REGISTERED CHARITY NUMBER: 1157776 REPORT OF THE TRUSTEES AIYD . UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 FOR DOVER SMART PROJECT Mccabe Ford Williams Chartered Accountants Charlton House Dour Street DOVER Kent CT16 IBL DOVER SMART PROJECT CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR FLYDED 31 DECEMBER 2024 Page Report of the Trustees llldependent Examlner's Report Statement of Flnaneial Activities BAIAnce Sheet Notes to the Financial Statements 8 to 14 Detalled Stat¢m¢nt of Flngnclal Activiti 15 DOVER SMART PROJECT REPORT OF THE TRUSTEES FOR THE YEAR EIYDED 31 DECIMBER 21124 The trllstees present their report with the financial statcmcnts of thc charity for the year ended 31 December 2024. The trustees have adopted ihe provisions of AccA)unting and Rq)orting by Charities: Stsiement of Recornmended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effcLtivc l January 2019). OBJECTIVES AND ACTIVITIES ObJe¢tives and alms To advance education in the arls for tho public bcn¢fil. Particularly bul not exclusively by tho provision of art workshops, and ¢xhibilions of Ihc work that is produced. Dover SMART Project was founded in 2013 to provide opportunities for disadvantaged children in Dover lo tske part in a wide range of crealivc artivities and experiences to ljoost their confidence, enhance their wellbeing, raise their aspirations and widen their outlook on the world. The charity soon evolved and began similar WO￿ with other groups, older nlembers of the comtnunity and hospice palients, uslng and creativity to support their various necds. Publi¢ bcnefit The trustees confimi that they havc complicd with thc dutics in Section 4 of the Charitics Act 2011 to have due regard to the Charity Conmiission's g¢n¢ral guidance on public bcncfit. W¢ hav¢ referred lo the guidance in th¢ Charity Commission 8¢neral guidance on piiblic benefit when revlewing our aims and objectives and in planning our ￿tUre aclivities. In particular, the trustees consid¢r how plann¢d activities will ¢ontribute to the aims and obj¢clives that they have set. All our wmmunity projects continue lo run on a weekly basis for older people young carers, young carer parents and ncer support group We hf¢VC continucd to support local schools and othcr community groups in lo¢￿ initiatives including our Young Carers Awarcness Campaign. Wo continu¢ with our remolc 5llPPVrt prograTnmc, CT¢ative Care Packages, which arc distributed on a regular basis to over 200 youiig carer8. Our Community engageinent levels have continued to grow we have been involved in a numbcr of place makin8 iniliatiV¢8 using str¢¢l art. Th¢ number of b¢n¢fioiari¢8 Continues to grow on a weekly basis. Tli¢ charity relocated in summer 2024 10 a larger prcmiscs that we can now use to help geiieralc income throu8h the sale of art works in thc dcdicat¢d gallery 8pace, developing a shop and hiring Ihe space lo oiher communily groups for meetings and ev¢nls, Voliinteers We httve I I voliii)teers who help run groups, assist with commiinily projects and help willi ba¢kgrouiid i'ole8 Within the harity. We havc scen somc changcs to both the t￿￿tee board including ali appoiiiuneiil of a new chair and thc operational structure of the organsation. We now liave onc CEO and a dedicated charity ￿ndi￿lser who also mxnages administration. All poliLies and procedures cithcr have been reviewed or are being reviewed to r¢flect the growth and nccd uf the organsation. We have published a revised organisational stnicture. We continue lo be a Living wagc cmploycr. Page I DOVER SMART PROJECT REPORT ofi THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 ACHIEVEMENT AJYD PERFORMANCE Charitable activities The charity engaged with nearly 6000 people during 2024, through community events. schools engagement and rullning Tegular support groups. i.ition: We were finalists in the Kent charity of th¢ y¢ar iiwards. Youn Carers: Childreii in Need have on¢e again fijnded this aspcct of the project for the ncxt three years. We currently h&v¢ over 250 young carers registered, ranging from the ages of 5 to 18 attending. Weekly groups continue where our trained staff enrich the lives of these children wilh creative and wellbeing acÉiviti&8. The groups provide much needed opportunities for the children to jusl be children and to find friendship in othcrs who are experiencing the 8am¢ challenges. Funding from the National lottery will now enable u8 lo begin a saturday group for older youug ¢arers up to age 25. Ih¢ AJiT of A We now have over 40 participants enjoying our