Bexhill Old Town PRESERVATION SOCIETY ANNUAL REPORT YEAR ENDED 31ST MARCH 2025 ## **BEXHILL OLD TOWN PRESERVATION SOCIETY LIMITED** ## **ANNUAL REPORT** ## **and** ## **STATEMENT OF ACCOUNTS** **for the year ended 31[st] March 2025** [2] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ **Annual General Meeting Bexhill Old Town Preservation Society Ltd** ## **AGENDA** **for the tenth Annual General Meeting to be held on Wednesday 3 December 2025 at Manor Barn, Bexhill Old Town at 7.00 pm** 1. Chairman’s welcome 2. Apologies for absence 3. Minutes of the Ninth Annual General Meeting of Bexhill Old Town Preservation Society Ltd 4. Matters arising 5. Adoption of the Financial Statements for the year ended 31[st] March 2025 6. Adoption of the Annual Report April 2024 – March 2025 7. Election of Directors – Members to vote [ _Please see Schedule_ ] 8. Approval of appointment of Independent Examiner 9. Questions and Answers 10. Any Other Business [3] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ [4] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ ## **AGENDA ITEM 7** ## **SCHEDULE** ## **Directors** Richard Beaden is retiring as a Director but is standing for re-election. Deirdre Earl is retiring as a Director. Raymond Konyn is retiring as a Director. Approval of Andrea Heald as a Director having been appointed by fellow Directors on 9[th] September 2025. Helen Enock is standing for election as Chairman Richard Beaden is standing for election as Vice Chairman ## **Directors of the Company** Resolution 1: To re-elect Richard Beaden as a Director. Resolution 2: To elect Andrea Heald as a Director ## **Officers of the Company:** Resolution 3: To elect Helen Enock as Chairman Resolution 4: To elect Richard Beaden as Vice Chairman [5] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ ## **Minutes of the Ninth Annual General Meeting of Bexhill Old Town Preservation Society Limited held at Manor Barn on 15 October 2024 at 7pm** ## **1. Chairman’s Welcome:** The Chairman opened the meeting and warmly welcomed the 27 members present. She thanked them for attending and introduced her fellow Trustees by name: Richard Beaden, Helen Enock, Raymond Konyn and Paul Adams. She also introduced Sarah Errington, the Society’s Office Manager and Rowena Walsh, the Society’s Independent Examiner. The Chairman advised that Sandra Bandirali, a member of the Society, wanted to tell members about a petition she had started to seek enforcement against heavy vehicles using the High Street and this would come up later in the meeting under Any Other Business. The Annual General Meeting would proceed forthwith to be followed at 8pm by a presentation from Mr Robert Hiscocks and Dr Niall McCrae about their research and their book on the history of Bexhill pubs. ## **2. Apologies for absence:** 18 apologies had been received from the following Members: Mrs Helen Bagg, Ms Janet Bown, Mr and Mrs Brooks, Mr and Mrs Downs, Mr Stanley Bullock, Mrs Deidre Earl, Mr and Mrs Hughes, Mrs Michelle Jeffery, Mr and Mrs Kelleher, Miss Christine Madeley, Ms Karin MacKenzie, Mrs Mary Morgan, Mrs Joan Wisdom and Mrs Hazel Wood. 3 Proxies had been received. ## **3. Minutes of the Eighth Annual General Meeting of Bexhill Old Town Preservation Society Limited:** The Chairman asked if there were any comments in relation to the last AGM’s minutes. Sandra Bandirali asked for the following sentence to be added to item 9, the first sentence on page 9: _Parking permits were available to purchase from Rother DC for the Manor Gardens car park at a cost of £500 per year. However, only 15 permits were issued and they were not exclusive to residents and the spaces were not allocated._ Acceptance of the above amendment was proposed by Vivienne Bond, seconded by Rich Morris and agreed without dissent. ## **4. Matters arising:** ## **a) The Rector’s Barn** Roger Elias asked if there had been any response from the Diocese regarding the poor state of repair of the Barn, which was a listed building. The Reverend Need replied that he had spoken to the Diocese but there was no more clarity. Roger Elias felt that the Barn was an integral part of the history of the Old Town and asked if the Society could therefore write to the Diocese. It was agreed the Society would contact Rother DC, the Diocese and Historic England to see what could be done to facilitate a repair. [6] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ ## **b) Manor Gardens Car Park** Edward Smith asked if there had been any update on the statement made by Hazel Timpe (p.9, paragraph 2) that, “there were ongoing discussions regarding several car parks and that the members’ worries were unfounded.” The chairman asked Hazel if she was able to respond. Hazel said that there was no change in Rother DC’s policy decision to charge for the car park. ## **5. Adoption of the Financial Statements for the year ended 31[st] March 2024.** There were no comments received. Acceptance was proposed by Vivienne Bond, seconded by Stanley Bullock and agreed without dissent. ## **6. Adoption of the Annual Report April 2023– March 2024:** There were no comments received. Rich Morris proposed accepting, Miss Joan Wilson seconded and this was agreed without dissent. ## **7. Election of Directors and Officers – Members to vote (please see schedule):** ## **Directors of the Company** Resolution 1: To elect Paul Adams as a Director Resolution 2: To elect Deirdre Earl as a Director Resolution 3: To elect Helen Enock as a Director Resolution 4: To re-elect Raymond Konyn as a Director The Resolutions were read out en bloc by the Chairman and were carried unanimously by a show of hands. Dorothy Smith was retiring after this meeting after 8 years as Chairman. Raymond Konyn gave a vote of thanks on behalf of the Trustees. He highlighted Dorothy’s expertise and knowledge of Charity Commission law, much of which Dorothy knew by heart. He added that Dorothy would be greatly missed but he was pleased that she would remain a Trustee. This was followed by a vote of thanks from the Society’s President, Reverend Stephen Need on behalf of the Members. A further vote of thanks was given by Vice President, Mrs Vivienne Bond who reminded Members about the exhibition that Dorothy had organised and also thanked her for arranging hanging baskets in St. Peter’s Mews. On behalf of the Members and Trustees, Vivienne presented Dorothy with a card, voucher and bouquet of flowers. Dorothy said she was completely overwhelmed as this was so unexpected. She referred to serving as a Trustee since 1997 and thanked everyone involved. ## **8. Special Resolution to change the quorum for Directors’ meetings from 4 to 3 - Members to vote (para 42(2) of Articles of Association refers)** The Chairman advised that reducing the quorum would enable the Society to move forward. Trustees often had legitimate reasons for not attending meetings and therefore decisions had to be deferred. The resolution was carried unanimously by a show of hands. ## **9. Approval of appointment of Independent Examiner:** The Chairman proposed continuing with Manningtons as the Society’s Independent Examiner. This was proposed by Rich Morris, seconded by Vivienne Bond and agreed without dissent. [7] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ ## **10. Questions and Answers:** ## **Jubilee Clock** Sandra Bandirali had observed that the base of the clock case was corroding. Consequently, she had spoken to Adrian Lusted, the owner of Quakersmill, about the condition and running of the clock. He would consider a digital mechanism to reduce the noise impact on the flat’s residents. The Chairman replied that the current mechanism was electronic and had been installed by the Society at a cost of £6,000. It needed to be regulated twice per year. As the clock wasn’t working the Society had written to Mr Lusted several times asking for access to the clock, but he had not responded. Permission would also be required for any repair to take place. The Chairman explained that the clock had been purchased in 1887 to commemorate Queen Victoria’s Golden Jubilee and had been completely funded through public subscription of Old Towners. It was now in trust to the Society and could be moved from its current location however there was nowhere suitable within the immediate area. The clock was an ongoing issue for the Trustees. ## **Future Maintenance of Manor Gardens** Kim Deshayes asked if the future maintenance contract of the Manor Gardens had been declared. Hazel Timpe, Rother District Councillor for Sackville Ward and Director of Old Town Occasions Ltd (OTOL) explained that the maintenance contract had been reduced from £1 million to £250,000 overall and many areas throughout the district would have no service. St. Peter’s graveyard was not part of the contract. OTOL had concerns about how this would impact their business (especially weddings) but also had some ideas on how the gardens could be maintained to the current standard. Kim Deshayes asked if the Society would consider donating towards the upkeep of the Manor Gardens given the reduced service level in the new contract. The Chairman replied that this would be a complicated issue as the donation to Rother DC might not necessarily be directly allocated to the maintenance of the Gardens. Members felt that if the standard of the Gardens dropped then this would encourage anti-social behaviour although this still took place even when Mike the gardener was working there. Members suggested that more Police patrols and PCSOs were necessary along with CCTV in the High Street and Church Street. The Chairman encouraged members to write to Sussex Police. Trustee Helen Enock said that clarity from Rother DC was needed on the specific terms of the new contract and the Chairman replied that she had spoken to Brian Griffiths (Parks Officer at Rother DC) who advised that the position was still unclear. However, there would be reduced maintenance of the Manor Gardens. Kim Deshayes asked if there was any appetite for funding some of the maintenance. The Chairman explained that the Society had been approached by Rother DC regarding taking on the Old Town amenities, including the maintenance of the Manor Gardens but this was not a viable proposition. Sandra Bandirali asked what was more important and whether the Society would consider using some of its capital or using the money allocated to the Christmas event and Christmas lights. Rich Morris advised that the Trustees had an ongoing duty to maintain the capital. ## **The Society’s Financial Position** Sandra Bandirali considered that the funds had not performed well for two years running. Rich Morris explained that the Society had to write off large sums in relation to their subsidiary company, Manor Barn Ltd. The Chairman asked Rowena Walsh, the Society’s accountant to respond further. She explained that the loss of £112,000 referred to Manor Barn Ltd. However, overall there had been a gain of £76,000 on their investments. The Society’s investments were managed by Walker Crips and the Trustees had to ensure an appropriate level of risk, which may not generate the highest level of return. [8] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ Manor Barn Ltd had paid the Society £33,000 of their profits but according to FRP Advisory (the liquidator) they were not liquid when they handed over the money (the Manor Barn was closed, awaiting development and did