Harvey's Army Trustees, Report December 2023 ## **Harvey’s Army Trustees’ Report – December 2023** The Members of the charity are its Trustees for the purpose of the Foundation Model Charitable Incorporated Organisation or CIO and who throughout this report are collectively referred to as the trustees. Trustees who have held office since February 2016: |**Name**|**Position**|**Appointed**|**Resigned**| |---|---|---|---| |**Mrs Dawn Goulden**|Chairperson (Re – Elected Nov 2016, Nov
2018,Nov 2020,Nov 2022)|Nov 2014|| |**Mrs Diane Davies**|Re-elected Jan 2018,Jan2020,Jan 2022|Jan 2016|| |**Mrs Susan Baldwin**|Re-elected Feb 2018,Jan 2020,Jan 2022|Feb 2016|| ## **Method of appointing Trustees –** In accordance with the charities constitution all trustees shall retire from office after a period of 2 years but shall be eligible for reelection. All Trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in the notes to the accounts. New Trustees are given a formal induction covering the charity’s aims, objectives and challenges, the funding and an overview of how the charity’s services and activities are carried out. Charitable Incorporated Organisation - Foundation Registered 30[th] June 2014, Registered Charity Number: 1157650. Scottish Charity: SC045888 registered from 7[th] August 2015. Principal address: 84 Sycamore Lane Great Sankey Warrington WA5 1UL ## **Harvey’s Army Trustees’ Report – December 2023** ## **Organisational Objectives:** - Promote humane behaviour towards animals by proving appropriate care, protection, treatment and security for animals, which are in need of care and attention by reason of sickness, maltreatment, poor circumstances or ill usage. - To educate public in matters pertaining to animal welfare and the prevention of cruelty and suffering among animals. - To assist and support owners search and locate lost or stolen animals. - To promote micro chipping of domestic animals and to ensure owners are aware of the legal requirement regarding keeping the animals details up to date. ## **Achievements (Previous 12 months of operation):** - HA volunteers continued to scan and reunite lost/found (alive or deceased) pets with their owners. - HA volunteers continued to help search for lost pets & provide equipment to help with the search and trapping of pets. - HA volunteers continued to promote responsible pet ownership and animal welfare through example and education. - HA volunteers have continued to be successful in a wide range of fund raising activities, which have again supported the ongoing operation of our 100% volunteer based charitable activities. ## **Harvey’s Army Trustees’ Report – December 2023** ## **Fundraising:** - During 2022/2023 the number of fund raising public events continued to increase and will hopefully recover to the pre-pandemic level of event income over the next 1-2 years. - The ongoing development of our diverse fund raising portfolio, has ensured that we continue to be able to deliver on our organisational objectives. - Going forward it’s essential that we maintain these multiple funding levers in order to ensure that if the income stream from external events be removed again, that we can maintain our ability to help pets and their owners. We are always looking for new ideas! ## **Risk Management:** - The charity does not employ staff and does not own premises, ensuring our financial risk remains low. - The charity does and intends to continue, to purchase Public Liability Insurance and Professional Indemnity Insurance, all at appropriate levels for the charity’s current and future undertakings. ## **Harvey’s Army Trustees’ Report – December 2023** ## **Volunteers:** - Volunteers continue to be the back bone of the charity. As of 31st March 2023, we had: 381 volunteers registered with the charity carrying our various activities on the charity’s behalf. 346 of these volunteers are known as a ‘Scanning Volunteer’ who use electronic microchip scanners to scan the animals, this is a key part of the process in re-uniting the animal with their owner! - There are many roles that volunteers undertake for the charity some of these include: Managing the online social media pages Peer support for other volunteers Producing posters and banners for social media Assisting & supporting owners in searches for their missing pets Scan and reunite lost and/or deceased pets Promoting the charity and Harvey’s Mandate Helping with trapping/catching stray domestic animals Helping and supporting other groups including police, various animal rescues in the search for missing pets - The roles undertaken by volunteers are regularly reviewed to ensure the charity continues to focus on the activities that help us to continue