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2025-06-30-accounts

Harrogate District Foodbank – charity number : 1157599

Year ended 30[th] June 2025

Trustees Annual Report

and Financial statements

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

Contents
Legal and administrative information 2
Report of the Trustees 3 - 7
Independent Examiner’s report 8
Statement of financial activities 9
Balance sheet 10
Notes forming part of the financial statements 11 - 15

1

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

Legal and administrative information
Charity registration number: 1157599
Charitable Incorporated Organisation
Trustees: Andrew Michael Cussons – Chairman
Linda Macrow
Andrew Maxwell-Wood
Alastair Pollard
Gillian Hudson (resigned 3rdNovember 2025)
Safeguarding officers Stuart Singleton
June Scott
Principal office: Life Destiny Church
93b High Street
Harrogate
HG5 7LH
Independent examiner: Sylvia Lambden FCCA
Calculus Accountants and Tax Advisers Ltd
5 Priory Road
Loughton
Essex
IG10 1AF
Bankers: Virgin Money
21 James Street
Harrogate
HG1 1QU
Co-op Bank

2

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

Harrogate District Foodbank

Trustees Report

The Trustees present their annual report together with the financial statement of the charity for the year ended 30 June 2025.

Our Aims and Objectives

The charity was registered as a charitable incorporated organisation on 25[th] June 2014 to prevent or relieve poverty in Harrogate and District particularly, though not exclusively, by providing emergency food supplies to needy individuals and other charities and organisations in the area.

The trustees in their operations have given due regard to the Charity Commissions guidance on public benefit.54

Our Staff and volunteers

Dawn Cussons - Employed District Manager

Stuart Singleton - Employed Warehouse Manager

Kirsty Singleton – Employed Administration Assistant

Gillian Hudson - Team Leader for the Harrogate Distribution Centre (Tuesday)

Kirsty Singleton (term times) / Gillian Hudson (holiday times) - Team Leader for the Harrogate Distribution Centre (Friday)

Linda Macrow - Team Leader for the Starbeck Distribution Centre

Sandra Jackson - Team Leader for the Knaresborough Distribution Centre

Becky Harding - Team Leader for the Jennyfield Distribution Centre

Harrogate District Foodbank have been given grants by Trussell to employ a worker from Citizens Advice, who attends distribution centre opening times and deals with enquiries relating to benefits, residential issues and so on.

Structure governance and management / Our Organisation

The Harrogate District Foodbank is part of the Trussell network of Foodbanks.

The Charity is administered by a board of Trustees that would normally meet at least four times a year. New Trustees are appointed via a discussion amongst existing trustees about eligible individuals who are usually existing volunteers in the distribution centres or the warehouse. They are approached and asked to serve for a trial period of 6 months after which their continuation as a trustee is reviewed by the existing trustees. Usually the individual is then invited to join the trustees permanently.

3

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

Trustees meetings take place in person. There have been no changes this year to the board of trustees which is composed of Andrew Cussons (Chair), Linda Macrow, Andrew Maxwell-Wood, Alastair Pollard, and Gillian Hudson.

The operational sub-committee for team leaders is made up of Dawn Cussons (the District Manager), Stuart Singleton (the warehouse Manager) and the five team leaders, Gillian Hudson, Linda Macrow, Kirsty Singleton, Becky Harding and Sandra Jackson. Kirsty Singleton and Gillian Hudson are responsible for the running of the Foodbank distribution centre in Harrogate Mowbray Church on the two days a week when it is open. Sandra Jackson is the team leader for the Foodbank distribution centre in Knaresborough Holy Trinity Church which is open for one day a week, Becky Harding is the team leader for the Foodbank distribution centre in Jennyfield Evangelical Church which is open for one day a week, and Linda Macrow is the team leader for the distribution centre in Starbeck, also open for one day a week.

Trustees

Achievements and performance

We successfully opened a new distribution centre this year, based at Jennyfield Evangelical Church. This is a located on a large housing estate where we know there is a need for the services of a Foodbank. We also successfully applied for a grant from Trussell to enable a professional form Citizens Advice to attend each session there to help people who come to the Foodbank.