not have many future bookings). Consequently, the Society had to pay the money back to the liquidator as it been an “illegal distribution of profits”. Rowena added that investments could go up as well as down and the Society might want to revisit their investment policy. Sandra Bandirali asked if the Society, as a 100% shareholder of OTOL, were aware of the current financial position of OTOL. She thought that Manor Barn could be run differently. For example weddings might be discontinued. The Chairman replied that the accounts were not yet available but would be filed with Companies House and therefore publicly available. She confirmed that Trustees were monitoring OTOL, but it was important to ensure that Trustees were not perceived as shadow directors. Hazel Timpe (OTOL Director) advised that OTOL was in a good position as they had bookings until 2027. They were aware of the previous situation and that Manor Barn Ltd only had 4 wedding bookings when they went into liquidation. Hazel confirmed that their accounts would be filed with Companies House. Rich Morris (a lawyer and recently retired Trustee) advised that the Society had a new lease on the Manor Barn from 2016 until 2036. He felt that it was at the heart of the Old Town and important that it continued as a trading subsidiary of the Society and Members should acknowledge that it was therefore subject to charity law. Although the Manor Barn appeared to be operating as previously, lessons had been learned. Rich added that the liquidation of Manor Barn Ltd had been handled as well as possible by the Society. ## **17 De La Warr Road** Alison Phillips asked if the Society was aware of anything that could be done in respect of the above property as it was in such a bad state of repair. Trustee Richard Beaden replied that the Society had been trying to make progress with Rother DC over several months. He was now in touch with a senior officer. ## **11. Any Other Business** Sandra Bandirali introduced her petition requesting that the Police enforce the vehicular weight limit on the High Street. Members could find out about the petition via Google or the BBC news article. Sandra explained that Cllrs Polly Gray and Charles Clarke would present the petition at an East Sussex County Council meeting. Trustee Helen Enock advised that she lived on the High Street and her property did not have any foundations therefore the heavy vehicles posed a risk to the structure of the building. She confirmed that the weight restriction was not respected. Sandra suggested that those who were concerned about the heavy vehicles using the High Street should take photos and report the incidents via Operation Crackdown. If there were enough reports, then they were forwarded to the 101 service who in turn referred them to the County Council. She acknowledged that the Police could not monitor the High Street all the time. Alison Beaden added that when she worked in Alfriston there was a similar problem which had taken years to resolve. However, she recommended contacting the vehicle companies as they could ask their drivers to change their routes. Roger Elias thanked the Society for their donation to the Flower Festival held in St. Peter’s church. The festival had welcomed 1000 visitors over the three-day event. There being no further business, the Chairman closed the meeting at 8.10pm and invited members to remain and enjoy the refreshments provided. This would be followed by the presentation by Robert Hiscocks and Dr Niall McCrae about the history of pubs in Bexhill. [9] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ ## **Chairman’s Report** for the year ended 31 March 2025 ## Dear Members, I became a Director and Trustee in July 2024 and was elected Chairman by the Board in February of this year. This report is of course for the year ending March 2025 – only eight months of which I was on the Board and for only one of which I was Chairman - but I will do my best to provide a brief summary of the challenges and achievements during this period. As I am sure you are aware, Dorothy Smith resigned from the chairmanship at last year’s AGM and resigned from being a Trustee in May. The Society is of course grateful for everything she has contributed over the years. Deirdre Earl also stepped down earlier this year. We value our members and were sad to hear of the passing of Bill Ward, who was a previous Trustee of the Society and who loved the Old Town enormously. Our condolences to his family. We held our annual Christmas event last year, but costs have risen to a level that makes it hard to justify – around £8000 plus. The committee agreed that regrettably we should not host another for the time being – so this year OTOL Ltd are taking over the Christmas celebration, albeit it on a more commercial footing. The Society continues to provide financial support for Old Town buildings. Before I became a Trustee, it agreed a small grant to help with the roof at my own house, Boswell House – for which my husband, John, and I are of course grateful. Trustees also agreed repairs to the Manor Barn during this period – notably repairs to the roof and to rotting woodwork around windows. We take our responsibility to this handsome building very seriously. We also undertook to repair and clean the memorial to our benefactress, Phyllis Dunn, and the Dunn family at Bexhill cemetery – to anyone who has visited, I think you will agree that A.C. Towner has done a marvellous job. You can read about Phyllis on our website where we now have a page in her honour. For many years, the BOTPS has owned the Serpollet – the steam car – on display at the Bexhill Museum. Trustees agreed that the Serpollet should become part of the permanent collection of the museum and transferred ownership earlier this year on the understanding it is never sold, as it is an important part of Bexhill’s racing story. [10] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ We also appointed the Cumbria Clock Company – one of the few tower clock specialists left in Britian – to carry out the much-needed repair and refurbishment of the Jubilee Clock. We hope to have this back – and in pristine condition – by Spring of next year. Bexhill Old Town has continued its involvement with Bexhill in Bloom and in 2024 Bexhill was awarded Gold in the South and South East in Bloom category. In ‘out of year’ news, this summer Bexhill was awarded Gold in the Champion of Champions award – a very special honour and achievement. We send our congratulations and thanks to the Bexhill in Bloom Chair, Margaret Garcia, plus her hard-working committee. We are grateful to Zak Overfield for looking after our hanging baskets so well and contributing to this success - and also to Alison Deshayes for single-handedly weeding the High Street pavement before the judges did their tour. We are also very grateful to Alex Markwick for the information board he designed that is now situated in the Manor Barn gardens, illustrating the layout of the former Manor House and the timeline of associated local history. It really does bring the Manor House alive. I am personally grateful for the support of our current Board of Directors/Trustees – Vice Chairman Richard Beaden, Conservation Officer Paul Adams, Raymond Konyn and – most recently Andrea Heald who is taking the lead on a number of important matters including IT, HR, marketing and social media. The Reverend Stephen Need of St Peter’s Church has kindly agreed to continue as President. We are pleased to report that Vivienne Bond remains as Vice President. All of us would like to express our thanks to Sarah Errington, our Office Manager, who has announced her own retirement and plans to leave at the end of March 2026. We plan to appoint a new Office Manager after Christmas, but Sarah really will be a hard act to follow. It is an honour and a privilege to be Chairman of the Society and to be an ambassador for this unique and historic Old Town. My thanks to you – the members – for supporting us and making our work possible. Our office hours are 9am to 1pm, Tuesday, Wednesday and Thursday – please do call in person if there is anything you wish to discuss about BOTPS or the Old Town in general, or make an appointment to speak with myself or Richard. Helen Enock: Chairman [11] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ [12] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ [13] _Bexhill Old Town Preservation Society Ltd - Annual Report for the year ending 31st March 2025_ Comydny registration number. 8459906 Charity registration number. 1157672 Bexhill Old Town Preservation Society Limited (A company limÉted by guaran*e) Annual Repon and FiJ)ancial Statements for the Year Ended 31 March 2025 MtUFnington5 Chartered Accountants 39 Hi(*h Street Battle East Sllssex TN)3 OEE Bexbill Old Town Preservation Society Limited Contents Reference and Administralive Details Trustees, Report 2to3 Statement of Trusi¢¢s' Responsibilities Independent Examinerfs Report Statement of Financial Activities 6t07 Balance Sheet 8t09 Notes to the Financial Statements IOto?4 Bexhill Old Town Preservation Society. Limited Referellce and Administrative Details Trustees Mrs D Smith Mr R Konfv Mr R A Beaden Mrs H Enock Mr P Adams Mrs H Eiiock Mrs A Heald Principal Offjce 8 High Slreel 13exhill-on-Sea East Sussex TN40 2HA Regiytered orrice 8 High Street BLxhill-on-Sea East Sussex TN4U 2HA The charity is inCOTporated in England and Wales. 8459906 Company Registration Number Charity Regi5trntion Number 1157672 Bankers BaTclaJ's Bank plc I Churchill Place London E14 5HP Investment Advisor Walker Crips Investsnent Managemcnt Limited Old Changc Flouse 128 Queen Vicioria Street London EC4V 4BJ Independent Examiner Manningtons Chartered Accountants 39 lli8h Street Battle East Sussex TN)3 OEE Page I Bexhill Old Town Preservation Society. Limited Trnstees, Report The trustees, who are directors for the purposes of company law, present the annual report tog¢ther with the financial statements of the charitable company for the year ended J l March 20?5. The Society was fornied in 1966 and became a Registered Charity. No 295428 from the 30th October 1986. It was inco￿ordIed on 25th March 201 i. No 8459906 aud regisiered ivith the Charity Commission on I st July 2014, No 1157672. Its registered address is 8 High Streel Bexhillwon-sea East Sussex TN40 2HA Trustees Mr R KonN Mr R A Buaden Mrs E4 Enock {Appointed 16,107,Q024) Mr P Adams {AppoiTJt¥d 17,109,120241 Mrs A Ileald (Appointed 09109,?0?5) Mrs D Smith (Rcsigned 31105,1'20?5) Mrs J Downs (Resigned 15,110,'20?4) Mrs K Clarke (RLStgned 15110120?4) Mr W Morris (RL'signed 1511012024) Mrs D Larl (R¢signed 16110/2024) ThL Society is esiablished for the public beiicfit for the following purposes in the are8 known as the 'Old Town, of Bexhill and the sum)unding area which shall hereinafter be refe￿ed to as the "area of benefit.. Its aims are {1) To promote high standards of planning and architecture in or affecting the area of benefit. (li) -fo educate the public iii the geogrdph),. hi51ori': natural history and architecture of the arca of benefit. (iii) -1-0 seLLIt'L' the prcsLrvation, protection. devclopm¢i)t and improvement of features of historic or publi¢ interest in the area of benefil. (iv) The provision. maintenance and SUPFK)rt of publir amenitie& The Charity T￿SLeeS of the Society comprtse a Board which is responsible for the management and administration