REGISTERED CHARrrY NUMBER: 1157625 NEwfoN REGIS VILLAGE HALL CHARITY Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2024 utopia ACCOUNTING
Newlon Regis Vlllage Hall Charity Contents of the Flnan¢ial Statements for the Year Ended 30 June 2024 Report of the Trustees 1to3 Independent Examlnels Rewrt Statsment of Financial Acttvtties Balance Sheet Notes to the Financial Statements 7t010
Newton Regis Willage Hall Charity Report of the Trustees for the Year Ended 30 June 2024 The twstaes present their Ft with the financ4al statentS ofthe charity for the yeareThJed 30 June 2024. The truste8S have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing theiraixounts in a(Lordance wtth the FinanL?al Reporting Stsndard applicable in the UK and Republic of Ireland {FRS 1021 (effective 1 January 2015). OBJECTIVES AND ACTivrriES Objectives and aims The original hall steering group was set up in the Spring of 2002.The goals of the group were deady defined at that time and following registration as a charity and CIO, they have CtinUed to be the basis of 0ratiOn. The ongoing activity of the organisation is to manage the village hall on a seW-financing ba5iS. During the year 2023124 our plans were.. To ensure the hall 0rat•S in a proper and self-finanang rnanner for the b8n8fft of loc21 groups 8nd people To ensure Ihal equipment needed for the proper running of th8 hall i8 (#s1dered for purchase in order of priority, including several maintenance and investment proje¢As To encourage the provision of new services and communty events in parthership with other organisations wherever possible To provide infom)atic ab)Lrt activibes available at the hall and to enfrage use To interest new volunteers and members in thg running of the charity Public benefft In setting objectives and planning actsvitss th8 Twstees have gn careful c¥Jnsideralion to the Charity C(mmission's general guidance on pU[C benefiL ACHIEVEMENT AND PERFORMANCE Usgr overvlew The village hall ntinUed to provide high quality public space for hire and irthme was steady. albeit reduced in relation to 2022123. This was mostly due to a downtum in the general economy wutting in fewer private events being booked. However regular hires increased over the year, providing a 9[1 range of dasses and dubs to interest lor21 peopl8. Service provlslon The trustees were keen to expand their community events during the year and a new, free entertainment event was launched in April 2024. The 'One Night onl show was run by village hall volunteers and attracted a large number of people keen lo see local musicians perfonn. It is hoFed a simitar event can be repeated in 2024125. The second season of Light Lunch85 also proved very Suc$fUl. attrdcting a regular audience and providing focxl. drlnks and a wami welcorne to many Ial people. This was also operated by a wlling and sup[M)Ve group of volunteers and there are plans are to develop and expand this programrne of lunches in 2024125. A large prolect to commemorale the 80th annwersary of D Day was run in collaboration with two other village groups and involved Newton Regis Village Hall volunteers providing 8 W8rtbme-themed aftemoon tea. This event was hugely popular and provided a fftting end to the celebrations. A new communty line dancln9 dass was Intr(NJucd by village hall volunteers and resulted in a very high attendance. D8mand for this activity is high and it will be repeated in 2024125. other community Servi induded a d1&41 sknlls course and a regular satelltte wst office. Volunteers New trustees are constsnlly soughL IFKJugh it remains diffi(wlt to attract peOe interested in tsking on responsibilities of committee roles. However. trustees were very pleased to wdcome an increasing nurnber of volunteers to assist with community events and services. Th8ir help is greally appreciated. Inforniation and publiclty The charity's website and enhanced bcoking system remain important and contribute trj the Charity's 8ixessibilty goals. The Facebook page is popular vrith over 600 followers. In 2023124 tsvo leallets were prcmjuced and posted on social media. They were also distributed dwr to door. The first gave infomiation on the dubs. classes and o)mmunity events regularly organised at the hall. and the second promoted the 80th anniversary of D-Day. Page 1
