.Ilfrgell Gymunedol , mer Afan Cymer Afan Community Library Trustees. Annual Report for the period it Library from 1st April 2023 to 31, Reference and administration details March 2024 Section A Charity name Cymer Afan Community Library Registered charity number 1157765 Charity's principal address Cymer Afan Community Library Library Plus! Station Road, Cymer, Port Talbot Postcode SA13 3HR Names of the charity trustees: Trustee name Office (if any) Secretary Chair Treasurer Dates acted If not for whole year Until 31 Sl January 2024 Chair from 15th November Bob Chapman Mel Emmet Helen Gardner Scott Jones Ann Mayer Sian Paul Lauren Roberts Rosey Roche Alison White Until 3151 January 2024 Resigned 231d October 2023. Chair From 31st January 2024 Membership Secretary Names and addresses of advisers Type of adviser Name Address Bank TSB Bank 19 Talbot Street, Maesteg, CF34 9BS 4 St Pauls Square, Burton on Trent, DE14 2EF Pendrill Court, 119 London Road, Neath, SA11 1 LF Red Kite Homes, Llys-y-coed. Cornish Row. Cwmafan, Port Talbot, SA12 9YB Accountant The Chartwell Practice Solicitors Hutchinson Thomas Architect Kevyn Davies BA(Hons) BArch RIBA ARB Section B Structure, overnance and mana ement Description of the charity's trusts Constitution - adopted 3rd March 2014, amended 20th October 2017, 15 July 2021 and 15th November 2023. th Type of governing document How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Trustees are elected from the membership at Annual General Meetings for a three year term with a third of trustees retiring at each AGM. They can also be appointed until the next AGM by existing trustees between annual general meetings. In 2023-24 the Trustees met 9 times. Cymer Afan Community Library 1 St April 2023 - 3151 March 2024
Additional governance issues Trustees have been supported throughout the year by the Neath Port Talbot Council for Voluntary Service. Trustees have adopted a suite of policies to guide our operations and practice. A regular review programme keeps these policies up to date. Trustees continue to consider major risks to their business as part of the Strategic Planning process. To take account of the significant changes to our work since Covid-19 and the refurbishment of the building a complete review of our Strategic Plan is planned. Three complaints were received during the year- two were resolved within a few weeks., the third was withdrawn after 2 weeks following an explanation. At a Special General Meeting the constitution was amended to delete the limit on the length of time people are allowed to serve as trustees. Section C Ob"ectives and activities Summary of the objects of the charity set out in its governing document Our vision is of a community space for all those who live or work in, or visit. the Upper Afan Valley where we can build on our core services and respond positively to the needs of our communities. Our Mission is.. to provide a hub for the community - a space to support both individual well-being and community cohesion - fostering equal opportunities, and being the first choice point of access to sources of information, advice and guidance, and to promote literacy, education and culture in the Upper Afan Valley, encouraging a love of books and learning in people of all ages. Our current objects are.. To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. For the purpose of this clause 'socially excluded, means being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community. To promote for the benefit of the inhabitants of the electoral ward of Cymmer and the surrounding areas the provision of facilities for education, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. To advance education of the public in electoral ward of Cymmer and surrounding areas generally, by the running and management of a community library for the benefit of the said residents. Our overall approach to developing our community library has Iwo major strands. We will.. build on our core purpose of providing library services to the community of the Upper Afan Valley,. and develop other uses of the building, Library Plusl in keeping with that core purpose which will contribute towards the development of the library as a Community Hub - a multi-purpose community facility. Cymer Afan Community Library 15l April 2023 - 31st March 2024
