**REGISTERED CHARITY NUMBER: 1157700** ## **REPORT OF THE TRUSTEES AND** **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **FOR** ## **ST JOHNS COMMUNITY HALL** Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE **ST JOHNS COMMUNITY HALL** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 11
Detailed Statement of Financial Activities 12 to 13
**----- End of picture text -----**
**ST JOHNS COMMUNITY HALL** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The objectives of the charity are: To promote the benefit of the inhabitants of Pembroke Dock and the neighbourhood without distinction of sex, sexual orientation, race, or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupation, with the object of improving the conditions of life for the said inhabitants. ## **FINANCIAL REVIEW** ## **Review of Strategy, Development, Activities and Achievements** This report is presented at the end of a difficult year because of the Covid shut down. Mr Phil Tallett has managed our finances well despite very little income. We have been fortunate to get grants from the council which have been spent on decorating the inside of the hall and replacing a heater. The office continues to be managed by Gill Davis who now volunteers for us 3 mornings a week. We have had to cancel lunch club and many of the events, so it has been a very quiet year for trustees and volunteers. We are all looking forward to getting back together again. Anne Scott has been caring for John and we send our very best wishes to both of them. Bob Clarke, our vice-chairman, has been going through a spell of bad health so we send our very best wishes to him as well. Thank you to everyone. I know that we are making plans for future activities, whilst sticking to the Covid regulations. ## **Investment policy and objectives** There are no restrictions on the charity's power to invest. However the charity does not benefit from an endowment fund or hold large cash reserves. Restricted funds, donated for a specific purpose maybe held for short periods awaiting the completion of a particular project. These funds remain liquid and are held in low risk, high interest savings accounts. ## **Reserves policy** It is the policy of the trustees to maintain unrestricted funds, which are the operational free reserves of the charity, at a level that provides sufficient funds to cover management and administration and to support occasional unforeseen items of expenditure. ## **FUTURE PLANS** The trustees will continue to work to build upon the achievements and progress made during the past year to ensure that we continue to maintain St John's Community Hall as an important focal point for social welfare, education and leisure time activities for the community of Pembroke Dock in partnership with the townspeople and relevant statutory, community and voluntary organisations. Currently the charity is able to meet its financial obligations. However it is important that the project remains financially sound. The trustees will continue to work hard to maximise hall occupancy rates, and seek new forms of hall usage and better accessibility by members of the community. The trustees will always do their best to ensure that the hall is used as widely as possible by the local community, whilst maintaining the hall's principal income stream to ensure the long term viability of St John's Community Hall. -1- **ST JOHNS COMMUNITY HALL** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1157700 ## **Principal address** Church Street Pembroke Dock Pembrokeshire SA72 6AR ## **Trustees** Mrs R Hudson Mr P Tallett Mrs V Owen Mrs A Scott Mr C Ross Mrs I Thomas Mr R Clarke Mr J Lloyd ## **Independent Examiner** K J Randall Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE ## **Solicitors** Philip Roache 12 Meyrick Street Pembroke Dock SA72 6AL Approved by order of the board of trustees on 10 November 2021 and signed on its behalf by: Mrs V Owen - Trustee -2- **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ST JOHNS COMMUNITY HALL** ## **Independent examiner's report to the trustees of St Johns Community Hall** I report to the charity trustees on my examination of the accounts of St Johns Community Hall (the Trust) for the year ended 31 March 2021. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. K J Randall Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE 10 November 2021 -3- **ST JOHNS COMMUNITY HALL** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021** |Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
5
