks to volunteers Alex and Sharon, who took over the running of it and continue to provide a fun evening’s exercise . for all ages! Our weekday group has had low numbers and will be reviewed in 2024. 4 ## Everyone Although money was exceptionally tight last year, we were determined to bring the community together for some of the special occasions during 2023. Our Easter family fun day saw the unveiling of our new coconut shy, with prizes of Easter Eggs donated by Tesco. Families took part in art and craft activities, planted seeds and enjoyed refreshments served by our staff and volunteer team. The King’s Coronation gave the community the opportunity to give something back by taking part in the Big Help Out. Local residents turned out to litter pick and to help clean chairs and toys and although the weather wasn’t kind, many brough t picnics to enjoy in our hall. Our scarecrow trail ran in October with some very creative ideas demonstrated and it was nice to see people following the trail in order to vote for their favourite. We ended the year with our free community Christmas party. Our Santa’s Grotto was again very popular, selling out within a couple of days and crafts and party games were provided for our youngest visitors! Entertainment was also provided by Novo Dance, one of our newest hirers, who showcased a variety of children’s dance. 5 ## Entertain 2023 saw our inaugural fashion show. Tickets included a glass of prosecco and sold well and SOS Fashion brought along a range of high street brands to be purchased on the night. Feedback was very positive and a few of the models may have looked familiar…! Once again, our Family Halloween party sold out quickly and we were delighted to see the return of DeeJayz Parties to deliver the entertainment. Over 100 people came along, fancy dress was encouraged and hotdogs were devoured! Our hugely popular Christmas Gift and Craft Fair took place in November, with a number of returning stalls alongside a few new faces. We took on board feedback from 2022 and provided a seating area with refreshments which went down very well. We are committed to supporting local, independent makers and businesses and were happy to see a good footfall and receive positive feedback from the stall holders. 6 ## Fund Raising As a self-supporting charity, we do not have regular income from external bodies to support us and cover our overheads. Fewer grant pots were last year available and increased competition has meant that we have had to think more creatively about our income. We joined Easyfundraising, a free shopping platform that big brands sign up to and make % donations every time a supporter shops. There is no cost to us or our supporters and as they say, every little helps! If you haven’t already done so, please con sider joining to help us in 2024. We have also had a clothing bank installed in our carpark and receive payment per ton of clothes, bags, shoes and belts. Please think of us next time you have a clear out. Our JustGiving page is active should anyone want to make a donation and we were fortunate to chosen by The Co-op as a cause members can choose to support when they shop. Our biggest grant in 2023 was from The Access Foundation (thank you!) and enabled us to buy a projector and screen which we hope to use for movie nights/children’s films during 2024. A small number of organisations still make donations towards running costs of charities and we are waiting to hear the outcome of a couple of bids which were submitted in the last quarter of 2023. Fingers crossed! Our hirers are incredibly valuable to us, whether it is a group delivering a regular weekly class/session or a member of the community hiring our hall for a party. You are our bread and butter and we rely on this income to meet the bulk of our overheads. Thank you to all of you! 7 ## Going Forward 2023 was always going to be challenging as the cost of living crisis and the increase in utility prices bit hard. We view last year as a learning curve and took the opportunity to raise our profile. It is easy to forget that we only opened our doors in Novemeber 2019 and swiftly closed them again in March 2020 as a result of the national lockdown. It is fair to say that we are in a much stronger position in January 2024 than were were in January 2023 with a bookings calendar which is fuller than ever and an established operations team. Our priority for 2024 is to increase income from hiring to ensure our financial viability so that we can continue to deliver the priorities of residents of the Grange Park, Shelthorpe and Fairmeadows estates. Our residents survey, conducted in the last quarter of 2023, will give us focus on what is important to you. We will analyse the responses and endeavour to deliver those priorities. We are already addressing requests for a pop-uppub and for film nights and look forward to welcoming you to them. Our communications have improved through our new website, regular mailing list and increased following