All four distribution centres invite Foodbank clients into the different buildings where they can sit down with a volunteer, have a cup of tea and be signposted to other organisations and charities that could help them with their particular needs.

E-referrals and the delivery of food parcels has continued.

We continue to use the warehouse which is situated in property owned by Horizon Life Training on the outskirts of Harrogate in a village called Killinghall.

The Foodbank distribution centre in Mowbray Church opens on Tuesdays and Fridays between 10.30am and 12.30pm whilst the Foodbank distribution centres in Knaresborough and Jennyfield both open on a Wednesday from 10.30am to 12.30pm, and the Foodbank distribution centre in Starbeck opens on a Thursday from 10.30am to 12.30pm.

For a client to receive a food parcel they have to obtain a voucher from a frontline professional, such as a social worker, a head teacher, church minister, Citizen’s advice etc. Most clients are now given E-vouchers from the frontline professionals who have been trained in how to issue the E-vouchers. The vouchers are exchanged for 3 days’ worth of food. The client is entitled to five vouchers every six months, although due to the cost-of-living crisis we do occasionally vary these guidelines.

Although most food is donated by members of the public, schools, churches, and businesses, donations are noticeably lower than previous years, so we regularly have to spend money to buy food. Several local supermarkets have permanent collection points where customers can leave food which is then collected by our warehouse team. Collected and donated food is then stored in our warehouse where it is graded by “best before” dates until it is needed in the distribution centres. At

4

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

the beginning of July 2025 our stock of food was 3,237.8Kg, rather less than the total stock at the same time last year.

Harrogate District Foodbank first opened its doors twelve years ago and used Mowbray Community Church as its first distribution centre. Eight years ago, we opened a second distribution centre in Holy Trinity Church, Knaresborough and since April 2021 a distribution centre has been opened in Life Destiny Church, Starbeck. In January 2024 we opened a fourth distribution centre at Jennyfield Evangelical Church. All four properties have so far been provided to us rent free. However, in view of the increase in the price of gas as electricity, Harrogate District Foodbank trustees took the decision to give each distribution centre church (and our Warehouse landlord) a gift of £1,000 each to cover extra heating and lighting costs, and we hope to donate similar amounts to each church (including Jennyfield Evangelical Church this year too). This money was covered from our reserves.

During the lifetime of Harrogate District Foodbank (up to 14[th] September 2025), the total amount of food collected or donated has been 375,204 Kg and the total amount of food distributed has been 372,204 Kg

In the current year (01/07/2024 – 30/06/2025) 36,046 Kg has been collected or donated and 37,197 Kg has been distributed.

In the current year (01/07/2024 – 30/06/2025) the Harrogate District Foodbank has provided food for 3,634 people.

Of this total 2,566 were adults and 1,068 were children. Since opening eleven years ago (up until 30/06/2025) the Foodbank has fed 31,740 people. Of this 21,090 are adults and 10,650 are children.

Below are some statistics from reports provided by Trussell about our own Harrogate District clients – where they live, what family group they are in and who referred them to a Foodbank. Data from 01/07/2024 – 30/06/2025)

60% of our client vouchers were for a single adult with no children , another 16% were single adult with children, and 24% a Family of multiple adults (with or without children).

The most common reasons for vouchers being provided are “Ongoing impact of physical or mental health condition” and “Rising costs of essentials”.

The most prolific referral agency was Citizen’s Advice (44% of total), next was Harrogate Homeless Prevention Team (7%), followed by Harrogate Homeless Project (5%). The other 68 agencies referred less than 4% of the total vouchers each.

