gell Gymunedol mer Afan y Library Cymer Afan Community Library Trustees. Annual Report for the period from 1st April 2024 to 31st March 2025 Section A Reference and administration details Charity name Cymer Afan Community Library Registered charity number 1157765 Charity's principal address Cymer Afan Community Library Library Plus! Ststion Road. Cymer. Port Talbot Postcode SA13 3HR Names of the charity trustees: Trustee name Office (if any) Chair Chair Dates acted if not for whole year From 9th September 2024 Until 9th September 2024 Rosey Roche Mel Emmet Lauren Roberts Alison White Membership Secretary Treasurer Helen Gardner Len Nicolas Sian Paul Richard Milner Resigned 15" July 2024 25th June to 9th September 2024 Term of office ended 27th Nov. 2024 15th July to 2nd August 2024 Names and addresses of advisers Type of adviser Name Address Interim Treasurer Bob Chapman TSB Bank From 15° July 2024. 19 Talbot Street. Maesteg. CF34 9BS 4 St Pauls Square. Burton on Trent, DE14 2EF Pendrill Court, 119 London Road, Neath. SA11 1 LF Bank Accountant The Chartwell Practi Solicitors Hutchinson Thomas Architect Kevyn Davies BA{Hons) BArch RIBA ARB Red Kite Homes. Llys-y-coed, Cornish Row, Cwmafan, Port Talbot, SA12 9YB Section B Structure, governance and mana ement Description of the charity's trusts Constitution - adopted 3° March 2014, amended 20th October 2017, 15th July 2021 and 151h November 2023. Type of goveming document How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Trustees are elected from the membership at Annual General Meetings for a three-year term with a third of trustees retiring at each AGM. They can also be Cymer Afan Community Library 1st April 2024 - 31st March 2025
appointed until the next AGM by existing trustees between annual general meetings. In 2024-25 the Trustees met 14 times. Additional governance issues Trustees have been supported throughout the year by the Neath Port Talbot Community for Voluntary Service. Trustees have adopted a suite of policies to guide our operations and practice. A regular review programme keeps these policies up to date. Trustees continue to consider major risks to their business as part of the Strategic Planning process. To take account of the significant changes to our work in the last two years and to secure the ongoing security of the Library, a omplete review of our Strategic Plan is planned. There were no complaints received during the year. Section C Ob'ectives and activities Summary of the objects of the charity set out in its governing document Our vision is of a community Spa for all those who live or work in, or visit, the Upper Afan Valley where we can build on our core seniices and respond positively to the needs of our communities. Our Mission is: to provide a hub for the community- a space to support both individual well-being and community cohesion - fostering equal opportunities, and being the first choice point of acSS to sources of infomiation. advi and guidance, and to promote literacy, education and culture in the Upper Afan Valley, encouraging a love of books and learning in people of all ages. Our current objects are: To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. For the purpose of this clause 'socially excluded, means being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community. To promote for the benefit of the inhabitants of the electoral ward of Cymmer and the surrounding areas the provision of facilities for education, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. To advan education of the public in electoral ward of Cymmer and surrounding areas generally, by the running and management of a community library for the benefit of the said residents. Our overall approach to developing our community library has major strands. We build on our Gore purpose of providing library servIS to the community of the Upper Afan Valley., and develop other uses of the building, Library Plusl in keeping with that core purpose which will contribute towards the development of the library as a Community Hub - a multi-purpose community facility. During the 2024-25 year the library and tea-room have been open for 32 hours a week with additional activities avera in 8 hours a week outside of those hours, such 1EI April 2024- 31st March 2025 Summary of the main activities Cymer Afan Community Library