of the Societv. Trustees act in a voluntary unpaid capacil>'. Wherever necessary they obtaiii advice for which the Society pays. Reserv&¥ Policy The Cliarity seeks to preserve the runts originall) d¢rived from th¢ generous legacy from Mrs Phyllis Dunn which are used to rreate income to enable the Charity objects to be achieved. Taking one year with another it is intended that income should be used on appropriate projects. Risk Manllge￿ellt The 'lnistees have assessed the major risks to which the Charity is extx)se(L in parricular those related to the operations and fitwice of the chart￿., and are satisfied that systems are in place to Tnitigat¢ the exposure to major risks. Page 2 Bexhill Old Town Preservation Society Limited Trnstees, Report Financial Report In dealing ￿'1th the Socicts s finances, the basic aim of the Trustees is lo meet outgoings from income. taking one year with another, while maintaining and if possible incre&sing the capifal base. The accounts, as usual. include an anatysis under the headiniy of projects (note 8) to show how funds are speiit in pursuance of the Society s aims. In additlOD lo grant5 for property ￿stOratIo￿ support was giveii to a wide range of projects covering, for ¢xample, buildings of historic or publi¢ int¢resL education and community activities. Funds unlikely to be used in the near futh continue lo be invested in the stock market and during the year the Trustees decided to use the ALtivety Managed Portfolio Service of ihvir investment advisors Wall(er Crips Tnve.stment Managemenr Limited. Movement in investsnents in th¢ year saw an decrease from £869,125 at 3 1st MiifLh 2024 to £801,303 at 31st March 2025. Funds available for more immediate use are held mainly by the SoLi¢ty's stookbrokers and in bank curr¢nt and deposit &ccounis. The results for the year show a deficit on its a¢iiviiies before inveslment movements for lh¢ year of £52,725. The Society's ivorth ai 3 1st March 9024 V4'as £878,502 and it is considered sufficient fiu]ds are av&iilable to et)able the Trustees 10 con(inii¢ the Society's work ID the foreseeable fijture. As8oeiations -I'he Society is a member of the following associaiions: Hlstoric l owns & Villages Forum Rother Voluntsry Action ZI. OOTVSEL Zortr The ￿lnual report was approved by the trustees ofthe charity on .................... and signed on its behalf by". Mrs H Enock Trustee Page 3 Bexhill Old Town Preservation Societv Limited Staten]ent of Trnstees. Responsibilities The tTUStees (wbo are also the directors of Bexhill Old Town Pr¢servati(th 5￿CIety Limited for the purposes of company law) are r¢spon5tble for prepartng the trusttts, report and the f￿ancial statements in accordance with applicable law and United Kingdom Accounting Standards (Uiiited Kingdom Generally Accepted Accounting Praciice), inLludingT FRS IU2 "The Financial Reporting Standard applicable in the UK and RepubliL of Ireland" Coinpany law requires the trustees to prepare [￿anCIal Statements for each financial year. Under conipany law the trusiees must not approve the financial slatements unless they are satisfied that they give a true and fair view ot the state of affairs ot" the charitable company" and of the incoming resources and applicalion of resources, including its iiILonie and expendilure, of the charitable company for that period. ID preparing these financial statements. the trustees ar¢ r¢quiTed to.. select suitable accounting policies and apply them consistentl): observe thv methods and principles in the Chariiies SORP. mdke judgements and estimales that are r&qsonable and pru(knt: stal¢ w'heiher appliLable accounting standards. comprising FRS 102 have been followe(L subject to any material d¢parturLb Lli¥closed and explained in the financial slalem¢nts' and prepare the fiiiaiicial statements on thL' going concern basis unless it is inappropriate to presume that ihe charitable eonipany will ¢ontinue in business. The mistees are responsible for keeping proper accountin4Y records that can disclose with reasonable accuracy at any limL IhL financial position of the charitable conipany and enable then) to Lnsure that the financial stdtLmciits comply with the Companies Act 2006. Thcy are also responsible for safeguardin8 thL a￿lS of the charit8ble company aiid hence for tak.ing reasonable steps for the prevenlion and detection of Iraud and other irTegulariiies. The trLlStees are rL'%P()nsibl¢ for fhe maintLnan¢e and integrity of thc Corporate and financial inforniation included oil the charitablL' Lompany's websitc. l.cgislation goveiniiig the preparatlOD and dissemination of financial statements may differ from legislation in other jurisdictions. II.OLT&I3F& 2u2 r Approved by the trustees of the charity on ...,................ and si&yiied on its behalf by: Mrs H Enock Trt15tee Page 4 Beihill Old Town Preservation Society Limited Independent Examiner's Report to the trustees of Bexbill Old Town Preseryation Society Limited ('the Compan),) I report to Lbe charity tntstees on my examination of the accounts of the Company for th¢ year ended 31 March 2025. Responsibilities and ba$is of report As the charity's tNstees of th¢ Company (and also its directors for the purposes of comp8ny law) you are responsible for the preparaiion of the accounts in accordance with the requir¢ments of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself Ihat the accounts of the Company are nol wuired to be audited under Part 16 of the 2006 Act and are eligible for independent examiDatioJL I report in respect of my examinaiion of your charity's accounts as carried OLII Linder s¢ction 145 of the Charilics Act 2011 ('Ihe 201 l Act.). In carryiing out my examiDation J have followed the Directions given by the Charity Cornmi5sion uoder seclion 145(5Mb) of the 2011 Act. Independent examin¢r'5 Statement I have Lompleted Iny exalliinaiion. I conf￿rn that llo Matters have come to my auenlion in connection with the exaiyiination giving me cause lo ￿lieve- l. accounting records were not kept in respect of Bexhill Old Town P￿rVatIOn Soci¢ly Limited as required by seLtion 386 of the 2006 Aa: or 2. the a¢¢ounts do not aGcord iyith thos¢ records: or 3. the accounts do not comply with the accounting rcquirements of section 396 of the 2006 Acl other th8n any re(iuirement that the accounl.s give a 'true and fair view, which is not a malier Considered as part of an independent examlliation. or 4. the accounts have not been prepared in accordancc with the methods and principlcs of the Statemeiil of R¢c(JmmL'ndcd Pracrice for accounling and rcporting by charities [applicable lo charitie5 preparing their accoiinLS in acL()rdanL¢ with the Flnancial Reporiing Standard applicable in the UK and RLpublic of Irelaiid (FRS 102)]. I havc i)0 concern5 and have come across no other matlers in connection ￿'1th the examinatioii to which attention should bc drdwn iii this report Éu ordcr to enable a proper understanding of the accounts to be reached. Rowena T K Walsb (FCCA) Manningtons Chartered Accountants 39 High Street Battle East Sussex TN31 OEE 2211012025 Page 5 Bexhill Old Town Preservation Societv Limited Statement of Financial Activities for the Year Ended 31 March 2025 (InL'luding Income and Expenditure Account and Statcnjent of Total Recognised Gains and Losses) Total 2025 Unreslritted R￿trIcted Note Ineome and EDd0￿.￿ents from: Dondlions and legaLiCS Investment income Other income 1,170 34.194 1.150 1.170 34.194 ,150 Total Income 36,514 36,514 Expenditure on: Cliarildble activities Goveriiance costs (83.794) (5,145) (300) (84,094} (5.145) Total Ei.xpcnditure CJain￿l05seS on investment assets (88,939) {i5,066) (.ioo) (89.2J9) (35,066) Net expenditure (87.491) (300) (87,791) Net Inovement in funds (87,491) (300) (87,791) Reeonclliation of funds Total tund5 brought forward Total funds carried forward 965.993 300 966.293 18 878.502 878,50? The notes on pages 10 to 24 f(ynn an integral part of these fil￿1claI statements. Page 6 Bexhill Old Town Preservation Societv Limited Statement of Financial Activities for the Year Ended 31 March 2025 (InL'luding Income and Expenditure Account and Statcnjent of Total Recognised Gains and Losses) Total 2025 Unreslritted R￿trIcted Note Ineome and EDd0￿.￿ents from: Dondlions and legaLiCS Investment income Other income 1,170 34.194 1.150 1.170 34.194 ,150 Total Income 36,514 36,514 Expenditure on: Cliarildble activities Goveriiance costs (83.794) (5,145) (300) (84,094} (5.145) Total ti.xpcnditure CJain￿l05seS on investment assets (88,939) {i5,066) (.ioo) (89.2J9) (35,066) Net expenditure (87.491) (300) (87,791) Net Inovement in funds (87,491) (300) (87,791) Reeonclliation of funds Total tund5 brought forward Total funds carried forward 965.993 300 966.293 18 878.502 878,50? The notes on pages 10 to 24 f(ynn an integral part of these fil￿1claI statements. Page 6 Bexhill Old Town Preservation Society Limited Statement of Financial Activities for tbe Year Ended 31 March 2025 (Ineluding Income and Expenditure Account and Statement of Total Reeognised Gains alld Losses) Total 2024 Unrestricted Restricted Note Incorne and Endowments from: Don41tions aiid legacies Investmeni income Other income 1,176 32.262 706 1.176 32.262 706 Total Income 34,144 34,144 Expenditure on: ChaTltdble activities Govemwice Costs (109.063) (i.000) (109,06i) (3.000) Total Exp¢nditure Gains/losses on investment assets (112,063) 76.918 (112,063) 76.918 Net expendilure Trdnsfers between fijnds (I,oui) 230 (1.001) (230 Net movement in funds (771) (230) (1,001) Reconeiliation of funds Total fvnds brought fonvard Total ￿ndS carri¢d forward 966,764 530 967.294 18 965,993 300 966.293 All of the charity's activities derive from continuing operation5 during the above two periods. The funds breakdown for 2024 is iu note 18. The note5 on pages 10 to 24 forni an intrgrdl part of tIKse fjnanctal statements. Page 7 Bethill Old Town Preservation Society Limited IRegistration number: 8459906) Balance Sheet &$ at 31 March 2025 2025 2024 Ilote Fixed assets Tangible assets Investments 13 14 53,587 801,403 67,888 869,225 854,990 937,113 Current assets Debtors Investments Cash at bank and in hand 15 16 4,279 10,028 16.422 10.710 9,004 16,682 30,729 36,396 Creditors.. Amounts falling due within one year Net current assets 17 (7.217) (7,216) 23,512 29,180 Net assets 878,502 966,293 Funds of tht Charity: Rcstrietcd 300 Unreslrieted income funds Unrestricted 878,502 965,993 Tot21 funds 18 878,50? 