Charity Registration No 1157651
CROPS
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2023
CROPS
| Page No. | |
|---|---|
| Trustees and Officers | 1 |
| Trustees' Report | 2 - 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 - 12 |
CROPS
TRUSTEES AND OFFICERS
Trustees S Warburton Chair (until 22 Dec 2022 and from 23 N Burroughs Treasurer R Burney (resigned 22 Dec 2022 ) J Darters (appointed 20 Sept 2022) M Forsyth (appointed 29 Feb 2024) N Kibiringi (resigned 18 Jan 2024 ) J Ratcliffe (resigned 23 Nov 2023 ) F A Smith N Taylor S Vassiliades (appointed 6 Jun 2023) R Walker Chair (from 22 Dec 2022 until 23 No Address The CROPS Centre 68a Westgate Peterborough PE1 1RG
Charity Registration No 1157651
Independent Examiner D Dawson
Bankers Lloyds Bank plc 202 High Street Lincoln LN5 7AP
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CROPS
TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2023
The trustees present their report and the audited accounts for the year ended 31 July 2023
History
The charity was formed on 30th June 2014 to advance the Christian faith for the public benefit in particular but not exclusively in schools and churches in Peterborough and the surrounding areas. It continues the activities of The Crops Trust (No. 801877) which were transferred on 31st July 2014. Thus, the activity has continued for over 30 years.
Structure, governance and management
The charity is a Charitable Incorporated Organisation governed by a Board of Trustees.
The trustees of the charity during the year were as follows:
R Walker Chair N Burroughs Treasurer R Burney J Darters N Kibiringi J Ratcliffe F Smith N Taylor S Vassilaides S Warburton
The minimum number of trustees is three and the maximum is twelve, being appointed by a resolution of the trustees. They remain an effective body with a diverse skill set.
The Board of Trustees meet at least four times per year and regularly receive reports of the activities undertaken. The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to lessen these risks. These are reviewed on a regular basis.
Achievements and performance
As Trustees we acknowledge the hard work of our staff and volunteers. We have always relied on the work of over 50 volunteers including Trustees,schools workers, admin support teams and residential teams to maintain the work of CROPS.
During the year, the mentoring programme continued to grow in the breadth and depth of its engagement with schools The number of volunteers has increased but there is always a need to recuit more. There is an established induction and training programme. We delivered over 2000 mentoring sessions in the year and over 10,000 since the work started.
In addition there are regular engagements with primary schools. At the end of the year, this includes the Year 6 "It's your Move" initiative covering over 25% of primary schools in Peterborough. CROPS works on a regular basis in some secondary schools in Peterbrough but visits most of them during the year with special events such
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CROPS
TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 JULY 2023
Achievements and performance (continued)
as the GSUS live project or one-off RE days.Together events are held monthly to encourage young Christian people in their life, whereas the two Letton residentials are often highlights or turning points in their lives.
We continued to REACH, RESOURCE, RELEASE and RESTORE young people as our public benefit.
Financial review and reserves
CROPS has been supported by churches, individuals and charitable trusts thoughout the year. Gifts from legacies have helped to sustain the work and it is encouraging that supporters remember us in this way. The Trustees remain cautious about the financial health of the charity and the need for sustained financial backing.
The Trust continues to have reserves at least equal to three months of direct costs as per the reserves policy.
Future plans
The trustees continue to review activities and risks and have tried to ensure that the traditional areas of activity continue not to be impacted.
Statement of the Trustees' Responsibilities
Charity law requires the trustees to prepare statements of accounts for each financial year. We submit these for Independent Examination. In preparing those financial statements, we are mindful of the requirement for the trustees to:
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the trust will continue to operate.
The trustees are committed to keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that financial statements comply with the Charities Act 2011.
On behalf of the Trustees on 22rd May 2024
S Warburton
Chair of Trustees
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CROPS
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CROPS TRUST FOR THE YEAR ENDED 31 JULY 2023
I report on the accounts of the charity for the year ended 31 July 2023 which are set out on pages 5 to 12.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011("the 2011 Act") and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ; and
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state whether particular matters have come to my attention
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to my attention;
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which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Dawson
Dated : 22th May 2024
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CROPS
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2023
| Note Donations and Legacies 2 Income from charitable activities Activities in the furtherance of the charity's 3 objects Total income Expenditure on Delivery of charitable objects 4 Support costs 5 Total expenditure 6 Net income(expenditure) for the year Balances brought forward at 1 August 2022 Transfer between Funds Balances carried forward at 31 July 2023 |
Unrestricted Funds 91,806 14,901 106,707 62,309 18,640 80,949 25,758 34,220 (25,054) 34,924 |
Restricted Funds 8,074 0 8,074 32,678 1,400 34,078 (26,004) 7,535 25,054 6,585 |
Total 2023 99,880 14,901 114,781 94,987 20,040 115,027 (246) 41,755 0 41,509 |
Total 2022 102,683 5,479 108,162 79,059 22,649 101,708 6,454 35,301 0 41,755 |
|---|---|---|---|---|
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CROPS
BALANCE SHEET AS AT 31 JULY 2023
| Note Fixed Assets Tangible assets 7 Current Assets Debtors 8 Cash at bank and in hand Creditors: amounts falling due within one year 9 Net Current Assets Net Assets Income Funds Restricted Funds 11 Unrestricted funds: Other charitable funds |
26,408 16,309 42,717 (1,668) |
2023 460 41,049 41,509 6,585 34,924 41,509 |
25,037 17,447 42,484 (1,515) |
2022 786 40,969 41,755 7,535 34,220 41,755 |
|---|---|---|---|---|
The financial statements were approved by the Trustees on 22rd May 2024
S Warburton Trustee
N Burroughs Treasurer
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
1 Accounting Policies
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by charities peparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Repbublic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102
1.1 Income All income is accounted for gross when receipt is probable and capable of financial measurement. 1.2 Resources Expended All resources expended are accounted for gross, and in the period in which they are incurred. 1.3 Voluntary Income The charity benefits from many voluntary hours and unclaimed out-of-pocket expenses contributed by a number of supporters. It would be impossible to place a value on all these gifts in kind for which the charity is extremely grateful. 1.4 Expenditure Expenditure is directly attributed to the relevant heading where possible. 1.5 Support Costs Support costs comprise service costs incurred centrally in support of project work. 1.6 Fixed Assets Fixed assets are included at transferred value or cost. There are no uncapitalised fixed assets. 1.7 Depreciation Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets over their expected useful lives. It is calculated at the following rate: Office equipment 25% pa straight line 1.8 Leases Rentals payable under operating leases are charged against income on a straight line basis over the lease term. 1.9 Pension Costs The pension costs charged in the financial statements represent the contributions payable by the charity during the year in accordance with FRS 17. 1.10 Unrestricted Funds Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Designated funds would be unrestricted funds set aside at the discretion of the trustees for specific purposes. 1.11 Restricted Funds Restricted funds are subject to specific conditions by donors as to how they may be used. The restricted funds are set out in the notes to the accounts.