on social media. We will continue to be approachable, welcoming and responsive. Last year we said that we would increase provision for the older generation and we have delivered on this through our Over 60s exercise class and Wellbeing Walking group. We see 2024 as a year of consolidation but will maintain our aim of trying to meet community need in a sustainable way, either independently or through partnership work with like minded organisations. We are eternally grateful to our team of volunteers; the keyholders, the kitchen team, the baby group team, those who offer to mend and paint and of course our Trustees. We are always on the look out for people who can give us a little time whether on a regular basis or ad hoc, so if you think that could be you, please don’t hesitate to get in touch. We look forward to hearing from you! 8 ## The Legal Bit ## **Reference and Administrative Information** ## **Legal Status** The Arc Community Hub Charitable Incorporated Organisation (CIO) 22 Knox Rd Loughborough ## **Governing Document** LE11 2UP Charitable Constitution T: 07562 467356 ## **Charity Number** - E: enquiries@arc-hub.org.uk 1157806 ## **Trustees** ## **Accountant** Harriet Burt (to summer 2023) Sue Willetts (to summer 2023) Mike Ellerby Anatu Mahana David Sangwine Anne Gray Gina Piscopo (From Dec 2023) Michael Welbourne, Coalraven Ltd ## **Independent Examiner** Colin Wood ## **Bank** Lloyds Bank plc ## **Staff Team** ## **Operations Manager** Sue ## **Bookkeeper** Ian ## **Social Media/Events Coordinator** Camille ## **Cleaning** Lucy 9 ## **2023 Financial Review** 2023 was the 1[st] full financial year of opera7on for The Arc Community Hub since the li>ing of the Covid restric7ons in February 2022. The team have worked hard to promote the venue, and also implemented a price increase to help cover increasing u7lity costs. Hire income has increased by 7% from £44,086 in 2022 to £47,217 in 2023. During 2023 approximately £7,000 of the Restricted Funds to ‘complete and equip The Arc’ were used to: Fix the paving/walkways around the Arc, repair the guTering, install the projector screen, and equip it with a new website. Improving and maintaining the facili7es at The Arc are an on-going task with further work planned for 2024. We are very grateful to the small team of volunteers who help with this and help keep costs down. Grants received in 2023 helped to: - fund The Arc weekly youth club (engaging GoGeTa) - fund the Over 60’s exercise class - buy a projector and screen to use for community events e.g. Movie Nights ## **Descrip5on** |**Descrip5on**|| |---|---| |Mar 23 – Active Charnwood - Over 60’s exercise class|£1,000| |June 23-The Access Foundation – projector & screen|£4,600| |Aug 23- CBC grant scheme - weekly youth club for years 6-8|£2,400*| |Oct 23 – CBC Member Grant - Over 60’s exercise class|£500| |Nov 23 – We are Undefeatable - Over 60’s exercise class|£500**| _*Half paid Aug 23, remaining paid in 2024_ - _** Remaining budget is being carried forward to 2023._ The ‘cost of living crisis’ has hit the Arc with a substan7al increase in u7li7es costs: Gas +150%, Electricity +40% and Water +21%. As stated in the 2022 AGM Report, the Trustees have invested unrestricted funds during 2023 to increase staff hours. This was to improve the smooth running of The Arc, but also give them 7me to focus on increasing hire income and securing project grants. The Trustees con7nue to closely monitor this approach – balancing achieving the charitable objec7ves with the goal of achieving financial sustainability. ## **Reserves policy** General Reserves have decreased from £78,718 in 2022, to £65,148 in 2023. The current Reserves Policy is for 9 months of running costs to be held (approx. £54k based on 2024 forecasted opera7ng expenses) The Arc Community Hub Charity Report for the Trustees for the year ending 31[st] December 2023 P 1 ## **Statement of Trustees’ responsibili5es** The charity Trustees are responsible for preparing the annual report and financial statement in accordance with applicable law and United Kingdom Accoun7ng Standards. The law applica7on to chari7es in England and Wales requires the charity Trustees to prepare final statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and applica7on of resources of the charity for that period. In preparing the financial statements, the Trustees are required to Select suitable accoun7ng policies and then apply them consistently; Observe the methods and principles of the Chari7es SORP; Make judgements and es7mates that are reasonable and prudent; State whether applicable accoun7ng standards have been followed, subject to any material departures disclosed and explained in the financial statements; Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will con7nue in business. The Trustees are responsible for keeping proper accoun7ng records that disclose the reasonable accuracy at any 7me the financial posi7on of the charity and to enable them to ensure that the financial statements comply with the Chari7es Act 2016, the Charity Regula7ons 2013 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the preven7on and detec7on of fraud and other irregulari7es. The Trustees for the purposes of charity law who served during the end and up to the date of this report are set out on page 9. Approved by the trustees and signed on their behalf by: ## **Michael Ellerby** Chair of Trustees– 1[st] April 2024 The Arc Community Hub Charity Report for the Trustees for the year ending 31[st] December 2023 P 2 The Arc Community Hub CCohamritpay Nnyo No 1157806 Annual accounts for the period 1st January 2023 to 31st December 2023 ## **Section A Statement of financial activities (including summary income and expenditure account)** |S01