to meet our organisational objectives and also that our volunteers continue to feel valued from their volunteering experience. ## **Harvey’s Army Trustees’ Report – December 2023** ## **Reuniting of Lost & Found Pets:** - In pursuit of this endeavour Harvey’s Army Volunteers during the period 01/04/22 – 31/03/23 have attended 978 found animals. This comprised of: Dogs - 293 Cats - 651 Others - 34 (includes rabbits, ferrets, sheep, horses etc.) - Successfully reuniting with their owners 526 animals. - Regrettably of the reunited pets there were 319 pets reunited who had passed away. Although very upsetting for both the owners and volunteers, the owner at least has some sense of closure and is not left with the uncertainty of never knowing. - We also produced 889 found/missing posters to share on social media platforms and had printed 47,800 doublesided flyers & posters, to help reunite found/missing/stolen pets with their owners. ## **Harvey’s Army Trustees’ Report – December 2023** ## **Finance:** - The statement of financial activities provides a summary of our income and expenditure from 1st April 2022 to 31st March 2023. We are pleased to report that the ratio of administration cost to income has continued to reduce from our 15% high in the 2020/2021 reporting year, to just over 11% in 2021/2022 and to 10.4% this reporting year. We still strive to operate at an admin cost ratio of approximately 10% which will ensure 90% of the monies raised by Harvey’s Army are spent directly on animal welfare activities. - This year the charity has continued to embed more diverse fund raising mechanisms and as a result is able to manage its expenditure with more certainty, despite continued fund raising pressures. Our more stable financial position has continued to support the planned investment in additional rescue / reuniting equipment totalling ~£7700 this year. The equipment purchased includes additional scanners, wildlife cameras, traps, thermal imagers and missing pet flyers/posters etc. This year we are returning an overall deficit of £2071, which has resulted in reducing our financial reserves to ~£5K, a level at which the Trustees are comfortable going forward with, as risk to income is much reduced compared to recent years and reserves are now around those of prepandemic levels. - Going forward into the 2023/2024 the board recognises that the current cost of living crisis may well continue to impact on our ability to raise funds via public events. However we are confident that our hard work in diversifying income streams will continue to support us in delivering our objectives and that our resultant financial position will remain robust. Notes to the accounts for the period 1 April 2022 to 31 March 2023 ## **Harvey’s Army Trustees’ Report – December 2023** ## 1. Accounting Policies ## a. Basis of accounting - The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2000). ## **Balance Sheet: 31 March 2023** - b. Income Donations and legacies are accounted for when received by the charity. Other income is accounted for on an accruals basis as far as is prudent to do so. **----- Start of picture text -----**
2021/22 2021/22 2021/22
Unrestricted Restricted Total
Assets to be carried forward £ £ £
Cash at bank and in Hand 7,253 - 7,253
Total assets carried forward 7,253 - 7,253
2022/23 2022/23 2022/23
Unrestricted Restricted Total
Current Assets £ £ £
Cash at bank and in Hand (2,071) - (2,071)
Total current asset (2,071) - (2,071)
Current Liabilities
Creditors and accruals - - -
Total current liabilities - - -
Net current assets / (liabilities) (2,071) - (2,071)
Total assets less current liabilities (2,071) - (2,071)
Creditors: amounts falling due after one year - - -
Net assets (carried forward) 5,181 - 5,181
Funds
Restricted funds - - -
Unrestricted funds 5,181 - 5,181
Total Funds 5,181 - 5,181
**----- End of picture text -----**
## c. C Grants Revenue grants are recognised in the Statement of Financial Activities on receipt, subject to any required conditions being met or services being provided. Capital grants are recognised on receipt in the Statement of Financial Activities. This policy has been adopted to give a true and fair view as recommended by the SORP. ## d. Tangible Fixed Assets Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. 2. Expenditure on charitable activities includes the purchase of microchip scanning equipment. In the opinion of the trustees, this equipment has limited useful life & a policy of full write off of the purchase cost in the year of acquisition has been adopted. 