Newton Regls Village Hall Charfty Report of the Trustees - Mntinued for tho Year Ended 30 June 2024 FINANCIAL REVIEW Funding sources The charity's income has been stsady overthe year. Regular hires contributed greaty to this. No grants or donations werè received. The village hall continues to pay its own way as it has since it first openod. Banklng Transfeffing the charitys account to the CperatiVe Bank has proved seSS. Reinvostrnent The trustees see reinvestment in the fabric of the buihjing as essential to providing the best possible experience for benefficiartes. During 2023124. this continued to be a pricty. with bar UFgrades. pairs, equipment Fxjrchase and decorating all taking pla(E. Rosorves pollcy An active programme of building maintènance is a key prilty for the chaiity, this is $upp)rted by ts reseNes policy. The charity maintains a asonable level (rf reserves and identifies funds for key malntenance. reinvestrnent and community projects every year. The attached financial stalements show the Gurrenl state of the ffinan5 which the Trustees consider to be sound. and of the organisation's in)Me and expenditu for the year. The Trustses believe that the level of reserves is adequate to support the continuation of the charity moving fonNard. FUTURE DEVELOPMENTS Plans for the coming year are= To ensure the hall operates in a proper and seif-financing manner for the benefit of local groups and people To ensure that equipment needed for the proper running of th8 hall is considered for purchase in order of priority, induding several maintenance and investment projecls To develop the provision of new community services and local events. in parthershlp wlth other organisations wherever possible STRUCTURE, GOVERNANCE AND MANAGEMEKr Governing document The chartty was first registered on 27 June 2014 arKI was estatAished und8r a Youndation. mojel constilution which sets out its objectives arKI powers. Re¢rultment and appoinlment of new trustees All members of the exeujtive MmIttee are Trustee5. Tru5te8s are appointed at the AGM of the charity. Oryanisational stru¢ture All main decisions are made at meetings of the Trustees. including policy deasions, main spending decisions and Ètrategy alterations. The Secretary and Booklngs Secretary have delegated p)wers to agree and control bookings of the hall. The Secretsry and Treasurer have delegated powers to handk rrjjtine administration matters and to authorise routine financial transactions. Inductlon and tralnlng of new Irustees New trustees are dUcted by way of an introductory session with existing or retiring trustees. Further to this they are provided with a range of traIng and infoThation items circulated by the charity secretary as appropriate. Page 2
Newton Reg58 Villago Hall Charity Report of the Trustees - eontinued for the Year Ended 30 June 2024 REFERENCE AND ADMINISTRATIVE DEfAILS Reglstored charity number 1157625 Reglgtered office address Institute House Main Road Newton Regis Tamworth Slafftirdshire B79 ONE Trustses Mr S Hale Mrs L Kesterton Mrs R Hundley Ms D Ledgard Mr P Kesterton Mrs B Taylor Ms J Hopkins Ms S Chalonder - appcinbj 9 Odober 2023 Indopondent examlner Adam Law FCCA utopia Accounting Limited 3Q Meadow Ilvay Tamworth Stsffordshire 879 OEE Approved by order of the board of trustees Ogmoctober 21Y24 and signed on its behalfby: Mrs L Kestsrton - Trustee Page 3