S02
S03
S04
S05
S06
S07
**Expenditure (Notes 6)**
**Expenditure on:**
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
**Extraordinary items**
S18
S19
S20
Other gains/(losses)
S21
S22
**_Reconciliation of_**
**_funds:_**
S23
S24
Guidance Notes
Charitable activities
Total funds brought forward
Gains and losses on revaluation of fixed assets for the
charity’s own use
Charitable activities
Separate material expense item
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) after tax**
**before investment gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
Other
Donations and legacies
**_Total_**
**Recommended categories by activity**
**Income (Note 3)**
**Income and endowments from:**
Investments
Other trading activities
**_Net movement in funds_**
**Other recognised** **gains/(losses):**
**Net income/(expenditure) before tax for**
**the reporting period**
Raising funds
Separate material item of income
Other|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05| |---|---|---|---|---|---| ||2,819|10,384|-|13,203|11,663| ||-|-|-|-|-| ||54,645|-|-|54,645|49,959| ||-|-|-|-|-| ||-|-|-|-|2,667| ||-|-|-|-|-| ||57,464|10,384|-|67,849|64,290| ||||||| ||-|-|-|-|-| ||62,017|19,197|-|81,214|62,462| ||||||| ||7,233|2,544|-|9,777|7,178| ||69,251|21,741|-|90,991|69,640| ||||||| ||(11,786)|(11,356)|-|(23,143)|(5,351)| ||-|-|-|-|-| ||(11,786)|(11,356)|-|(23,143)|(5,351)| ||-|-|-|-|-| ||(11,786)|(11,356)|-|(23,143)|(5,351)| ||-|-|-|-|| ||-|-|-|-|-| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||(11,786)|(11,356)|-|(23,143)|(5,351)| ||||||| ||78,718|736,265|-|814,983|820,334| ||**66,932**|**724,909**|**-**|**791,840**|**814,983**| Section B Balance Sheet Restricted income funds Unrestrlct•d tunds Endowmont Total thls tunds year Totsl last Fixed assets Intangible assets (Note 15) Tangible assets (Note 14) Heritag9 assets (Note 161 Investments (Nole 17) Total fixed assets F01 F02 F03 F04 F05 B01 B02 15,165 709,063 724,228 724,733 709 063 724 228 724 733 Current assets Stocks {Note 18) Debtors (Note 19) Investments (Nole 17.4) Cash at bank and In hand (Noto 241 Total current assets B07 5,813 5,813 5,252 57,161 17,630 74,790 91,538 B10 Creditors: amounts falllng due within one year (Note 20> 12,991 12,991 6.540 B11 Net Current assets/(liabilitles) 812 Total assets loss current liabilities 813 726 693 791 840 814 983 Creditors: amounts falllng due after one year (Note 201 Provision6 for liabilitios B14 B15 Total net assets or liabilltles Funds of the Charity Endowmentfunds (Noto 27) Restricted Income funds {Note 271 Unrestricted funds Revaluation reserve Fair value reserve B16 65,148 726,693 791,840 814.983 B17 818 726,693 726,693 65.148 736,265 78,718 B19 65,148 820 B21 Total funds B22 726 693 791840 814 983 Date of approval ddlmml Signed by one or ly40 trusteesldirectors on behalf of 811 the trusleeslclirectors Print Name David Sangwine Michael Ellerby CC17a (Excell 0410412024 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities • and with*  preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 - and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.* ## **1.2 Going concern** _**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_ An explanation as to those factors that _**There are no reasons to have concerns about the charity as a**_ support the conclusion that the charity is a _**going concern, net assets are positive.**_ going concern; Disclosure of any uncertainties that make the going concern assumption doubtful; _**Not applicable**_ Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees _**Not applicable**_ prepared the accounts and the reason why the charity is not regarded as a going concern. ## **1.3 Change of accounting policy** The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note 2. Yes*  No* ## **1.4 Changes to accounting estimates** No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP). Yes*  No* **1.5 Material prior year errors** No material prior year error have been identified in the reporting period (3.47 FRS102 SORP). Yes*  No* CC17a (Excel) 04/04/2024 3 |**Section C**
**Recognition of income**
**2.2 INCOME**
**Donated goods**
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
**Volunteer help**
The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.