weekly intergenerational community group that focuses on reducing lonelincss and i801&lion for those over 65 and those living with dementia. We meel every Tucsday, in a relax atmosphere, wlieie people can drop in and have a cup of tea and tske part in 8 creative activity. There is a genuine s¢ns¢ of wcllbeing both from participants and ¢ar¢rs. Smart Bu - Roul¢ to Ha iness.. A thr¢¢ y¢or community cngagemcnl projcct, funded by The N&tional Lollery. Reaching Comniunilics ￿nd, working with 6 lo￿1 ¢ommunili¢s to design and create artwoi'ks that will improvc public spaces thal Èirc often neglected and aff¢ctod by antisocial behaviour. This project continued in 2024 with a fresh thrw year Iranche of fiinding. nc rou Funded by Macmillan this was a new group started this year. We hold weekly infoiinal drop ins for anyone living with cancer and their families. We have support from Macmillan, as well as thc local Primaiy ¢are tsvsl. Partn¢rshlps; DoverILLLQo￿g nica We hav¢ conliiiued Ihis relationship and are workiiig on a parth¢rship proj¢ct with the art stydcnts to creale a mentoring I woi'k experi¢n¢¢ pi'ogrammc. Local S.¢hools'. We have bcLn working with all our local schools thruiigh the Young Carers Awareness project, aiming for cvcry sGhool to become a Smart School Ilial has provision lo support young carer8. FINANCIAL REVIEW Reserves policy We have a Small Charities FiiiaDcial Controls policy, reviewed in May 2024. We Gontinue to build our finallcial i'eserves and we have remained re8ilienl throiighout the cost of living ¢risi.q and coiilinuc lo sourL'C funding successfiilly.The uiir&qlricted reserves held al'e less than in previous years due to costs InCu￿¢d moving premiscs but as of De¢einbei 2024 iliey are once agaiii increasing. Total reserves at the year end were £163,667 (2023 £131,292) of which £43,226 (2023 £54,008) were unrestricted and £120.441 (2023 - £77,284) were r&8tricted. 01 thc unrcytricled fuuds £36,548 (2023 - £37,106) had been desigoatcd for specilic pU￿oses, as detailed in nole 9 of the tiiiancial statements. Page 2 DOVER SMART PROJECT REPORT OF THE TRUSTEES FOR THE YEAR EIYDED 31 DECEIVIBER 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document, structure and management The charity is governed by the constitution adopted on 23 September 2013 and amended on 20 May 2014. The Irustees are responsible for the management and Mdministration of the charity, supported primarily by the Chief bxccutive and Chwity and Fundraising Manager.. The tNstees give their time freely and receive no remuneTation or other financial benefits. Trustees are 5el¢¢t¢d and appointcd by thc committee. All policies are being reviewed by n¢w tNstees from December 2024 and we cxpe¢t this process to be complete by next reporting period. We will include new infomialion and ¢hang¢s in ihe next report. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charlty number 1157776 PrlnclpAI Address Smart Gallery 7 Bench Street DOVER Kent cr16 IJH Trii$tc¢$ A Hunlcr (rcsigncd 30.10.24) D Burton B Carini D Marriot {r¢signed 6.3.24) J Sarjeant (resigncd 29.5.24) D Smith M Witts (resigned 29.5.24) T Henley E Mit¢hell (appointed 30.10.24) B Wilson (appointed 30.10.24) R Whall¢y (appointed 30.10.24) H Russell {appoinled 30.10.24) H13unyard (appoii)tcd 30.10.24) J Smalley {appoinled 30.10.24) M Bayliss-stranks (appointed 30.10.24) Independent Examlner I D Pascall FCA Mccabe Ford William.% Chartered Accounlanls Charlion Hoii.%e Doiir Street DOVER Kent CT16 IBL Page 3 DOVER SMART PROJECT REPORT OF TWE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 REFERENCE AND ADMINISTRATIVE DETAILS Bankers Barclays Bank PIC I Churchill Place LEICESTER Leiceslershirc LE87 2BB Sollcltor Aly Young Law 6 Mill Lane Shepherdswell DOVER Kcnt cr15 71J Other Advtsors Savills 33 Margaret Street LONDON WIGOJD SoGi&l Enlerpriso Kent CIC Thc Mai'igold C¢ntre 65 Shaftesbury Avcnue FOI.KESTONF. Kent CT194NS Chief Ex¢cutive Dawn Foiilkes Cllarlty and Fundralsiiig Maiiager Laura Hardy 1710712025 Approved by ordcr of Ilie board of Irusl¢es on . and signed on ils behalf by: T Henley- Tnistee Page 4 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTKES OF DOVER SMART PROJEcr llldependent examiner's report to the trn$tee$ of Dover SMART Project I report to tb¢ C1￿]ty tLVStees on my examination of the accounts of Dover SMART Project (the Trnst) for the year ended 31 December 2024. Responsibilities and basis of report As the charity tLlJStees of the Trust you are responsibl¢ for th¢ pr¢paration of th¢ acwuuts. in accordance with th¢ requirements of the Charities Act 2011 Cth¢ A¢t'). I report in respect of my examination of the Trusvs acwunts Garri¢d out undcr Section 145 of the Art alld in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section E45(5)(b) of the Act. Independent cxamlner's statement Since your ¢hiirity'S gross in¢om¢ exceeded £250,000 your examTner must be a member of a listed body. I can confiim that I am qualified lo undertake the examination because I am a member of the In5titut¢ of Chartered Accountants in England and Wales, which is one of the listed bodies. I have coinpleled my examination. I confim that no material mallers have come lo my attention in ¢onne¢tion with the ¢xaming4tion giving mc cause lo bclieve that in any materipll re8pect: accounting records were not kept in respect of the TNst as required by Section 130 of the Act. or the accounts do not accord wlth those records. or the accounts do not comply with the applicable requirements conceming the fotTh and content of accounts set out in the Charities (Accoiinls and Repoits) Re￿lIationS 2008 other thai) any reqiiircinciil that the accounts 8ivc a trne and fair view which is not a matter considered as part of an independent examination. I have iio concern8 and have come across no other matters in conncelion with the examination to which altenlion should bc drawn in this report in ord¢r to enablc 8 prop¢r undcrst8nding of th¢ a¢coiints lo be rcachcd. l D Pascall FCA Th¢ Instittil¢ of Chirtcred Accoiinlanls in England and Wales M¢Cab¢ Ford Williams Chartcrcd Accolinlants Charllon Hviis Dour Strcct DOVER Kent CT16 IBL Date.. Page 5 DOVER SMART PROJECT STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024 2024 Total fl￿dS 2023 Total funds Unrestiicted lunds R&8lricted funds Notes INCOME AND ENDOWMENTS FROM Donations and l¢ga¢i¢s 56,656 196,138 252,794 148,560 Other income 1,140 1,140 6,696 I'otal 57,796 196.138 253,934 155,256 EXPENDITURE ON Charitable a¢tlvfitles Art projccts 65,892 155,667 221,559 173.788 NET INCOMEI(EXPENDITURE) Transfers bclween funds (8,096) (2,686) 40,471 2,686 32,375 (18,532) Net movement In (und$ (10,782) 43,157 32,375 (18,532) RECONCILIATION ofi FUNDS Tolal funds brou8hi forward 54,008 77,284 131,292 149,824 TOI'AL FUNDS CARRIED FORWARD 43.226 120.441 163,667 131,292 The notes fonn part of these financial statsments Page 6 DOVER SMART PROJECT BALANCE SHEET 31 DECEMBER 2024 2024 Total funds 2023 Total funds Unrestricted fLmds Restiicted fimds Notes FIXED ASSETS Tangible assets 1.310 26,120 27,430 34,288 CURREIYT ASSETS Debtors Cash al bank 13,690 34,340 2,098 92,223 15,788 126.563 103,518 48,030 94,321 142,351 103,5E8 CREDITORS Amounts falling due within one year (6,114) (6,114) {6,514) NET CURRENT ASSETS 41,916 94,321 136,237 97,004 TOTAL ASSETS LESS CURRENT LIABILITIES 43,226 I20,441 163,667 131,292 NET ASSETS 43,226 120,441 161,667 131,292 FUNDS Unrcstriclcd ￿ndS Restricted funds 43,226 120,441 54,008 77,284 TOTAL FUNDS 163,667 131,292 'I'he fiiiancial slateinents were approved by th¢ Board of Tivstees and auihoris¢d for issue 1710712025 and wei'e signed on ils b¢half by.. on T Henley- Trustee The notes fonn parl of these financial stalements Page 7 DOVER SMART PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEIIQBER 2024 ACCOULYfiNG POLICIES Basis of preparing the financial statements The f￿￿ncIal statements of the charity, which is a publtc benefit entity uThdcr FRS 102, have been prepaTcd in accordance with Ihe Charilies SORP (FRS 102) 'Accounting and Reporting by Charities: Sialemenl of Rc¢ommcndod Practice applicable to charities preparing their a¢wunls in accordance with tho Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {ctfeclive l January 2019),. Finan¢ial Reporting Standard 102 Th¢ Financial Rqwrting Standard applicable in thc LTK and Republic of Ireland, and the Charilies Act 2011. The financial 8tatemenls have bccn prepared under ihe historical cost coiivention. There are no material uncertainties tliat may cast doubt upoii the charills ability lo continue as a going concern. Income All incom¢ is rccogniscd in thc Stat¢ment of Financial Activitics onc¢ the charity has entitlemcnt to the funds, it is probable that the income will be received and the amount can be measured reliably. Gift aid is recognised in the financial statements when received. No amounts are incliided in the financial statements for the services donated by volunlcers. Expendlture Liabilitics ai'¢ rccogniscd as expenditure as soon as there is a legal or conslNctive obligation commilting thc Lharity to th