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
2 Donations and similar income
| Churches and groups Individuals (Gift Aid) Individuals (Non-Gift Aid) Legacy Tax reclaimed on Gift Aid Sundry receipts |
Unrestricted Funds £ 33,590 40,735 2,995 2,701 11,750 35 91,806 |
Restricted Funds £ 8,074 - - - - - 8,074 |
Total 2023 £ 41,664 40,735 2,995 2,701 11,750 35 99,880 |
Total 2022 £ 45,539 27,860 2,786 19,562 6,936 1 102,684 |
|---|---|---|---|---|
3 Activities in furtherance of the charity's objects
| Letton Hall houseparties Charitable activities: direct costs Staff costs Staff travel and other expenses Letton Hall houseparties costs Special events |
Unrestricted Funds £ 14,901 14,901 Unrestricted Funds £ 42,504 769 18,587 449 62,309 |
Restricted Funds £ - 0 Restricted Funds £ 32,678 - - - 32,678 |
Total 2023 £ 14,901 14,901 Total 2023 £ 75,182 769 18,587 449 94,987 |
Total 2022 £ 5,479 5,479 Total 2022 £ 70,073 1,293 7,337 356 79,059 |
|---|---|---|---|---|
4 Charitable activities: direct costs
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
5 Charitable activities: support costs
| Office accommodation Staff development Resources and materials Insurance Postage and telephone Printing and stationery Office equipment maintenance & depreciation Sundry expenses |
Unrestricted Funds £ 6,973 2,402 3,191 1,000 2,679 643 338 1,414 18,640 |
Restricted Funds £ - - 200 700 - - - 500 1,400 |
Total 2023 £ 6,973 2,402 3,391 1,700 2,679 643 338 1,914 20,040 |
Total 2022 . 11,163 962 4,206 1,715 2,048 742 502 1,311 22,649 |
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6 Analysis of Expenditure
| Charitable activities: direct costs (note 4) Charitable activities: support costs (note 5) |
Staff costs £ 75,182 - 75,182 |
Depreciation £ - 487 487 |
Overheads £ 19,805 19,553 39,358 |
Total 2023 £ 94,987 20,040 115,027 |
Total 2022 £ 79,059 22,649 101,708 |
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
| 7 Fixed Assets Cost At 1 August 2022 Additions At 31 July 2023 Depreciation At 1 August 2022 Charge for the year At 31 July 2023 Net Book Value At 31 July 2023 At 31 July 2022 |
Equipment £ 7,398 7,398 6,612 326 6,938 460 786 |
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The closing net book value represents office and other equipment, which is used both for management and administration as well as direct charitable purposes.
| 8 Debtors Income tax repayable Insurance prepaid 9 Creditors: amounts falling due within one year HM Revenue & Customs - PAYE & NI Other creditors |
2023 £ 25,475 933 26,408 2023 £ 1,101 567 1,668 |
2022 £ 24,269 768 25,037 2022 £ 993 522 1,515 |
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
10 Pensions
The charity contributes to staff members' personal pension plans at a rate based on a percentage of gross salary. The total cost to the charity in the year was £ 6,697 (2022 : £6,190)
11 Restricted funds
| Mentoring Project Street Invasion/Mission Academy Together Marquee iMatter Primary School Project |
Opening Incoming Resources Transfers Balance Resources Expended £ £ £ £ 0 8,074 (34,078) 26,054 1,035 - - - 6,500 - (6,500) 2,000 3,500 7,535 8,074 (34,078) 25,054 |
Closing Balance £ 50 1,035 0 2,000 3,500 6,585 |
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12 Analysis of net assets between funds
| Fund balances at 31 July 2023 are represented by: Tangible fixed assets Current assets Current liabilities |
Unrestricted Restricted Funds Funds £ £ 460 - 36,132 6,585 (1,668) 0 34,924 6,585 |
Total £ 460 42,717 (1,668) 41,509 |
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13 Transactions with trustees and connected persons
No trustee or connected person received any remuneration either directly or indirectly.
The trustees were not entitled to and received no remuneration from the charity during the year.
Included within donations received are gifts received from trustees
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
14 Trustees' expenses
During the year, no trustees received reimbursement of expenses.
| 15 Employee emoluments Salaries Social security costs Pension costs Total emoluments No employee received £60,000 per annum or more Average number of employees |
2023 £ 66,712 1,773 6,697 75,182 2 |
2022 £ 61,934 1,950 6,190 70,074 2 |
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