**Donated services and**
**facilities**
**Contractual income and**
**performance related**
**grants**
Gifts in kind for use by the charity are included in the SOFA as income from donations
when receivable.
**Support costs**
Donated services and facilities that are consumed immediately are recognised as income
with an equivalent amount recognised as an expense under the appropriate heading in
the SOFA.
**Government grants**
The charity has received government grants in the reporting period
**Legacies**
**Tax reclaims on**
**donations and gifts**
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.
**Income from membership**
**Income from interest,**
**royalties and dividends**
The charity has incurred expenditure on support costs.
This is only included in the SOFA once the charity has provided the related goods or
services or met the performance related conditions.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on receipt.
In the reporting period in which the stocks are distributed, they are recognised as an
expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other trading
activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
**Offsetting**
**Grants and donations**
**Note 2 Accounting policies**
**Notes to the accounts**
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Gift Aid receivable is included in income when there is a valid declaration from the donor.
Any Gift Aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation unless the donor or the
terms of the appeal have specified otherwise.
There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.
Membership subscriptions received in the nature of a gift are recognised in Donations
These are included in the Statement of Financial Activities (SOFA) when:
 the charity becomes entitled to the resources;
 it is more likely than not that the trustees will receive the resources;
 the monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SOFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
This is included in the accounts when receipt is probable and the amount receivable can
be measured reliably.
CC17 FRS 102 SORP
4|**(cont)**
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04/04/2024| |---|---| |**Grants with performance**
**conditions**
**2.4 ASSETS**
**Governance and support**
**costs**
**Creditors**
**Redundancy cost**
The charity made no redundancy payments during the reporting period.
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
**Investments**
**Investment gains and**
**losses**
**Settlement of insurance**
**claims**
Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property costs
by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
The charity has creditors which are measured at settlement amounts less any trade
discounts
These are capitalised if they can be used for more than one year, and cost at least
**subscriptions**
**Heritage assets**
**Deferred income**
No material item of deferred income has been included in the accounts.
**Provisions for liabilities**
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date
**Basic financial**
**instruments**
**Stocks and work in**
**progress**
They are valued at cost.
**Tangible fixed assets for**
**use by charity**
**Liability recognition**
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of the
obligation can be measured with reasonable certainty.
**Grants payable without**
**performance conditions**
The depreciation rates and methods used are disclosed in note 14.
**Intangible fixed assets**
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.
and Legacies.
**2.3 EXPENDITURE AND LIABILITIES**
The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.
Insurance claims are only included in the SOFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other
income in the SoFA.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments
They are valued at cost.
They are valued at cost.
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through custody
or legal rights. The amortisation rates and methods used are disclosed in note 15.
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 16.
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or
net realisable value.|||| |---|---|---|---| ||Yes*
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No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| CC17 FRS 102 SORP 04/04/2024 5 |The charity has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on deposit
and cash equivalents with a maturity of loss than one year held for investment purposes
rather than to meet short-term cash commitments as they fall due.
