Charity Registration No 1157651
## **CROPS**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024**
## **CROPS**
||Page No.|
|---|---|
|Trustees and Officers|1|
|Trustees' Report|2 - 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7 - 12|
## **CROPS**
## **TRUSTEES AND OFFICERS**
**Trustees** S Warburton Chair (from 23 Nov 2023) R Walker Chair (until 23 Nov 23 and resigned) N Burroughs Treasurer J Darters M Forsyth (appointed 29 Feb 2024) N Kibiringi (resigned 18 Jan 2024 ) J Ratcliffe (resigned 23 Nov 2023 ) F A Smith (deceased 9 Mar 2025 ) N Taylor S Vassiliades (resigned 25 Mar 2025 ) Jonathan Wilson (appointed 21 Nov 2024) **Address** The CROPS Centre 68a Westgate Peterborough PE1 1RG **Charity Registration No** 1157651 **Independent Examiner** D Dawson
**Bankers** Lloyds Bank plc 202 High Street Lincoln LN5 7AP
- 1 -
## **CROPS**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2024**
The trustees present their report and the audited accounts for the year ended 31 July 2024
## **History**
The charity was formed on 30th June 2014 to advance the Christian faith for the public benefit in particular but not exclusively in schools and churches in Peterborough and the surrounding areas. It continues the activities of The Crops Trust (No. 801877) which were transferred on 31st July 2014. Thus, the activity has continued for over 30 years.
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation governed by a Board of Trustees.
The trustees of the charity during the year were as follows:
R Walker Chair until 23 Nov 23 S Warburton Chair from 23 Nov 23 N Burroughs Treasurer J Darters N Kibiringi J Ratcliffe F Smith N Taylor S Vassilaides
The minimum number of trustees is three and the maximum is twelve, being appointed by a resolution of the trustees. They remain an effective body with a diverse skill set.
The Board of Trustees meet at least four times per year and regularly receive reports of the activities undertaken. The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to lessen these risks. These are reviewed on a regular basis.
## **Achievements and performance**
As Trustees we acknowledge the hard work of our staff and volunteers. We have always relied on the work of over 50 volunteers including Trustees,schools workers, admin support teams and residential teams to maintain the work of CROPS.
During the year, the mentoring programme continued to grow in the breadth and depth of its engagement with schools The number of volunteers has increased but there is always a need to recuit more. There is an established induction and training programme. We delivered over 2000 mentoring sessions in the year and over 10,000 since the work started.
In addition there are regular engagements with primary schools. At the end of the year, this includes the Year 6 "It's your Move" initiative covering over 25% of primary schools in Peterborough. CROPS works on a regular basis in some secondary schools in Peterbrough but visits most of them during the year with special events such
- 2 -
## **CROPS**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 JULY 2024**
## **Achievements and performance (continued)**
as the GSUS live project or one-off RE days.Together events are held monthly to encourage young Christian people in their life, whereas the two Letton residentials are often highlights or turning points in their lives.
We continued to REACH, RESOURCE, RELEASE and RESTORE young people as our public benefit.
## **Financial review and reserves**
CROPS has been supported by churches, individuals and charitable trusts thoughout the year. Gifts from legacies have helped to sustain the work and it is encouraging that supporters remember us in this way. The Trustees remain cautious about the financial health of the charity and the need for sustained financial backing.
The Trust continues to have reserves at least equal to three months of direct costs as per the reserves policy.
## **Future plans**
The trustees continue to review activities and risks and have tried to ensure that the traditional areas of activity continue not to be impacted.
## **Statement of the Trustees' Responsibilities**
Charity law requires the trustees to prepare statements of accounts for each financial year. We submit these for Independent Examination. In preparing those financial statements, we are mindful of the requirement for the trustees to:
1. select suitable accounting policies and apply them consistently;
2. make judgements and estimates that are reasonable and prudent;
3. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the trust will continue to operate.
The trustees are committed to keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that financial statements comply with the Charities Act 2011.