5

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

Ward where claimant lives Adults fed Children fed Total fed **%age **
Fairfax & Starbeck 514 351 865 19%
ValleyGardens & Central Harrogate 439 103 542 12%
High Harrogate & Kingsley 403 124 527 12%
Bilton Grange & New Park 388 134 522 12%
Bilton & Nidd Gorge 285 41 326 7%
Knaresborough East 185 119 304 7%
Knaresborough West 220 49 269 6%
Killinghall,Hampsthwaite & Saltergate 148 113 261 6%
Coppice Valley& Duchy 141 71 212 5%
Oatlands & Pannal 75 58 133 3%
Stray,Woodlands & Hookstone 70 29 99 2%
Harlow & St. Georges 67 26 93 2%
Boroughbridge & Claro 45 19 64 1%
Ripon Minster & Moorside 30 9 39 1%
NFA 37 1 38 1%
Unknown 20 16 36 1%
PateleyBridge & Nidderdale 16 19 35 1%
Washburn & Birstwith 18 13 31 1%
Wathvale & BishopMonkton 15 10 25 1%
Ouseburn 15 8 23 1%
All Others together 52 20 72 2%

Financial review (including reserves policy)

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102) issued by the Charity Commission for England and Wales in July 2014.

The Statement of Financial Activities shows incoming resources of £ 115,492, (2024: £154,871) and resources expended of £122,246 (2024: £145,532). Reserves were carried forward of £ 173,784 (2024: £180,538) of which £35,450 had restrictions placed on them. The total unrestricted funds are £138,334. Cash funds are held of £165,786 (2024: £170,681) of which £35,450 have restrictions place on them. The principal financial funding sources are donations from individuals and grants from Trussel.

Thprinciplete District Foodbank trustees have a reserves policy of at least 6 months of operating expenditure and any costs involved if the charity had to be wound up, including payment of redundancies, rent etc. Reserves exceed this amount and have been allowed to accumulate to ensure food can be purchased and people helped if donations dry up. If grants from Trussell to pay for Citizens Advice advisors shrink or stop, we may need to pay some or all of the costs out of reserves ourselves.

6

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

Trustees’ responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the [Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are satisfied with the financial position of the charity.

Approved by the Trustees on December 2025

18/12/25

signed on their behalf by

........................................................... Andrew Cussons (Dec 18, 2025 10:28:37 GMT)

Andrew Cussons

7

Harrogate District Foodbank – charity number: 1157599

Year ended 30[th] June 2025

Independent Examiner's Report to the Trustees of Harrogate District Foodbank

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30th June 2025 which are set out on pages 9 to 15.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sylvia Lambden FCCA

Chartered Association of Certified Accountants

Calculus Accountants and Tax Advisers Limited Accountants 5 Priory Road Loughton Essex IG10 1AF

The date upon which my opinion is expressed is:

18/12/25

December 2025

8

Harrogate District Foodbank – charity number : 1157599

Year ended 30[th] June 2025

Statement of Financial Activities

notes
Income
Income and endowments
from:
Donations and legacies
2
Charitable activities
Investment income
4
Grants
3
Other
5
Expenditure on:
Other gains/(losses)
Funds carried forward 30th June 2025 12a
Expenditure
Raising funds
Direct Charitable Expenditure 6
Other
Total
Net income/(expenditure)
Transfers between funds
Other recognised gains/(losses):
Net movement in funds for year
Funds carried forward 30th June 2024 12b
Unrestricted
funds
Restricted
income
funds
Total funds
Prior year
funds
2025
2024
£
£
£
£
57,322
-
57,322
93,822
-
-
-
-
1,257
-
1,257
347
6,848
45,648
52,496
58,334
4,417
-
4,417
2,368
£69,844
£45,648
£115,492
£154,871
-
-
-
-
89,224
33,022
122,246
145,532
-
-
-
-
£89,224
£33,022
£122,246
£145,532
-£19,380
£12,626
-£6,754
£9,339
-
-
-
-
-
-
-
-
-£19,380
£12,626
-£6,754
£9,339
£157,714
£22,824
£180,538
£171,199
£138,334
£35,450
£173,784
£180,538

The notes on pages 11 -15 form part of these financial statements.