undertaken for the public benefit in relation to these objects as the crochet club, film shows, art class, yoga class, dance aerobics, psychology evening class and the introduction of the NPT Mobile Foot Clinic. Other regular activities included the book club, a Digital Inclusion Drop-ln service, a Dementia Hwb, Citizens Advice drop-in session, parent & baby group, Communities for Work and Employment Support drop-in sessions. We also supported a Home Education Network. The Food Bank continued to operate every Friday and remains available to anyone who needs it. The Pantry. our social supermarket, opens three times a week on Monday and Friday aftemoons and Saturday mornings. We are members of the Independent Food Aid Network and work in partnership with Fareshare to distribute surplus supemiarket food. To use the Pantry users, make a small payment of £5.00 in return for some choice over the ten items of food they receive. This is to reduce the stigma attached to being the recipient of charity from the food bank and also promotes a feeling of being a customer with some limited Ghoice. The Pantry membership continues to increase and on 31. March 2025 stood at 190. Our experience is that people often need to use the food bank for several weeks but then either drop out or move on to the Pantry. From mid-December 2024 to the end of March 2025, we opened a Warm Space for the third-year running, providing additional opening hours in response to the cost-of- living crisis and the high cost of energy, so that anyone could enjoy free hot drinks and snacks and a range of activities including games evenings, quiz nights, pizza making, pancake decorating and Welsh cake making. A small grant enabled us to employ two Warm Space Supervisors to cover the additional hours. The Children's Rights Unit supported a range of youth activities for the Warm Space as well as in the school holidays when special events were put on. These included, RelaxKids, pizza making and family films, Technocamps robot workshops, St David's Day crafts, pancake tnaking & decorating, Lego Tech Smart Robocar Workshop and an animal care session with Animal Cwtch. Other activities in the year during the school holidays included crafting sessions with bookmark making, with Pokemon, monsters and Minecraft characters, games nights, a fun musical session for younger children from Moo Music Bridgend, Ghocolate cereal cake making, bog beast and bog garden making and youth guitar lessons Over the weekend that Stomi Darragh hit the valley in Dember 2024. we worked with the local council and opened the Library to offer a warm space, hot and cold food and drinks to approximately 30 adults and children who were without electricity for 4 days in their homes. We continued to work closely with Neath Port Talbot Community for Voluntary Servi, Gwynfi Miners, Community Hall, the County Library Service, the local councillors and police. the Lost Peatlands Project, Flying Start and we also kept in touch with our MP. Stephen Kinnock, who held constituent surgeries at the Library, and Senedd Member, David Rees. We also hosted several school visits and supported Coffee Mornings in aid of Breast Cancer and Macmillan. We also work with our local schools and showed several films during term time for young students in the Library. We were able to improve our kitchen area with the acquisition of a new freezer, sink and taps some small repairs with the support of local wind farm Ffynnon Oer. Our paid staff during the year was Sam Herbert-manley, (Development Manager, 30hrs until 26 July; Tym Thomas (Food Povety & IT Coordinator, 30 hrs). Elinor Davies (Activity & Volunteer Coordinator, Sharon Ackery (Cleaner, 10 hrs). Jasmine Price (Bookkeeper, 4 hrs until February 2025 then 28 hours per month). Carolynn Purcell & Laura Gibbs (Warm Space Supervisors, 9 hours each, from December to March, 12 hrs), Richard Milner (Interim Manager. 30 hrs from 07 August to 30 September), David McGovarin (Development Manager, 30 hours from 11 November). We are grateful to all our staff for keeping our operations running during what has been a year of many changes. Cymer Afan Community Library 1s1 April 2024 - 3181 March 2025
Thanks, are also due to our volunteer team which during the year included Bob Chapman, Melanie Emmett, Alan Furnell. Andrew Hooper, Delyth O'shea. Sian Paul, Sophie Thomas, Alison White, Jean White, Bernie John & Lisa Loftus. Throughout the year we have continued to benefit from free electricity from the solar panels installed by the Egni Cooperative on our roof. In planning and delivering all these individual activities, and during the process for reviewing our strategic plan, the Trustees have considered and had regard to the public benefit guidance issued by the Charity Commission. Achievements and Performance In the 2024-25 year there have been 9012 users to one or other of the activities in the building. This represents a 17 % increase in attendance over the previous year (7685 in 2023-24). There were 645 visits to the Warm Space between December and March. During the year the Pantry had 741customers (down 23 % from 959 the year before) and the Food Bank provided 651 parcels (up 47 % from 441 in 2023-24). With each shop and food par1 supporting several people we do not know the exact number of separate individuals who have benefited from our food poverty services during the year but estimate it to be well over 400. Section D Summary of the main achievements of the charity during the year Section E Financial review Brief statement of the charity's policy on reserves The Trustees have detemiined that it would be prudent to keep 3 months running costs as reserves. In 2024-25 this was £44k) which the Trustees carried over at the end of the financial year. Further financial review details Our main sources of funding for our