**Charitable activities**
5
General
24,033
Other trading activities
3
88
Investment income
4
369
**Total**
24,495
**EXPENDITURE ON**
Raising funds
90
**Charitable activities**
6
General
16,364
**Total**
16,454
**NET INCOME/(EXPENDITURE)**
8,041
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
44,559
**TOTAL FUNDS CARRIED FORWARD**
52,600|Restricted
funds
£
-
-
-
-
-
-
126
126
(126)
512,541
512,415|2021
Total
funds
£
5
24,033
88
369
24,495
90
16,490
16,580
7,915
557,100
565,015|2020
Total
funds
£
33
15,858
4,647
420
20,958
591
21,437
22,028
(1,070)
558,170
557,100| |---|---|---|---| The notes form part of these financial statements -4- **ST JOHNS COMMUNITY HALL** ## **BALANCE SHEET 31 MARCH 2021** |Notes
**FIXED ASSETS**
Tangible assets
11
**CURRENT ASSETS**
Debtors
12
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
13
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
14
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
fund
£
1,519
1,046
50,575
51,621
(540)
51,081
52,600
52,600|Restricted
funds
£
507,999
-
4,416
4,416
-
4,416
512,415
512,415|2021
Total
funds
£
509,518
1,046
54,991
56,037
(540)
55,497
565,015
565,015
52,600
512,415
565,015|2020
Total
funds
£
510,045
698
46,896
47,594
(539)
47,055
557,100
557,100
44,559
512,541
557,100| |---|---|---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on 10 November 2021 and were signed on its behalf by: Mrs V Owen - Trustee Mr P Tallett - Trustee The notes form part of these financial statements -5- **ST JOHNS COMMUNITY HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. DONATIONS AND LEGACIES** **----- Start of picture text -----**
|||| |---|---|---| |2021|2020| |£|£| |Donations|5|33| **----- End of picture text -----**
-6- **ST JOHNS COMMUNITY HALL** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
3. OTHER TRADING ACTIVITIES
2021 2020
£ £
Fundraising events 58 3,461
Bonus ball 30 1,186
88 4,647
4. INVESTMENT INCOME
2021 2020
£ £
Deposit account interest 369 420
5. INCOME FROM CHARITABLE ACTIVITIES
2021 2020
Activity £ £
Hall lettings General 570 5,168
Parent & toddler General - 613
Luncheon club General 1,170 6,935
Grants General 21,394 -
Short mat bowls General 437 2,060
Table tennis General 462 1,082
24,033 15,858
Grants received, included in the above, are as follows:
2021 2020
£ £
-
Pembrokeshire County Council 20,000
Coronavirus Job Retention Scheme 1,394 -
-
21,394
6. CHARITABLE ACTIVITIES COSTS
Support
Direct costs (see
Costs note 7) Totals
£ £ £
General 15,315 1,175 16,490
**----- End of picture text -----**
-7- **ST JOHNS COMMUNITY HALL** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021** ## **7. SUPPORT COSTS** **----- Start of picture text -----**
||||| |---|---|---|---| |Governance| |Management|costs|Totals| |£|£|£| |General|605|570|1,175| **----- End of picture text -----**
## **8. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020. ## **9. STAFF COSTS** The average monthly number of employees during the year was as follows: **----- Start of picture text -----**
||||| |---|---|---|---| |2021|2020| |Part time|1|2| |No employees received emoluments in excess of £60,000.| |10.|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES| |Unrestricted|Restricted|Total| |fund|funds|funds| |£|£|£| |INCOME AND ENDOWMENTS FROM| |Donations and legacies|33|-|33| |Charitable activities| |General|15,858|-|15,858| |-| |Other trading activities|4,647|4,647| |Investment income|420|-|420| |Total|20,958|-|20,958| |EXPENDITURE ON| |Raising funds|591|-|591| |Charitable activities| |General|21,087|350|21,437| |Total|21,678|350|22,028| |NET INCOME/(EXPENDITURE)|(720)|(350)|(1,070)| |RECONCILIATION OF FUNDS| |Total funds brought forward|45,279|512,891|558,170| **----- End of picture text -----**