966,293 For the financial year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities: The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476. and The directors acknowledge their reswnsibililies for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. The notes on pages 10 to 24 forni an intewl part of these financial statements. Page 8 Bexhill Old Town Preservation Soeiety Limited (RegistratioD number: 8459906) Balance Sheet as at 31 March 2025 OoT(>iSE The financial statements on pages 6 to 24 were approved by the trustees. and authorised for issue on and signed on their behalf by: Mrs H Enock Trust¢e The note5 on pages 10 to 24 fom an integrdl part of these f￿ancial statements. Page 9 Bexhill Old Town Preservation Societ), Limited Notes to the Financial StatemeDts for the Year Ended 31 March 2025 I Charitv staths Th¢ Lharity is limited by guarantee. incoTpofdted in England and Wales: and consequently does not have share capital. p.ach of the rnlsiees is liable to contribute an amounl not ex¢veding £1 iowards the assets of the charity in the event of liquidation. The address uf its registered oifice is: 8 Hlgh Street Bexhill-on-sea East Sussex TN40 2HA The principal place of busines5 IS: 8 Hig,h Street Bcxhill-oii-sea Easl Sussex TN40 2HA 2 Accounting policies Summarv ofsi%nifJc8nt accounting p()li¢ies and key a¢counlinE estimates 'I'hc prin¢ipal accounting poliLiCS &tpplied in the prcparatic)n of these fiiiancial SL￿ernents are sel out below. These policies have been consistently applied to all the years pre5enied. unless otherwise stated. St8t¥rnent of compliance The financial staiemLnts havL. been prepared in accordance with Accouniing and ReFKlrtin&F by ch<￿ttle5.. Ststeinent of Recommended Practice (applicable to charities prL'paring their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (fRS 102)) (issued in October 2019) - (ChariliLS SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 10?) and the Companies Act 2000. Baslls of preparation Bexhill Old Town Preservation Society Limiled mee15 the definition of a public benefit eiitity under FRS 102. Assets and liabilities are initially recognised at historical cost or traJLsaction *alue unless oiherwise stated in the relevant accounting poliry notes. Going concern The trustees consider that there are no material uncertainties about the charity'5 ability to continue as a going conc¢m nor any 5]￿lfiCarlt areas of uncertainly thai affect the caTpJing value of assets held by the charity. E%¢mptiots from preparing # cash floTV 5ta1emenl Thc charit? opl¢d to adopt Bulletin I published on 2 Febrnary 2016 and have th￿efOre not included a cash flow statement in these fmancial statements. Page 10 Bexhill Old Town Preservation Societv Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Exemption frum preparing group aecounts The charity has taken adi'antage of the exemplion in section 398 of the Caompnaies Act 2006 from the requirement to prepare consolidated financial sratements. on the grounds that it is a small sized group. Income and endowmenls Doiiaiions are recognised m.here there is entitlement, certainty of receipt and the amount can be measured with sufliLient reliabiliTh'. Jnve.$lmeKi Incop) InvL%tment income is ￿CogniSed on a receivable basis. Expenditure Liabilities are recogni%ed as 500n as there is a legal or constructive obligation committing the charity to th expenditure. All expenditure is accounted for on an accruals basis and h&s been classifiLd under headings thai aggregate all costs relaied (o the Laiegory. Charllable ucllvili C17aritable expLndilure comprises those costs incurred bj the charity in the delivery of ils activilies and services for its beiiefiLiari¢b. 11 includes both costs ihal can be aUocat¢d direcily Io SULh actlViEies and those costs of an indirect natLtre necessary to support thcm. •runl 4¥pendlture GraDts payablL arc paymenL8 made to third partles in the fvrtherance of Ihe Lharitdble objectives. Where th¢ charity ivLs a M'ith conditions for its payment being a specifil level of service or ou4)ul to bc provided, such grants are ollly recognised tn the SOFA once the Tecipient of the grant has provided the specific se￿Lee or outpiit. Grants pa)'able V4'ithout perfomance condi¢ioTrs arc only recognised in thL account5 when a commitment has been made and there arc no condition5 10 be met relating io the grant which remain in thc control of the charity.. Gruniprovi.gions Provisions for grants are made when the intention to make a grant h&s been commutiicated to the recipi¢nt but there 15 uncertainty about either the timing of the grant or the amount of grdllt payable. Support costs Support coyt5 include rcntrdl functions and have been all(Kated to activity cost categories on a basis ¢onsi5tent with th¢ us¢ of rE50urces. Governance costs Gov¢rnanc¢ costs includ¢ r05ts of the prcparaiion and examination of the statutory accounts. the costs of trustee m¢¢tings and thc c05t of any legal advicE to trustees on governance or consiitutional matters. Page 11 Bexhill Old Town Preservation Societv Limited Notes to the Financi￿ Statements for the Year Ended 31 March 2025 Taxation The charity is considered to pass the tests set out in Pardgraph I Schedule 6 of the Flnance Act 2010 and therefore it rneets the definition ora Lharitable company for UK corporalion tax purposes. Accordingly. the charity is potentially exenipt froni taxdtion in respect of income or capital gains received within categories covered by Chapter 3 Part I I ot- the Cojporation Tax Act ?01 O or Section 256 of the Taxation of Chargeable Gains Act 1992. 10 th¢ ¢xlent that such income or gains are applt¢d exclusively to charitable purposes. Tangible fixed assets Individual fixcd assets costiiig £100 or more are initiully recorded at cosL less any subsequent accumulated depreciaiion lind subsequent acGumulated tmpainnent IIyaS¢& Deprecialton and amorti5ation Depreciation is provided on (ai)gible fixed assets so &$ to write off the CO￿ or Valuatio￿ less any estimated residual value, over their expecred useful economic lite as follows: Asset class F'reeh()Id interest in land and buildings Leases and improvements to property Fixtures, fittiiigs and equipment Depreeiation method and ratt I'hc freehold propety is iiot dLpreciated. Ovcr the period of the lease expirinb 30th June 2036. 20•/0 I￿1tten down value. The freehold propety 15 not depreciated as taking into account the anticipated life of the PToFty and its expected re8idual value, ￿lY charge would not be materlal. Fixed asset investments Fixed asset investments are included at marka valu¢ at the balance sheet date. Realised gyains and losses on investmcnLE are calculated as the difference between s21es proceeds aiid their mark¢t value aL the start of the year: or their 5ub5¢quent CQsL and are Charged or credited ro the StateIiient vf Finajicial Activities ID the period of disposal. Unrealised gains and losses represent thc movement in market values during the year and are credized or charged to the Siatemcnt ol. Financial Aaivities based on the markel valu¢ at the year end. Cash and cash equivalents Cash and cash equival¢nls comprise ¢a5h on hand and call deposits, and other short-trrni highly liquid invc5tsn¢nt5 that are readily ronvcrtible to a knowi) amount of cash and are subject to an insignificant risk of change in value. Page 12 Bexhiu Old Toivn Preservation Society Limited Notes Éo the Finaneial Statements for the Year Ended 31 March 2025 Trade ereditor.s Trade creditors are obli0￿10nS to pay for goods or services that have been acquired in the ordinary course of bllsiness t-rom suppliers. Accounts pavable are classified as currettt liabilities if the chartty does not have 8n unconditional righL at the end of the reportiDg period, to defer seltlcrnent of the credilor for at least twelve Inuiiths after the reporting date. Il there is an unconditional right to defeT seiilemeni for at least N'elve Mont1￿ after the reporting dat¢. they are presented as non-current liabilities. Trade creditors arc recognised initially * the transaction price. Fund slrueture Unres(riLted income funds arc general funds that are available for use at the trustees discretion in furtherance ol the objectives ol. the chariry. Designated funds ¢we unrestricted funds set aside for specific pury)oses at the discretion of the trustees. Restricted income funds are those donaied for use in a particular area or for specific pury)oses. the use of wliich is restricted to that area or purpose. Page 13 Bexhill Old Town Preservation Society Limited Notes to tbe Financial Statements for the Year Ended 31 March 2025 3 Income from donations and legacies Unrestricted Total 2025 Total 2024 C¢n¢ral Donations and legacies. Doiiations from individuals (including gift aid) Subscriplions 320 850 320 850 326 850 1.170 1.170 1,176 4 Investnient income Unr¢stricted funds Cveneral Total 2025 Total 2024 Interest receivable and similar income. Interest rcceivable on bank dep()sits OlhLr inLome from fixed assci inv¢slments 109 34,085 5,839 26.423 34,085 34.194 34.194 32,262 5 Otb¢r ineome Unrestricled runds General Total 2025 Totsl 2024 Other income 1,150 1,150 706 Page 14 Bexhill Old Town Prese￿atiOn Society Limited Notes to the Financial Statements for the Year Ended 31 Mareh 2025 6 Expellditure on charitable activlties Unrestricttd Total 2025 Total 2024 General R&strieted Note Depreciation. amortisation and other similar Losts Grant tiinding of activities Allocated support Costs 14,302 14,302 14,428 22,207 47.285 22,207 47,585 23.142 71,493 300 83,794 300 84.094 109,063 P￿e 15 Bexhill Old Town Preservation Societv Limited Notes to the Financial Statements for the Year Ended 31 March 2025 7 Analysis of governance and support costs Support costs allocated to eharitable Activities L.nrestricted Supporl Costs Restritted Support Costs Total 2025 Total 2024 EslablishmenE Costs Repairs and maintenance Estsbli5hment costs - Manor Barn Ltd Repairs and M (35.066) (300) (88.357) {35.066) Net expenditure Net movem¢nl in funds 86,909 (86.609) (300) (86,909) Reeonclllatlon of fundj Total funds brou8ht forward Total fvnds carried fomrd 965,993 300 966.293 18 879.384 879.384 The notes on pages 10 to 24 forni an integrnl part of these financial ststemcnts. P•g¢ 6 Bexhill Old Town Preservation Society Limited Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Totsl Recognised Gains and Losses) Total 2024 Unrestrleted R￿triCted Note Income and Endowments from: Donations and legacies Invcstmcnl income Other income 1,176 32,262 706 1.176 32.262 706 Total In¢om¢ 34.144 34,144 Expenditure on: Charitable activities Governance costs (109,063) (3.000) (109,063) {3.000 Total Expenditure Gainsllosses on investment assets (112,063) 76,918 (112.063) 76.918 Nel expenditure Trdnsfers between funds (1,001) 230 (1,001) (230 Net movement in fvnds (771} (230) (1.001) Reconcilialion of funds Total funds brought forward 966.764 530 967,294 Total funds carried forward 18 965,993 300 966,293 All of the charity's activities derive from continuing operation5 during the above two periods. The funds breakdown for 2024 is shown in note 18. The noles on pages 10 to 24 fomi an integral part of these financial statements. Page 7 Bexhlll Old Town Preservation Society Limited (Registration number: 8459906) Balance Sheet as at 31 March 2025 2025 2024 Note Flxed assets Tangible assets Investsncnts 13 14 53,587 801,403 67,888 869,225 854.990 937,113 Current Assets Debtors Investments Cash at bank and irt hand 15 16 5,161 10,028 16,422 10,710 9,004 16.682 31,611 36,396 Credltors: Amounts falllng due wlthln one ytir 17 (7,217 7,216) Net Current ajseli 24,394 Net assets 879,384 966 293 Funds of the eharlty: Restrlcted 300 Unrestrleted Income funds Unrestricted 879,384 965,993 Total thnds 18 879,384 966,293 For the financial year ending 31 March 2025 the charity was entitled io exemption from audit under section 477 of the Companies Act 2006 relating to srnall companies. Directors, responsibilities: The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with scction 476: and The direcrors a¢knowled8e their responsibilities for complyin8 with ihe requirements of the Act with r¢spect to accounting records and the preparation of accounts. The nO￿S on pages 10 10 24 forni an integral part of these financial ststements. Page 8 Bexhill Old Town Preservation Society Limited (Registralion number: 8459906) Balance Sheet as at 31 March 2025 The