## Dover smART Project **Annual Accounts** For the year ended 23 September 2020 Registered Charity Number 1157776 ## Dover smART Project **Contents** 1. Charity Information 2. Trustees' Annual Report 4. Independent Examiners Report 5. Receipts and Payments Accounts 6. Statement of Assets and Liabilities 7. Notes to the Financial Statements ## Dover smART Project **Charity Information** ## **Registered Charity Number 1157776** ## **Address** 3 Waterloo Crescent Dover Kent CT16 1LA ## **Chief Executives** Dawn Maddison Laura Graham ## **Bankers** Barclays Bank PLC 21 Market Square Dover CT16 1NH ## **Independent Examiner** Higson APS Limited 45 Queen Street Deal Kent CT14 6EY - Page 1 - ## Dover smART Project **Trustees' Annual Report** The trustees present their annual report for the year ended 23 September 2020 ## **Trustees** Gavin Oakley (Co-Chairman) Richard Brooks (Co-Chairman) Tracey Henley (Treasurer) Sam Stanley (HR) Matt Witts (Operational) David Smith (Health & Safety) Sarah Scholberg (Safeguarding) Donna Marriot (Safeguarding) Jill Sargeant (Fundraising) ## **Structure, governance and management** The charity is governed by the constitution and constituted by association. The charity is registered with the Charity Commission No. 1157776. The trustees are responsible for the management and administration of the charity, supported primarily by the Chief Executives. The trustees give their time freely and receive no remuneration or other financial benefits. Trustees are selected and appointed by the committee. ## **Objectives and activities** ## _Objectives of the charity_ To advance the education in the arts for the public benefit. Particularly but not exclusively by the provision of art workshops, and exhibitions of the work that is produced. Dover smART Project was founded in 2013 to provide opportunities for disadvantaged children in Dover to take part in a wide range of creative activities and experiences to boost their confidence, enhance their wellbeing, raise their aspirations and widen their outlook on the world. The charity soon evolved and began similar work with other groups, such as people without a home and hospice patients, using art and creativity to support their various needs. ## _Main activities undertaken for the public benefit_ We have delivered workshops in schools, care homes and public and civic events. All with art as its main theme. We have held events and exhibitions in the gallery space we occupy. We run weekly art group for young carers, older people, the homeless community and hospice patients. Throughout the COVID 19 lockdown we have delivered weekly care packages to our beneficiaries, had weekly check ins by phone and have utilized social media platforms to connect with our young carers and older people. We have 18 volunteers who help run groups and assist with community events up until COVID lockdown restrictions were put in place. ## **Achievements and performance** _Main achievements of the charity during the year_ The charity engaged with over 12,000 (2019: 6,500) people are regular groups, workshops and one off events. ## Young Carers This project has grown with the charity and is now part of a 3-year programme funded by Children in Need. We currently have over 112 young carers registered, ranging from the ages of 5 to 18 attending 2 weekly groups where our trained staff enrich the lives of these children with creative projects. The groups provide much- needed opportunities for the children to just be children and to find friendship in others who are experiencing the same challenges. It was recently discovered that once carers reach the age of 18, there is no continued support for them so with separate funding we continue to run a group for older carers. ## The ART of Age This is a is a weekly intergenerational community group that focuses on reducing loneliness and isolation for those over 65 and those living with a dementia. We meet every Tuesday, in a relaxed atmosphere, where people can drop in and have a cup of tea and take part in a creative activity. There is a genuine sense of wellbeing from everyone who takes part in the sessions. We have more than 26 people in this category. - Page 2 - ## Dover smART Project **Trustees' Annual Report (continued)** ## Community Paint Jam A 12-month project working with 6 local communities to design and create artworks that will improve public spaces that are often neglected and affected by antisocial behaviour. We will focus our work in the most deprived parts in Dover, which include St Radigunds, Buckland, Castle, Elms Vale & Maxton, Town & Pier. The project will include; engagement days with local schools visits to local community centres and days onsite doing the artwork. During the project we will offer