On behalf of the Trustees on 22rd May 2025
S Warburton
## **Chair of Trustees**
- 3 -
## **CROPS**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CROPS TRUST FOR THE YEAR ENDED 31 JULY 2024**
I report on the accounts of the charity for the year ended 31 July 2024 which are set out on pages 5 to 12.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011("the 2011 Act") and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ; and
- state whether particular matters have come to my attention
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to my attention;
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Dawson
Dated : 15th May 2025
- 4 -
## **CROPS**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024**
|**Note**
**Donations and Legacies**
2
**Income from charitable activities**
Activities in the furtherance of the charity's
3
objects
**Total income**
Expenditure on
Delivery of charitable objects
4
Support costs
5
**Total expenditure**
6
**Net income(expenditure) for the year**
**Balances brought forward at 1 August 2023**
Transfer between Funds
**Balances carried forward at 31 July 2024**|**Unrestricted**
**Funds**
61,761
14,139
75,900
56,804
17,261
74,065
1,835
34,924
(14,109)
22,650|**Restricted**
**Funds**
26,344
0
26,344
42,248
1,100
43,348
(17,004)
6,585
14,109
3,690|**Total**
**2024**
88,105
14,139
102,244
99,052
18,361
117,413
(15,169)
41,509
0
26,340|**Total**
**2023**
99,880
14,901
114,781
94,987
20,040
115,027
(246)
41,755
0
41,509|
|---|---|---|---|---|
- 5 -
## **CROPS**
## **BALANCE SHEET AS AT 31 JULY 2024**
|**Note**
**Fixed Assets**
Tangible assets
7
**Current Assets**
Debtors
8
Cash at bank and in hand
**Creditors:**
amounts falling due within one year
9
**Net Current Assets**
**Net Assets**
**Income Funds**
**Restricted Funds**
11
**Unrestricted funds:**
Other charitable funds|22,745
6,342
29,087
(2,883)|**2024**
136
26,204
26,340
3,690
22,650
26,340|26,408
16,309
42,717
(1,668)|**2023**
460
41,049
41,509
6,585
34,924
41,509|
|---|---|---|---|---|
The financial statements were approved by the Trustees on 15th May 2025
**S Warburton Trustee**
**N Burroughs Treasurer**
- 6 -
## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024**
## **1 Accounting Policies**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by charities peparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Repbublic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102
## **1.1 Income**
All income is accounted for gross when receipt is probable and capable of financial measurement.
## **1.2 Resources Expended**
All resources expended are accounted for gross, and in the period in which they are incurred.
## **1.3 Voluntary Income**
The charity benefits from many voluntary hours and unclaimed out-of-pocket expenses contributed by a number of supporters. It would be impossible to place a value on all these gifts in kind for which the charity is extremely grateful.
## **1.4 Expenditure**
Expenditure is directly attributed to the relevant heading where possible.
## **1.5 Support Costs**
Support costs comprise service costs incurred centrally in support of project work.
## **1.6 Fixed Assets**
Fixed assets are included at transferred value or cost. There are no uncapitalised fixed assets.
## **1.7 Depreciation**
Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets over their expected useful lives. It is calculated at the following rate: Office equipment 25% pa straight line
**1.8 Leases** Rentals payable under operating leases are charged against income on a straight line basis over the lease term.
## **1.9 Pension Costs**
The pension costs charged in the financial statements represent the contributions payable by the charity during the year in accordance with FRS 17.
## **1.10 Unrestricted Funds**
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Designated funds would be unrestricted funds set aside at the discretion of the trustees for specific purposes.
## **1.11 Restricted Funds**
Restricted funds are subject to specific conditions by donors as to how they may be used. The restricted funds are set out in the notes to the accounts.