financial statements on pages 6 to 24 were approved by the tri￿ees. ond authoriscd for issue on .................... and signed on their behalf by: Mrs H Enock Trustcc The notes on pages l O to 24 fomi an integral part of these financial statements. Page 9 Bexhill Old Tojvn PreservatioD Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 I Charity status The Charity is limited by 8uarantee. incorp￿ted in England and Wales. and consequently does noi have share capital. Each of the truslces is liable lo contribut¢ an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its regisQred office is: High Street Bexhill-on-sea East Sussex TN40 2HA The principal place of business is: 8 High Streei Bcxhill-on-sea East Sussex TN40 2HA 2 Accounting pollcies Summary of Si￿lficant Ydecounting polities and key attountiDg estimates The principal a¢coun¢in8 policies applied in the preparation of these financial statements are set out below. These p)licies have been consimently applied to all the years presented. unless otherwlse stated. ststement of compliance The financial slatements have been Prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended PTaclice (applicable to chaTitics preparing their accounts in 3ccordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)). the Financial Reporting Standard applicable in ￿ UK and Republic of Ireland {FRS 102) and the Companies Act 2006. Bgsis of preparation Bexhill Old TO￿ PTe5crvation Sociery Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially r¢￿gnised at historical ￿$t or Iransa¢tion value unlc5s otheThYise ststed in the relevant accounting p)licy notes. Going concern The trust¢¢s consider that there are no material uncertainlics about the charity's ability to continue as a going concern nor any significant arcas of uncertainty that affect the carrying valu¢ of assets held by the charity. Exemption from preparing a eash flow statement The charity opted to adopt Bulletin I published on 2 Febnwy 2016 and have therefore not in¢lud¢d a cash fk)w statement in these financial statemen Page 10 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Exempih)n from preparing group accounts The charity has taken advantage of the exemption in section 398 of the Caompnaies Act 2006 from the requirement to prepare consolidated financial statementy on the grounds that it is a small sized group. Income And endowments Donations are recognised where there is entitlemenL certainty of receipt and the amount can be rncasured with sutTicient reliability. Investn￿lI incon Investhicnt income is Tecognised on a receivable basis. Expendltsre Liabilities are rccognised as SCM)n as there is a legal or constsv¢tive obligation committing the charity to the expenditure. All expenditure is accounted for (m an acc￿￿ basis and has been classified under headings that aggregate all costs related to the category. Chanlable ociiwties Charitable expenditure comprises those costs incurred by the tharity in the delivery of its activities and services for its bcneficiarics. It includes costs that can be allocated diT¢¢tly to such activities and those ￿sts of an indirect nature necessary to support them. Gn7nt Grnnts payable are payments made w third parties in the furtherdnce of the charitable objectives. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recogftised in the SOFA once the recipient of the grajji has provided the specific Service or output. Grants payable without perfoThnance conditions are onty recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the Charity. Gmniprovisions Provisions for grants are made when the intention to make a grant has been ¢ommuni¢ated ￿ th¢ recipient but there is uncertainty about either the timin8 of the 8Tant or the amount of grant payable. Support ¢osts Support ￿sts in¢5ude central funthicms and have been allocated lo activity cost categories on a basis consistent with the use of resourccs. Governance costs Governance costs include costs of the preparation and examination of the statutory a¢county the costs of trusiee meetings and the Cost of any legal advice to trust¢¢s on governance or constitutional matter5. Pagell Bexhill Old Town Preservgtion Society Llmlted Notes to the Financial Ststements for the Year Ended 31 March 2025 T*xAtion The charity is considered lo pass the tesis set out in Parngraph I Schedule 6 of the Finantt Act 2010 and therefore it meets thc definition of a charitable company for UK corw)ration purposes. Accordingly, the charity is potentially exempt from laxation in respect of income or capitsl gairns re¢eiv¢d within ¢at¢gories covered by Chapter 3 Part I I of the Corporation Tax Act 2010 or Seclion 256 of the Taxation of Chargeable Gains Act 1992. to the extent thal such income or gains are applied exclusively to charitable purposes. Tanglble Ilxed assets Individual fixed assets wsling £100 or more are initially recorded at cosL Icss any subsequ¢nt accumulated depreciation and subsequent accumulated impairnien( l(wes. Depreclatlon ind amortlsitlon Depreeialion is provided on t&n8ible fixed assets $0 as to write off the cost or valuation. less any estirnatcd rcsidual value, over th¢ir expected useful economic life as follows: Asset Class Frtthold interest in land and buildings Le￿S and improvements to property Depr¢datloD method And rat¢ The freehold property is noi depreciated. Over the period of the lease expiring 30th June 2036. 20% written down value. Fixtures, fiitings and equipment The freehold property is not depreciated as tsking inkn accouni the anuciwed life of the property and its expected residual value. any Charge K)uld not be malerial. Flxed asset Investments Fixed asse¢ investments are included at market value * the balan¢¢ sheet d*e. Realised 8ains gnd losses on inveslrnents are calculated as the difference bettveen sales proceeds and their market value at the start of the year. or their subsequent COSL and are charged or ￿edited to the Staiement of Financial Activities in the period of disFK)sal. Unrealised gains and losses represent the movement in market values during the yur and are credited or ¢horged to the Ststement of Financial Activities based on the market value al the year end. Cgsh and tajh equivalents Cash and cash equivalents comprise cash on hand and call deposits. and other short-terni highly liquid investsnents that are readily convertiblc to a known amount of and are subject ty an insi8nificant risk of change in value. Page 12 Bexhill Old Town Preservation Soclety Llmited Notes to the Financial Ststements for the Year Ended 31 March 2025 Trade ereditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounls payable are classified as Current liabilities if the charity does not have an unconditional ri8ht, at the end of the reporting period, lo defer settlement of the creditor for at least twelve months after the reporting datc. If there is an unconditional right to defer settlemeni for ai least twelve months aft¢r th¢ reporting date. they are presented as non-current liabilities. Trade creditors are recognised initially at the transaction price. Fund structure Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Design&ted fvnds are unrestricted funds set aside for specific purposes at the discrelion of the trustees. Restricted income funds are those donated for use in a particular area or for specific purposes. the use of which is restricted to that area or purpose. Page 13 Bexhill Old Town Preservation Society Limited Notes to the Flnanei21 Statements for the Year Ended 31 M2reh 2025 3 Income from dongllons and lega¢i Unrestricted Total 2025 Totsl 2024 General Donations and legacies. Donations from individuals (including gift aid) Subscriptions 320 850 320 850 326 850 1.170 1,170 1.176 4 Investment Income Unrestrided fiind5 General TotAI 2025 Total 2024 Interest receivable and similar income: Interest receivable on bank deposits Other income from fixed asset investments 109 34,085 109 34,085 5,839 26.423 34.194 34,194 32.262 5 Other ineome Unrestricted fun¢ts General Totsl 202S Tot21 2024 Other income 1.150 1.150 706 Page 14 Bexhill Old Town P￿serVatiOn Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 6 Expendlture on charliable ietlvltles UnrestrScttd Total 2025 Total 2024 General Restricted Note Dcpreciation, amortisation and oth¢r similar costs Grant fundin8 of activities Allocated support ￿515 14,302 14,302 14.428 22,207 46.403 22,207 46.703 23,142 71.493 300 82.912 300" 83.212 109.063 Pag¢ 15 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 7 Analysls of governince and support costs Support costs allocgted to charltable aetlvllles Unmtrlcted Support C￿ts Restrlcted Support Costs Total 2025 Total 2024 Establishment costs Repairs and maintenance Establishment Costs . Manor Bam Ltd Repair5 and Maintenan¢¢- Manor Barn oirice expenses Subscriptions and donations Legal and professional costs Legal and professional costs - Manor Barn Ltd Bad debts Rates- Manor Barn Management Fees Charitabl¢ Dona¢ion 5,811 5,811 3,121 7,739 7,739 989 1,890 2,320 20,952 2,320 20.952 20,352 289 7,855 2.677 33.726 594 9331 250 9,331 550 300 46,403 300 46,703 71.493 Governance costs Unrestricted funds General Total 2025 Total 2024 Independent examiner fees Examination of the financial statements Legal fees 3,000 2.145 3,000 3.000 5,145 5,145 3,000 Page 16 Bexhill Old Town Preservatfjon Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 8 Gr4nt-maklng Analysls of grAnts Thc 5UPPOrt Costs a550ciatcd with 8Tant-making ￿¢ £47.585 (31 March 2024 £71.493). Below are details of material grants made to institutions 2025 2024 Name of Instltutlon Projects Aellvlty Grant making 22.207 Unrestrleted Funds 2024 2024 Projects Phri5h Ma882ine Flornl displays History of the Manor House Board Old Town Tidy Up Old Town May Day Event Bexhill Camival 93 93 5.539 ,446 4,863 79 972 Christmas Cerd 125 50 Bexhill Youth Centre- Roof Grant 300 Book on History of B¢xhill Pubs Hanover House Roof Repair Boswell House Roof Repair Dunn Memorial Renovation 350 1,500 3.000 480 Old TO￿ Christrnas Street Lighting Old Town Chri$trn8s Event 6.780 7,094 22,207 5.648 6.933 23,142 Totsl Page 17 Bexhill Old Town Preservation s￿Iety Limited Notes to the Financial Statements for the Year Ended 31 Mareh 2025 9 Net Incomlngloutgoing resourees Net oul80in8 resourtts for the year include: 2025 2024 Depreciation of fixed assets 10 Trustees remunergtlon And expefis No trustees, nor any persons connected with t1￿1. ho￿ received any remuncrntion fiDm the charity during tlie year. I I Independent examlner's r¢muDeratlon 2025 2024 Examinalion of the financial slatements 3,000 3.000 12 Taxatlon The charity is a re8lStered charity and is therefore exempt from corporation fax. Page 18 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 13 Tanglble fixed assets land and buildlngs Furnlture and equipment Total Cost At l April 2024 At 31 March 2025 284,825 87.112 371937 284.825 87,112 371,937 Depreciation At l April 2024 Charge for the year At 31 March 2025 219.545 13,775 84.503 527 304,048 14.302 233.320 85,030 318,350 Net book value At 31 March 2025 51,505 2,082 53.587 At 31 Ma￿h 2024 65,280 2,609 67,889 Included within the net book value of land and buildings above is £27.370 (2024 - £27,370) in respect of freehold land and buildings and £24,135 (2024 - £37,910) in respect of leaseholds. 