-8- **ST JOHNS COMMUNITY HALL** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
fund funds funds
£ £ £
TOTAL FUNDS CARRIED FORWARD 44,559 512,541 557,100
11. TANGIBLE FIXED ASSETS
Fixtures
Freehold and Computer
property fittings equipment Totals
£ £ £ £
COST
At 1 April 2020 and 31 March 2021 507,848 4,776 280 512,904
DEPRECIATION
At 1 April 2020 - 2,735 124 2,859
Charge for year - 496 31 527
At 31 March 2021 - 3,231 155 3,386
NET BOOK VALUE
At 31 March 2021 507,848 1,545 125 509,518
At 31 March 2020 507,848 2,041 156 510,045
12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Prepayments and accrued income 1,046 698
13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Other creditors 540 539
14. MOVEMENT IN FUNDS
Net
movement At
At 1.4.20 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 44,559 8,041 52,600
Restricted funds
-
Building 507,848 507,848
Equipment 4,543 (76) 4,467
Community 150 (50) 100
512,541 (126) 512,415
TOTAL FUNDS 557,100 7,915 565,015
**----- End of picture text -----**
-9- **ST JOHNS COMMUNITY HALL NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021** ## **14. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
24,495
(16,454)
**Restricted funds**
Equipment
-
(76)
Community
-
(50)
-
(126)
**TOTAL FUNDS**
24,495
(16,580)
**Comparatives for movement in funds**
Net
movement
At 1.4.19
in funds
£
£
**Unrestricted funds**
General fund
45,279
(720)
**Restricted funds**
Building
507,848
-
Equipment
4,643
(100)
Community
400
(250)
512,891
(350)
**TOTAL FUNDS**
558,170
(1,070)
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
20,958
(21,678)
**Restricted funds**
Equipment
-
(100)
Community
-
(250)
-
(350)
**TOTAL FUNDS**
20,958
(22,028)|Movement
in funds
£
8,041
(76)
(50)
(126)
7,915
At
31.3.20
£
44,559
507,848
4,543
150
512,541
557,100
Movement
in funds
£
(720)
(100)
(250)
(350)
(1,070)| |---|---| -10- **ST JOHNS COMMUNITY HALL NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021** ## **14. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Building
Equipment
Community
**TOTAL FUNDS**|At 1.4.19
£
45,279
507,848
4,643
400
512,891
558,170|Net
movement
in funds
£
7,321
-
(176)
(300)
(476)
6,845|At
31.3.21
£
52,600
507,848
4,467
100
512,415
565,015| |---|---|---|---| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Equipment
Community|Incoming
resources
£
45,453
-
-|Resources
expended
£
(38,132)
(176)
(300)|Movement
in funds
£
7,321
(176)
(300)| |---|---|---|---| ||-|(476)|(476)| |**TOTAL FUNDS**|45,453|(38,608)|6,845| ## **15. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2021. -11- **ST JOHNS COMMUNITY HALL** **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021** |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
**Other trading activities**
Fundraising events
Bonus ball
**Investment income**
Deposit account interest
**Charitable activities**
Hall lettings
Parent & toddler
Luncheon club
Grants
Short mat bowls
Table tennis
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Fundraising expenses
Bonus ball expenses
Parent and toddler expenses
**Charitable activities**
Wages
Rates and water
Light and heat
Luncheon club purchases
Subscriptions
Rent
Insurance
Repairs and renewals
Cleaning
Fixtures and fittings
Computer equipment
**Support costs**
**Management**
Telephone
Carried forward|2021
£
5
58
30
88
369
570
-
1,170
21,394
437
462
24,033
24,495
-
90
-
90
4,438
1,378
905
-
52
2,899
1,022
3,937
157
496
31
15,315
480
480|2020
£
33
3,461
1,186
4,647
420
5,168
613
6,935
-
2,060
1,082
15,858
20,958
10
570
11
591
6,207
-
2,491
2,669
-
3,173
1,382
2,530
305
1,090
62
19,909
542
542| |---|---|---| This page does not form part of the statutory financial statements -12- **ST JOHNS COMMUNITY HALL** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021** |**Management**
Brought forward
Postage and stationery
Advertising
**Governance costs**
Accountancy fees
Professional fees
Total resources expended
**Net income/(expenditure)**|2021
£
480
65
60
605
570
-
570
16,580
7,915|2020
£
542
252
77
871
540
117
657
22,028
(1,070)| |---|---|---| This page does not form part of the statutory financial statements -13-