**REGISTERED CHARITY NUMBER: 1157625**
## **NEWTON REGIS VILLAGE HALL CHARITY**
**Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2025**
**Newton Regis Village Hall Charity Contents of the Financial Statements for the Year Ended 30 June 2025**
||Page|
|---|---|
|Report of the Trustees|1 to 3|
|Independent Examiner’s Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 10|
## **Newton Regis Village Hall Charity**
## **Report of the Trustees for the Year Ended 30 June 2025**
The trustees present their report with the financial statements of the charity for the year ended 30 June 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The original hall steering group was set up in the Spring of 2002.The goals of the group were clearly defined at that time and following registration as a charity and CIO, they have continued to be the basis of operation ie the provision and maintenance of a village hall for the use of the inhabitants of the village of Newton Regis and the surrounding area including use for meetings, lectures, classes, other forms of recreation and leisure, with the object of improving conditions of life for the inhabitants.
During the year 2024/25 our plans were:
- To ensure the hall operates in a proper and self-financing manner for the benefit of local groups and people
- To ensure that equipment needed for the proper running of the hall is considered for purchase in order of priority, including several maintenance and investment projects
- To develop the provision of new community services and local events, in partnership with other organisations wherever possible
- To provide information about activities available at the hall and to encourage use
- To interest new volunteers and members in the running of the charity
## **Public benefit**
In setting objectives and planning activities the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
## **User overview**
The hall marked its 20th anniversary in 2025, a true milestone and one which has given the trustees cause to reflect on both achievements and plans.
Sadly, the trustees also record that 10 years have passed since the untimely death of the hall’s founding chairman David Hedgecock, a local resident who gave endless time and enthusiasm to the creation of Newton Regis Village Hall, and who is warmly remembered.
The trustees are pleased to report that the founding principles of the organisation remain relevant and are strongly pursued by the current board. Regular hires at the hall remain popular and offer many opportunities for local people to make the most of local community life. A continuing downturn in the general economy was reflected in lower than usual hires for private parties and bar events which was disappointing, but early indications are that 2025/26 will see an increase in private bookings once again.
## **Service provision**
The trustees continue to explore ways of strengthening the community through events, classes, social occasions and partnership projects.
This year has seen new classes taking place, including line dancing and karate, and the third season of the community Light Lunches proved successful, attracting a regular audience and providing food, drinks and a warm welcome to many local people. There are now plans to further develop this event into 2025/26.
In an attempt to foster a partnership project to improve the very worn car park outside the hall, in February the trustees offered to assist the parish council who are responsible for maintaining it, by proposing to meet half the cost of a new tarmac surface. In June the Parish Council decided not to proceed with this proposal, and at the time of preparing this report, no clear plan for the car park was in place.
Though disappointed, the trustees decided to redirect the funds they had offered, back to their original purpose of refitting the hall’s 20 years old kitchen. This is an important achievements and a very positive step forward.
The new hall kitchen is a major financial project resulting from a careful strategy of saving and investment designed to ensure parishioners have access to a facility in the best condition possible.
Page 1
**Newton Regis Village Hall Charity**
**Report of the Trustees - continued for the Year Ended 30 June 2025**
## **ACHIEVEMENT AND PERFORMANCE (CONTINUED)**
## **Volunteers**
Though the hall has been delighted to see a group of very committed volunteers support its Light Lunch initiative, new projects inevitably require new volunteers. In particular, new trustees are constantly sought, though it is always difficult to attract people interested in taking on the responsibilities of committee roles. The committee is now looking at ways of reducing the very considerable workload falling on its members, to make the positions more attractive.
## **Information and publicity**
The charity’s website and enhanced booking system remain important and contribute to the charity’s accessibility goals. The Facebook page is a popular means of communication locally and has over 600 followers.
## **FINANCIAL REVIEW**
## **Funding sources**
The charity’s income has remained relatively steady over the year. Regular hires are a key part of this. No grants or donations were received. Some unexpected maintenance costs were covered from reserves, including repairs to an external wall.
## **Reinvestment**
The trustees see reinvestment in the fabric of the building as essential to providing the best possible experience for beneficiaries. During 2024/25, this included repairs to the building, utilities, and the purchase of a new kitchen.
## **Reserves policy**
The charity maintains a reasonable level of reserves and identifies funds for key maintenance, reinvestment and community projects every year. Trustees often agree that saving should take place over a number of years to allow major purchases, such as the new kitchen purchased in June.
The attached financial statements show the current state of the finances which the trustees consider to be sound, and the organisation's income and expenditure for the year. The trustees believe that the level of reserves is adequate to support the continuation of the charity moving forward.