Summary ofthe main activities undertaken for the public benefit in relation to these objects During the 2023-24 year the library and tea-room have been open for 26 hours a week with additional activities averaging 6 hours a week outside of those hours, such as the Woolly Wonders (later Yarnbombers) craft group, film shows, yoga class, dance aerobics and psychology evening class. Other regular activities included the book club, art class, a Digital Inclusion Drop-ln service, a Dementia Hwb, parent & baby group, a Dad's Group & a 5 session Welsh conversation class. We also supported a Home Education Network. The Food Bank continued to operate every Friday and remains available to anyone who needs it. The Pantry, our social supermarket, opens three times a week on Monday and Friday afternoons and Saturday mornings. We are members of the Independent Food Aid Network and work in partnership with Fareshare to distribute surplus supermarket food. To use the Pantry users make a small payment (increased towards the end of the year form £3.50 to £5.00) in return for some choice over the ten items of food they receive. This is to reduce the stigma attached to being the recipient of charity from the food bank and also promotes a feeling of being a customer with some limited choice. The Pantry membership continues to increase and at 31 $1 March 2024 stands at 150. Our experience is that people often need to use the food bank for several weeks but then either drop out or move on to the Pantry. From mid-December 2023 to the end of March 2024, we opened a Warm Space for the second year running, providing additional opening hours in response to the cost- of-living crisis and the high cost of energy, so that anyone could enjoy free hot drinks and snacks and a range of activities including games evenings, quiz nights and musi sessions. A small grant enabled us to employ two Warm Space Supervisors to cover the additional hours. The Children's Rights Unit supported a range of youth activities. We continued to work closely with Neath Port Talbot Council for Voluntary Service, Gwynfi Miners, Community Hall, the County Library Service, the local councillors and police, the Lost Peatlands Project, Flying Start and we also kept in touch with our MP, Stephen Kinnock and S&nedd Member, David Rees. We also hosted several school i Vislts and supported Coffee Mornings in aid of Breast Cancer and Macmillan, and took part in the Cymer Christmas Cracker- the turning on of the village Xmas Tree Lights. We were able to improve our equipment with the acquisition of some small capital items with the support of local wind farms, including new mobile book-shelves and an electric pianolkeyboard (Ffynnon Oer Wind Farm), and a coffee machine (Penycymoedd Wind Farm). Our paid staff structure was reorganised during the year and an additional post created.. Lindsey Thomas, (Development Officer, 30 hrs until 16th June)., Sam Herbert- Manley, (Activity and Volunteer Coordinator from July to December, 30hrs - and Development Manager, 30 hrs from 1 sl January 2024); Tym Thomas {Centre Coordinator and then, Food Poverty & IT Coordinator, 30 hrs),. Sharon Ackery (Cleaner, 5 hrs)" Nicky Robinson (temporary Cleaner, 5 hrs),. Jasmine Price (Bookkeeper from 1 sl January 2024, 4 hrs),. Bernard John & Ceri Thomas (Wami Space Supervisors, from December to March, 12 hrs). Bookkeeping services were provided under contract by Helen Gardner until 31 sl December 2023. We are grateful to all of our staff for keeping our operations running during what has been a year of many changes. Thanks are also due to our volunteer team which during the year included Bob Chapman, Melanie Emmett, Alan Furnell, Morwenna Holman, Andrew Hooper, Ann Mayer, Delyth O'shea, Sian Paul, Ceri Ellen Thomas, Sophie Thomas. Alison White & Jean White. Throughout the year we have continued to benefit from free electricity from the solar panels installed by the Egni Cooperative on our roof. In planning and delivering all these individual activities, and during the process for reviewing our strategic plan, the Trustees have considered and had regard to the public benefit guidance issued by the Charity Commission. Cymer Afan Community Library 1 St April 2023 - 31 $1 March 2024