volunteering opportunities to the students at Dover Technical College helping them fulfil their competences for their NVQ courses, while benefiting the wider community at the same time as raising the profile of this vital community resource which in recent years has suffered low enrolment numbers. We will also work with 2 local student artists, one of which was part of our pilot project. Both of whom are supported by the Future Foundry, an artist lead cooperative that develops opportunities for young people across the arts. ## **Financial Review** At the year end the charity had no funds deficit. The charity adopts a small charities financial controls policy. During the year the charities primary source of income remains from our grant funded projects. The charity accelerated its fundraising capacity despite the ongoing pandemic and was able to build reserves to support our beneficiaries into the future. We continue to work with a variety of different funding providers who continue to financially support the charity with achieving its aims and objectives. It is the trustees policy to hold reserves of approximately six months overhead expenditure. As at the year end the charity held enough reserves to cover overhead expenditure for approximately 12 months. The Trustees do not believe the COVID 19 pandemic will have a significant financial impact on new funding and charitable reserve in the futures. Within the total unrestricted funds are some designated funds which are funds provisioned to support certain objectives and functions of the charity. The annual report was approved by the trustees on and signed on their behalf by14 May 2021 **Tracey Henley** Treasurer - Page 3 - ## Dover smART Project **Independent Examiners Report** The independent examiner's report to the Trustees of Dover smART Project (Charity Registration Number 1157776) on the annual accounts for the year ended 23 September 2020 set out on pages 5 to 7. I report to the trustees on my examination of the accounts of the above charity (the "Trust") for the year ended 23 September 2020. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried our under section 125 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 1) accounting records were not kept in accordance with section 130 of the Act or 2) the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. > PJL Higson 14 May 2021 For and on behalf of Higson APS Limited 45 Queen Street Deal Kent CT14 6EY - Page 4 - ## Dover smART Project **Receipts and Payments Accounts** _For the year ended 23 September 2020_ |24/09/2019
23/09/2020
**Notes**
**Receipts**
Donations
Grants
Other Income
Gift Aid
Sub-Total
Asset and Investment Sales
**Total Receipts**
**Payments**
Wages
Art & Project Expenses
Training
Postage
Heat & Light
Insurance
Subscriptions
Legal & Accounting
Telephone
Motoring Expenses
Bank Charges
Sub-Total
Asset and Investment Purchases
**Total Payments**
**Net Receipts/(Payments)**
Transfers Between Funds
**Cash Funds Last Year End**
**Cash Funds This Year End**|U
R
**£**
**£**
**£**
20,758
-
20,758
-
107,125
107,125
2,573
-
2,573
1,019
-
1,019
24,350
107,125
131,475
-
-
-
24,350
107,125
131,475
3,233
46,819
50,052
5,600
13,260
18,860
-
115
115
31
1,059
1,090
69
50
119
118
1,592
1,710
422
-
422
1,450
45
1,495
604
280
884
1,138
2,722
3,860
97
-
97
12,762
65,942
78,704
749
15,180
15,929
13,511
81,122
94,633
10,839
26,003
36,842
(26)
26
-
2,106
20,829
22,935
12,919
46,858
59,777
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**|**£**
7,534
57,072
11,785
1,295
**23 Sept 2019**| |---|---|---| |||77,686| |||-| |||77,686| |||49,791
22,607
-
82
118
1,156
479
1,670
679
6,044
-| |||82,625| |||-| |||82,625| |||| |||(4,939)| |||| |||-| |||| |||27,874| |||| |||22,935| |||| The notes on page 7 form part of these financial statements. - Page 5 - ## Dover smART Project **Statement of Assets and Liabilities** _As at 23 September 2020_ |**Notes**
**Cash Funds**
Cash at bank
**Total Cash Funds**
**Assets retained for the Charity's own use**
VW T5.1 SWB Transporter|**£**
12,919
**Unrestricted**
**Funds**|**£**
**£**
46,858
59,777
**Restricted**
**Funds**
**Total Funds**| |---|---|---| ||12,919|46,858
59,777| ||**Fund**
Restricted|**Cost**
**Current Value**
15,180
14,000| |||15,180
14,000| The current value of assets is determined by the trustees at each reporting date. The notes on page 7 form part of these financial statements. Approved by the trustees on and signed on their behalf by14 May 2021 **Tracey Henley** Treasurer - Page 6 - ## Dover smART Project **Notes to the Financial Statements** For the year ended 23 September 2020 1. The trustees have chosen to prepare accounts using the receipts and payments method under section 133 of the Charities Act 2011 ('the Charities Act') - Page 7 -