3. Fund accounting Funds held by the charity are either: - a. Unrestricted general funds Are funds which can be used in accordance with the charitable objects at the discretion of the trustees. - b. Restricted funds - Are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ## Designated funds Are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects. ## Approval of the accounts: The annual report and accounts were approved at a meeting of the Trustees held on 10[th] October 2023. **Dawn Goulden, on behalf of the trustees.** ## **Harvey’s Army Trustees’ Report – December 2023** ## **Future Plans:** - Over the next year Harvey’s Army will continue to ramp up major public event fund raising activities. - We continue to aim to increase the number of scanning volunteers, helping the charity to reunite more animals and owners. - We will continue to increase the rescue/search equipment in order to help locate missing pets. - Harvey’s Army will continue to support / promote the Kevin Cares 2018 campaign. Kevin was the Harvey’s Army Mascot, who tragically passed away in January 2018 aged just 12 months after eating a dishcloth (unbeknown to his family.) - We will continue to develop robust and fit for purpose policies and procedures to ensure the governance of the charity is strengthened and continues to be successful. ## **HARVEY'S ARMY** ## **Income & expenditure for the year ended 31 March 2023** |**Income**
Donations received
Non cash donations
Income from fundraising activities
**Fund raising expenses**
Stall fees
Event stock
Storage Fees
Van Hire & Fuel
Fund raising equipment
Prizes
**Administration costs**
Mobile Phone Payments
Professional Fees
Sale of equipment
Bank Charges
Postage
Insurance
Other costs
**Net Income**|**£**
**£**
**£**
**£**
**Charitable expenditure**
Vet Bills
(45.56)
5,273.27
Scanning equipment
(517.20)
0.00
Rescue equipment
(5,852.83)
3,886.37
Posters/Flyers
(1,337.00)
9,159.64
Animal support
0.00
(7,752.59)
(410.00)
(1,127.64)
(992.00)
0.00
Fund raising expenses
(2,529.64)
0.00
Administration costs
(948.97)
0.00
Charitable expenditure
(7,752.59)
(2,529.64)
Total
(11,231.20)
0.00
**Defecit of income over expenditure**
( 2,071.56 )
(617.71)
0.00
0.00
(120.00)
(173.95)
(37.31)
(948.97)
**£ 5,681.03**
**£( 5,681.03)**
**Total expenditure (For CC statement)**|**£**
**£**
**£**
**£**
**Charitable expenditure**
Vet Bills
(45.56)
5,273.27
Scanning equipment
(517.20)
0.00
Rescue equipment
(5,852.83)
3,886.37
Posters/Flyers
(1,337.00)
9,159.64
Animal support
0.00
(7,752.59)
(410.00)
(1,127.64)
(992.00)
0.00
Fund raising expenses
(2,529.64)
0.00
Administration costs
(948.97)
0.00
Charitable expenditure
(7,752.59)
(2,529.64)
Total
(11,231.20)
0.00
**Defecit of income over expenditure**
( 2,071.56 )
(617.71)
0.00
0.00
(120.00)
(173.95)
(37.31)
(948.97)
**£ 5,681.03**
**£( 5,681.03)**
**Total expenditure (For CC statement)**| |---|---|---| |||(7,752.59)| |||(2,529.64)
(948.97)
(7,752.59)| |||(11,231.20)| |||( 2,071.56 )| |||| |||**£( 5,681.03)**| Donations received have come from individual benefactors Scanning equipment is the purchase of microchip readers. Income from fundraising activities has been generated from raffles, tombolas etc held at various events Rescue expenditure relates to contributions given to Rescue Facilities to cover "HA Rescued" annimal expenses (food / medication / upkeep costs) Fund raising expenses are the costs of running stalls at the fundraising events The cost of rescue leaflets includes the printing & distribution of leaflets & posters relating to missing pets Administration costs represent specific items paid. The charity adminsitration relies upon the work of unpaid volunteers. ## Harvey’s Army Trustees C/O Dawn Goulden 84 Sycamore Lane Great Sankey Warrington WA5 1UL 24[th] October 2023 Dear Dawn Harvey's Army Charity no.1157650 & Scottish Reg no. SCO45888 The capture of the accounting information done by the charity themselves was exemplary. Everything had been ticked off to the bank and inserted into Excel and Sage database(s). From the spreadsheet, an Income Statement is produced with notes underneath to enable other users of the information to fully understand what each category contains. Finally, a bank reconciliation has been completed which utilises the opening and closing bank balances. The reconciliation balances and the surplus match the Income Statement for the year ended 31/03/23. In addition, we checked that a sample of the items on the bank statements had been inputted correctly to produce the reports, as this is where errors would most likely occur. We did not find any errors during this review process for the year ended 31/03/23. If you have any further queries, will you please contact us directly in the first instance. Yours faithfully Paul M Harnedy ACMA CGMA BA (Hons) For and on behalf of Accurate Tax & Accounting Solutions