## **FUTURE DEVELOPMENTS**
Plans for the coming year are:
- To ensure the hall operates in a proper and self-financing manner for the benefit of local groups and people
- To ensure that equipment needed for the proper running of the hall is considered for purchase in order of priority, including maintenance and investment projects
- To develop the provision of new community services and local events, in partnership with other organisations wherever possible
- To provide information about activities available at the hall and to encourage use
- To interest new volunteers and members in the running of the charity
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity was first registered on 27 June 2014 and was established under a ‘foundation’ model constitution which sets out its objectives and powers.
## **Recruitment and appointment of new trustees**
All members of the executive committee are Trustees. Trustees are appointed at the AGM of the charity.
## **Organisational structure**
All main decisions are made at meetings of the Trustees, including policy decisions, main spending decisions and strategy alterations. The Secretary and Bookings Secretary have delegated powers to agree and control bookings of the hall. The Secretary and Treasurer have delegated powers to handle routine administration matters and to authorise routine financial transactions.
## **Induction and training of new trustees**
New trustees are inducted by way of an introductory session with existing or retiring trustees. Further to this they are provided with a range of training and information items circulated by the charity secretary as appropriate.
Page 2
**Newton Regis Village Hall Charity**
**Report of the Trustees - continued for the Year Ended 30 June 2025**
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered charity number 1157625**
**Registered office address** Institute House Main Road Newton Regis Tamworth Staffordshire B79 0NE
## **Trustees**
Mr S Hale Mrs L Kesterton Mrs R Hundley Ms D Ledgard Mr P Kesterton Mrs B Taylor Ms J Hopkins Ms S Chalonder
## **Independent examiner**
Adam Law FCCA Utopia Accounting Limited 30 Meadow Way Tamworth Staffordshire B79 0EE
Approved by order of the board of trustees on 29 September 2025 and signed on its behalf by:
Mrs L Kesterton - Trustee
Page 3
**Independent Examiner’s Report to the Trustees of Newton Regis Village Hall Charity**
I report on the accounts for the year ended 30 June 2025 set out on pages 5 to 10.
## **Responsibilities and basis of report**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Adam Law FCCA Utopia Accounting Limited 30 Meadow Way Tamworth Staffordshire B79 0EE
29 September 2025
Page 4
**Newton Regis Village Hall Charity**
## **Statement of Financial Activities for the Year Ended 30 June 2025**
|Unrestricted
funds
Not
es
£
**INCOME FROM**
Incoming resources from charitable activities
2
19,419
Grants and donations
3
-
Investment income
645
**Total**
20,064
**EXPENDITURE ON**
**Charitable activities**
4
Direct charitable expenditure
6,269
Donations
-
Other
15,104
**Total**
21,373
**NET INCOME/(EXPENDITURE)**
(1,309)
**Transfers between funds**
-
**Net movement in funds**
(1,309)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
273,314
**TOTAL FUNDS CARRIED FORWARD**
272,005|2025
2024
Restricted
funds
Total funds
Total funds
£
£
£
2,253
21,672
28,825
-
-
-
-
645
535
2,253
22,317
29,360
1,703
7,972
10,181
-
-
203
2,873
17,977
13,233
4,576
25,949
23,617
(2,323)
(3,632)
5,743
-
-
-
(2,323)
(3,632)
5,743
38,669
311,983
306,240
36,346
308,351
311,983|
|---|---|
## **CONTINUING OPERATIONS**
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 5
## **Newton Regis Village Hall Charity**
## **Balance Sheet At 30 June 2025**
|Unrestricted
funds
Not
es
£
**FIXED ASSETS**
Tangible assets
7
261,398
**CURRENT ASSETS**
Stocks
1,500
Debtors
8
786
Cash at bank and in hand
9,991
12,277
**CREDITORS**
Amounts falling due within one year
9
(1,670)
**NET CURRENT ASSETS**
10,607
**TOTAL ASSETS LESS CURRENT LIABILITIES**
272,005
**NET ASSETS**
272,005
**FUNDS**
10
**Unrestricted funds:**
General fund
**Restricted funds:**
Maintenance and upgrade fund
Community activity fund
Kitchen replacement fund
**TOTAL FUNDS**|2025
2024
Restricted
funds
Total funds
Total funds
£
£
£
10,803
272,201
262,271
1,500
2,000
183
969
1,054
33,842
43,833
47,679
34,025
46,302
50,733
(8,482)
(10,152)
(1,021)
25,543
36,150
49,712
36,346
308,351
311,983
36,346
308,351
311,983
272,005
273,314
7,787
9,312
8,681
9,357
19,878
20,000
308,351
311,983|
|---|---|
The financial statements were approved by the Board of Trustees on 29 September 2025 and were signed on its behalf by:
## Mrs L Kesterton - Trustee
Mrs B Taylor - Trustee
The notes form part of these financial statements
Page 6
**Newton Regis Village Hall Charity Notes to the Financial Statements for the Year Ended 30 June 2025**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
Income is recognised once the charity has an entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## **Grants receivable**
Grants are included in the Statement of Financial Activities on a receivable basis.