14 Fixed asset Investments Flxed Asset Investments 2025 2024 Shares in gTOUP undertakings and participating interests FA investment - UK listed other shares bfwd FA investment - UK listed other shares revaluation FA invesiment - UK listed other shares additions FA investment - UK listed other shares disposals 100 869,125 (56.908) 676,977 (687,891) 100 885,831 42.173 275.562 (334.441) 801,403 869,225 All investments were held in the UK. The historical cost of listed investments at 31 March 2025 was £755,711 (2024 £742,226). Page 19 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Shares In group undertaklngs and partlelpatlng Interests Subsldlary undertakings Totll Cost At l April 2024 100 100 At 31 Ma￿h 2025 100 100 Net book value At 31 March 2025 100 100 At 31 March 2024 loo 100 Other Invutments Llsted Investments Total Coit or V#luAtlon At l April 2024 Revaluation Additions Disposals At 31 March 2025 869,125 869.125 (56,908) (56.908) 676,977 676,977 (687.891) (687,891) 801,303 801.303 Net book value At 31 Ma￿h 2025 801.303 801,303 At 31 March 2024 869,125 869,125 P8ge 20 Bexhill Old Town Preservation Society Limited Notes to the FinaneiAI Statements for the Year Ended 31 March 2025 Details of undertakings Details of the investments in which the charity holds 2￿￿ or more of the nominal value of any class of share capital are as follows: Country or incorporation Proportion of votiDg rights Princlpal nd shares held gctivity Undertaking Holding 2025 2024 Subsldigry undertakln Old Town OC￿lon$ Ltd England Ordinary IOOOh loo% Operation of Manor Barn Subsidlarles The profit ftir the financial period of Old TO￿ Occasions Ltd was £Nil (2024 - £Nil) and the aggregate amount of capital and reserv¢s at the end of the period was £ 100 (2024 - £100). 15 Debtors 2025 2024 Trade debtors Due from Old Town Occasions Limited Prepayments 82 10.000 628 4,500 661 10,710 16 Current asset inveslments 2025 2024 Cash deposits 10,028 9,004 17 Credllors: amounts falling due within one year 2025 2024 Other Creditors Pension scheme creditor 7,199 18 7,201 15 7,217 7.216 Page21 Bexhill Old Toiym Preservation Society Limited Notes to the FiDancial Statements for the Year Ended 31 March 2025 18 Funds Other Resources recognised expended gainslO055es) Bal#nee at 31 MAreh 2025 Balante at I Apnl 2024 resources Unrestricted funds General Unrestricted 964.926 36J14 {88.057) (35,066) 878J17 De￿gn￿led Christmas Event 2023 1,067 1.067 Total unrestricted funds 965,993 36,514 (88,057) {35.066) 879J84 Restricted funds Serpollet (300) Total funds 966.293 36.514 88,357) (35,066) 879,384 lance xt l April 2023 Other Balance at Ineoming Resourtes recognTsed 31 March r¢wurc¢s expended Tran$f¢rs gginsl(1055es) 2024 Unrestricted funds General Unrestrictrd 963.771 34.144 (105,130) (4.777) 76,918 964.926 Designafed Platinum Jubilee Tea Party 2022 Christmas Event 2022 Chrislmas Event 2023 1,822 1,171 (1.822) (1.171) 8,000 (6.93J) 1,067 2.993 (6.933) 5,007 1,067 Total unrestricted funds 966.764 34.144 (112.063) 230 76.918 965,993 Restricted Serpollet Old Town Tidy Up JOO 230 300 (230) Tothl restricted funds 530 (230) 300 Tothl funds 967.294 34.144 (112.06)) 76,918 966293 Page 22 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 Mareh 2025 The specific purposes for which the funds are to be applied are as follows: Designated Funds: Platinum Jubilee Tea Party 2022 - This budgeted amount had been agzred by the Trustees for costs of this event. Post evenL the balance remaining has been transferred back to the unrestricted fvnds of the charity to clear down the fund. Christmas Event 2022 - This budg￿ed amount had been agreed by the Trustees for costs of this evenL Post evenL the balance rcmaining has been transferred back to the unrestricted fimds of the charity to clear down th¢ fund. Christmas Event 2023 - This l>udgeted amount was agreed by Tn￿e¢S for the costs of this evenL Restricted Funds: Old Town Tidy Up - The Society oblained a grant of £1 Iyj from Rother District Council in March 2019, part of an initiative to facilitate community led street and town ¢entye tidying and clean ups. This fimd has bccn fiilly utilised and therefore the balance has been tranferred in year to Unrcstricted Funds. Serpollet- The Serpollet is a replica of the historic ovoid steam driven racing car and was donakd to the Society. P8g¢ 23 Bexhill Old Town Preservation Society Limited Notes to the Financial Ststements for the Year Ended 31 March 2025 19 Anatysh of net al￿ts betweeD fun Unre5trlcted Totsl thnds at 31 M4r¢h 2025 Genernl Tangible fixed asscts Fixed asset investments Current assets Current liabilities 53.587 801.403 31,611 7.217) 53,587 801.403 31,611 Total nel assets 879.384 879,384 u￿re￿rICe¢d Totsl thnds at 31 Mareh 2024 Genernl Restrlcted Tangible fixed assets Fixed asset investments Current assets Current liabilities 67,888 869,225 36,096 67,888 869,225 36,396 300 Total net assets 965,993 300 966 293 20 Relaled p•rty Inn￿dIOnS During the year the Charity made the ftil]owin8 related party transactions: Old Town Occaslons Ltd (Trading Subsidiary) £1 0.000 intcrcst frce l(Mn ¢0 Old Town (kcasions Ltd was made . Ai the bal8n¢¢ sheet date the amoun( due from Old Town Occasions Ltd £4.500 (2024 - £10.000). Page 24 Company registration nurnber. 8459906 Charity registration number. 1157672 Bexhill Old Town Preservation Society Limited (A company limitrd by 8uarantee) Annual Report and Fin•n¢iaJ Swements for the Year Ended 31 March 2025 Manningtons Chartered Accountants 39 High Strect Battle East Sussex TN33 OEE Bexhill Old Town Preservation Soclety Limited CoDtents Reference and Administrative Details Trustees, Report 2103 St&tement of Trustccs, Responsibilities Independent Examincrfs Rcport Ststement of Financial Activities 6t07 Balance Sheet 8t09 Notes to the Financial Statements IOto24 Bexhill Old Town Preservation Society Limited Reference and Administrative Details Trnstees Mrs D Smith Mr R Konyn Mr R A Beaden Mr P Adams Mrs H Enock MTS A Heald Prlnelpal Office 8 High Street Bexhill-on-sea Easi Sussex TN40 2HA Regislered Office High Street BexhIll￿n-Sea East Sussex TN40 2HA The charity is incorporated in England and Wales. 8459906 Company Registration Number ChArlty Regtstratlon Number 1157672 Bankers Bar¢lays Bank plc I Churchill Place London E145HP Investment Advisor Walker Crips Investment Management Limited Old Change House 128 Queen Victoria Street London EC4V 4BJ Independent Examiner Manningrons Chartered Aco)untants 39 High Street Battle East Sussex TN33 OEE Page I Bexhill Old Town Preservatlon Society Limlted Trnstees, Report The trust¢¢s, WI￿ are directors for the purp)ses of wmpany law. present the annual report log¢th¢r with the financial statements of the charitable company for the year ended 31 March 2025. The Society was fornied in 1966 and became a RegisQred Charity. No 295428 from the 30th October 1986. 1¢ was incorporated on 25th March 2013. No 8459906 and registered with the Charity Commission on I st July 2014. No 1157672. Its registcred addr￿ is :. 8 Hi8h Streei Bexhill-on-sea East Sussex TN40 2HA Trnstees Mr R Konyn Mr R A Beaden Mrs H Enock (Appointed 1610712024) Mr P Adams (Appointed 1710912024) Mrs A Heald (Appointed 0910912025) Mrs D Smith (Resigned 3110512025) Mrs J Downs (Resi8ned 1511012024) Mrs K Clarke IResigned 1511012024) Mr W Morris (Resigned 1511012024) Mrs D Earl (Resigned 1611012024) The Society is established for the public benefit for the following purposes in the area known as the 'Old Town, of Bexhill and the surrounding area which shall hereinafter be referred ￿ as the 'area of benefit". Its Aims ore :. (i) To promote hi8h standards of planning and architedure in or affecting the area of benefiL (li) To educate the public in the 8eo8rnphy, history. natural history and architecture of ihe area of benefit. (iii) To secure the preservation. proiection, development and improvemeni of features of historic or public inierest in the arca of benefit. (iv) The provision. maintenance and supwt of public afflenities. The Charity Trustee5 of the Society comprise a Board which is respon5iblc for the management and administration of the Society. Trustees act in a voluntsry unpaid ¢8pacity. Wherever nttessary they obtsin advice for which the Society pays. Reserve5 Pollcy The Charity seeks io preserve the fvnds originally derived from the generous legacy from Mr5 Phyllis Dunn which are used to create income to enable the Charity objects to be achieved. Taking onc year with another it is inknded that incorne should be used on appropriate projKts. Rlsk Managemtnt Thc Trustees have assessed ihe major risks to which the Charity is extxjsed, in particular those related to the operalions and finance of the Tharity. and are Satisfi￿ that systems are in place to mili8atr the exposure to major risks. Page 2 Bexhill Old Town Pr&servation Society Lfimlted Trustees, Report Financial Report In dealing with the Society's finances. the basi¢ aim of the Tntstees is to meet outgoings from income, taking one year with another. while mainiaining and if possible iD¢re8sing thc capital base. The accounts, as usual, include an analysis under the heading of projects (note 8) to show how funds are spent in pursuance of the Societys aims. In addition to grants for PToperty restoration, support was given to a wid¢ range of projects covering, for example, buildings of historic or public interesl ducation and community activities. Funds unlikely to be used in the near future continue to be invested in the stock market and during the year the TTUStees decidcd to use the Actively Managed Portfolio Service of their investment advisors Walker Crips Investment Management Limited. Movement in invesDnents in the year saw an decffasc from £869,125 at 3 1st March 2024 to £801J03 at 3 1st March 2025. Funds available for more immediate use arc held mainly by the Society's stockbrokers and in bank current and dew)sit accounts. The results for the year show a deficit on its xtivities before inveslmcnt movements for the year of £51.843. Th¢ Society's Worth at 31s¢ March 2025 was £879.384 and it is considered that sufficienr funds arc available lo enable the Trustees to continue the Socicty's W)rk in the foresceable future. Associgtions The Society is a member of the following associations: Historic Towns & Villag&s Forum Rother Voluntary A¢tion The annud re￿rt was approved by the tr￿SteeS of the charity on .................... arml signed on its behalf by: Mrs H Enock Trustee Page 3 Bexhill Old Town Preservation Society Limited Statement of Trnstees, Responsibilities The trustees {who are also the dircctors of Bcxhill Old TOM￿ Prescrrfation Socicty Limited for the purposes of company law) are responsible for preparing the trusiccs. fCPOrt and the financial sta*ments in accordance with applicable law and United Kingdom Accounting SLqndards (United Kingdom Generally Accepted Accounting Prac(ice), in¢ludin8 FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland.. Company law requires the trnstees ¢0 prepare fJnan¢ial staiements for each financial year. Under company law the trustees must not approve the financial slatcmcnts unless they Je satisfied that they give i lrne and fair view of the 51ate of affairs of the charitable company and of the inc4)ming resources applicaiion of resources, including its income and expendilur¢, of th¢ charitsbl¢ ￿mpanY for that Peri￿ In preparing these financial statements, the trustees are required to: select suitable accountin8 policies and apply thcm consistMdy: observe tlie methods and principles in the Charities SORP; make