running costs during 2024-25 were grants from: the Henry Smith Charity (£40k) Pen y Cymoedd Wind Farm Vision Fund (£26k)', the MOOndan Foundation (£25k), the National Lottery Community Fund (£20k), the Foyle Foundation (£20k), the Shared Prosperity Third Sector Growth Fund (£10k). Llynfi Afan Renewable Energy Park (£7.5k), Ffynnon Oer wind Farm Community Fund (£4.3k),NPT Council Food poverty Grant (£2.6k) & Playworks {£2k). In addition, we received grants from Neath Port Talbot Council (£1.9k) towards our rent and rates and shared a grant from Ffilm Cymru Wales to support our joint cinema programme with Gwynfi Miners, Worftmen's Hall. In addition, we raised over £15k through membership fees, donations and library activities. We are grateful to all our funders without whose help we would not be able to continue to run all our services and activities. Section F Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signatures Full names Rosey Roche Chair Mel Emmett Position Trustee Date 14th November 2025 Cymer Afan Community Library 1st April 2024- 3151 March 2025
CHARIIY COMMISSION FOR ENfjIANO AND WAIES Cymor Af¥n CommuTrity Librnry 1157765 Recei ts and pa ments accounts CC16a Forthe period 01104n024 31103rI025 Section A Receipts and payments Unrestricted fvnds RÈstrithd funds EndowmÈnt funds Total funds La8t year to n••rvst to tho nrIAlL Al Recelpt$ LIBRARY INCOME fees & Film8 Membershi Donabons & fees Class- Y a. TÈF chi, Art. Ps cho Food Pan Incomé Prinlerlco ier income RM Rental Tea Room Incotne Insurance rebate 1.037 1.040 1,759 4.396 ?83 . Ae$ 2.832 3.618 GRANTS Grant NPT Council ReDI and Rates Ff non Oer rant Grani- NPTCBC Food Pove Granl- NPT CVS- Third Secloi Groulh Fund Grant- NPT CVS- Cost of Warm S aces Grant Grant- Gamesa Wind Fawrn Grant- Moondance Foundatujn Grant- Pen Y C oedd Vision Fund Grani- Ha Gpnl- Nauonal Loiie Communi Grani- The Fo e Foundauon Grani- Htrn Smith Chari Film C mru Wales Film Access Grant The Peo le's Health Trust Poslcode Communi TTU51 Grant Welsh Government Cosl of IDiin NPT Warmer S $¢e Gr8ni Gr8nl- Pen C oedd 2.7e2 9,2B4 2,993 15.th)0 6,189 7.500 10.t 26,OUO Fund 2,058 25,000 6.000 1,200 4194 Sub totsl{Gross income forARJ 17I8BI J2,$27 A2 Assat and Investment sal85,1888 table). Sub total 1W28 174,811 92,527 A3Pa A¢¢ouniin Advertisin BovKS ents Soflware & Pa roll Costs 547 479 479 Maintenance Classes- Y 8. Ari, Knit& Knatter. Ps Cleanin Materials Ele¢tri¢ . AerobKs, Fla 6.853 Z.561 2.797 5E,561 1.436 715 ee salaries & natyonal insurance er's Pension FareShare- Membershi Fees Fete, Events. Fl start. Cofftre rniN 10.( 79.266 32S & sto tirne ex 3S7 95 95 2.403 241 53 & Software Costs General e enses Insurance Le 81 & Professional Markelin Office Slalione &Pos Pan & Foodb8nk Refreshments Renovaln ro ecl ProfessKJnal lee5 Rent & Rates Room Hire Rubbish Removal l R Secunl & Fire Alarm Costs Small e meni ex enses Subscri lions, membershi Tes Room Ex Ènses Tele hone Costs 426 fj53 279 1271 1.762 279 1,271 1.6D7 13,Y30 13.321 1,020 $21 128 863 1330 828 351 2273 I501 128 827 714 & licenstrs 351 2,273 347 559 156 24 Travel LCXX R1 a¢couJls ISSI 1311012025
Volunteer. Slsff & Trustee Ey W3rm s aces ex enses Reallocation ol Historical iestri¢led Reallocation ol Historical reslncled 872 182 B72 1218 1.354 ments. SalanBS ments". Other Sub totsi 1QO.581 12JM2 100.807 A4 Asset and inve$trhent Offi¢¢ e ment & IT Fixtures & fittin urcha5e5, see table 3.022 745 3.717 3.022 1.694 11,407 12.255 Sub total 5.461 104.3S9 1H881 113,062 Net of rtcé1pts/(Paentsj 29.$69 10,430 20.536 AS Transfers betwpen fvnd$ A6 Cash funds last year end 39.916 7,419 17,849 47.335 87,335 67.871 47,335 Cash funds this yearend 69.485 ¢¢XX R2 accrSntS ISSI 1311012025
Section B Statement of assets and liabilities at the end of the period Un¥Ès1ricd tunds to nearest £ ResliicLeiS funds to n•feSI£ EndowtnenL fund$ tts n*r•9t£ Categories Oetsi B1 Cash funds 8ank Acctyjnt 17.849 Pety Cash Total cash funds 69,485 17,a49 nt($11 Fundto which asset bBlan Cost Currert value ional etatls B4 Assets retained for the charlty's own use Office E ni&trco Unresrrictsd 9.389 Office E ni&[[1 Restr¢ieo 3.112 Fixtures & Fin Unrestr¢ied Fixttsres & Fi Restroied 30.433 Fund to whkh relotes Amount41u• B5 Llabilltias Signed by one or va trtees w behaff ol 811 the trustaes Snalure Print Name Date of roval Rosey Ro¢he lelanle Emmett CCXX R3 acix)unts ISSI 1311012025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cymer Afan Community Library On accounts for the year ended 3151 March 2025 Charity no (if any) 1157765 Set out on pages 1 to2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312025. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect-. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: MARTIN CHILVER Relevant professional qualification(s) or body (if any): FCA Address: THE CHARTWELL PRACTICE 4 ST. PAUL'S SQUARE BURTON-ON-TRENT STAFFORDSHIRE DE14 2EF IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: direGtions and guldance for 8xaminers). Give here brief details of any itams that the examlner wishes to disclose. IER October 2018