Goods or services provided as part of a charitable activity are measured at net realisable
value based on the service potential provided by items of stock.
Debtors (including trade debtors and loans receivable) are measured on initial
recognition at settlement amount after any trade discounts or amount advanced by the
charity. Subsequently, they are measured at the cash or other consideration expected to
be received.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
contract.
They are valued at fair value except where they qualify as basic financial instruments.|Yes*
No*
N/a*|Yes*
No*
N/a*|Yes*
No*
N/a*| |---|---|---|---| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| ||Yes*
No*
N/a*||| ||||| Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the **Debtors** charity. Subsequently, they are measured at the cash or other consideration expected to be received. The charity has investments which it holds for resale or pending their sale and cash and **Current asset investments** cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity of loss than one year held for investment purposes rather than to meet short-term cash commitments as they fall due. ## **POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE** CC17 FRS 102 SORP 04/04/2024 6 **Section C** **(cont)** **Notes to the accounts** ## **Note 3 Income** |Donations and gifts
Gift Aid
Legacies
General grants provided by government/other
charities
Membership subscriptions and sponsorships
which are in substance donations
Donated goods, facilities and services
Contributions from funds
**Total**
Other
**Total**
Room hire
Subscriptions for groups / Classes
Café and Events
Other
**Total**
Interest income
Dividend income
Rental and leasing income
Other
**Total**
Covid Insurabce Claims
CBC Covid Grants
Furlough
**Total**
Conversion of endowment funds into income
Gain on disposal of a tangible fixed asset held
for charity's own use
Gain on disposal of a programme related
investment
Royalties from the exploitation of intellectual
property rights
Other
**Total**
**Analysis of income**
**Donations**
**and legacies:**
**TOTAL INCOME**
**Charitable**
**activities:**
**Separate**
**material item**
**of income**
**Other:**
**Income from**
**investments:**
**Other trading**
**activities:**|**Analysis of income**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**| |---|---|---|---|---|---|---| ||Donations and gifts|275|334|-|609|160| ||
Gift Aid|-|-|-|-|-| ||Legacies|-|-|-|-|-| ||General grants provided by government/other
charities|-|10,050|-|10,050|11,503| ||Membership subscriptions and sponsorships
which are in substance donations|-|-|-|-|| ||Donated goods, facilities and services|-|-|-|-|-| ||
Contributions from funds|2,544|-|-|2,544|| ||**Total**|2,819|10,384|-|13,203|11,663| |||||||| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| ||Other|-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| |||-|-|-|-|-| ||Room hire|47,217|-|-|47,217|44,086| ||Subscriptions for groups / Classes|4,136|-|-|4,136|4,170| ||
Café and Events|2,892|||2,892|1,452| ||Other|400|-|-|400|252| ||**Total**|54,645|-|-|54,645|49,959| |||||||| ||Interest income|-|-|-|-|-| ||Dividend income|-|-|-|-|-| ||Rental and leasing income|-|-|-|-|-| ||
Other|-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| ||Covid Insurabce Claims|-|-|-|-|-| ||CBC Covid Grants|-|-|-|-|2,667| ||Furlough|-|-|-|-|-| |||-|-|-|-|-| ||**Total**|-|-|-|-|2,667| |||||||| ||Conversion of endowment funds into income|-|-|-|-|-| ||Gain on disposal of a tangible fixed asset held
for charity's own use|-|-|-|-|-| ||
Gain on disposal of a programme related
investment|-|-|-|-|-| ||Royalties from the exploitation of intellectual
property rights|-|-|-|-|-| ||