Independent Examinefs Report to the Tntstoos of Newton Regls Willage Hall Charfty I report on the accnts for the year ermded 30 June 2024 set out on page5 5 to 10. Responslbilities and basis of report The charity's truste8s are responsibl8 for the [Xeparati of the accounts in accordan with the requirements of the Charities Act 20111.the AcY>. I report in Trspect of my examination of the Trust's accounts carried out under section 145 of the Act and in carying oul my examinalion I have fdlowed all applicable directiorts given by the Charity Commission under section 14515)Ib} of the A¢t. Independent examinefs sL2tement I have completed rny examination. I confirm that no material matters have come to my attention in connectton with the examination giwng me cause to believe that in any material speCt.. accounting records were not kept in respect of the Trust as required by section 130 of thé Ac¢ or the accounts do not accord yth those records,. or the accounts do not compty with the applicable requirements conceming the fomi and content of accounts set out in the Charities (A¢o)unts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair wew vA)ich is not a matter consKlered as part of an independent examination. I confim that there are no other matters to wl)ich your attention should be drawn to ena@ a proper understanding of the accounts to reached. Adam Law FCCA Utopia Accounting Limiied 30 Meadow Way Tamworth Staffordshire B79 OEE 31 October 2024 Page 4
Newton Regls Willage Hall Charlty Statement of Financlal Activltles for the Year Ended 30 June 2024 2024 Restricted Totsl funds funds 2023 Total fvnds Unrestricted funds Not es INCOME FROM Incoming resources from chari18ble activities Grants and donations Investment income 26.177 28.825 37.272 500 129 535 535 Total 26.712 29.360 37,901 EXPENDITURE ON Charltable activities Direct charitable expenditure Donations Other 8.240 1,941 203 2,227 10.181 203 13.233 13,807 11.006 19,633 Total 19.246 4,371 23.617 33.440 NET INCOMEI(EXPENDrruRE) {1,723} 5.743 4.461 Transfers between funds (25.1)00) 25,IXrf) Net movèment in funds {17.534) 23.277 5.743 4,461 RECONCILIATION OF FUNDS Total funds brought forward 15.392 ,240 301.779 TOTAL FUNDS CARRIED FORWARD 273,314 38,669 311,983 306,240 CONTINUING OPERATIONS AJI Income and expenditure has arisen from continuirvJ activibes. The notes fom part of these financial statements Page 5
Newton Regls Vlllag• Hall Charity Balance Sheet At 30 June 2024 2024 Restricted Total funds 2023 Total funds Unrestricted funds Not FIXED ASSETS Tangible assets 262.271 262,271 262.655 CURRENT ASSETS stock5 Debtors Cash at bank aTrJ in harKI 1,960 868 853 201 1.054 12.(4 38.869 50,733 44,821 CREDITORS Amounts falling due within one year (1,021) (1.021) (1,2361 NET CURREKf ASSErs 11,043 38.669 49,712 TOTAL ASSETS LESS CURREKf UABILMES 273.314 38.669 311,983 306,240 NET ASSErs 273 314 38.669 311.983 306 240 FUND8 10 Unrestrl¢ted fund8: General fund 273,314 290.848 Restricted funds: maintenan and upgrade fuThJ Community activity fund Kitchen replacement fund 9.312 9,357 20.000 5,392 10,000 TOTAL FUNDS 306 240 The financial statanents were approved by the Board of Trustees on* Octoter 2024 and were stgned on its behalf by.. Mrs L Kesterton- Trustee Mrs B Taylor- Trustee The notes fo part of these finanal statements Page 6
Newton Regis Willage Hall Charity Notes to the Flnancial Statements for Ihe Year Ended 30 June 2024 ACCOUNTING POUCIES Basls of preparfng the financlal statements The financial ststements of the Gharity, which is a wblic benefft entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 102) 'Accounting and Reporting by Charities.. Statern8nt of Recommended Practice applicable to charities pparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effeclive 1 January 2015).. Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Ad 2011. The financial staternents have been prepared under the historical cost convention. Income Income is recognised once the charity has an enttuement to the income, it is probable that the inojme will be receNed and the amount of the irthme receNat4e be measured relHbly. Grants recefvable Grants are induded in the Ststsment of Financial Acbvities on a reNable basis. The balance of income received for specific purposes. but not expended during tha period, is shown in the relevant funds on the Balan¢e SheeL Expendlturp Expenditure rs recognised once there is a *al or constructwe obllqation to that expendtiure. it is probable settlement is required and the amount can be measured reliably. All wsts are allocated to the applicable expenditure heading that aggregate similar ry)sts to thal