2022-03-31-accounts

Trustee name	Office Iif any)	bates acted if not for whole year
Bob Chapman	Secretary
Mel Emmet	Chair
Helen Gardner	Treasurer
Scott Jones
David Lakin
Ann Mayer
Sian Paul
Lauren Roberts
Alison White	IV!embership Secretary

ames and addre	ames and addre	sses ofadvise	rs
Type ofadviser		Name			Address
Bank		TSBBank			19Talbot	Street, Maesteg, CF34 9BS
Accountant		The Chartwell	Practice		4St Pauls	Square, Burton on Trent, DE142EF
Solicitors		Hutchinson Thomas			Pendrill Court, 119London Road, Neath, SA11 1LF
Architect		Kevyn Davies	BA(Hons)		Red Kite	Homes, Llys-Y-Coed, Cornish Row,
		BArch RIBA	ARB		Cwmafan,	Port Talbot, SA12 9YB
Building		CJ Construction (Wales)		Ltd.	P0 Box	71,The Builders Yard, Somerset Lane,
Contractor					Taibach,	Port Talbot, SA13 1UA
~	a			~~		~

Trustee	selection	methods Trustees are elected from the membership at Annual General Meetings for a	methods Trustees are elected from the membership at Annual General Meetings for a	methods Trustees are elected from the membership at Annual General Meetings for a
				three year term with a third oftrustees retiring at each AGM They can also be
				appointed until the next AGM by existing trustees between annual general
				meetings.
				In the 2021-22 year the Trustees met 7 times, all via the Zoom video-
				conference facility.
Additional	governance		issues
				As reported last year, the plans to develop an 'over-arching body" for third
				sector organisations in the Upper Afan valley have been delayed by the
				Covid-19 pandemic.
				Trustees have been supported in their work by the Neath Port Talbot Council
				for Voluntary Service.
				Trustees have adopted a suite of policies to guide our operations and
				practice. Whilst the regular review ofthese was not possible dunng Covid-19
				the review programme was re-instated in November 2021.
				Trustees continue to consider major risks to their business as part ofthe
				Strategic Planning process, Totake account ofthe significant changes to our
				work since Covid-19 a further review ofour Business Plan has been
				scheduled to take place a year early, in the spring of2023.
Summary ofthe objects ofthe charity set out in		"Sr~~~~~~Top~ 8zE~ruri~R~ Our current objects are:
its governing		~		To promote social inclusion for the public benefit by preventing people from
document				becoming socially excluded, relieving the needs ofthose people who are socially
				excluded and assisting them to integrate into society.
				For the purpose ofthis clause 'socially excluded' means being excluded from
				society, or part ofsociety, as a result of being a member ofa socially and
				economically deprived community.
		~		To promote for the benefit ofthe inhabitants ofthe electoral ward of Cymmer and
				the surrounding areas the provision offacilities for education, recreation or other
				leisure time occupation of individuals who have need ofsuch facilities by reason of
				their youth, age, infirmity or disablement, financial hardship or social and
				economic circumstances or for the public at large in the interests ofsocial welfare
				and with the object of improving the condition of life ofthe said inhabitants
		~		To advance education ofthe public in electoral ward ofCymmer and surrounding
				areas generally, by the running and management ofa community library for the
				benefit ofthe said residents.
		Our		overall approach to developing our community library has two major strands. We
		will:
		~		build on our core purpose of providing library services to the community ofthe
				Upper Afan Valley; and
		~		develop other uses ofthe building, Library Plus!, in keeping with that core purpose
				which will contribute towards the creation ofthe library as a Community Hub - a
				multi-purpose community facility.
Summary ofthe main activities undertaken for the public benefit in relation to these objects		2021-22 has been a year of significant changesl At the beginning ofthe year were we still under some restrictions resulting from the Covid-19 pandemic. We were still open as a Community Help Hub for emergency support to our community (printing, photocopying, food bank etc.)and making plans to recruit a Development Officer to help us re-establish our work as the pandemic restrictions eased. We started to re-
Cymer Afan Community		Library 1"April 2021 —31"March 2022

Summary	of		open our services through the autumn of2021 but it had to close again in January
activities			2022 for a major refurbishment ofthe building which lasted until May 2022.
continued,			During the pandemic it became apparent that our community would need ongoing
			support and we took over the food bank and ran a Community Help Hub from the
			building. We are members ofthe Independent Food Aid Network, and have developed
			a "social supermarket' (The Food Cupboard) to run alongside the Food Bank.
			To use the Food Cupboard users make a small payment in return for some choice
			over the food they received. This was to reduce the stigma attached to being the
			recipient of charity from the food bank and had the benefit of promoting a feeling of
			being a customer with some limited choice. The Food Cupboard nearly doubled its
			membership during the year, from 25 to 48.
			The Food Bank remains available to anyone who can afford even a small contribution.
			The main source ofour food was the FareShare charity which collects surplus
			supermarket food
			We continued to work closely with Neath Port Talbot Council for Voluntary Service,
			Gwynfi Miners' Community Hall, the County Library Service, the local councillors, and
			we also kept in touch with our MP, Stephen Kinnock and Senedd Member, David
			Rees.
			In July 2021 Lindsey Thomas, (Development Officer, 30 hrs)) joined our paid staff
			team, alongside Tym Thomas (Centre Coordinator, 30 hrs); Peter Lakin (Bookkeeper,
			3 hrs) and Sharon Ackery (Cleaner, 5 hrs). We are grateful to all ofthem for keeping
			our operations running during what has been a year of many changes.
			Since the easing ofthe Covid-19 restrictions we have started to rebuild our volunteer
			team. Thanks for their contribution during the 2021-22 year are particularly due to:
			Bob Chapman, Julie Connick, Gloria Davies, Melanic Emmett, Alan Furnell, Andrew
			Hooper, Debra Jenkins, Ann Mayer, Eunice Newing, Sian Paul, Eunice Phillips, Nick
			Taylor, Ceri Ellen Thomas, Alison White &Jean White.
			Throughout the year (apart from during the refurbishments) we have continued to
			benefit from free electricity from the solar panels installed by the Egni Cooperative on
			our roof.
			ln planning and delivering ail these individual activities, and during the process for
			reviewing our strategic plan, the Trustees have considered and had regard to the
			public benefit guidance issued by the Charity Commission.
			~ ~- ~
Summary	of	the	There have been three main phases to our work during 2021-22.
main achievements of the charity during the year			April to July 2021:during this period the Community Help Hub was open every weekday managed on a day to day basis by our Centre Coordinator with help from volunteers to run the Food Bank and Food Cupboard and other emergency support services (such as printing, copying and provision of hearing aid batteries. During this
			period Tai Tarian refurbished our kitchen area.
			August to December 2021:during this second period we started to turn the
			Community Help hub back into Library Plus!, our new name for our building, providing
			all the usual library services and beginning to.reinstate the activities and services we
			had been running prior to the Covid-19 pandemic. We re-started the yoga class, film
			shows, book club and primary school class visits as well as starting a new evening
			class in Psychology and Criminality.
			Queens' Award for Voluntary Service: In June 2020 we had been chosen to
			receive the Queens Award for Voluntary Service, equivalent to an MBEfor voluntary
			organisations, the highest award a voluntary organisation can achieve. The formal
			presentation ofthe award by the Lord Lieutenant ofWest Glamorgan, Mrs Louise Fleet, was delayed until Monday 16"August 2021.

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