Other|-|-|-|-|-| ||**Total**|-|-|-|-|-| |||||||| |||**57,464**|**10,384**|**-**|**67,849**|**64,290**| CC17a (Excel) 04/04/2024 7 **Notes to the accounts (cont)** ## **Section C** ## **Note 6 Expenditure** |**Note 6 Expenditure**||||||||| |---|---|---|---|---|---|---|---|---| |**Analysis**
**Expenditure on charitable activities:**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|||||||| |Grant Funded Expenditutre|-|-|-|-|479|-|-|479| |Classes/Activities Expenses|2,230|5,578|-|7,808|1,756|5,119|-|6,875| |Event Costs|794|-|-|794|656|60|-|715| |Cafe Expenses|710|175|-|885|340|-|-|340| |Advertising& Marketing|413|-|-|413|340|-|-|340| |Cleaners wages|-|-|-|-|3,774|-|-|3,774| |Cleaning|2,166|-|-|2,166|1,404|-|-|1,404| |Premises expenses|949|350|-|1,760|-|159|-|159| |Depreciation Expense|-|5,773|-|5,773|-|5,177|-|5,177| |Bank Charges|81|-|-|81|-|-|-|-| |General Expenses|265|461|-|66|585|1,300|-|1,884| |Insurance|1,678|-|-|1,678|1,673|-|-|1,673| |Licences|994|-|-|994|545|-|-|545| |Electricity|3,784|-|-|3,784|2,700|-|-|2,700| |Gas|1,772|-|-|1,772|692|-|-|692| |IT and Computer Expenses|1,025|4,598|-|5,822|-|319|-|319| |Office Expenses|286|28|-|314|131|-|-|131| |Water Rates|612|-|-|612|503|-|-|503| |Repairs & Maintenance|3,399|2,195|-|5,594|1,490|2,573|-|4,063| |Health and Safety|68|-|-|68|64|35|-|99| |Gross Wages|38,920|-|-|38,920|28,635|-|-|28,635| |Landscaping|460|20|-|480|66|913|-|979| |Pension|674|-|-|674|-|-|-|-| |DBS Checks|90|18|-|108|18|18|-|36| |Telephone & Internet|648|-|-|648|940|-|-|940| |||||||||| |**Total expenditure on charitable activities**|62,017|19,197|-|81,214|46,791|15,671|-|62,462| |**Separate material item of expense**||||||||| |Funds used inpreviousyears|-|-|-|-|-|-|-|-| |Transferred to unrestricted|-|-|-|-|-|-|-|-| ||-|-|-|-|-|-|-|-| |**Total**|-|-|-|-|-|-|-|-| |**Other**||||||||| |Accountancy|7,233|-|-|7,233|3,170|-|-|3,170| |Other Legal|-|-|-|-|-|-|-|-| |Funds usedinprevious years|-||-|-|-|1,035|-|1,035| |Contribution for room hire|-|2,544|-|2,544|-|1,521|-|1,521| |Reclassified as unrestricted|-||-|-|-|1,452|-|1,452| |**Total other expenditure**
**TOTAL EXPENDITURE**|7,233|2,544|-|9,777|3,170|4,008|-|7,178| ||**69,251**|**21,741**|**-**|**90,991**|**49,961**|**19,679**|**-**|**69,640**| CC17a (Excel) 04/04/2024 8 **Section C Notes to the accounts** **(cont)** ## **Note 10 Details of certain types of expenditure** ## **Note 10.1 Fees for examination of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).**_ |**Note 10.1 Fees for examination of the accounts**
**_Please provide details of the amount paid for any statutory external scrutiny of_**
**_accounts and other services provided by your independent examiner. If nothing_**
**_was paid please enter '0' in the appropriate box(es)._**||| |---|---|---| |**Tax advisory fees**
**Other fees (for example: financial advice, consultancy, accountancy services) paid**
**to the independent examiner**
**Independent examiner’s fees**
**Assurance services other than independent examination**|**This year**
**£**|**Last year**
**£**| ||145|145| ||-|-| ||-|-| ||-
|-| CC17a (Excel) 04/04/2024 9 **Section C Notes to the accounts (cont)** ## **Note 11 Paid employees** _**Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)**_ ## **11.1 Staff Costs** |**11.1 Staff Costs**||| |---|---|---| |**This year:**
**Social security costs**
**Other employee benefits**
**Total staff costs**
**Pension costs (defined contribution scheme)**
**No employees received employee benefits (excluding employer**
**pension costs) for the reporting period of more than £60,000**
**Salaries and wages**|**This year**
**£**|**Last year**
**£**| ||38,920|
28,635| ||-|-| ||674|
-| ||-|-| ||**39,594**|