Section D Achievements and Performance Summary of the main achievements of the charity during the year In the 2023-24 year there have been 7,685 users to one or other of the activities in the building. This represents a 44 % increase in attendance over the previous year (5,333 in 2022-23) and a 27 % increase in attendance over our last full year before the pandemic (6,225 in 2019-20). There were 645 visits to the Warm Space between December and March. During the year the Pantry had 959 customers (up 37 % from 700 the year before) and the Food Bank provided 441 parcels (up 58 % from 278 in 2023-24). With each shop and food parcel supporting several people we do not know the exact number of separate individuals who have benefited from our food poverty services during the year but estimate it to be well over 400. Section E Financial review Brief statement of the charity's policy on reserves The Trustees have determined that it would be prudent to keep 3 months running costs as reserves. In 2023-24 this was £25,500 which the Trustees carried over at the end of the financial year. Further financial review details Our main sources of funding for our running costs during 2023-24 were grants from: Postcode Community Trust {£25k)', UK "Levelling Up" Shared Prosperity Fund (£21 k)., Ffynnon Oer Wind Farm {£9,284)', the Llynfi Afan Renewable Energy Park Community Fund {£7.5k)' Welsh Government "Cost of Living" Support Fund (£6k)' Penycymoedd Wind Farm Community Fund (£4k),' Neath Port Talbot Council Food Poverty Grant (£3k) and Warm Space Grant (£1.2k)', and the People's Health Trust (£1.5k). In addition, we received grants from Neath Port Talbot Council {£2.7k) towards our rent and rates, a grant from Ffilm Cymru Wales (£2k) to support our joint cinema programme with Gwynfi Miners, Workmen's Hall, and we raised nearly £9,000 through membership fees, donations and library activities. We are grateful to all our funders without whose help we would not be able to continue to run all our services and activities. Section F Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signatures Full names Rosey Roche Chair Mel Emmett Position Deputy Chair Date 14th October 2024 Cymer Afan Community Library 1 sl April 2023 - 31 St March 2024
CHARITY COMMISSION FOR ENGIANO AND WALES Cymer Afan Communlty Llbrary 1157765 Receipts and payments accounts CC16a For the period from 0110412023 3110312024 To Section A Receipts and payments Ui)restricted funds Restricted funds Endowment funds Total funds Lasi yèar to th• n•ar¢AI to the nearo•t £ 1¢ th• n•arast £ ¢0 lh¢ noArèAI to tho rbear•al £ A1 Recei Libra fee5, Tea Room Takin s & Films Membershi Donations & fees Class Yo a, Tai chi, Art. Ps holo Food Pani Income Prinl8rlCo iar Income Room Rent81 Insuranc8 rebate Film C mru Wales Filln Access Granl Th8 P&0 18's Ha8llh Trust NPT CBC Small Charities re$ili8nce fund Garfield Wèsi¢in Foundalion UK Governtneni Communil Renewal Fund Ciiizen Advic8 Gr8nl Poslcode Communil Trust Grant Nalion81 Grid WarTn S ate Communll M8118rs Fund Welsh Government Cost of livin Ff non Oer r8nl NPTCVS Volunta Services Etner enc Fund NPT Council Rent and Ral85 Granis NPT Council Food Povert Grant NPT Warm&r S ace Granl NPT CVS - Grant Pen mo8(Jd Grant Ll nfl Afan Renewable Ener 1,284 1,040 1,759 4,396 183 110 1,284 1.040 1,759 4,396 183 4,446 1,792 791 1,070 78 480 320 1,029 9.000 6.532 1S.QDO 2B.8B7 2.000 25,000 4,928 7,500 702 Js ),719 A8robic8 2,D5a 1,500 2.058 1.500 25,000 25,000 6,000 9.284 2,782 2,993 1,200 21.189 4,194 2.782 2.993 1.200 21.169 4,194 7,500 92,527 P8rk Sub total (Gross incom& for AR) Gamesa W1nd Farm 7.500 47,326 7.500 127,747 45,200 A2 Asset and inv¢stment 8al8s, Isee table). Sub total Total recelpts 47.326 45,200 92,527 127,747 A3Pa ménts Accouniin Softwar8 & Pa roll Costs Adv8rtisin ooks $47 288 547 547 276 780 253 3,274 247 4,576 55.489 1,395 943 J84 2,508 128 202 1,254 1,220 1,184 926 1,480 200 79,104 4,369 57 789 1,243 S,725 231 S,B13 S18 Mainien8nce Classes- Yo a Arl, Knit & Kneiier, Ps Cleanin MaleriBIs cholo Aerobics 6,153 431 1,634 35.185 1,436 715 248 345 241 5? 