9

Harrogate District Foodbank – charity number : 1157599

Year ended 30[th] June 2025

Balance Sheet

notes
Fixed assets
Tangible assets
9
Total fixed assets
Current assets
Cash at bank and in hand
Debtors
10
Total current assets
Creditors: amounts falling
due within one year
11
Net current assets/(liabilities)
Total assets less current
liabilities
Funds of the Charity
12 a&b
Unrestricted
funds
Restricted
income
funds
Total funds
Prior year
funds
2025
2024
£
£
£
£
8,076-8,076
9,642
£8,076 -
£8,076
£9,642
130,336 35,450 165,786
170,681
900-900 1,181
£131,236
£35,450
£166,686
£171,862
978 -
978
966
£130,258
£35,450
£165,708
£170,896
£138,334
£35,450
£173,784
£180,538
£138,334
£35,450
£173,784
£180,538

The financial statements on pages 9 to 15 were approved by the Trustees on and signed on their behalf by:

Linda Macrow (Dec 18, 2025 17:05:17 GMT) Linda Macrow Trustee Date: December 2025

18/12/25

10

Harrogate District Foodbank – charity number : 1157599 Year ended 30[th] June 2025 Notes to the financial statements

1 Accounting policies

Basis of preparation

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice to applicable to charities preparing charities preparing their accounts in accordance with the Financial Reporting Standard applicable United Kingdom and Republic of Ireland (FRS 102) (effective 1 January 2019), the Charities Act 2011, and UK generally accepted accounting practice. The accounts have been prepared under the historical cost convention. The accounts are presented in sterling which is the functional curency of the charity. The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Preparation of a cash flow statement

The charity has taken the exemption provided in Update Bulletin 1 updating Statement of Recommended Practice: Accounting and Reporting Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) allowing small charities not to prepare a cash flow statement.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and are allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent by their usage.

11

Harrogate District Foodbank – charity number : 1157599 Year ended 30th June 2025 Notes to the financial statements

1 Accounting policies (continued) Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: Fixtures and fittings 25% straight line

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure are sufficient with the level of reserves for the charity to be able to continue as a going concern.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.

==> picture [430 x 206] intentionally omitted <==

----- Start of picture text -----
2 Donations and Legacies 2025 2024
£ £
Donations and gifts 51620 87,739
Gift aid reclaimed
5702 6,083
£57,322 £93,822
3 Grants 2025 2024
Unrestricted Restricted Total
£ £ £ £
Trussell Trust - 45,648 3a 45,648 50,725
Trussell Trust 6,848 - 3b 6,848 7,609
North Yorkshire Council - - - -
The Liz and Terry Bramall Foundation - - - -
£6,848 £45,648 £52,496 £58,334
----- End of picture text -----

3a Trussell Trust grant to provide a Citizens Advice worker to provide advice and assistance clients in need. 3b Trussell Trust grant to help with increased running costs incurred by the charity in the warehouses.

4 Investment income
Interest receivable
5 Other income
Employment allowance claim
Other
12
2025
2024
£
£
1257
347
£1,257
347
2025
2024
£
£
3,810
2,368
607
-
£4,417
£2,368

Harrogate District Foodbank – charity number : 1157599 Year ended 30th June 2025 Notes to the financial statements

6 Analysis of resources expended 6 Analysis of resources expended 2025 £ 2024 £
Unrestricted Restricted Total Unrestricted Restricted Total
£ £ £ £ £ £
Direct Charitable Expenditure:
Fees and
susbscriptions
627 - 627 609 - 609
Bank Charges 100 - 100
Bookkeeping and
payroll costs
4,178 - 4,178 4,402 - 4,402
Foodbank stock 8,788 - 8,788 6c 14,216 554 14,770
Volunteers expenses 3,339 - 3,339 3,665 - 3,665
Insurance 1,435 - 1,435 2,751 - 2,751
Printing, postage &
stationery
664 - 664 917 - 917
Rent & rates 4,084 - 4,084 4,050 - 4,050
Small equipment 874 411 1,285 1,022 - 1,022
Repairs & maintenance - - -
690 - 690
Sundry 550 550 267 - 267
Telephone & mobile
costs
187 - 187 480 - 480
Travel expenses 2,074 - 2,074 3,218 - 3,218
Training costs - - - - -
Donations 4,000 32,611 36,611 6a 19,000 39,890 58,890
Salaries 49,884 - 49,884 7 40,228 - 40,228
Pensions 1,388 - 1,388 1,406 - 1,406
Depreciation 5,706 - 5,706 6,637 - 6,637
Anniversary and
volunteer events - - - - - -
Trustees meeting 626 - 626 6b 810 - 810
expenses
Independent
examination
720 - 720 6b 720 - 720
Total £89,224 £33,022 £122,246 £105,088 £40,444 £145,532
6 a Donations
Host centres and
Bradford Foodbank
Citizens advice
£
4,000
-
£
-
32,611
£