**28,635**| |||| ||**-**|**-**| CC17a (Excel) 04/04/2024 10 ## **Section C Notes to the accounts (cont)** ## **Note 14 Tangible fixed assets** _**Please complete this note if the charity has any tangible fixed assets**_ ## **14.1 Cost or valuation** |**Freehold land &**
**buildings**
**Other land &**
**buildings**
**Plant, machinery and**
**motor vehicles**
**Fixtures, fittings and**
**equipment**
**Total**
**£**
**£**
**£**
**£**
**£**
Brought Forward
-
698,353
-
43,354
741,706
Additions
-
-
-
5,269
5,269
Revaluations
-
-
-
-
-
Disposals
-
-
-
-
-
Transfers
-
-
-
-
-
Carried Forward
-
698,353
-
48,622
746,975
**14.2 Depreciation and impairments**
****Basis**
N/A
No depreciation
Reducing balance
Reducing balance
**** Rate**
-
-
20%
20%
Brought Forward
-
-
-
16,974
16,974
Disposals
-
-
-
-
-
Depreciation
-
-
-
5,773
5,773
Impairment
-
-
-
-
-
Transfers
-
-
-
-
-
Carried Forward
-
-
-
22,747
22,747
**14.3 Net book value**
Net book value at the
beginning of the year
-
698,353
-
26,380
724,733
Net book value at the
end of the year
**-**
**698,353**
**-**
**25,875**
**724,228**|**Freehold land &**
**buildings**
**£**|**Other land &**
**buildings**
**£**|**Plant, machinery and**
**motor vehicles**
**£**|**Fixtures, fittings and**
**equipment**
**£**|**Total**
**£**| |---|---|---|---|---|---| ||-|698,353|-|43,354|741,706| ||-|-|-|5,269|5,269| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||-|698,353|-|48,622|746,975| ||-|-|-|16,974|16,974| ||-|-|-|-|-| ||-|-|-|5,773|5,773| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|22,747|22,747| ||||||| ||-|698,353|-|26,380|724,733| ||**-**|**698,353**|**-**|**25,875**|**724,228**| ## **14.6 Other disclosures** The land is owned by William Davis but is on a 150 year lease that commenced 16th January 2019 There is a charge on the building held by The Big Lottery CC17a (Excel) 04/04/2024 11 **Section C Notes to the accounts (cont)** ## **Note 19 Debtors and prepayments** ## _**Please complete this note if the charity has any debtors or prepayments.**_ ## **19.1 Analysis of debtors** |**19.1 Analysis of debtors**||| |---|---|---| |**Total**
**Trade debtors**
**Prepayments and accrued income**
**Other debtors**|**This year**
**£**|**Last year**
**£**| ||3,661|3,282| ||2,152|1,970| ||-|-| ||5,813|5,252| ## _**Complete 19.2 where a material debtor is recoverable more than a year after the reporting date.**_ CC17a (Excel) 04/04/2024 12 **Section C Notes to the accounts (cont)** ## **Note 20 Creditors and accruals** _**Please complete this note if the charity has any creditors or accruals.**_ ## **20.1 Analysis of creditors** |**cts**
**Total**|**Amounts falling due**
**within one year**|**Amounts falling due**
**within one year**|**Amounts falling due after**
**more than one year**|**Amounts falling due after**
**more than one year**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||-|-|-|-| ||-|-|-|-| ||1,726|381|-|-| ||-|-|-|-| ||6,382|3,234|-|-| ||1,434|1,425|-|-| ||3,449|1,499|-|-| ||12,991|6,540|-|-| **Accruals for grants payable Bank loans and overdrafts** **Trade creditors** **Payments received on account for contracts or performance-related grants** **Accruals and deferred income Taxation and social security** **Other creditors** CC17a (Excel) 04/04/2024 13 ## **Section C Notes to the accounts (cont)** **Note 24 Cash at bank and in hand** |**Note 24 Cash at bank and in hand**||| |---|---|---| |**Other**
**Short term deposits**
**Cash at bank and in hand**
**Total**
**Short term cash investments (less than 3 months maturity date)**|**This year**
**£**|**Last year**
**£**| ||-|-| ||-|-| ||74,790|91,538| ||-|-| ||74,790|91,538| CC17a (Excel) 04/04/2024 14 **(cont)** **Notes to the accounts** ## **Section C** ## **Note 27 Charity funds** ## **27.1 Details of material funds held and movements