category. Where costs cannot be directy attTibuted to partular headings they have been allocated on a basis consistent with tha use of resources. Governance costs These are the t))sts associated with the general running of thg charity and its strategic managam&n( rathor than the costs of its charitable activities and day to day management. Taxation The charity is exempt from lax on its CharItab &bvI1S. Tangible fixed assets and depreclation Tangible fixed as8ets are measured at Gost less a(mulated depreGialion and any almulated impaiThent losses. Depreciation is provided at rates calculated to write off Ihe wst of the fixed assets. 18SS their estimatad sidual value. over their expected usefijl lives on the following bases: Fixtures and fittings 25% reducirKJ balan StoGks Stocks are valued at the lower of cost and net realisable value, after making due 81lowan for obsolete and slow moving items. Fund accounting Unrestricte(l income fvnds are general fun(ts that are avallable for use at thg trustee's dl$crellon In furtherance of the objectives of the chartty. R83tricted funds can only be used for particular restricted purposes wllhin the objects of the tharlty. Restrictions arise when specrfied by the donor or when funds are raised for parbcuLqr reStrted purposes. Going concem Based on the monetary assets a1 human resources availab at 30 June 2024. the trustees believe that the charity IS 8 going concem. VAT Since the charity ts not VAT registered. all inpul VAT is charged viith the expenses to whith it refers. Page 7
Nawton Regls Wiltage Hall Charlty NeS to the Flnan¢Fal Statements - contlnued for the Year Ended 30 June 2024 INCOMING RESOURCES FROM CHARttABLE ACTIVMES 2024 2023 Room hire and functions Bar sales 17,549 11.276 20,510 16,762 28.825 37.272 GRANTS AND DONATIONS 2024 2023 other grants and donalions 500 CHARITABLE ACTivrriES COSTS 2024 Funding of artivities 2023 Totals Direct charitable expendthjre Donations other 10,181 203 13.233 13.807 19.633 23.617 33.440 Page 8
Newton R•gis Villagè Hall Charlty Notss to the Flnancial Ststements - contlnued for the Year Ended 30 June 2024 SUPPORT COSTS Goveman costs Managem8nt Totals Other resour expended 13,016 420 13,436 Support Costs. incIed in the above. are as folows: 2024 Other resources expended Total actSvitles 2023 Premises running costs Repairs, newa15 and maintenan Alami sYstn costs Computsr sothvare Printing. bxJst2ge and stationery Advertising and marketing Charitable donations Bank charges Sundry expenses Accounlancy Legal and professional f88S Depreriation 7.641 9,115 8,000 625 705 203 57 509 203 420 420 1.016 743 13.436 19.633 TRUSTEES. REMUNERATION AND BENEFrrs Durlng the year ended 30 June 2024 there were no trustee 8xpen58s (2023.. Nil). TANGIBLE FIXED ASSErs Total COST OR VALUATION At 1 July 2023 Additions 273,070 632 At 30 June 2024 273,702 DEPRECIATION At 1 July 2023 Provided during thé year 10,415 1.016 At 30 June 2024 11,431 NET BOOK VALUE At 30 June 2024 262,271 At 30 June 2023 262,655 Page 9
Newton Regis Willage Hall Charity Notes lo the Flnancial Statements - continued for the Yaar Ended 30 Juna 2024 DEBTOR8 2024 2023 Prepayments Other debtors 1.054 1.054 CREDrroRS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Accruals Other creditors 421 600 420 816 1,021 1.236 10. MOVEMEKf IN FUNDS Nol movement Transfers in funds between fund5 At 1.07.23 At 30.06.24 Unrestrl¢ted funds Gener81 fund 2.848 7,466 (25.000) 273.314 Restrictod funds Maintenan(£ and utKJrade furxl Community activity fund Kitchen replacement fund 5.392 10,000 (1,080) (643) 5.000 9,312 9.357 20,000 20.tJXI TOTAL FUNDS 306.240 5,743 311,983 Net movement in funds, induded in the above are as foll0v. Incoming Re$ourcas Gains and Mov8m8nt in funds Unrestricted funds General fund 26.712 (19.246) 7,466 Restrlcted funds Maintenance and upgrade fijnd Community 8Ctwity fund Kttchen reFlacement fund (1.080) (3.291) {1,080) {6431 TOTAL FUNDS 29.360 23,617) 5,743 11. CONTINGENT LIABILMES As at 30 June 2024 there were no contingent liabiliiies (2023: Nil). This page does not fom part of Ihe statutory financial siatements Pag8 10