1,343 94$ 700 6,853 431 2,797 56,S61 1,436 71S 248 2,403 241 53 1.343 45 e salanes & national in5uranGe erfs Pen510n embershi Fees Fele, Fl start Coffee mornin Film Hire 21.378 &slo lime ex 2.058 Soiiwaf8 Costs General ex enses Insur8nce al & Professional Markelin Office Slalione & Posts P3nl & Foodbank Refreshments RenDvalion Pro Rent & Rates Room Hire Rubbish Removal l Rec Securit & Fire Alarrn C0515 Stnall e Fnenl ex enses Substri lions. mèmb8rshi Tea Room Ex ense5 T818 hone 1,607 5.937 1,607 13,930 7,993 8cI ex 8ns85 1.020 486 1,02& 3,268 Z,782 827 714 804 347 808 659 827 714 804 317 806 659 s & licen5es CCXX R1 aCCnIS ISSI 2111112024
Tr21nin Travel Volunteer Ex Warm s aces ex enses Reallocation of Hisioncal r88lricled Reallocation of Hisiori¢al rÈslricled Costs 156 IS6 32 enses 4S4 454 1,354 1,946 1,354 12,288 32,149 81.86) enls.. Salaries enls. Other Sub total 12,288 32,149 18.944 100,807 177,213 A4 Asset and in¥8Stm•nt purchases. Is8e t#b181 Office e Fneni & IT Fixtures & fittin S52 10,855 10.8SS 11,407 12,255 1.559 6,SSg Sub total 1.400 Total payments 20,345 92,718 113,062 183,772 Net of receipts/{payments) AS Transfers between funds A6 Cash funds last year end Cash funds thls year end 26,982 47,518 20.536 56,025 12,93S 39,916 54,937 7,419 67,871 47,335 123,896 67,871 CCXX R2 accoun15 ISSI 2111112024
Section B Statement of assets and liabilities at the end of the period Unre$tricted funds to nearest £ Restricted funds to nea$1 £ Eiidowineiit funds to nearest £ Categories Details 81 Cash funds Bank Account 39.916 7,419 Petty Cash Total cash funds 39,916 7,419 (Bgree balancts Wlh re¢eipis and pBymen15 accountisll Fund to which asset belo Cost tlon81 6,367 Current value tional Detsils B4 Assets retained for the charity's own use Office E ment & IT Cost Unrestricted Office E ment & IT Cost Restricted 4,317 Fixtures & Fillin Unrestricted 6,205 28,740 Fixtures & Fillin Restricted Fund to whlch relates Arnouni due tlonal When due lonal Details BS Liabilitles Signed by one or Iwo Iruslees on behalf ol all the trustees Signature Print Name Date of roval Rosey Roche Melanie Emmett 15 CCXX R3 accounts ISSI 1411112024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cymer Afan Community Library On accounts for the year ended 318t March 2024 Charity no (if any) 1157765 Set out on pages 1 to2 I report to the truste8s on my examination of the accounts of the above charity ('the Trust") for the year ended 3110312024. Responsibilities and As the charity trustees of the Trust, you are responslble for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respact of my 8xamination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrylng out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have complet8d my 8xamination. I confirm that no material matters have come to my attention in conn8ction with the examination which gives me cause to believe that in, any material respect: accounting records were not kept In accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: MARTIN CHILVER Relevant professlonal quallflcatlon(s) or body (rf any): FCA Address: THE CHARTWELL PRACTICE 4 ST. PAUL'S SQUARE BURTON-ON-TRENT STAFFORDSHIRE DE14 2EF IER October 2018
Section B Disclosure Only complete if the examiner needs to highllght matters of concern (see CC32, Ind6P8ndont 6xamination of charity accounts.. dlrections and gUIdan for examiners). Glve here brlef detalls of any Items that the examiner wishes to disclose. IER October 2018