during the CURRENT reporting period** _**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_ _*** Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ |**Fund names**|**Type PE, EE**
**R or UR ***|**Purpose and Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---|---|---|---| |Sponsor a Brick|R|Propertyand centre costs|1,758||(1,758)|||-| |VS Foundation|R|Laptops and computer equipment|3,181||(740)|||2,441| |William Davis|R|Propertycosts|9,135||(5,329)|(334)||3,472| |National Lottery|R|Training|9,718||(18)|||9,700| |Youth Club|R|Youth Clubproject|2,019|3,450|(4,978)|||491| |Cook & Eat|R|Cook & Eatproject|885|||||885| |Over 60s Exercise|R|Over 60s exercise classes||2,000|(1,360)|||640| |Access Foundation|R|Newprojector||4,934||(4,934)||-| |PropertyReserve|R|Propertycosts|709,568||(5,773)|5,269||709,063| |Unrestricted|U|Day-to-dayrunning|78,718|57,464|(71,035)|||65,148| |**Total Funds as per balance sheet**|||814,983|67,849|(90,991)|0|-|791,840| CC17a (Excel) 04/04/2024 15 ## **Section C** ## **Notes to the accounts** **(cont)** ## **Note 27 Charity funds** ## **27.2 Details of material funds held and movements during the PREVIOUS reporting period** _**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_ _*** Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ |**_funds_**||||||||| |---|---|---|---|---|---|---|---|---| |**Fund names**|**Type PE, EE**
**R or UR ***|**Purpose and Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**| |Various small funds|R|Propertycosts|3,520|-|(3,520)|-|-|-| |National Lottery|R|Training|9,771|-|(53)|-|-|9,718| |Sponsor a Brick|R|Propertycosts|4,367|-|(2,609)|-|-|1,758| |VS Foundation|R|Laptops and computer equipment|3,500|-|(319)|-|-|3,181| |William Davis|R|Propertycosts|19,286|-|(10,151)|-|-|9,135| |Youth Club|R|Youth Clubproject|1,029|6,250|(5,260)|-|-|2,019| |Cook & Eat|R|Cook & Eatproject|-|2,325|(1,440)|-|-|885| |PropertyReserve|R|Propertycosts|717,694|8,848|-|(16,974)|-|709,568| |Unrestricted|U|Day-to-dayrunning|61,167|55,715|(55,138)|16,974|-|78,718| |**Total Funds as per balance sheet**|||820,333|73,138|(78,488)|-|-|814,983| CC17a (Excel) 04/04/2024 16 **Section C Notes to the accounts** **(cont)** ## **Note 28 Transactions with trustees and related parties** _**If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.**_ ## **28.1 Trustee remuneration and benefits** ## **This year** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)** **TRUE** ## **Last year** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)** **TRUE** ## **28.2 Trustees' expenses** _**If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".**_ **No trustee expenses have been incurred (True or False) TRUE** ## **28.3 Transaction(s) with related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_ ## **This year** |**This year**
**_'true' in the box provided._**|| |---|---| |**Last year**
**There have been no related party transactions in the reporting period (True or False)**
**There have been no related party transactions in the reporting period (True or False)**|**TRUE**| ||| ||**TRUE**| CC17a (Excel) 04/04/2024 17 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** The Arc, Grange Park Centre, Loughborough Leics **On accounts for the year** 31[st] December 2023 **Charity no ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/12/2023 Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) . I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. _._ **Date:** 27[th] March 2024 **Signed: Name:** Colin Wood **Relevant professional** Member of the Association of Accounting Technicians **qualification(s) or body (if any): Address:** 16 Wordsworth Rd Loughborough Leicestershire LE11 4LQ **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**