judgements and cstimates that are reasonable and prudent. state whether applicablc accounting Stsndards. comprising FRS 102 have been followed, subject io any material departures disclosed gnd explained in the financial stslements; and preparc the financial statcmcnts on the BoinB Concern basis unless it is inappropriate ￿ presume that the eharitAble company will continue in business. The Irusttts are rcspon5iblc for keeping proper ac¢oun¢ing re￿ thai can disclose with reasonable accuracy at any time die financial posilion of the charitsble company and enable thern ￿ ensure that the financial sthtrments comply with the Companies Act 2006. They are also responsible for safeguardin8 the assets of the charitsblc company ond hence for taking reasonable steps for the prevenlion and ddection of fraud and other iThe8ularities. The tNste¢s are resPo￿lbIe for the mainlenance and integrity of the corporate and fJnan¢i81 information included on the charitable company's website. Legislation 8overnin8 the preparation and dissemination of fin￿¢la1 statements may diffcr from Icgislation in other jurisdictions. .I,.Iz( Approved by the truslees of the charity on .... . and signed on its behalf by: Mrs H Enock Trustee Page 4 Bexhill Old Town Preservation Society Limited Independent Examiner's Report to the trustees of Bexhill Old Town Preservation Society Limited ('the Company,) I re￿rt to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responslbllltles and basls of report As the charity's trnslees of the Company (and also its dircctor5 for the purposes of company law) you are responsible for the preparation of the a¢counts in accordance with the requirements of the Companies Act 2006 ('the 2006 Aci,). Having satisficd myself that the accounts of the Company gre not required to be audited under Part 16 of the 2006 Aci and are eligible for independent cxamination, I report in respect of my examinalion of your charity's accounts as arricd out under scction 145 of the Charities Ad 2011 ('the 201 l Act,). In carrying out my examination I hav¢ followed the Direclions given by the Charity Commission under section 145(5)(b) of the 201 l Act. Independent eximiner's statem¢nl I have completed my examina¢ion. l ¢onfimi that no matters have com¢ lo my attention in connection with the examination giving me uuse to believe: l. accounting records were not kcpt in rupect of B¢xhill Old Town Preserv&tion Society Limited as required by seciion 386 of the 2006 Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than #ny requircmcnt that the accounts 8iv¢ a 'trne and fair view which is not a matter considered as part of an independen( examination; or 4. the accounts have noi been prepared in a¢cordaTrce with the methods and principles of the Stst¢mMt of Re￿MMended Practice for accounting and reportin8 by charilies [appli¢able to charities preparing their accounts in 8c¢ordanc¢ with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)]. I have no Concerns and have Come across no other matters in conneclion with the examination to which attention should be drawn in this report in order to enable a proper undetstsnding of the accounts to be reached. Rowena T K Walsh (FCCA) Mannin8tons Chartered A￿ntants 39 High Street Battle East Sussex TN33 OEE Page S Bexhill Old Town Preservation Society Limited Statement of Financial Activities for the Year Ended 31 March 2025 ncluding Illco￿e and Expenditure Account and Statement of Total Recognised Gains and Losses) Total 2025 Unreslrieted Restrl¢ted Note In¢ome 2nd Endowments from: Donations and legacies Investment income Other in￿rne 1.170 34,194 1,150 1.170 34,194 1,150 Total Income 36,514 Expendlthre on: Charithble activities Governance costs (82.912) (5.145 (300) (83,212) (5.145) Totsl Expendiiure GaIn￿loSSeS on invcstment assets {88,057> (35.066) (300) (88.357) {35.066) Net expenditure Net movem¢nl in funds 86,909 (86.609) (300) (86,909) Reeonclllatlon of fundj Total funds brou8ht forward Total fvnds carried fomrd 965,993 300 966.293 18 879.384 879.384 The notes on pages 10 to 24 forni an integrnl part of these financial ststemcnts. P•g¢ 6 Bexhill Old Town Preservation Society Limited Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Totsl Recognised Gains and Losses) Total 2024 Unrestrleted R￿triCted Note Income and Endowments from: Donations and legacies Invcstmcnl income Other income 1,176 32,262 706 1.176 32.262 706 Total In¢om¢ 34.144 34,144 Expenditure on: Charitable activities Governance costs (109,063) (3.000) (109,063) {3.000 Total Expenditure Gainsllosses on investment assets (112,063) 76,918 (112.063) 76.918 Nel expenditure Trdnsfers between funds (1,001) 230 (1,001) (230 Net movement in fvnds (771} (230) (1.001) Reconcilialion of funds Total funds brought forward 966.764 530 967,294 Total funds carried forward 18 965,993 300 966,293 All of the charity's activities derive from continuing operation5 during the above two periods. The funds breakdown for 2024 is shown in note 18. The noles on pages 10 to 24 fomi an integral part of these financial statements. Page 7 Bexhlll Old Town Preservation Society Limited (Registration number: 8459906) Balance Sheet as at 31 March 2025 2025 2024 Note Flxed assets Tangible assets Investsncnts 13 14 53,587 801,403 67,888 869,225 854.990 937,113 Current Assets Debtors Investments Cash at bank and irt hand 15 16 5,161 10,028 16,422 10,710 9,004 16.682 31,611 36,396 Credltors: Amounts falllng due wlthln one ytir 17 (7,217 7,216) Net Current ajseli 24,394 Net assets 879,384 966 293 Funds of the eharlty: Restrlcted 300 Unrestrleted Income funds Unrestricted 879,384 965,993 Total thnds 18 879,384 966,293 For the financial year ending 31 March 2025 the charity was entitled io exemption from audit under section 477 of the Companies Act 2006 relating to srnall companies. Directors, responsibilities: The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with scction 476: and The direcrors a¢knowled8e their responsibilities for complyin8 with ihe requirements of the Act with r¢spect to accounting records and the preparation of accounts. The nO￿S on pages 10 10 24 forni an integral part of these financial ststements. Page 8 Bexhill Old Town Preservation Society Limited (Registralion number: 8459906) Balance Sheet as at 31 March 2025 The financial statements on pages 6 to 24 were approved by the tri￿ees. ond authoriscd for issue on .................... and signed on their behalf by: Mrs H Enock Trustcc The notes on pages l O to 24 fomi an integral part of these financial statements. Page 9 Bexhill Old Tojvn PreservatioD Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 I Charity status The Charity is limited by 8uarantee. incorp￿ted in England and Wales. and consequently does noi have share capital. Each of the truslces is liable lo contribut¢ an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its regisQred office is: High Street Bexhill-on-sea East Sussex TN40 2HA The principal place of business is: 8 High Streei Bcxhill-on-sea East Sussex TN40 2HA 2 Accounting pollcies Summary of Si￿lficant Ydecounting polities and key attountiDg estimates The principal a¢coun¢in8 policies applied in the preparation of these financial statements are set out below. These p)licies have been consimently applied to all the years presented. unless otherwlse stated. ststement of compliance The financial slatements have been Prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended PTaclice (applicable to chaTitics preparing their accounts in 3ccordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)). the Financial Reporting Standard applicable in ￿ UK and Republic of Ireland {FRS 102) and the Companies Act 2006. Bgsis of preparation Bexhill Old TO￿ PTe5crvation Sociery Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially r¢￿gnised at historical ￿$t or Iransa¢tion value unlc5s otheThYise ststed in the relevant accounting p)licy notes. Going concern The trust¢¢s consider that there are no material uncertainlics about the charity's ability to continue as a going concern nor any significant arcas of uncertainty that affect the carrying valu¢ of assets held by the charity. Exemption from preparing a eash flow statement The charity opted to adopt Bulletin I published on 2 Febnwy 2016 and have therefore not in¢lud¢d a cash fk)w statement in these financial statemen Page 10 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Exempih)n from preparing group accounts The charity has taken advantage of the exemption in section 398 of the Caompnaies Act 2006 from the requirement to prepare consolidated financial statementy on the grounds that it is a small sized group. Income And endowments Donations are recognised where there is entitlemenL certainty of receipt and the amount can be rncasured with sutTicient reliability. Investn￿lI incon Investhicnt income is Tecognised on a receivable basis. Expendltsre Liabilities are rccognised as SCM)n as there is a legal or constsv¢tive obligation committing the charity to the expenditure. All expenditure is accounted for (m an acc￿￿ basis and has been classified under headings that aggregate all costs related to the category. Chanlable ociiwties Charitable expenditure comprises those costs incurred by the tharity in the delivery of its activities and services for its bcneficiarics. It includes costs that can be allocated diT¢¢tly to such activities and those ￿sts of an indirect nature necessary to support them. Gn7nt Grnnts payable are payments made w third parties in the furtherdnce of the charitable objectives. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recogftised in the SOFA once the recipient of the grajji has provided the specific Service or output. Grants payable without perfoThnance conditions are onty recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the Charity. Gmniprovisions Provisions for grants are made when the intention to make a grant has been ¢ommuni¢ated ￿ th¢ recipient but there is uncertainty about either the timin8 of the 8Tant or the amount of grant payable. Support ¢osts Support ￿sts in¢5ude central funthicms and have been allocated lo activity cost categories on a basis consistent with the use of resourccs. Governance costs Governance costs include costs of the preparation and examination of the statutory a¢county the costs of trusiee meetings and the Cost of any legal advice to trust¢¢s on governance or constitutional matter5. Pagell Bexhill Old Town Preservgtion Society Llmlted Notes to the Financial Ststements for the Year Ended 31 March 2025 T*xAtion The charity is considered lo pass the tesis set out in Parngraph I Schedule 6 of the Finantt Act 2010 and therefore it meets thc definition of a charitable company for UK corw)ration purposes. Accordingly, the charity is potentially exempt from laxation in respect of income or capitsl gairns re¢eiv¢d within ¢at¢gories covered by Chapter 3 Part I I of the Corporation Tax Act 2010 or Seclion 256 of the Taxation of Chargeable Gains Act 1992. to the extent thal such income or gains are applied exclusively to charitable purposes. Tanglble Ilxed assets Individual fixed assets wsling £100 or more are initially recorded at cosL Icss any subsequ¢nt accumulated depreciation and subsequent accumulated impairnien( l(wes. Depreclatlon ind amortlsitlon Depreeialion is provided on t&n8ible fixed assets $0 as to write off the cost or valuation. less any estirnatcd rcsidual value, over th¢ir expected useful economic life as follows: Asset Class Frtthold interest in land and buildings Le￿S and improvements to property Depr¢datloD method And rat¢ The freehold property is noi depreciated. Over the period of the lease expiring 30th June 2036. 