4,000
32,611
£
19,000
-
£
-
39,890
£
19,000
39,890
£4,000 £32,611 36,611 £19,000 £39,890 £58,890
6 b Governance costs
Independent examination
Trustee meeting costs
£
720
626
£
720
810
£1,346 £1,530

6c Stock

Donated stock of 3,237.8kg was held at 30th June 2025.(2024: 3,346.9kg)

13

Harrogate District Foodbank – charity number : 1157599 Year ended 30[th] June 2025 Notes to the financial statements

7 Staff costs and employee benefits

==> picture [425 x 111] intentionally omitted <==

----- Start of picture text -----
2025 2024
£ £
Wages and salaries 46,088 37,859
Social security costs 3,810 2,368
Pension cost 1,290 1,041
Payroll processing fee 658 632
£51,846 £41,900
----- End of picture text -----

During the year, the Charity had 3 employees (2024: 3), and no-one was paid over £60,000.

8 Trustees

No renumeration was provided to Trustees but Trustee meeting expenses include a gifts of £300. Trustees were reimbursed for expenses incurred on behalf of the charity as follows:

2025
£
Refreshments
130
mileage
105
Travel and accomodation re Westminister lobby trip
195
Thank you gift
300
£730
9 Tangible fixed assets
Vehicle
Equipment
Cost
£
£
At 1 July 2024
10,00017,537
Additions
-4,142
At 30 June 2025
£10,000
£21,679
Depreciation
At 1 July 2024
5,000
12,896
Charge for the year
2,500
3,206
At 30 June 2025
£7,500
£16,102
Net Book Value at 30 June 2025
£2,500
£5,576
Net Book Value at 30 June 2024
£5,000
£4,641
10 Debtors: amounts falling due within one year
2025
£
Prepayments
£900
2024
£
341
388
-
413
£1,142
Total
£
27,537
4,142
£31,679
17,896
5,706
£23,602
£8,076
£9,642
2024
£
£1,181

14

Harrogate District Foodbank – charity number : 1157599 Year ended 30[th] June 2025 Notes to the financial statements

11 Creditors: amounts falling due within one year

==> picture [425 x 515] intentionally omitted <==

----- Start of picture text -----
2025 2024
£ £
Accruals £978 £966
12 Funds
12 a Current year 2025
At 1 July 2024 Incoming Outgoing At 30 June 2025
Unrestricted funds £ £ £ £
General £157,714 £69,844 £89,224 £138,334
Restricted funds
Trussell Trust 21,364 45,648 32,611 34,401
Trussell Trust - - - -
North Yorkshire Council - - - -
The Liz and Terry Bramall Foundation 1,460 - 411 1,049
Total restricted funds £22,824 £45,648 £33,022 £35,450
Total Funds 2025 £180,538 £115,492 £122,246 £173,784
12 b Comparative year 2024
At 1 July 2023 Incoming Outgoing At 30 June 2024
Unrestricted funds £ £ £ £
General Funds 158,656 104,146 105,088 157,714
Restricted funds £ £ £ £
Trussell Trust 10,529 50,725 39,890 21,364
Trussell Trust - - - -
North Yorkshire Council 554 - 554 -
- -
The Liz and Terry Bramall Foundation 1,460 1,460
12,543 50,725 40,444 22,824
Total Funds 2024 £171,199 £154,871 £145,532 £180,538
----- End of picture text -----

13. Related party items

Andrew Cussons is married to the Foodbank manager Dawn Cussons but does not take part in any discussions relating to renumeration paid or benefits accrued to her.

15