- 7 -
## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024**
## **2 Donations and similar income**
|Churches and groups
Individuals (Gift Aid)
Individuals (Non-Gift Aid)
Legacy
Tax reclaimed on Gift Aid
Sundry receipts|**Unrestricted**
**Funds**
**£**
16,903
33,723
1,945
50
9,024
116
61,761|**Restricted**
**Funds**
**£**
26,344
-
-
-
-
-
26,344|**Total**
**2024**
**£**
43,247
33,723
1,945
50
9,024
116
88,105|**Total**
**2023**
**£**
41,664
40,735
2,995
2,701
11,750
35
99,880|
|---|---|---|---|---|
## **3 Activities in furtherance of the charity's objects**
|Letton Hall houseparties
**Charitable activities: direct costs**
Staff costs
Staff travel and other expenses
Letton Hall houseparties costs
Special events|**Unrestricted**
**Funds**
**£**
14,139
14,139
**Unrestricted**
**Funds**
**£**
35,194
1,572
19,381
657
56,804|**Restricted**
**Funds**
**£**
-
0
**Restricted**
**Funds**
**£**
39,948
-
-
2,300
42,248|**Total**
**2024**
**£**
14,139
14,139
**Total**
**2024**
**£**
75,142
1,572
19,381
2,957
99,052|**Total**
**2023**
**£**
14,901
14,901
**Total**
**2023**
**£**
75,182
769
18,587
449
94,987|
|---|---|---|---|---|
## **4 Charitable activities: direct costs**
- 8 -
## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024**
## **5 Charitable activities: support costs**
|Office accommodation
Staff development
Resources and materials
Insurance
Postage and telephone
Printing and stationery
Office equipment maintenance & depreciation
Sundry expenses|**Unrestricted**
**Funds**
**£**
8,316
532
3,275
1,212
1,890
1,004
931
101
17,261|**Restricted**
**Funds**
**£**
-
-
200
700
-
-
-
200
1,100|**Total**
**2024**
**£**
8,316
532
3,475
1,912
1,890
1,004
931
301
18,361|**Total**
**2023**
**.**
6,973
2,402
3,391
1,700
2,679
643
338
1,914
20,040|
|---|---|---|---|---|
## **6 Analysis of Expenditure**
|Charitable activities:
direct costs (note 4)
Charitable activities:
support costs (note 5)|**Staff costs**
**£**
75,142
-
75,142|**Depreciation**
**£**
-
324
324|**Overheads**
**£**
23,910
18,037
41,947|**Total**
**2024**
**£**
99,052
18,361
117,413|**Total**
**2023**
**£**
94,987
20,040
115,027|
|---|---|---|---|---|---|
- 9 -
## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024**
|**7**
**Fixed Assets**
**Cost**
At 1 August 2023
Additions
At 31 July 2024
**Depreciation**
At 1 August 2023
Charge for the year
At 31 July 2024
**Net Book Value**
At 31 July 2024
At 31 July 2023|**Equipment**
**£**
7,398
7,398
6,938
324
7,262
136
460|
|---|---|
The closing net book value represents office and other equipment, which is used both for management and administration as well as direct charitable purposes.
|**8**
**Debtors**
Income tax repayable
Insurance prepaid
**9**
**Creditors: amounts falling due within one year**
HM Revenue & Customs - PAYE & NI
Other creditors|**2024**
**£**
21,757
988
22,745
**2024**
**£**
962
1,921
2,883|**2023**
**£**
25,475
933
26,408
**2023**
**£**
1,101
567
1,668|
|---|---|---|
- 10 -
## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024**
## **10 Pensions**
The charity contributes to staff members' personal pension plans at a rate based on a percentage of gross salary. The total cost to the charity in the year was £ 5,960 (2023 : £6,697)
|**11**
**Restricted funds**
**Opening**
**Incoming**
**Resources**
**Transfers**
**Balance**
**Resources**
**Expended**
**£**
**£**
**£**
**£**
Mentoring Project
50
20,844
(35,003)
14,109
Street Invasion/Mission Academy
1,035
-
-
-
Together Marquee
0
-
iMatter
2,000
(2,000)
Primary School Project
3,500
5,500
(6,345)
6,585
26,344
(43,348)
14,109
**12**
**Analysis of net assets between funds**|**Closing**
**Balance**
**£**
0
1,035
0
0
2,655
3,690|
|---|---|
|Fund balances at 31 July 2024 are represented by:
Tangible fixed assets
Current assets
Current liabilities|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
136
-
25,397
3,690
(2,883)
0
22,650
3,690|**Total**
**£**
136
29,087
(2,883)
26,340|
|---|---|---|
## **13 Transactions with trustees and connected persons**
No trustee or connected person received any remuneration either directly or indirectly.
The trustees were not entitled to and received no remuneration from the charity during the year.
Included within donations received are gifts received from trustees
- 11 -
## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024**
## **14 Trustees' expenses**
During the year, no trustees received reimbursement of expenses.
|**15**
**Employee emoluments**
Salaries
Social security costs
Pension costs
Total emoluments
No employee received £60,000 per annum or more
Average number of employees|**2024**
**£**
68,022
1,159
5,960
75,142
2|**2023**
**£**
66,712
1,773
6,697
75,182
2|
|---|---|---|