20% written down value. Fixtures, fiitings and equipment The freehold property is not depreciated as tsking inkn accouni the anuciwed life of the property and its expected residual value. any Charge K)uld not be malerial. Flxed asset Investments Fixed asse¢ investments are included at market value * the balan¢¢ sheet d*e. Realised 8ains gnd losses on inveslrnents are calculated as the difference bettveen sales proceeds and their market value at the start of the year. or their subsequent COSL and are charged or ￿edited to the Staiement of Financial Activities in the period of disFK)sal. Unrealised gains and losses represent the movement in market values during the yur and are credited or ¢horged to the Ststement of Financial Activities based on the market value al the year end. Cgsh and tajh equivalents Cash and cash equivalents comprise cash on hand and call deposits. and other short-terni highly liquid investsnents that are readily convertiblc to a known amount of and are subject ty an insi8nificant risk of change in value. Page 12 Bexhill Old Town Preservation Soclety Llmited Notes to the Financial Ststements for the Year Ended 31 March 2025 Trade ereditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounls payable are classified as Current liabilities if the charity does not have an unconditional ri8ht, at the end of the reporting period, lo defer settlement of the creditor for at least twelve months after the reporting datc. If there is an unconditional right to defer settlemeni for ai least twelve months aft¢r th¢ reporting date. they are presented as non-current liabilities. Trade creditors are recognised initially at the transaction price. Fund structure Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Design&ted fvnds are unrestricted funds set aside for specific purposes at the discrelion of the trustees. Restricted income funds are those donated for use in a particular area or for specific purposes. the use of which is restricted to that area or purpose. Page 13 Bexhill Old Town Preservation Society Limited Notes to the Flnanei21 Statements for the Year Ended 31 M2reh 2025 3 Income from dongllons and lega¢i Unrestricted Total 2025 Totsl 2024 General Donations and legacies. Donations from individuals (including gift aid) Subscriptions 320 850 320 850 326 850 1.170 1,170 1.176 4 Investment Income Unrestrided fiind5 General TotAI 2025 Total 2024 Interest receivable and similar income: Interest receivable on bank deposits Other income from fixed asset investments 109 34,085 109 34,085 5,839 26.423 34.194 34,194 32.262 5 Other ineome Unrestricted fun¢ts General Totsl 202S Tot21 2024 Other income 1.150 1.150 706 Page 14 Bexhill Old Town P￿serVatiOn Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 6 Expendlture on charliable ietlvltles UnrestrScttd Total 2025 Total 2024 General Restricted Note Dcpreciation, amortisation and oth¢r similar costs Grant fundin8 of activities Allocated support ￿515 14,302 14,302 14.428 22,207 46.403 22,207 46.703 23,142 71.493 300 82.912 300" 83.212 109.063 Pag¢ 15 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 7 Analysls of governince and support costs Support costs allocgted to charltable aetlvllles Unmtrlcted Support C￿ts Restrlcted Support Costs Total 2025 Total 2024 Establishment costs Repairs and maintenance Establishment Costs . Manor Bam Ltd Repair5 and Maintenan¢¢- Manor Barn oirice expenses Subscriptions and donations Legal and professional costs Legal and professional costs - Manor Barn Ltd Bad debts Rates- Manor Barn Management Fees Charitabl¢ Dona¢ion 5,811 5,811 3,121 7,739 7,739 989 1,890 2,320 20,952 2,320 20.952 20,352 289 7,855 2.677 33.726 594 9331 250 9,331 550 300 46,403 300 46,703 71.493 Governance costs Unrestricted funds General Total 2025 Total 2024 Independent examiner fees Examination of the financial statements Legal fees 3,000 2.145 3,000 3.000 5,145 5,145 3,000 Page 16 Bexhill Old Town Preservatfjon Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 8 Gr4nt-maklng Analysls of grAnts Thc 5UPPOrt Costs a550ciatcd with 8Tant-making ￿¢ £47.585 (31 March 2024 £71.493). Below are details of material grants made to institutions 2025 2024 Name of Instltutlon Projects Aellvlty Grant making 22.207 Unrestrleted Funds 2024 2024 Projects Phri5h Ma882ine Flornl displays History of the Manor House Board Old Town Tidy Up Old Town May Day Event Bexhill Camival 93 93 5.539 ,446 4,863 79 972 Christmas Cerd 125 50 Bexhill Youth Centre- Roof Grant 300 Book on History of B¢xhill Pubs Hanover House Roof Repair Boswell House Roof Repair Dunn Memorial Renovation 350 1,500 3.000 480 Old TO￿ Christrnas Street Lighting Old Town Chri$trn8s Event 6.780 7,094 22,207 5.648 6.933 23,142 Totsl Page 17 Bexhill Old Town Preservation s￿Iety Limited Notes to the Financial Statements for the Year Ended 31 Mareh 2025 9 Net Incomlngloutgoing resourees Net oul80in8 resourtts for the year include: 2025 2024 Depreciation of fixed assets 10 Trustees remunergtlon And expefis No trustees, nor any persons connected with t1￿1. ho￿ received any remuncrntion fiDm the charity during tlie year. I I Independent examlner's r¢muDeratlon 2025 2024 Examinalion of the financial slatements 3,000 3.000 12 Taxatlon The charity is a re8lStered charity and is therefore exempt from corporation fax. Page 18 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 13 Tanglble fixed assets land and buildlngs Furnlture and equipment Total Cost At l April 2024 At 31 March 2025 284,825 87.112 371937 284.825 87,112 371,937 Depreciation At l April 2024 Charge for the year At 31 March 2025 219.545 13,775 84.503 527 304,048 14.302 233.320 85,030 318,350 Net book value At 31 March 2025 51,505 2,082 53.587 At 31 Ma￿h 2024 65,280 2,609 67,889 Included within the net book value of land and buildings above is £27.370 (2024 - £27,370) in respect of freehold land and buildings and £24,135 (2024 - £37,910) in respect of leaseholds. 14 Fixed asset Investments Flxed Asset Investments 2025 2024 Shares in gTOUP undertakings and participating interests FA investment - UK listed other shares bfwd FA investment - UK listed other shares revaluation FA invesiment - UK listed other shares additions FA investment - UK listed other shares disposals 100 869,125 (56.908) 676,977 (687,891) 100 885,831 42.173 275.562 (334.441) 801,403 869,225 All investments were held in the UK. The historical cost of listed investments at 31 March 2025 was £755,711 (2024 £742,226). Page 19 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Shares In group undertaklngs and partlelpatlng Interests Subsldlary undertakings Totll Cost At l April 2024 100 100 At 31 Ma￿h 2025 100 100 Net book value At 31 March 2025 100 100 At 31 March 2024 loo 100 Other Invutments Llsted Investments Total Coit or V#luAtlon At l April 2024 Revaluation Additions Disposals At 31 March 2025 869,125 869.125 (56,908) (56.908) 676,977 676,977 (687.891) (687,891) 801,303 801.303 Net book value At 31 Ma￿h 2025 801.303 801,303 At 31 March 2024 869,125 869,125 P8ge 20 Bexhill Old Town Preservation Society Limited Notes to the FinaneiAI Statements for the Year Ended 31 March 2025 Details of undertakings Details of the investments in which the charity holds 2￿￿ or more of the nominal value of any class of share capital are as follows: Country or incorporation Proportion of votiDg rights Princlpal nd shares held gctivity Undertaking Holding 2025 2024 Subsldigry undertakln Old Town OC￿lon$ Ltd England Ordinary IOOOh loo% Operation of Manor Barn Subsidlarles The profit ftir the financial period of Old TO￿ Occasions Ltd was £Nil (2024 - £Nil) and the aggregate amount of capital and reserv¢s at the end of the period was £ 100 (2024 - £100). 15 Debtors 2025 2024 Trade debtors Due from Old Town Occasions Limited Prepayments 82 10.000 628 4,500 661 10,710 16 Current asset inveslments 2025 2024 Cash deposits 10,028 9,004 17 Credllors: amounts falling due within one year 2025 2024 Other Creditors Pension scheme creditor 7,199 18 7,201 15 7,217 7.216 Page21 Bexhill Old Toiym Preservation Society Limited Notes to the FiDancial Statements for the Year Ended 31 March 2025 18 Funds Other Resources recognised expended gainslO055es) Bal#nee at 31 MAreh 2025 Balante at I Apnl 2024 resources Unrestricted funds General Unrestricted 964.926 36J14 {88.057) (35,066) 878J17 De￿gn￿led Christmas Event 2023 1,067 1.067 Total unrestricted funds 965,993 36,514 (88,057) {35.066) 879J84 Restricted funds Serpollet (300) Total funds 966.293 36.514 88,357) (35,066) 879,384 lance xt l April 2023 Other Balance at Ineoming Resourtes recognTsed 31 March r¢wurc¢s expended Tran$f¢rs gginsl(1055es) 2024 Unrestricted funds General Unrestrictrd 963.771 34.144 (105,130) (4.777) 76,918 964.926 Designafed Platinum Jubilee Tea Party 2022 Christmas Event 2022 Chrislmas Event 2023 1,822 1,171 (1.822) (1.171) 8,000 (6.93J) 1,067 2.993 (6.933) 5,007 1,067 Total unrestricted funds 966.764 34.144 (112.063) 230 76.918 965,993 Restricted Serpollet Old Town Tidy Up JOO 230 300 (230) Tothl restricted funds 530 (230) 300 Tothl funds 967.294 34.144 (112.06)) 76,918 966293 Page 22 Bexhill Old Town Preservation Society Limited Notes to the Financial Statements for the Year Ended 31 Mareh 2025 The specific purposes for which the funds are to be applied are as follows: Designated Funds: Platinum Jubilee Tea Party 2022 - This budgeted amount had been agzred by the Trustees for costs of this event. Post evenL the balance remaining has been transferred back to the unrestricted fvnds of the charity to clear down the fund. Christmas Event 2022 - This budg￿ed amount had been agreed by the Trustees for costs of this evenL Post evenL the balance rcmaining has been transferred back to the unrestricted fimds of the charity to clear down th¢ fund. Christmas Event 2023 - This l>udgeted amount was agreed by Tn￿e¢S for the costs of this evenL Restricted Funds: Old Town Tidy Up - The Society oblained a grant of £1 Iyj from Rother District Council in March 2019, part of an initiative to facilitate community led street and town ¢entye tidying and clean ups. This fimd has bccn fiilly utilised and therefore the balance has been tranferred in year to Unrcstricted Funds. Serpollet- The Serpollet is a replica of the historic ovoid steam driven racing car and was donakd to the Society. P8g¢ 23 Bexhill Old Town Preservation Society Limited Notes to the Financial Ststements for the Year Ended 31 March 2025 19 Anatysh of net al￿ts betweeD fun Unre5trlcted Totsl thnds at 31 M4r¢h 2025 Genernl Tangible fixed asscts Fixed asset investments Current assets Current liabilities 53.587 801.403 31,611 7.217) 53,587 801.403 31,611 Total nel assets 879.384 879,384 u￿re￿rICe¢d Totsl thnds at 31 Mareh 2024 Genernl Restrlcted Tangible fixed assets Fixed asset investments Current assets Current liabilities 67,888 869,225 36,096 67,888 869,225 36,396 300 Total net assets 965,993 300 966 293 20 Relaled p•rty Inn￿dIOnS During the year the Charity made the ftil]owin8 related party transactions: Old Town Occaslons Ltd (Trading Subsidiary) £1 0.000 intcrcst frce l(Mn ¢0 Old Town (kcasions Ltd was made . Ai the bal8n¢¢ sheet date the amoun( due from Old Town Occasions Ltd £4.500 (2024 - £10.000). Page 24