The balance of income received for specific purposes, but not expended during the period, is shown in the relevant funds on the Balance Sheet.
## **Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably.
All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.
## **Governance costs**
These are the costs associated with the general running of the charity and its strategic management, rather than the costs of its charitable activities and day to day management.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Fixtures and fittings
## 25% reducing balance
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Fund accounting**
Unrestricted income funds are general funds that are available for use at the trustee’s discretion in furtherance of the objectives of the charity.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Going concern**
Based on the monetary assets and human resources available at 30 June 2025, the trustees believe that the charity is a going concern.
## **VAT**
Since the charity is not VAT registered, all input VAT is charged with the expenses to which it refers.
Page 7
**Newton Regis Village Hall Charity**
**Notes to the Financial Statements - continued for the Year Ended 30 June 2025**
|**2.**
**INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
2025
£
Room hire and functions
13,916
Bar sales
7,756
21,672
**3.**
**GRANTS AND DONATIONS**
2025
£
Other grants and donations
-
-
**4.**
**CHARITABLE ACTIVITIES COSTS**
2025
Funding
of activities
£
Direct charitable expenditure
7,972
Donations
-
Other
28,148
36,120|2024
£
17,549
11,276
28,825
2024
£
-
-
2024
Totals
£
10,181
203
13,233
23,617|
|---|---|
Page 8
**Newton Regis Village Hall Charity**
## **Notes to the Financial Statements - continued for the Year Ended 30 June 2025**
## **5. SUPPORT COSTS**
|||Governance|||
|---|---|---|---|---|
||Management|costs|Totals||
||£|£|£||
|Other resources expended|17,554|423|17,977||
|Support costs, included in the above, are as follows:|||||
|||2025|2024||
|||Other|||
|||resources|||
|||expended|Total activities||
|||£|£||
|Premises running costs||10,326|7,641||
|Repairs, renewals and maintenance||4,690|2,849||
|Alarm system costs||633||705|
|Computer software||239||203|
|Printing, postage and stationery||19||188|
|Advertising and marketing||367||108|
|Charitable donations||-||203|
|Bank charges||82||96|
|Subscriptions||203||7|
|Accountancy||420||420|
|Legal and professional fees||3||-|
|Depreciation||995|1,016||
|||17,977|13,436||
## **6. TRUSTEES' REMUNERATION AND BENEFITS**
During the year ended 30 June 2025 there were no trustee expenses (2024: Nil).
## **7. TANGIBLE FIXED ASSETS**
|**COST OR VALUATION**
At 1 July 2024
Additions
At 30 June 2025
**DEPRECIATION**
At 1 July 2024
Provided during the year
At 30 June 2025
**NET BOOK VALUE**
At 30 June 2025
At 30 June 2024|Total
£
273,702
10,925
284,627
11,431
995
12,426
272,201
262,271|
|---|---|
Page 9
**Newton Regis Village Hall Charity**
**Notes to the Financial Statements - continued for the Year Ended 30 June 2025**
## **8. DEBTORS**
|||||2025|2025|2024|
|---|---|---|---|---|---|---|
|||||£||£|
||Prepayments||||969|1,054|
||Other debtors||||-|-|
||||||969|1,054|
|**9.**|**CREDITORS: AMOUNTS FALLING DUE**|**WITHIN ONE YEAR**|||||
|||||2025||2024|
|||||£||£|
||Accruals||||420|421|
||Other creditors|||9,732||600|
|||||10,152||1,021|
|**10.**|**MOVEMENT IN FUNDS**||||||
||||Net movement|Transfers|||
|||At 1.07.24|in funds|between funds||At 30.06.25|
|||£|£|£||£|
||**Unrestricted funds**||||||
||General fund|273,314|(1,309)||-|272,005|
||**Restricted funds**||||||
||Maintenance and upgrade fund|9,312|(1,525)||-|7,787|
||Community activity fund|9,357|(676)||-|8,681|
||Kitchen replacement fund|20,000|(122)||-|19,878|
||**TOTAL FUNDS**|311,983|(3,632)||-|308,351|
||Net movement in funds, included in the above are as follows:||||||
|||Incoming|Resources|Gains|and|Movement in|
|||resources|expended|losses||funds|
|||£|£|£||£|
||**Unrestricted funds**||||||
||General fund|20,064|(21,373)||-|(1,309)|
||**Restricted funds**||||||
||Maintenance and upgrade fund|-|(1,525)||-|(1,525)|
||Community activity fund|2,253|(2,929)||-|(676)|
||Kitchen replacement fund|-|(122)||-|(122)|
||**TOTAL FUNDS**|22,317|(25,949)||-|(3,632)|
## **11. CONTINGENT LIABILITIES**
As at 30 June 2025 there were no contingent liabilities (2024: Nil).
Page 10